Transcript of Oral Defense

"Defense Prayer"

Our Heavenly Father, the source of love and wisdom

We praise and thank You for the countless gifts
You generously shower upon us.
We thank You for the strength, the will, and the inspiration to
work on this research
Aside from the educational competence we gained
We learned the value of perseverance, cooperation, and
diligence
We humbly offer You this piece of work,
Let it be an expression of our desire to grow not only in
knowledge, but more in wisdom.
May we imitate the examples of St. John Baptist de La Salle
Who in all humility, remained faithful and attributed everything
to You. AMEN.

---------------------------------
Slide 1: Title
A pleasant morning to everyone. My name is Fernando B.
Enad, a Teacher II from San Agustin National High School of
Sagbayan District. Today, I will be defending my graduate thesis
entitle Management Information System of Public Secondary
Schools in Sagbayan District: A Proposed Implementation.
Slide 3: Rationale
Now, it is fair to wonder why I have chosen this particular
topic to deal with, and here is the answer. First of all, it is
undeniable that the advent of technology has brought a lot of
technological advancements resulting to automation of tasks
and processes. Part of these changes is the conceptualization of
Information Systems not only in the business sectors but also in
education. Despite the benefits a school could have taken
advantage of utilizing ICT technologies such as Management
Information System in the area of records gathering,
processing, storing and retrieval, most of the public schools are
still practicing the traditional manual records management of
handling school data and information. This has resulted to
redundancy and delay of tasks amongst teachers and
administrators, and further resulting to integrity and privacy
issues to sensitive school records, and finally has caused service
dissatisfaction amongst stakeholders.
When I was hired as a Teacher I in May of 2013, I saw how
tedious the process of enrollment is. Students have to crowd up
an enrolling officer. The thing is, they still won’t be assigned to
a section as per practice, as it’ll be posted on the classroom
doors during the opening day of classes. A student then has to
hop from one section to the other just to lookup for his/her
name.
Being an ICT teacher, I was designated as the ICT
Coordinator and the Administrative Officer of the school and
the responsibility that came along with it, is the generation of
consolidated school-level reports of monthly, quarterly and
yearly frequencies. Being a point person for the task, I found it
very tedious to meet all advisers one by one just to get the data
needed for consolidation. I too have subject loads and
oftentimes, I had to leave my class to accomplish the
designated task. Report generation is indeed tedious and
redundant. A distinctive failure in School Governance.
Though there are ready-made softwares already to cater
to these needs, most of them are not tailor-fitted to the
records management needs of the school especially, one the
addresses the demands of the Kto12 Curriculum. And so I was
urged to develop a management information system instead so
that I can help San Agustin National High School and all the
other public secondary schools in the district to address these
needs and challenges prompted to by the practice of a
traditional and manual records management system.

Slide 4: Theories
The question then is, how am I supposed to design a
system that will address these needs? As this is ICT-related and
this involves designing a system, which utilizes a software, I
then banked on the Input-Process-Output Model as a theory to
back up the design parameters.
Using the IPO model in innovation can help focus the
process by making it explicit for each activity: what inputs you
need to get started, what to do to most effectively process
those inputs, and what outputs needed to be created.
Inadvertently, the structure and discipline this creates will
make innovation projects more effective and more productive.
This study further banks on the Technology Acceptance
Model, an information systems theory that models how users
come to accept and use a technology. The model suggests that
when users are presented with a new technology, a number of
factors influence their decision about how and when they will
use it and this is what the proposed system is trying to
accomplish at.

Slide 5: Legal Bases

As for the legal bases, this study is also banked on DepEd
Order 67 of 2011 and 22 of 2012, which conceptualized the
Learner Information System (LIS), an online national registry of
learners. Moreover, Republic Act No. 10844 otherwise known
as the Department of Information and Communications
Technology Act of 2015 stipulated the promotion of the use of
ICT for enhancement of key public services, such as education,
public health and safety, revenue generation, and socio-civic
purposes.
This clearly clarifies that incorporating innovations
particularly in the records management aspect of the school
then is deemed legal and even imperative for government
agencies such as the public secondary schools.
Slide 6: Conceptual Framework
From the theory and legal bases which the study was
anchored on, this became of the conceptual framework which
helped effectively design the management information system
of the public secondary schools in Sagbayan district.

