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Explanatory Note

N.B.

The following letter and agreement is a starting point for our team to discuss and edit. It
would provide an opportunity and a tool where SCFs would be trained to talk through
each point with the community. Their still is a perception that the community thinks this
is a SurfAid project not THEIR project hence and based on some feedback I’m
suggesting that we offer the chance for dusuns to apply for a scholarship to our academy.
They know what scholarships are as the church and others give them and it clearly means
that the project is for them.

The same applies to the list of what the SAI academy would require from them—this list
is a sample not the end list but it again would require our SCF/CF to work through why
each point is required e.g. why its so important that every house gets a visit from the
volunteers.

This agreement is based on a fundamental change in the model where we no longer have
CFs living in villages but part of a moving team moving through villages after a
significant initial ime socializing the program and building sufficient capacity for the
dusun to choose the right 2-3 representatives to come to training for 1 week periods at
sub district sites such as Katiet every quarter. The teams would then visit their village
every 1-2 months for 2-4 days( I will write a full proposal for this ASAP).

Dear Community Member

SurfAid has enjoyed working with your community and now invite you to participate in
both an evaluation process so we can learn together how to get better results, and an offer
to your village to continue this project providing we win a grant to do so.

SurfAid will be offering villages a “scholarship to continue and attend the SurfAid
community development academy”. To qualify for the various stages of the scholarship
villages need to demonstrate their real desire to improve the quality and quantity of life in
the village via their own efforts but guided by and with the full assistance and support
from SurfAid in a true partnership.

SurfAid has learnt that this type of project requires real commitment from the people, for
the people. It is not the type of project that is successful if the communities do not
participate fully. The scholarship is for the benefit of the entire community who need to
demonstrate that all houses benefit from the educational processes.

Most of the improvement in the quality of life can be achieved from inside the
community by changing behaviors. This can be challenging and therefore requires the
repeated effort and cooperation of all the various stakeholders of the village to
continually support each other to change habits.

SurfAid propose that the next phase of this project will include two major processes

1. The village selecting several women representatives and leaders to attend


ongoing training at sub district sites who will then return to organise the activities
in conjunction with village leaders and the RVG
2. village visits by SurfAid teams to help the village achieve their targets and
facilitate activities

Therefore SurfAid acknowledges that some villages may wish not to apply for various
reasons and or some may not qualify to receive the benefits of the scholarship at this time
however we do hope you can commit to the required time and disciplines that will ensure
your village moves forward into the future healthier and happier.

Likely and Expected Results from the Project

From science, and results from other successful and similar projects and if the village
supports the project as outlined in the agreement then the following results can be
expected

1. A 20-50% reduction in the number of children dying


2. A 20-50% reduction in the days of illness/suffering including the reduction of
ISPA and diarrhea and malaria in adults
3. A reduction in anemia in children and pregnant women therefore improved health
and energy ( currently 80-90% of infants and pregnant women are anemic)
4. A reduction in deaths of women in childbirth
5. A reduction in miscarriages
6. A increase in energy levels in the population
7. A reduction in the adults who suffer from TB and lung cancer
8. A increase in the average number of years people live
9. A increase in intelligence of children and better results at school
10. Happier children easier to manage and happier parents
11. Improved economy and household income
12. Access to iron pills, vitamin pills for pregnant women and deworming medicine
( providing the health department agrees)
13. A stronger community spirit in the dusun that leads to less conflict and more
positive development
14. A village management system that can independently assess the various
challenges and design and implement an action plan
15. A revolving credit line for purchasing agreed upon items
16. A regular visit from SurfAid staff and trainers to help the project
17. ( providing DHO agree) A village post obat desa with trained caders to treat
many common illness and wounds
Draft Village Agreement and Application for Scholarship to the SurfAid Academy of
Community Development

Name of Dusun…………………….
Date…………………………………

Kepala Desa/dusun

I ……………………………………………. wish to apply for a scholarship for our


dusun to attend the SurfAid Academy of Community Development. I understand the
potential benefits of the project and our dusun will strive to reach our targets.

I pledge to the following

1. I will ensure all members and village leaders are well informed of their roles and
are participating and contributing actively in their activities. If any of the
individuals are not I will meet with them and discuss how to achieve our targets
together
2. I will participate as a member in the RVG attending all possible meetings
3. I will mobilize village working teams to complete health related activities such as
Gotan Royang
4. I will include the project in our annual development plan applying for any
resources we decide we need from our annual budgets from government
5. I will advocate for the agreed upon health services to the pukesmas and DHO
6. I will meet the CGs, RVG members, church, school teachers, caders, and all other
leaders of the dusun when appropriate to support their tasks
7. I will be available to resolve any differences in opinion and re-elect members of
village groups who do not contribute as per this agreement
8. I will ensure that all SurfAid staff are well housed and cared for while helping our
village without cost to them
9. I will work with other dusun leaders to ensure a full turn out at village wide
activities and competitions
10. I will support the introductions of local laws that will help the health of
individuals and all people such as the penning of pigs
11. I will organize support for the family of the dusun representative volunteers while
they are at the SurfAid academy for training

