Cash Management Training Material

PEL
MAY 2010
TRAINING MATERIAL
CASH MANAGEMENT MODULE
A. F. FERGUSON & CO.

CHARTERED ACCOUNTANTS
A member firm of
PEL TRAINING MATERIAL – CASH MANAGEMENT
TABLE OF CONTENTS
1 Defining Bank Master .......................................................... 3

1.1 Bank Creation.................................................................................... 3
1.1.1 Bank Information ...................................................................................................................... 6
1.1.2 Bank Address ............................................................................................................................ 7
1.1.3 Bank Contact ............................................................................................................................ 8
1.2 Branch Creation .............................................................................. 10
1.2.1 Branch Address........................................................................................................................12
1.2.2 Branch Contact ........................................................................................................................16
1.3 Bank Account Creation ................................................................... 23
1.3.1 Account owner and use ............................................................................................................25
1.3.2 Account information ................................................................................................................25
1.3.3 Account controls ......................................................................................................................26
1.3.4 Account Access .......................................................................................................................28
1.3.5 Account Contact ......................................................................................................................30
2 Reconciling Bank Statement ............................................. 34

2.1 Load Bank Statement ...................................................................... 35
2.1.1 Enter Bank Statement Manually ..............................................................................................35
2.1.2 Upload Bank Statement ...........................................................................................................43
2.2 Auto Reconciling Bank Statement .................................................. 52
2.2.1 Matching Criteria for Different Transactions ...........................................................................59
2.2.2 Bank Statement Line Statuses .................................................................................................60
2.3 Manual Reconciliation .................................................................... 61
2.4 Manually Clear Transactions ........................................................... 68
3 Cash Forecasting ................................................................ 81
3.1 Creating Cash Forecast Template ................................................... 81
3.1.1 Forecast by GL Periods ...........................................................................................................85
3.1.2 Forecast by Days ...................................................................................................................100
3.2 Generating Cash Forecast from Templates ................................... 103
3.3 Viewing Cash Forecast .................................................................. 108
3.4 Exporting Cash Forecasts to Spreadsheet Application ................. 112
3.5 Purging Cash Forecasts ................................................................. 114
4 Interest calculation .......................................................... 119
4.1 Entering Interest rate Schedule ..................................................... 119
4.2 Interest Calculation ....................................................................... 126
A. F. FERGUSON & CO. PAGE 1

5 Bank Account Transfer ................................................... 131

5.1 Bank account transfers without settlement ................................... 131
5.1.1 Create Bank Account Transfer ..............................................................................................131
5.1.2 Validate a Bank Account Transfer .........................................................................................135
5.1.3 Authorize/Reject Bank Transfer ............................................................................................137
5.1.4 Clearing Transactions ............................................................................................................141
5.2 Bank account transfers with settlement ........................................ 145
5.2.1 Create Bank Account Transfer ..............................................................................................145
5.2.2 Validate a Bank Account Transfer .........................................................................................151
5.2.3 Authorize Bank Account Transfer .........................................................................................153
5.2.4 Building Payments into Oracle Payments..............................................................................157
5.2.5 Create Printed Payment Instructions ......................................................................................163
5.2.6 Clearing Transactions ............................................................................................................175
6 Cash Management Accounting....................................... 178

6.1 Create Accounting......................................................................... 178
6.2 View Accounting Entries in Cash Management ........................... 185
7 Maintain Cheque Status .................................................. 189
7.1 Mark DBC Status .......................................................................... 189
7.2 Void Payment ................................................................................ 192
7.3 Initiate Stop Payment .................................................................... 195
7.4 Release Stop Payment ................................................................... 197

1 Defining Bank Master

Bank Master will be created in following three Steps:
1.1 Bank Creation
Navigation Path
Cash Management > Banks & Bank Branch
Double click on ‘Bank’ in the Navigation menu
Following screen will appear

Click on “Create” button to define a Bank.