Slide 7: The Problem

Statement of the Problem
This research aimed at designing and developing a
management information system of public secondary schools in
Sagbayan District.
Specifically, it aimed to answer the following questions:
1. What are the problems encountered in the existing
records management system?
2. What are the features of the proposed system?
3. What is the acceptability level of the proposed system to
the end users in terms of:
a. perceived usefulness,
b. perceived ease of use,
c. system capability, and
d. user satisfaction?
4. Is there a significant difference on the acceptability of level
of the proposed system among the participants?
5. What program implementation could be proposed from
the findings of the study?
Slide 8: Significance of the Study
The Management Information System is intended to
provide an effective tool in the records management aspect.
This will be beneficial to the following entities:
Schools. The proposed system once implemented, will be
able to better serve its stakeholders by lessening the time spent
in report propagation necessary in policy and decision making.
School Principal. The proposed system will lessen the time
for the School Principal to consolidate and generate reports as
information will now be centralized and will no longer be solely
exclusive to the advisers and the other members of the faculty.
Registrar. Once the system is implemented, it will help
reduce the work of the Registrar. All the students’ records like
students’ class schedules and sections, teachers’ schedules, and
the students’ grades will be stored in the system database,
thus, retrieving information will be served with fewer delays.
Faculty. The proposed system will benefit the members of
the faculty especially the advisers as it will eliminate the
redundancy of tasks in transferring information from one paper
form to the other as the system will be tailor-fitted to the
school forms-need of the Department of Education thus also
eliminating data integrity issues.
Students and Parents. The proposed system will lessen
the wait time during enrollment as students won’t need to fill-
out forms everytime they enroll for their records are already
stored in the system the first instance they enrolled in.
 Future Researchers. This proposed system will help future
researchers to improve their systems by making this as their
reference in developing the same or related systems. They can
use the processes that had been designed and apply these in
their proposed systems.

Slide 9: Methodology
Research Design
The study employed a descriptive-developmental research
in order to come up with a successful Management Information
System. The descriptive-developmental method is a form of
research methodology used to describe data rather than
explaining it. According to Seels & Richey (1994), this type of
research methodology seeks to create knowledge grounded on
data systematically derived from practice. In addition, it is a
way to establish new procedures, techniques, and tools based
upon a methodical analysis of specific cases. As such,
developmental research can have a function of either creating
generalizable conclusions or statements of law, or producing
context-specific knowledge that serves a problem solving
function. These premises have prompted the researcher to
employ the descriptive-development methodology.

Research Environment and Participants

The study was conducted at Sagbayan District, Sagbayan,
Bohol which is 41.7 Kilometers away from Tagbilaran City.
Sagbayan is accessible via the coastal route known as the
“Tagbilaran North Road” entering the interior route or one can
maximize its time by using the much shorter route passing the
municipality of Catigbian. Sagbayan’s main attraction is
Sagbayan Peak, a tourism site overlooking a scenic valley with
an observation platform and children's playground.
The participants of the study were the five (5) School
Principals, the five (5) School Registrars and the ninety-five (95)
members of the faculty from the five (5) public secondary high
schools in Sagbayan District making it a total of one-hundred
five (105). From the sample size, only the School Principal, the
School Registrar and one (1) faculty representative from each
of the schools were personally interviewed to give the
researcher the information on the flow of their enrollment and
their practices and challenges in the records management
aspect of the day to day school operations. The information
gathered from the fifteen (15) respondents was the basis of the
proposal for the Management Information System. Finally, to
determine the acceptability of the proposed system, the
researcher made use of all participants as they are the direct
users of and are the ones directly benefited by the proposed
system.

