Work Instruction BWI 81149697

Title of BWI: ISIR Guideline Internet Version

Archive (File): BBS CORE Process Reference: 05.03

Created (Date/Name) Reviewed (Date/ Name) Approved (Date/Name) Version

20.12.14 toh 22.01.15 wolj 26.02.15 mew See change history
Remark: Please note the person for creation, review and approval not to be the same. The fields for
creation, review and approval in the document header should not be changed after the approval. Any further
changes of the document are to be recorded in the change history.

Index:

1 Change History ............................................................................................................................... 2

2 Purpose and Scope ........................................................................................................................ 3
Disclosure to third parties only with the approval of the Baumer Management Services AG- Global Process Owner - All rights are reserved -

2.1 Purpose ............................................................................................................................................ 3

2.2 Scope ............................................................................................................................................... 3
3 ISIR Guideline ................................................................................................................................. 3
3.1 Terms ................................................................................................................................................ 3
3.1.1 Initial Samples: ................................................................................................................................. 3
3.1.2 Modification Samples: ...................................................................................................................... 3
3.1.3 Other Samples:................................................................................................................................. 3
3.2 Responsibility/ Process .................................................................................................................... 3
3.3 General Requirements ..................................................................................................................... 3
3.4 Initial Sample Ordering ..................................................................................................................... 3
3.5 Initial Sample Delivery ...................................................................................................................... 3
3.6 Initial Sample Inspection Report ....................................................................................................... 4
3.7 Results .............................................................................................................................................. 4
3.8 Initial Sample Inspection result ......................................................................................................... 4
4 Content of Submission Levels ...................................................................................................... 5
5 Training, Verification, Monitoring ................................................................................................. 6
6 Annex ............................................................................................................................................... 6
6.1 Abbreviations, Terms & Definitions ................................................................................................... 6
6.2 Applicable Documents ...................................................................................................................... 6

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 1 Change History
Version Date Modified Approved Reason for Change Change
by by
1 09.12.14 mew wolj First version for release Initial release
2 22-01-15 mew wolj Final Version after Review by Not marked in document, as first
factories and QE version was not published to public
3 150914 wolj mahb Specify “initial sample” Add: “under serial conditions” in
2.1.1.
4 151218 mahb mew Formal errors Correction of formal errors in the
header and footer.
5 160120 mahb mew  Numbering of chapter 4 changed  Changed the numbering in
 Some sentences were not clear chapter 4 to be in line with the
enough EMPB TPL.
 Minor changes, but not the
content itself
Remark: The Change History only contains the summary of the changes and no details. The detailed
changes are marked with yellow in the document, for minor changes mark the title and the changed text. For
complete new chapters or sections, mark only the title in yellow.
Disclosure to third parties only with the approval of the Baumer Management Services AG- Global Process Owner - All rights are reserved -

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 2 Purpose and Scope
2.1 Purpose
This document describes the requirements for the handling of Initial Samples by the
supplier. It is used to achieve the most rapid and effective integration of new products into
Baumer and it is clearly directing the responsibility for the quality of the products directly
at the beginning to the supplier.
Furthermore, this is the first step to implement the common quality targets and a
cooperative relationship. If there is a deviation between a purchase order for samples and
this BWI, the purchase order has higher priority.

2.2 Scope
This Guideline is valid for all suppliers delivering to the Baumer Group.

3 ISIR Guideline
3.1 Terms
Disclosure to third parties only with the approval of the Baumer Management Services AG- Global Process Owner - All rights are reserved -

3.1.1 Initial Samples:

Products which are produced by the respective supplier for Baumer for the first time under serial conditions.
3.1.2 Modification Samples:
Products, where a technical change, at the product itself, has caused a drawing change etc..
3.1.3 Other Samples:
Products which are ordered for testing purposes, research, installation or something else.

3.2 Responsibility/ Process

The supplier takes the full responsibility for implementing all specifications, which was submitted to him by
Baumer in subject of the Initial sample request.
The specified processes have to be followed and the supplier has to lead an active dialogue with Baumer.

3.3 General Requirements

Initial samples and modification samples have to be produced under series- production conditions.
For any deviation the supplier has to inform Baumer and have to document this.
In addition to the Initial Sample Report and depending on the complexity of the part and by arrangement
between the supplier and Baumer, a process inspection / audit at the supplier can be agreed and conducted

3.4 Initial Sample Ordering

Initial Samples will be ordered by Baumer with a purchase order.
The lot size of the Initial Sample is, unless otherwise agreed, 5 pieces and submission level B1
(see Table 1). If there the purchasing order differs from the submission level B1, the specific requirements for
the initial sample are defined by the ISIR cover sheet, which will be provided to the supplier. At the
submission level "B", there are no documents defined with the identifier "D". In this case the supplier has to
ensure the normal industrial standards and quality assurance measurements.

3.5 Initial Sample Delivery

At Initial Sample delivery, the supplier has to mark the packaging & delivery note with a corresponding note,
like “Attention, Initial Sample Delivery” or equivalent.