There are following three steps through which a bank will be created
 Bank Information
 Bank Address
 Bank Contact

Bank Information

Bank Address

Bank Contact


1.2 Branch Creation

Query the Bank and Click on “Continue” Button
Branch will be created in following three steps

 Branch Information
 Branch Address
 Branch Contact
 Branch Information


Branch Address




Branch Contact







1.3 Bank Account Creation
Navigation Path
Set up > Banks >Bank Accounts
Double click on ‘Bank’ in the Navigation menu
Query the Bank and Branch in which Account is to be created

Bank Account will be created in following five steps

 Account owner and use
 Account information
 Account controls
 Account Access
 Account Contact

Account owner and use
Account information

Account controls


Account Access


Account Contact

Manage Payment Documents



2 Reconciling Bank Statement

In OracleCash Management there are two major processes that the user will perform at
the time of reconciling Bank Statements:
 Load Bank Statements
 Reconcile Bank Statements
A typical navigation menu for Oracle Cash Management would be as follows:

2.1 Load Bank Statement
Enter Bank Statement Manually
1) Double click on ‘Bank Statements’ in the Navigation menu
2) Double click on ‘Bank Statement and Reconciliation’ form to navigate to the

“Find Bank Statements window”.

3) Choose ‘New’ to display the ‘Bank Statements’ window.

4) Enter the following bank header information:

 Bank Account Number
 Account Name
 Bank Name
 Branch Name
 Currency
5) Enter the following other detail:
 New statement Date
 Statement number. The default Statement Number is the statement date
 GL Date—the default is the Statement Date. The GL Date must be in an open
or a future-enterable period in Receivables or Payables.
 (Optional) Control balances. Enter the opening and closing balances as
needed. Enter control totals for Receipts and Payments, as well as the
number of statement lines for each.

6) Click ‘Lines’ to begin entering statement lines.

Following “Bank Statement line” window will appear
7) Provide required Bank Statement lines information:

 Line No
 Type
 Transaction unique code (Separately defined for each bank account)
 Date
 Amount

Following table explains the usage of each Type:
Line Type Source Description
Payment Payables, General It represents Payments in Oracle Payables or

Ledger Oracle General Ledger.
Receipt Receivables, It represents Direct Receipts in Oracle

General Ledger Receivables or Oracle General Ledger.
Misc Payment Receivable It represents Negative Miscellaneous Receipts in

Oracle Receivables.
Misc Receipt Receivables It represents Positive Miscellaneous Receipts in

Oracle Receivables.
It represents Receipts rejected by the bank
NSF Receivables
because the accounts on which they were drawn
had non-sufficient funds.
Reversed Receipts in Oracle receivables due to
Non Sufficient fund
Rejected Receivables Receipts rejected for reasons other than non-

sufficient funds, such as an invalid bank account.
A rejected transaction type matches only to
reversed receipts in Receivables
A stopped transaction type matches only to
Stopped Payables
Voided or Stopped payments in Payables

8) Provide Bank Statement lines description:

 Value Date
 Description
9) Click the ‘Save’ button on the tool bar and close the form
10) Compare the Control Total amounts to those displayed by Cash Management in
the Line Totals tabbed region of the ‘Statements window’, to ensure the
completeness and correctness of your entered bank statement.


Upload Bank Statement

1) Double click on ‘Other’ in the Navigation menu
2) Double click ‘Programs’ sub-menu and open the ‘Run’ form

3) Select ‘Single Request’

4) Find ‘Bank Statement Loader’ program from ‘Run this Request’ window

5) Provide the following necessary information to run the Bank Statement Loader
program
 Mapping Name (BAI2 or SWIFT940)
 Data file name of bank statement to be uploaded
 Directory path of the bank statement file

6) Submit the request

7) After the upload, to verify the bank statement upload, Double click on ‘Bank
Statement and Reconciliation’ form to navigate the ‘Find Bank Statements
“window

8) Enter the query criteria for the statement you want to verify, or leave the criteria
blank to query all existing statements.
9) Choose Find to see the Bank Statements window containing the statements that
meet query criteria.

Following “Reconcile Banks Statements” window will appear:
10) Select the statement you want to verify, and choose Review.

Following “Bank Statement” Window Will appear
11) Verify the line totals and number of lines with the bank statement to ensure
accurate upload
12) To correct or verify bank statement lines, choose Lines to see the Bank
Statement Lines window.
13) Select the statement line that you want to correct or press ‘Find’, to find all the
statement lines.