Research Instruments
The researcher uses the following data gathering instruments
in order to gather related information in the development of
the Management Information System in San Agustin National
High School.
1. Interview Guide and Observation In gathering important
information that was needed in the study, the modified
Interview Guide used by Lloren, et al. (2014) in their study
“The Automation Process of Student Records Management
of Inabanga High School, Nabuad, Inabanga, Bohol” was
utilized. The interview guide contained questions for the
respondents to answer which were about the current
system processes and problems encountered by the
respondents in creating, processing, keeping and
retrieving of student records.
2. Questionnaire. To test the acceptability of the system, a
questionnaire was distributed to the respondents. The
questionnaire has questions categorized as follows:
Perceived Usefulness, Perceived Ease of Use, System
Capability, and User Satisfaction. The questionnaire was
constructed based from the User Interface Satisfaction
Questionnaire (Chin et al., 1988) and the Usefulness,
Satisfaction, and Ease of Use Questionnaire (Lund, 2001).
Each question was answered using the Likert-Scale with 5-
Very Much Acceptable, 4-Much Acceptable, 3-Acceptable,
2-Less Acceptable, and 1-Not Acceptable.
A pilot-testing of the data-gathering instruments
were conducted prior to the conduct of the actual
interview sessions and survey.
Procedures
The researcher wrote a letter to the School Principals of
the five (5) participant-schools asking permission to conduct
interview sessions related to the current records management
practice and the problems they encountered. After the
permissions were granted, the researcher proceeded to the
conduct of the one-on-one interview sessions with the School
Principal, the School Registrar, and the faculty representative
from each of the participant-schools. The system development
process followed.
During the System Development phase of the
Management Information System, the researcher made use of
the “Waterfall Model”. The selected methodology incorporates
systematic development techniques to the project and the
correctness of the product is checked on each stage of the
product building. This ensures that only the correct product
that fulfills the users’ requirements is built during the whole
development process.
Waterfall model is a sequential model where the
development process goes through a number of phases in a
certain order from the requirements phase to the
implementation phase.
1. System Requirements. Requirements phase involves
gathering a considerable amount of information.
2. System Design. This phase focuses on the data
requirements, the software construction and the interface
of the system.
 3. System Development. This phase involves converting
design specification into executable programs.
4. System Testing. This phase requires the school to
complete various tests to ensure the accuracy of the
programmed code, the inclusion of expected functionality,
and interoperability of application.
5. System Implementation. The implementation phase
involves installing the approved application into the
school. At this phase, the developer conducts training with
the end users. After which, the researcher deploys and
installs the system in the school.

Statistical Treatment
For the analysis and interpretation of the responses of the
School Principal, the School Registrar and the members of the
faculty in relation to the acceptability of the proposed system,
this study makes use of the weighted mean formula. Weighted
mean values are interpreted as follows:

∑𝑓𝑤
𝑋=
𝑁

Where:
X = Weighted mean
∑ = Summation
f = Frequency of respondents who responded on the
given scale
w = Weight of the category specified in the scale
N = Total number of respondents
 This study makes use of the following frequencies to
determine the acceptability of the proposed system:

Range Description Criteria

Less than 50%
1.00 – 1.80 Not Acceptable
acceptable.
Less 50% to 74%
1.81 – 2.60
Acceptable acceptable.
75% to 79%
2.61 – 3.40 Acceptable
acceptable.
Much 80% to 89%
3.41 – 4.20
Acceptable acceptable.
Very Much 90% to 100%
4.21 – 5.00
Acceptable acceptable.

In determining the difference on the level of acceptability

of the proposed system in the five (5) public secondary schools
in Sagbayan District, the ANOVA was used.