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 All samples must be clearly marked (for example: with a red label), also outside of the packaging. If Initial
Sample parts will be delivered with other materials in one shipment, the sample parts have to be separated
clearly from the other materials.
A complete filled out Initial Sample report (e.g. Baumer Template *81131619*) or a similar report according
to VDA and all other necessary documents for review (drawings, specifications, etc.) must be enclosed to the
delivery. The assignment of samples to the Initial Sample report must be clearly visible (Sample Number on
the part have to match with the sample number within the report).
Independent on the chosen ISIR- Template, the Coversheet of the Baumer ISIR TPL *81131619* (which be
delivered enclosed to the purchase order) has to be filled out, to be attached to the delivery and has to be
sent advanced to the email- address mentioned in the Baumer ISIR Template.

3.6 Initial Sample Inspection Report

In the Initial Sample Inspection Report all requested/defined parameters like dimensions, materials, surface
coatings, function, appearance and weight have to be documented by the supplier as nominal dimensions
and tolerances, including actual dimensions. The features have to be clearly identified and must
attributed to the nominal values listed, limit values and actual values.

A properly completed Initial Sample Inspection Report, combined with the performance of the tests, offers
Baumer the assurance, that all necessary steps to prove the quality capability of the product were
conducted.
Disclosure to third parties only with the approval of the Baumer Management Services AG- Global Process Owner - All rights are reserved -

3.7 Results
After complete Initial Sample testing, the supplier and the internal functions within Baumer will be
informed immediately of the decision. Following decisions can be made:

Released:
The complete release of the initial samples means that the sample parts and/or documentations meets all
our requirements and the required/ related documentation is complete. The supplier is now authorized to
deliver series parts based on a coming Baumer purchase order.

Condionally Released – ReSampling required:

This decision allows the delivery of production material for a defined quantity or a limited time period. The
production lot will be accepted by Baumer, if this part can be used by Baumer without any difficulty. The
limited release can be approved by Baumer, if the supplier
 has identified the root cause of the deviation
 has sent an agreed action plan to Baumer to eliminate the deviation

Rejected – ReSampling required:

Rejected means, that the initial samples and the related supplier production lot does NOT meet the
requirements. A revised product and corrected documentation must be submitted before supplying series
parts. The actions to repeat the Initial Sampling will be agreed separately between Baumer and the supplier.

3.8 Initial Sample Inspection result

The approval/ release of the Initial sample parts does NOT automatically means an order for serial deliveries.
The delivery of series parts will be ordered by a separate Baumer purchase order.

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 4 Content of Submission Levels

Submission- Levels Reference

# Description AIAG
PPAP
1 2 3 4 5 B1 B
1 Results dimensional Check V V V V V V n.a.
2 Results functional Test V D D D D D n.a.
3 Results material Test V D D D D D n.a.

Content according to the ISIR-coversheet from the purchasing order

4 Results haptics Test V D D D D D n.a.
5 Results acoustics Test V D D D D D n.a.
6 Results odor Test V D D D D D n.a.
7 Results appearance test V V V V V V n.a.
8 Results surface Check V V V V V V n.a.
9 n.a. n.a. n.a. n.a. n.a. n.a.
Disclosure to third parties only with the approval of the Baumer Management Services AG- Global Process Owner - All rights are reserved -

Results EMV Test D

10 Results reliability Test V D D D D D n.a.
11 Design - FMEA V V D D V V n.a.
12 Design Release V D D D D V n.a.
13 Prozess - FMEA V V D D V V n.a.
14 Process Flow Chart D D D D D D n.a.
15 Production Control Plan D D D D D V n.a.
16 Process capability evidence D D D D D V n.a.
17 Inspection and test equipment list n.a. n.a. V V V D n.a.
18 Inspection and test equipment capability D D V D D V n.a.
n.a. n.a. n.a. n.a. n.a.
19 (EU)-Data Safety Sheet D n.a.
n.a. n.a. n.a. n.a.
20 Material data sheet * n.a. n.a. n.a.
21 Packaging D V V D V V n.a.
22 Certifikate n.a. n.a. n.a. n.a. n.a. n.a. n.a.
23 Process acceptance n.a. n.a. n.a. n.a. n.a. n.a. n.a.
24 Others n.a. n.a. n.a. n.a. n.a. n.a. n.a.
25 Baumer Internal: ALAB n.a. n.a. n.a. n.a. n.a. n.a. n.a.
V = Has to be submitted to Baumer, one copy has to be stored by the supplier.
D = stored at the supplier, has to be immediately available on Baumer request
n.a. = not applicable
* = The material data sheet along the real supply chain, regardless of the contractual constellation,
has to be submited

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 5 Training, Verification, Monitoring
n.a.

6 Annex

6.1 Abbreviations, Terms & Definitions

Abbreviation / Term Definition, Description
n.a. n.a.

6.2 Applicable Documents

Ref. ID Title Version / Date
n.a. n.a. n.a. n.a.
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