14) Correct the bank statement lines which are not properly uploaded
15) Save your work.

2.2 Auto Reconciling Bank Statement

Following steps to be performed:
1) Import or manually enter the bank statement information.
2) Double click the ‘Others’ menu in the Cash Management Navigator.
3) Double click the ‘Concurrent’ form to navigate to the Submit Request window.
4) Click on the ‘Submit a New Request’ button and select ‘Single Request’.

5) Select the ‘Auto Reconciliation’ program.

6) Enter the Bank Branch for the statements that you want to reconcile. This field is
required.
7) Enter the Bank Account Number for the statement that you want to reconcile. If
you do not enter a bank account number, you reconcile statements for the
entire bank branch.
8) In the following fields, enter a statement number or select one from the list of
values:
 Statement Number From: the beginning statement number in the range
of statements to be reconciled.
 Statement Number To: the ending statement number in the range.
9) Enter dates in the following fields:
 Statement Date From: the opening day of the bank statement period.
 Statement Date To: the closing day of the bank statement period.
 GL Date: (Required). The default date for all General Ledger journal
entries generated by ‘Auto Reconciliation’. The date must be in an open
or future-enterable Payables or Receivables period.
10) Select a Receivable Activity and Payment Method to create Miscellaneous
Receipts for differences that ‘Auto Reconciliation’ encounters when matching
remittance batches or NSF (Not sufficient funds) transactions within tolerances.

11) Specify how to handle any NSF or rejected receipts that are in your bank
statement. Choose:
o No Action: to resubmit the check or request for transfer later
o Reverse: to reopen the invoice
o Debit Memo Reverse: to create a debit memo that replaces the item
closed by the original receipt.
12) Submit the request.
13) When the concurrent request is finished, review the Auto Reconciliation
Execution Report for reconciliation errors.
Select the “View Output” to see the output of report

14) Submit following request “Bank Statement Detail Report”

15) Review the Bank Statement Detail Report, which shows reconciled and un-
reconciled statement lines.

16) If any statement lines remained un-reconciled, or you need to correct a

reconciled line, use the ‘Reconcile Bank Statement Lines’ window to manually
reconcile those lines.

Matching Criteria for Different Transactions
Module/Source Transaction Matching Criteria
Payables Payment Payment/Cheque Number
Receivables Direct Receipts Receipt Number

Receivables Regular Receipt Number
Miscellaneous
Receipts/Payments
Receivables Correction Reversal Correction: Statement line has the
statement line same transaction number, same amount, and
opposite transaction type (for example,
Miscellaneous Receipt and Miscellaneous
Payment).
Adjustment Correction: Statement line has
the same transaction number, and has a
transaction type of payment, receipt,
miscellaneous payment, or miscellaneous
receipt, and the net amount is within the
reconciliation tolerance.
General Ledger Journal Following criteria should be met:
 Journal Line is posted
 The journal line Accounting Flexfield
matches the bank account's cash
Accounting Flexfield.
 The journal line Description matches
the statement line Transaction
Number.

Bank Statement Line Statuses
A bank statement line's status can be one of the following:
 Reconciled: Some transactions have been matched against this line. The
statement line may not be fully reconciled.
 Unreconciled: No transactions have been matched.
 Error: This status is a warning that the line cannot be reconciled because of a
bank error in the statement that cannot be resolved. You must manually mark
the statement line as Error. The transaction remains unreconciled because there
is no corresponding transaction to which the line can be reconciled.
 External: The line does not correspond to any transaction in General Ledger,
Payables, Receivables, Payroll, or the Reconciliation Open Interface, but
corresponds to a transaction in another system. You then manually mark the
statement line as External. Cash Management treats it as reconciled.

2.3 Manual Reconciliation

Following steps will be performed:
1) Import or manually enter the bank statement information.
2) Double click on ‘Bank Statement and Reconciliation’ form to navigate the ‘Find
Bank Statements window’.
3) Enter the query criteria for the statement you want to reconcile, or leave the
criteria blank to query all existing statements.
4) Choose Find to see the Reconcile Bank Statements window containing the
statements that meet your query criteria.