MST
𝐹 − 𝑟𝑎𝑡𝑖𝑜 =
MSE

Where:
MST = Mean Square Treatment
MSE = Mean Square Error
Slide 11: Present Practice Workflow
From the interview sessions conducted, the present
practice workflow was identified. (read contents of slide)

Slide 12: Summary of Problems Encountered with the Present

System
Table 1.1 shows the summary of the problems
encountered by the respondents in the present system after
conducting a thorough interview. The researcher found out
that these schools are still using the traditional method in
managing student and school records. Interview results further
revealed that the top one (1) problem encountered is the
difficulty in record lookup as their paper-records are stacked in
filers and cabinets. Hence, if anyone visits the office to secure a
copy of a Form 137 (Student’s Permanent Record), the registrar
has to flip through pages from various filers and cabinets in
order to locate the requested record which is a time consuming
procedure.
The same challenges were also observed during
enrollment. When a student enrolls, the enrollment-in-charge
has to look up for the enrollee’s academic history through the
stack of Form 137s (Student’s Permanent Record) or Form 138s
(Student’s Report Card) or School Form 5s (Report on
Promotion & Level of Proficiency) to check whether the student
is for promotion or retention thus slowing the enrollment
process.
 Moreover, since records are decentralized and adviser-
exclusive, preparation of consolidated reports are but a
challenge to these personnel for it paved the way for the
repetition of tasks. With the current practice, the adviser of the
current school year has to input the same learner information
to the School Form 1 (School Register), School Form 2 (Daily
Attendance Report of Learners), School Form 3 (Books Issued
and Returned), School Form 5 (Report on Promotion & Level of
Proficiency) and to the other report templates which were
already inputted by the adviser of the previous school year thus
prompting data integrity and information inaccuracy issues. As
it is manual, generation of the reports and forms has become a
tedious task for teachers thus lessening the time of a teacher
and student contact due to the overwhelming paper works that
they are obliged to comply.
The above findings corroborate to the findings of Karfaa et
al. (2015), Dayoc et al. (2001), Akil et al. (2005), and Leoren et
al. (2015) that the manual systems indeed have a lot of
disadvantages which needed to be addressed especially in an
educational institution.
Finally, when asked if there is a need to develop a system
to solve the current problems, all fifteen (15) of them agreed
that there is an imperative necessity to have one in their
respective schools.
Slide 13. Summary of the User Requirements for the Proposed
System
Table 2.1 shows the user requirements for the proposed
system. Item number 1, “Automated generation of print-ready
forms and reports”, is the most required feature of the
proposed system. Based on the interview made, making forms
and reports and transferring information from one form to the
other or generating reports of dynamic format are redundant
and very time-consuming tasks which needed to be addressed.
These reports and forms per the interview made includes:
School Form 1 (School Register), School Form 2 (Daily
Attendance Report of Learners), School Form 3 (Books Issued
and Returned), School Form 4 (Monthly Learner’s Movement
and Attendance), School Form 5 (Report on Promotion and
Level of Proficiency), School Form 6 (Summarized Report on
Promotion and Level of Proficiency), School Form 7 (School
Personnel Assignment List and Basic Profile),
Item number 2, “Centralized to allow data-accessibility”, is
the second required feature. From the interview made, all of
the respondents agreed that since learner information is
adviser-exclusive, crafting a school-level report is also a
challenge since if one adviser is absent the consolidation
cannot push through thus delaying compliance. This of course
should be under the premise that the access to these
information are user-level secured as stipulated in item number
5, “Secured access”.
 Item number 3, “Digitized or computerized to make it
paperless”, comes next as a required feature. Interview results
showed that the respondents wanted the learner information
to be digitized or computerized as doing so will pave the way
for a less to no requirement of large physical storage spaces,
minimizing the use of and safe-keeping of paper-documents.
Furthermore, according to the respondents, when learner
information and other school records are digitized, information
lookup will most likely be much easier thus increasing
productivity.
Item number 4, “Online”, is the fourth user-required
feature of the proposed system. According to the respondents,
classrooms are scattered all over the school campus so
travelling from a classroom on a far-end location to the School
Principal’s Office to submit deliverables is a bit of a challenge. If
the proposed system, according to them, will allow them to
access records or submit reports without having to leave their
classroom premises, it will be a great advantage provided that
they will be able to correct their mistakes if there is any as
stipulated in item number 6, “Error-free”, which is the last user-
required feature.
Slide 14. Summary of the User Requirements for the Proposed
System
From the interview sessions conducted, the reading of
comparable thesis books and the interpretation of
documentation from existing records management systems,
here is the workflow of the proposed system. (read contents)