Name……………………………….
Signature

Kepal Muda
1. I will facilitate the young people to participate in the educational activities so they
realize how they will contribute and benefit most from this project.
2. I will participate as a member of the RVG

Secretary

1. I will document the projects results and include in village budgets and reports
2. I will attend RVG meetings and contribute
3. I will agree to lead working group acitivities

Village Religious Leaders

1. I will communicate the need for and deliver the health message at every church
service acknowledging the churches role in helping gods’ children and the adults
to improve quality of life.
2. I will visit families who are not participating or who are being difficult when
called upon to help from the CG volunteers or Kepal Dusun
3. I will, using the SurfAid material, help couples preparing for marriage by
educating them on the key health messages for their children and how to best
prepare for the first pregnancy

Care Groups

1. We will ensure that all houses get a house visit ever two weeks and 100%
eventually get every intervention message using a tracking system.
2. We will facilitate HEARTH for all malnourished children under the age of 5
years and women of reproductive age with MUAC of less than 22.5 cm. We
will recruit support from the PKK, and church and other dusun institutions to
support HEARTH with food supplements
3. We will reelect volunteers who cannot complete their house visits
4. We will support Posyandu by attending table 4 educating mothers on the key
health messages and following up those parents with malnourished children or
those that have other problems
5. We will ensure all pregnant women have been educated on the importance of
diet, taking their vitamin and iron pills, immunization, and preparation for
birth. They will have clean birthing kits prepared and their TBA will be
educated on clean birthing. We will appoint special maternity volunteers to
check every pregnant women and their husbands and families receive a house
visit every pregnancy
6. We will encourage all houses to have a latrine and practice hygienic practices
as outlined in the SurfAid posters and in our messages
7. We will strongly encourage immediate and exclusive breastfeeding and
support women in their discussions with men and employers to allow this to
happen for at least the first 4 months of life.
8. We will help parents with sick children to identify serious illness and seek
help urgently. We will help them prepare the home based health care required
as for diarrhea and ISPA
9. We will encourage households to establish hand washing sites and keep a
record of who has a site encouraging those who don’t
10. We will encourage smoke from open fires to be contained and moved away
from the house rooms or cooking houses built so children do not inhale smoke
11. We will keep an accurate and large house visit scoreboard as shown to us by
SurfAid.
12. Using this scoreboard we will regularly review our progress towards our
targets and create plans to achieve them

Teachers

1. We will teach the basic health curriculum and messages to the children and
prepare a plan where they encourage change at home
2. We will ensure the children participate in school health days including dramas,
songs and art competitions
3. We will encourage the parents to participate in the health program

Cultural leaders

1. We will support all the above activities and assist the kepal desa when asked to
2. We will visit houses who are not changing their health habits when asked by the
volunteers
3. We will call for village meetings to discuss the importance of this opportunity

SurfAid will provide to the villages who secure the scholarship

Phase one

1. Full guidance and training on how to achieve targets


2. Training on how to select the village representatives
3. All materials for care group training and posyandu posters
4. All materials for teachers and children’s art days
5. Support for any travel and accommodation to the training sites for representatives
6. Wages and support for all SurfAid staff
7. Deworming pills for all who graduate from HEARTH
8. Special vitamins for pregnant women
9. Training to all teachers, church leaders, care groups, RVGs and others interested

Phase two for villages who reach 80% of targets in phase one
1. Revolving funds for building latrines and other activities such as transport to
medical services for seriously ill children
2. Training and support in income generating activities
3. Training and support to plant vitamin gardens
4. Ongoing support for the health visits

Phase three if target in phase 3 are met.

Phase one targets and indicators ( to be dw team and edited)

1. Active Care Groups visiting houses and who have a plan to ensure volunteers
are accountable for their houses health. Volunteers who don’t come to
meetings have the health messages shared by the leader and a plan to visit
their houses is made
2. A village scoreboard is up to date and being used to track targets
3. 80% of houses interviewed have received a visit from their volunteer in the
last month and can remember one of the key health messages from that visit
4. 60% of women interviewed have heard a health message in church in the last
month
5. 80% of women who are in the last month of pregnancy or have a baby less
than 6 months received safe-clean birthing training from a volunteer
6. 80% of mothers interviewed could show their children’s KMS cards and had
attended posyandu in the last three months
7. HEARTH sessions are planned for and attended by 80% of those booked in
8. 80% of malnourished children under age of five at survey are attending or are
booked into attend a future HEARTH (CGs have a plan to run a HEARTH)
9. All WORA have their MUAC measured and those with less than 22.5 cm
attend a special HEARTH with their children. All mothers at HEARTH have
their MUAC measured
10. 50% reduction in WORA with MUAC less than 22.5 cm
11. 60% of mothers interviewed who have a child less than 6 months are
exclusive breastfeeding
12. 50% of children at age 12-18 months have documented evidence of complete
immunization

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