5) Select the statement you want to reconcile, and choose Review.

6) Choose Lines to see the Bank Statement Lines window.

7) Select the statement line that you want to reconcile.
8) Choose “Available” tab at the bottom to search for detail or batch transactions
that are available for reconciliation.

9) Enter your search criteria in the ‘Find Transactions’ window.

10) Select the available detail and batch transactions that apply to the current bank
statement line.
11) Choose ‘Reconcile’ to reconcile the available detail or batch transactions.

12) When you have reconciled all the bank statement lines, mark your bank
statement as complete.
Marking a Bank Statement as Complete
You can freeze a bank statement in Cash Management by marking it as complete.

Marking a bank statement as complete disables certain Cash Management features and
prevents you from making any changes to the statement or statement lines until you
specifically unmark the completed bank statement. You can view a statement from the
View Bank Statements window to see that the statement is complete.

13) Save your work.

2.4 Manually Clear Transactions
Bank Transfers transactions will be manually cleared in Oracle Cash Management;
1) Double click on ‘Manual Clearing’ menu in the Cash Management Navigate.

2) Double click on ‘Clear Transaction’ form

3) Choose Detail from the Detail/Open Interface region.

4) Select one or more of the following types of detail transactions that are available
for clearing:
 Cash Management Cashflows
5) Select a bank account
6) (Optional) Enter any additional search criteria for finding available transactions.

7) Choose Find. The Clear Transactions window appears.

8) Review the available transactions.
9) (Optional) Choose the Default Dates button to select a date of your choice to be
used as a default date for the Cleared Date, Value Date, and GL Date.

10) Mark each transaction that you want to clear by checking the box to the left of
the transaction.

11) (Optional) Update the Amount Cleared, Cleared Date, Value Date, and GL Date.
Enter any additional information, such as charges.
12) Choose the Clear Transaction button to clear the selected transactions.
13) After clearance of transactions, these lines will be cleared from window

Similarly you can un-clear the required transaction. To un-clear perform the following
steps:
14) Double click on ‘Manual Clearing’ menu in the Cash Management Navigator.

15) Double click on ‘Unclear Transaction’ form to navigate ‘Find Transactions’ form.

16) Choose Detail from the Detail/Open Interface region.

17) Select one or more of the following types of detail transactions that are available
for clearing:
 Receipts
 Payments
18) Enter any search criteria for finding available transactions.

19) Choose Find. The Unclear Transactions window appears.

20) Mark each transaction that you want to unclear by checking the box to the left of
the transaction.

21) Choose the ‘Unclear Transaction’ button to unclear the selected transactions.
22) After unclearing of transaction, it will not be available in unclear transactions
window

23) Save your work

3 Cash Forecasting
The authorized user will perform the following tasks for the purpose of cash forecasting
using Oracle Cash Management:
 Creating Cash Forecast Templates

 Generating Cash Forecasts from Templates
 Viewing Cash Forecast Results
 Exporting Cash Forecasts to Spreadsheet Application
3.1 Creating Cash Forecast Template

Templates determine the presentation of sources (rows) and forecast periods (columns)
for cash forecasts.
In order to create cash forecasting templates perform the following steps:
1) Double click on the menu ‘Cash Forecasting’

The following HTML page will be opened
2) Select the ‘Forecast Template’ tab.

It will open like the following screen:
3) Click the tab ‘Create Template

4) Enter the following ‘Header Details’
General Information: Templates include the following types of general information:

 Name and description
 Forecast period types. In forecast templates it can be either GL periods or days.
Header Details: In the header detail, the authorized user will provide the following
header details:
 Template Name
 Description
 Forecast period types, either GL periods or days
 Overdue Transactions (whether to include or exclude): Overdue transactions
are open transactions with a cash activity date before the forecast start date.
Overdue transactions are collected into one forecast period, displayed as the
overdue column in the Cash Forecast Results page and the Cash Forecast Report.