Slide 15. System Use Case Diagram

From the outlined features, here is the use case diagram of
the system functionalities. The proposed system has 13 distinct
modules.
1. Manage Site Configuration
2. Manage School Year
3. Manage Curriculum
4. Manage Class
5. Manage Subject
6. Manage Teacher
7. Manage User
8. Manage Student
9. Manage Enrollment
10. View Profile
11. View Class
12. Edit Grade
13. Generate Reports

Slide 16. System Relational Database Diagram

Slide 17. Program Hierarchy
Slide 18. Administrator Login
Slide 19. Adviser Login
Slide 20. Relieving Teacher Login
Slide 21. Student or Parent Login
Slide 22. Demonstration

Slide 23. Level of Acceptability of the Proposed System in

Terms of Perceived Usefulness
Table 3.1 shows the level of acceptability of the proposed
system in terms of perceived usefulness. As manifested, item
number 3, “It is useful”, has the highest mean of 4.636 and is
described as “Very Much Acceptable”. It implies that the
features incorporated in the proposed system are useful to
their roles in the records management aspect.
On the other hand, item number 8, “It does everything I
expect it to do.”, has the lowest mean of 4.421, but is still
described as “Very Much Acceptable”. As evident in one of the
comments reflected on the survey questionnaires, this is
brought about by the fact that the proposed system is limited
to accepting numerical grades only. Prior to the enactment of
DepEd Order 8, 2015, letter grading system was utilized. The
use of the prosed system in the current grading system is not
an issue but with regards to historical grades which needed to
be inputted for the auto-generation of the Form 137 has
become a challenge and the respondents saw it as a limiting
factor to fully grasp the usefulness of the presented system.
 The overall computed weighted mean for the level of
acceptability of the proposed system in terms of perceived
usefulness is 4.530 and is interpreted as “Very Much
Acceptable”. This goes to show that the proposed Management
Information System is very much acceptable due to the
features if offers which are essential to the respondents. It
corroborates to the findings of Davis (1989) that if a person
believes that using a particular system would enhance his or
her job performance, it will eventually affect his or her decision
on how and when he or she will use the presented technology.
That said, the current useful features of the system will be
retained and further enhanced, while the raised weakness or
limitation will be recommended for a resolution or a fix to the
next batch of researchers who are inclined to the same or
related research genre.

Slide 24. Level of Acceptability of the Proposed System in

Terms of Perceived Ease of Use
Table 3.2 shows the level of acceptability of the proposed
system in terms of perceived ease of use. Item number 3, “It is
user friendly”, has the highest mean of 4.551 and is described
as “Very Much Acceptable”. It implies that the proposed
system has the user-friendly feature which allows them to use
even without having to go through intensive trainings. On the
other hand, item number 11, “I can use it successfully every
time”, has the lowest mean of 4.421, but is still described as
“Very Much Acceptable”. A survey comment revealed that this
was due to the fact that the system is only accessible in school
premises and not from the outside of the campus. This
limitation, to be a local-network platform, is by design due to
internet connection constraints in the campus.
The overall computed weighted mean for the level of
acceptability of the proposed system in terms of perceived ease
of use is 4.480 and is interpreted as “Very Much Acceptable”.
Overall, the proposed Management Information System is very
much acceptable due to its easy-to-use features. It
corroborates to the findings of Davis (1998), that the degree to
which a person believes that using a particular system would be
free from effort will more likely affect their decision on how
and when he or she will use the presented technology. That
said, no changes will made to the user interface of the
proposed system, while the raised weakness will be duly noted
and included in the system limitation.