 Fiscal Calendar
 Cut off Period: If you chose to include overdue transactions, you must enter a
value in the Cutoff Period field. The cutoff period determines how far back to
include overdue transactions.
Forecast by GL Periods
5) Click ‘Next’ Button

6) Provide the following ‘Row Details’ information:
Row Details: Cash inflow or out flow source type will be provided in ‘Row Details’. Each
row will contain a source type. Following are the examples of sources type available in
Oracle for cash forecasting:
 Supplier Invoices
 Supplier Payments
 Customer Invoices
 Customer Receipts
 GL Budgets
 Purchase Orders
 Purchase Requisition
 Sales Orders
 Sales forecast
 Open Interface Inflow
 Open Interface Outflow
 User Defined Inflow

 User defined Outflow

User will also have the option to define his/her own cash inflow and outflow source
types for manually entering forecast amounts.

In order to provide source type select the source from the tab ‘Add row of Source Type’
Click ‘Go’ to provide Row selection criteria:

For each Row to be added in the Cash forecast, choose the selection criteria. Selection
criteria will vary depending upon Source Types;
Selection Criteria for Source Types: Selection criteria for Source Types will be as follows:
Source Type Selection Criteria Description
Common Row Number Row Number

A description of the source type. The
Description (Optional)
information you enter here may be
useful when you have multiple rows
with the same source type, but
different criteria. You can choose to
display or hide this field in the Cash
Forecast Results page when you are
updating or viewing cash forecast.
Operating Unit (Optional) Relevant Operating Unit
Ledger PEL Ledger

Indicates whether to include

Supplier Invoices Discount
discounts
Pay Group (Optional) Pay Group
Supplier Type (Optional) Supplier Type
Payment Priority Only supplier invoices or purchase

(Optional) orders with a payment priority the
same as or smaller than the number
you enter in this field are included in
the cash forecast. For example, if you
enter 15, Cash Management includes
all invoices or purchase orders with a
payment\ priority between 1 and 15.
Include Transactions “ON Indicates if you want to include

Hold” transactions (invoices, expense
reports, etc.) that are on hold.
Lead Time The number of days that need to be

added to the transaction date to
calculate the projected cash activity
date.
Supplier Payment Payment Method Check, Electronic, Wire, Future Dated

(Optional) and Clearing.
Bank Account (Optional) Bank Account
Method Future, Historical

date.
Customer Invoices Include Dispute A check box to indicate inclusion of

disputed amounts for Customer
Invoices. Items or amounts may be
marked as 'in dispute' when a
customer disagrees about the
outstanding balance for an item.

User Average Payment Optional) Indicates whether you want

to forecast Customer Invoices based
Days
on the customer's payment pattern. If
you select this option, the expected
cash activity date is the invoice date
plus the average number of days the
Customer takes to pay their bills
according to the customer's payment
history.
Period (Dependent upon The period on which you want to base
your Average Payment Days
above criteria)
calculation. The period is in months
and the default is twelve months. You
can enter a value in this field only if
you choose the Use Average Payment
Days option.
date.
Customer Receipts Receipt Method Check, Electronic, Wire, Future Dated

(Optional) and Clearing.
Bank Account (Optional) Bank Account
Method Future, Historical

date.
GL Budgets Budget Name Budget Name
Purchase Lead Time The number of days that need to be

Requisitions added to the transaction date to
date.
Status (Optional) Incomplete, In Process, Rejected,

Approved, Requires Preapproval.
Purchase Orders Pay Group (Optional) Pay Group

Supplier Type (Optional) Supplier Type
Payment Priority Payment Priority

(Optional)
Indicates whether you want to use
Use Payment Terms
payment terms to calculate the
expected cash activity date for
Purchase Orders. If you select this
option, the cash activity date for
Purchase Orders is the promised date
plus or Need by date plus the due
days specified in the payment terms.
date.
Status (Optional) Incomplete, In Process, Rejected,

Approved, Requires Preapproval.
Sale Orders Order Types (Optional) Order Types

Indicates whether you want to use
Use Payment Terms
payment terms to calculate the
expected cash activity date for Sales
Orders. If you select this option, the
cash activity date for Sales Orders is
the ordered date or requested date
plus the due days specified in the
Payment terms.
Status (Optional) Entered, Booked
Date Type Entered, Requested

date.

Click “Apply”





7) Click next to provide ‘Column Details’. The following window will appear:

Column Details: In ‘Column details’ the authorized user will provide the forecast periods
and column sequence. The column number specifies the sequence of the forecast
periods. If the user is generating forecast by Days, the user will be able to make column
setup either manually or automatically. The user will provide the following information:
 Column Number
 Range of the forecast
- Days/GL Periods From
- Days/GL Periods To
8) Click Finish to complete the Template.

9) You will get a confirmation that forecast template has been created

Forecast by Days
All steps are similar to Forecast by GL Period except Column Definition:
In case of Forecast by Days, user can manually or automatically define the columns.

In case of Automatic Forecast following information is relevant:

Column Sequence: Represents Column Number
Summary Level: Weekly or Daily
Duration: Number of Weeks or Days
Duration Type: Weeks or Days

3.2 Generating Cash Forecast from Templates

Once the template definition is complete, the user will submit a request to produce cash
forecasts from the templates. To generate cash forecast, perform the following steps:
1) Search predefined forecast that you want to run. For this purpose, give any of
the following information:
 Template Name
 Forecast By (Days or GL Periods)

2) Click the button ‘Go’. It will show you the list of the Forecast Templates.


Click the option ‘Run Forecast’ to provide submission parameter for the forecast.
Provide appropriate submission parameters for the forecast; i.e.:

- Calendar Name
- Source Currency
- Forecast Currency
- Source Currency Type
- Exchange Type (for foreign currency cash flows)
- Exchange Rate Date
- Factor i.e. how the amounts calculated displays as a multiple of one, ten,
hundred, thousand etc
- Start Date; etc

3) Click the button ‘Submit’. This process will gather current source information
from the selected Oracle Applications.

Forecast by Days
3.3 Viewing Cash Forecast

After generating the cash forecast, the authorized user will be able to view the forecast
results in the system.
To view the cash forecast, click on forecast name
Click “Forecast Name”

The forecast results page will show the following information:


Forecast Name: The unique forecast name for this cash forecast.
Template Name: The forecast template used to create the forecast.
Forecast Currency: The currency in which the forecast amounts are displayed.
Factor: Indicates the way amounts are displayed i.e. unit or multiples of one, ten,
hundred, thousand and so on.
Display: The user will have the option to view the cash forecast amounts for the
following display options:
 Source and Description
 Description Only
 Source Only
Click the LOV showing ‘Display’ options to select desired option
View By: The user can view the cash forecast results by the following ways, depending
on selection made when submitting the forecast:
 Transaction source
 Bank account
 GL cash Account

In order to view the results by Bank Account or GL Account, select view by options in
submission parameters.

3.4 Exporting Cash Forecasts to Spreadsheet Application

The user can transfer cash forecast results to spreadsheet application easily from
Oracle. These spreadsheets can be very useful to manipulate information for analysis
and graphical representation.
1) To export cash forecast click ‘Export’ button on the right top position
It will show the following export format.


2) Click ‘Export’ button and save the file in MS Excel format.
3.5 Purging Cash Forecasts
User can purge the previously generated cash forecasts by submitting the Purge Cash
Flow Program using the Submit Request window.
1. Navigate to View>Request

Following window will appear

2. Submit a New Request and OK
3. Enter Purge Cash Forecasts in Name

4. Enter following parameters
Purge Option: Choose forecasts by days, GL periods, or both.

Forecast Template: Optionally choose the forecast template associated with the
forecasts you want to purge.
Forecast Date From/To: Optionally choose a value for each of these parameters. All
forecasts within this date range will be purged.
5. Click Ok to submit request


4 Interest calculation
4.1 Entering Interest rate Schedule
1) Click on the Interest rate Schedule function on the navigator
The following screen will appear

2) Click on “Create Schedule” button to define a new Interest Rate Schedule

Following screen will appear:

3-Enter the following information
• Interest Rate Schedule Name

• Currency
• Basis: Flat or Step
• Interest Rounding
• Day Count Basis: This convention defines the number of days in a year. The options
are: Actual/Actual, Actual/360, Actual/365.
Click on “Next” button and following window will appear;