Slide 25. Level of Acceptability of the Proposed System in

Terms of System Capability
Table 3.3 shows the level of acceptability of the proposed
system in terms of system capability. Item number 3, “System
functionality”, has the highest mean of 4.486 and is described
as “Very Much Acceptable”. A survey comment revealed that
the use of the Management Information System has paved the
way for an easier information lookup and reporting. What was
difficult and tedious to do before were made easier by the
proposed system, as indicated in one of the comments.
On the other hand, item number 1, “System speed”, has the
lowest mean of 4.430, but is still described as “Very Much
Acceptable”. Further comments manifested that the
respondents tried to correlate network lags to system speed,
making them feel that the proposed system can still improve on
the speed aspect. Network lags were due to the fact the
classrooms were randomly scattered all throughout the campus
thus affecting the signal strength their computer units can
intercept affecting accessibility which results to delays in
transmission of data or information from the server to the
client.
The overall computed weighted mean for the level of
acceptability of the proposed system in terms of system
capability is 4.458 and is interpreted as “Very Much
Acceptable”. Overall, the proposed Management Information
System is very much acceptable as it is capable of performing
the tasks the respondents used to tediously perform before.
The tasks which according to them are difficult and time
consuming to perform can be easily done and generated, not to
mention that the system is online so they don’t need to leave
from their classrooms. That said, the system functionalities
which were already incorporated should be retained and
further improved, while the raised weakness or limitation will
be afforded with a remedy. One remedy that can be
implemented is the procurement of heavy duty network
paraphernalia such as the shielded twisted-pair cables,
Ethernet hubs or extenders and Wi-Fi routers to maintain
network stability and increase network coverage and
bandwidth thus eliminating accessibility issues.

Slide 26. Level of Acceptability of the Proposed System in

Terms of User Satisfaction
Table 3.4 shows the level of acceptability of the proposed
system in terms of user satisfaction. Item number 1, “The
system is wonderful”, has the highest mean of 4.551 and is
described as “Very Much Acceptable”. This is brought about by
the fact that the system is the first of its kind to be presented to
the respondents thus it has the wow factor.
On the other hand, item number 3, “The system has adequate
power”, has the lowest mean of 4.449 but is still described as
“Very Much Acceptable”. In one of the survey comments, a
respondent stated, that point-clicking a grade input box is a bit
tricky and tedious at times. He further requested to allow arrow
keys to be used in navigating from one grade input box to the
other instead.
The overall computed weighted mean for the level of
acceptability of the proposed system in terms of user
satisfaction is 4.517 and is interpreted as “Very Much
Acceptable”. Overall, the proposed Management Information
System is very much acceptable as it satisfies the user-required
features and system capabilities. That said, the features and
functionalities which have satisfied the respondents should be
retained and improved, while the raised suggestion will be
worked on and integrated into the system and further be
recommended to the next batch of researchers who are
inclined to the same or related research genre.

Slide 27. Overall Level of Acceptability of the Proposed System

Table 3.5 shows the overall level of acceptability of the
proposed system. Item number 1, “Perceived Usefulness”, has
the highest mean of 4.530 and is described as “Very Much
Acceptable”. On the other hand, item number 3, “System
Capability”, has the lowest mean of 4.458, but is still described
as “Very Much Acceptable”.
The overall computed weighted mean for the level of
acceptability of the proposed system is 4.496 and is interpreted
as “Very Much Acceptable”. Overall, the proposed
Management Information System is very much acceptable
because it is useful, it is easy to use, it is capable of performing
required tasks, and its features are satisfactory to the
respondents.

Slide 28. Significant Difference on the Acceptability Level of

the Proposed System among the Respondents
As reflected in Table 4.1, using the one-way ANOVA
analysis revealed that the F-ratio of 0.961986 is lower than the
critical value of 2.462615 which means that there is no
significant difference that existed on the acceptability level of
the proposed system among the participants from the five (5)
public secondary schools in Sagbayan District. It implies that all
the one hundred five (105) participants from the five (5) public
secondary schools in Sagbayan District agree that the proposed
system, the Management Information System is much
acceptable.