Add the amount balance ranges to which you want to apply different interest rates. In
case you want to apply a single interest rate leave the fields blank and click ‘Next’
Following window will appear

Specify the Last effective date till which you want this interest rate schedule to be
effective and give the Interest Rate in %
Click on “Next” button:

Following window will appear:

Select the Accounts to which you want this interest rate schedule to assign:

Click Finish. Following window will appear appearing confirming that interest rate
schedule has been created.
Click Finish

4.2 Interest Calculation
Click on “Interest Calculation” menu on the Navigator:
Following window will appear:

Specify the search criteria for the account and click on the ‘Go’ button

Following screen shall appear
Select the account for which you want to calculate interest and click on the ‘Calculate
Interest’ button
Following screen shall appear:

Specify the period for which you want to calculate interest and click on the ‘Go’ button

The Oracle Interest Calculation functionality calculates the Interest Amount for you

5 Bank Account Transfer

5.1 Bank account transfers without settlement
Create Bank Account Transfer
Navigate to Cash Management > Bank Account Transfers

Click the “Create” Button

Enter the following:-
 Settle Transaction through Oracle Payments: No

 Transfer Date
 Currency
 Transfer Amount
 Bank Accounts
Click one of the following options:
1. Apply
2. Apply and Create another
3. Apply and Validate

A sequence number will be assigned and Bank Transfer will be created with status
“New”

Validate a Bank Account Transfer
Select a bank account transfer that you want to validate and click Validate. Note that
the Validate icon is enabled only for bank account transfers in status New or Invalid.

Note: User can update Bank Transfer in “Validated” status. After updating any changes,
user will be required to validate Bank Transfer.

Authorize/Reject Bank Transfer
All validated Bank Transfers would be available on “Authorize Bank Account

Transfer” screen:
Navigate to Cash Management > Authorize Bank Account Transfers

Click on the check box of the line and click the either “Authorize Transfers” or “Reject
Transfers” button.
Click “Yes” to continue

Your bank account transfer transaction is now settled.

To View Navigate to Cash Management > Bank Account Transfers

To see its status, find the relevant transaction by specifying the search criteria and click
on the “Go” button.

Clearing Transactions
Navigate to: - Cash Management > Bank Statements > Manual Clearing > Clear
Transactions

Find your relevant Cash Management Cash flow
Account number is mandatory to search the relevant cash management cash flow
Clear both the receipt and payment transactions of the Bank Transfer


Make sure the “GL Date” you enter is in an “Open Accounting Period”.
Click on the check box on the relevant line and Click on the “Clear Transaction” button.

5.2 Bank account transfers with settlement
Create Bank Account Transfer

Click on the “Create” Button

Enter the following parameters:
 Settle Transactions through Oracle Payments: Yes

 Transfer Date
 Currency
 Transfer Amount
 Bank Accounts
Then click on “Payment Details” Tab.


Enter the relevant Payment Method and then click on the “Apply” button.
Click one of the following options:
1. Apply
2. Apply and Create another
3. Apply and Validate


Validate a Bank Account Transfer
Click Validate
Note that the Validate icon is enabled only for bank account transfers in status New or
Invalid.

Note: User can update Bank Transfer in “Validated” status. After updating any changes,
user will be required to validate Bank Transfer.

Authorize Bank Account Transfer
All validated Bank Transfers would be available on “Authorize Bank Account

Transfer” screen:
Navigate to Cash Management > Authorize Bank Account Transfers

Click on the check box of the line and click the either “Authorize Transfers” or “Reject
Transfers” button.

Click “Yes” to continue
Your bank account transfer transaction is now settled.

To View Navigate to Cash Management > Bank Account Transfers

To see its status, find the relevant transaction by specifying the search criteria and click
on the “Go” button.
Status is “Settlement in Process”

Building Payments into Oracle Payments
Navigate to the Funds Disbursement Process Manager responsibility

Go to Payment Process Requests Tab

Select “Cash Management” in source product and Submission Date

Click on Take Action
Select “Payment Process Profile”

Click GO
At this stage, system will build payment. View request “Build Payment”


Create Printed Payment Instructions
Click on the “Create Printed Payment Instructions”
Click on link “Create Printed Payment Instructions”

Enter a Request Name.
Click on “Next” button.

Enter the parameters as follows and click on Next

Click on Next button
Optionally you can schedule the request to run at a later time or concurrently at
different times.

Click on the Next button
Optionally you can enter the name of the persons to which you want to send
notifications of this request generation.

Click on Next again

Click on the “Submit” button to submit the request.

The system has designated Request ID of “406835”

Now click on Payment Instruction Button and enter the search criteria

Click on Take Action
Click on “Continue”
Click on “Apply”

Find the Request by clicking on the View > Request on the File menu.
Specify your request and click on Find button
When your request is successfully completed, your payment is settled.

View Payment from Payments Tab
To see the status of your bank account transfer transaction
Find the relevant transaction by specifying the transfer number in your search criteria
and click on the “Go” button.


Clearing Transactions
Navigate to: - Cash Management > Bank Statements > Manual Clearing > Clear
Transactions
Find your relevant Cash Management Cash flow
Account number is mandatory to search the relevant cash management Cashflow
Clear both the receipt and payment transactions of the Bank Transfer

Make sure the “GL Date” you enter is in an “Open Accounting Period”.

Click on the check box on the relevant line and Click on the “Clear Transaction” button.

6 Cash Management Accounting

6.1 Create Accounting
Navigate to Other>Programs>Run as shown below


Click on “Submit a New Request”
Enter the Request “Create Accounting” in the “Name” field.

Enter the following parameters and Click on “OK”
If you have set the option “Transfer to General Ledger” to “Yes”, enter a name for
General Ledger Batch to be created.

Now click on the “Submit” button
The system asks whether you want to submit another request.
Click “No” for this specific case.

Click on the “Find” button now to view the status of your request

System runs four requests in a group namely:
1. Create Accounting
2. Accounting Program
3. Journal Import (In case “Post in Journal Import” is set to “Yes“)
4. Sub ledger Accounting Balances
After all the above requests are completed successfully, system has created accounting
of Bank Account Transfers and transferred data to GL which is pending Post in GL.
View Output of Journal Import

6.2 View Accounting Entries in Cash Management
1. Navigate to Cashflows screen

2. Enter search criteria and Click GO

3. Click Cashflow Number
4. Click “View Accounting Details”

5. Select the line with Event status: Final Accounted and Click View Journal
Entries

7 Maintain Cheque Status

7.1 Mark DBC Status
User will find the cheque presented for the DBC
Cleck on the payments

Following screen will be opened

User will click on the find button to find the relevant cheque. Following screen will be opened
User will have the no of parameters to find the relevant cheque. After finding the cheque user will enter the
DBC: Yes and the date of DBC

7.2 Void Payment

User will Open the payment
Payable -------- Payment
Following Screen will be opened

Find the relevant payment
Go to Action button

Click on Void Payment & enter date of void payment & GL date

7.3 Initiate Stop Payment
Find the required Payment
Click the Action Button

Click on the initiate stop payment and enter the date of stop payment

7.4 Release Stop Payment
Find the required the payment
Click on Action Button

Click on release stop button and enter date of release


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A. F. FERGUSON & CO.

1 Defining Bank Master .......................................................... 3

2 Reconciling Bank Statement ............................................. 34

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5 Bank Account Transfer ................................................... 131

6 Cash Management Accounting....................................... 178

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1 Defining Bank Master

1.1 Bank Creation

Following screen will appear

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Click on “Create” button to define a Bank.

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1.2 Branch Creation

Branch will be created in following three steps

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1.3 Bank Account Creation

Query the Bank and Branch in which Account is to be created

Following screen will appear

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Bank Account will be created in following five steps

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Account owner and use

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Manage Payment Documents

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2 Reconciling Bank Statement

A typical navigation menu for Oracle Cash Management would be as follows:

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2.1 Load Bank Statement

Enter Bank Statement Manually

1) Double click on ‘Bank Statements’ in the Navigation menu

2) Double click on ‘Bank Statement and Reconciliation’ form to navigate to the

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3) Choose ‘New’ to display the ‘Bank Statements’ window.

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4) Enter the following bank header information:

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