Slide 30. Summary

This study was undertaken to innovate the records
management system of the five (5) public secondary schools in
Sagbayan District.
Specifically, the research sought to answer the following
questions: What are the problems encountered in the existing
records management system?; What are the features of the
proposed system?; What is the acceptability level of the
proposed system to the end users?; and Is there a significant
difference on the acceptability of level of the proposed system
among the participants?
The study is beneficial to the School Principals, School
Registrars, teachers, students, and parents. It was conducted in
Sagbayan District, Sagbayan, Bohol. Descriptive method was
used with the help of the interview guide and questionnaire to
gather responses from the respondents. The gathered data
were analyzed thereafter with the first set as basis for the
system design and the second set as basis for the acceptability
level of the Management Information System to the end users.

Slide 31. Findings

The following were the findings of the study.
1. Problems Encountered in the Present System
 All the five (5) public secondary schools in Sagbayan
District are still practicing the manual and paper-based
records managements system. Based on the gathered data
during the interview sessions, the traditional practice has
paved the way for delays in preparing consolidated reports
due to time consuming, redundant, and tedious processes;
insufficiency in physical storage spaces of paper record; long
wait times during enrollment due to difficulty in record
lookup; and data inaccuracies, integrity and privacy issues,
and difficulty in report generations due to decentralization.
These challenges have overwhelmed teachers with a lot of
paper works resulting to a decrease in teacher-student
contact time.

2. Features of the Proposed System

Further readings of related literature suggests that the
challenges in the records management aspect of the schools
will be addressed if they implement a system that features:
(1) a collaborative system of collecting, processing, storing
and retrieving of school records; (2) a centralized repository
of data and information which can be easily accessible by any
authorized personnel all throughout the school; and (3) a
faster and automated mechanism of retrieving records and
generating reports to better serve its stakeholders.
Findings from interview sessions conducted revealed
that the proposed system should have the following features,
namely: automatic generation of print-ready forms and
reports, centralized data repository for data-accessibility,
digitized or computerized to minimize paper use and error,
and while it should be online, it should be user-level access
secured wherein only authorized personnel for the particular
information has access to either for view or for modification
capabilities based on the user’s access level.

3. Acceptability of the Proposed System

After all the questionnaires were retrieved, tallied, and
analyzed, results of the acceptability test of the proposed
Management Information System revealed the following:
3.1. In Terms of Perceived Usefulness
The overall computed weighted mean for the level
of acceptability of the proposed system in terms of
perceived usefulness is 4.530 and is interpreted as “Very
Much Acceptable”. This goes to show that the proposed
Management Information System is very much
acceptable due to the features if offers which are
essential to the respondents. It corroborates to the
findings of Davis (1989) that if a person believes that
using a particular system would enhance his or her job
performance, it will eventually affect his or her decision
on how and when he or she will use the presented
technology. That said, the current useful features of the
system will be retained and further enhanced, while the
raised weakness or limitation will be recommended for
a resolution or a fix to the next batch of researchers
who are inclined to the same or related research genre.

3.2. In Terms of Perceived Ease of Use

The overall computed weighted mean for the level
of acceptability of the proposed system in terms of
perceived ease of use is 4.480 and is interpreted as
“Very Much Acceptable”. Overall, the proposed
Management Information System is very much
acceptable due to its easy-to-use features. It
corroborates to the findings of Davis (1998), that the
degree to which a person believes that using a particular
system would be free from effort will more likely affect
their decision on how and when he or she will use the
presented technology. That said, no changes will made
to the user interface of the proposed system, while the
raised weakness will be duly noted and included in the
system limitation.

3.3. In Terms of System Capability

The overall computed weighted mean for the level
of acceptability of the proposed system in terms of
system capability is 4.458 and is interpreted as “Very
Much Acceptable”. Overall, the proposed Management
Information System is very much acceptable as it is
capable of performing the tasks the respondents used
to tediously perform before. The tasks which according
 to them are difficult and time consuming to perform can
be easily done and generated, not to mention that the
system is online so they don’t need to leave from their
classrooms. That said, the system functionalities which
were already incorporated should be retained and
further improved, while the raised weakness or
limitation will be afforded with a remedy. One remedy
that can be implemented is the procurement of heavy
duty network paraphernalia such as the shielded
twisted-pair cables, Ethernet hubs or extenders and Wi-
Fi routers to maintain network stability and increase
network coverage and bandwidth thus eliminating
accessibility issues.

3.4. In Terms of User Satisfaction

The overall computed weighted mean for the level of
acceptability of the proposed system in terms of user
satisfaction is 4.517 and is interpreted as “Very Much
Acceptable”. Overall, the proposed Management
Information System is very much acceptable as it satisfies
the user-required features and system capabilities. That
said, the features and functionalities which have satisfied
the respondents should be retained and improved, while
the raised suggestion will be worked on and integrated
into the system and further be recommended to the next
batch of researchers who are inclined to the same or
related research genre.
 The overall computed weighted mean for the level of
acceptability of the proposed system is 4.496 and
interpreted as “Very Much Acceptable”. Overall, the
proposed Management Information System is very much
acceptable because it is useful, it is easy to use, it is
capable of performing required tasks, and its features are
satisfactory to the respondents.

4. Significant Difference on the Acceptability Level

Using the one-way ANOVA analysis revealed that the F-
ratio of 0.961986 is lower than the critical value of 2.462615
which means that there is no significant difference that
existed on the acceptability level of the proposed system
among the participants from the five (5) public secondary
schools in Sagbayan District. It implies that all the one
hundred five (105) participants from the five (5) public
secondary schools in Sagbayan District agree that the
proposed system, the Management Information System is
much acceptable.

Slide 32. Conclusions

Based on the findings presented from the gathered data,
the researcher concluded that there are indeed a lot of
challenges in the manual and paper-based practice in the
records management aspect of the five (5) public secondary
schools in Sagbayan District.
 The researcher further concluded that the Management
Information System is useful, easy to use, capable, and
satisfactory to the end users.
Moreover, the researcher also concluded that there is no
significant difference that exist on the level of acceptability of
the Management Information System among the one hundred
five (105) respondents from the five (5) public secondary
schools in Sagbayan District.

Slide 33. Recommendations

After the findings and the conclusions, the researcher
recommends the following:
1. The researcher also recommends the Management
Information System to the next batch of researchers for
further monitoring and evaluation to fix some issues
which were still left unfixed especially on the limitation
to accept only numerical grades and the over the
internet availability challenge of the system.
2. The researcher suggests that the Management
Information System be pilot tested first in San Agustin
National High School for a full school year before its
deployment to the other four public secondary schools
in Sagbayan District. The said institution is categorized
as a large school and will be a good avenue for further
testing to catch unforeseen exceptions. Moreover, it is
where the researcher is currently employed thus any
 untoward exceptions can easily be monitored,
identified, and resolved.

Slide 35. Objective

This research study entitled “Management Information
System of the Public Secondary Schools in Sagbayan District”
aimed at achieving the following objectives:
1. Automate the school records for a faster service
delivery to school clients and stakeholders;
2. Eliminate the redundancy of tasks in data entry,
processing, storing, and data retrieval; and
3. Eliminate data integrity issues which normally happens
in the manual process.

Slide 36. Implementation Plan – San Agustin NHS

The pilot-testing of the Management Information System
will be in San Agustin National High School and may commence
on April 2018 in time for the new school year enrollment. It will
be pilot-tested for a full school year.

Slide 37. Implementation Plan – Public Secondary Schools

The full implementation of the Management Information System in all the
public secondary schools in Sagbayan District will be on April 2019. The researcher
and the respective School ICT Coordinators will be the responsible persons for the
said implementation after due approval from the Public Schools District Office of
the Sagbayan District.

Slide 38. Thank You!

That ends my presentation, I am ready for the oral questioning.