Microsoft PowerPoint

Microsoft PowerPoint Tutorial

Objectives:
At the end of this tutorial, you will learn:
How to apply slide design
How to apply slide layout
Working with text
Working with slide master
How to do slide transition
How to do animation
Working with link

Lesson 1: Basic start up

1. To create a new PowerPoint presentation, open PowerPoint. PowerPoint creates a new

presentation by default, but in the event you close it and need to create a new presentation,
select New from the Office menu or you can create a new presentation by pressing [Ctrl] N.

2. The first thing that you need to do when creating a PowerPoint presentation is to decide on the
slide design. To do this, select the Design tab of the ribbon to see some of the available designs.
If you want to see more of them at once, press the down arrow at the bottom of the left edge of
the themes group.

3. To apply a design to the currently selected slide, select the design you wish to use. All other
slides will be unchanged. For uniformity, it might be best to open the Master View and apply a
theme to all of the slides in your presentation at once.
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4. Next, in the title area, type “My Hobby” and type “Your name” in the subtitle area.

5. To add a new slide: Home Tab >> Slides >> New Slide. Click on New Slide button. Click
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6. Once you have the new slide inserted, you need to choose slide layout depending on the nature
of information that you want to present. You can select the slide layout from the. Default Design
pallet. Click Layout button. You can select and change the slide layout.

7. Now, in the title section, type “When I was a kid..”. then, type all the things that you like to do
when you were a kid. You could also insert clip art or image.
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8. To insert an image or picture, make sure you select any style that has content layout. If you
do this, you will have an option on your slide like the following.

9. Create another slide that list down your current hobby.

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10. Now you have learned the basic skills in creating PowerPoint presentation.

Lesson 2: Working with slide master

1. Say for example, you are not happy with the font type (or color, or the placement of section in
the slide), so you want to change it. Instead of having to change the font type one by one in
every slide (imagine the time you need if you have 100 slides!!!!), it is easier to do that using
slide master. Slide master serve as the template for all the slides (hence it is called master…).

2. To open the slide master: View Tab -> Presentation Views ->Slide Master. Slide Master Tab
appears on the left-hand side of Home Tab.

3. To edit slide master: Click on Slide Master Tab provides a set of Slide Master formatting groups
(Edit Master, Master Layout, Edit Theme, Background, Page Setup).
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4. Highlight the title, and change the font type to something else (and the font size if you like, and
the color if you like). Click on Close button to go back to Normal View. Observe how the font
for title in every slide has changed to the new one you just selected.

Lesson 3: Slide Transition

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1. To apply slide transition: Animation Tabs -> Transition to This Slide. Move the cursor over
the transition buttons to preview the effects. Click on the Transition effect button to apply the
slide transition effect. Click on Transition Sound button to apply sound effect for transition.
Click on Transition Speed button to adjust the speed. Click on Apply to All to apply the same
transition effect to all the slides.

Your task 1:

Set different transition to each slide. Experiment the effect of setting different transition speed, or
by including the sound, or by setting the „on mouse click‟ versus „automatically after‟ option.
Once you are done, view the presentation to see the result (View -> Slide Show).

Lesson 4: Working with animation

1. Add a new empty slide at the end of your presentation.

2. Using drawing tool, create the following diagram (for the text box, font Arial 24)
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3. What you want to do right now, is to have each of the items to come out individually.

4. To do this: Go to Animation Tab >> Animations >> Custom Animation. Custom Animation
panel appears on the right-hand side of the current slide. Select the object you wish to apply
animation. Click the Add Effect button and choose the animation style. Frequently-used effects
are found in "Entrance" styles in the menu. Click the Play button to preview the animation.

5. Select the first text box. From the Custom Animation option window, select Add effect -> Entrance
-> More Effects… ->Appear.
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6. The moment you did this, observe that an icon 1 is tagged next to your first text box, and an entry
is made into your animation list.
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7. Now, select the first arrow (the one on the right), and apply the same effect (or a different one.. it
is up to you) to the arrow.

8. Repeat the steps with the rest of the text boxes and arrow. Remember, that you must apply
animation following the exact sequence on when you want the object to appear.

9. Now, if you click at each of the effect on the list, you will see a pull down menu. You could specify
the Effect options (adding sound, animating the text etc), or specify the timing or to remove the
animation effect from the list (and off the object on the slide..!). You should experiment these
choices to see how things work.

10. Once you are done, view the slide show to see the effect.

Lesson 5: Working with link

1. Insert a new slide at the end of your presentation. In the slide, write the following two sentences:
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2. To link a slide to another slide (within the same presentation file), highlight the words first slide.

3. Then, from the menu bar, Insert -> Hyperlink.

4. An Insert Hyperlink dialog box appears. Click on the Place in This Document icon, then select
the First slide. Click the OK button.
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5. To link to external file or website, highlight the words UNITEN website.

6. Repeat the step to insert a hyperlink.

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7. From the Insert Hyperlink dialog box, click on the Existing File or Web Page. Next, write the
URL in the Address: text field. Click the OK button.

8. View the slide show to see the effect of the above setting.

Your task 2:

1. State the differences between Slide Sorter view, Normal view, Slide Show view and Notes
Page View.

2. How do you set the timing for automatic slide transition? How do you remove the timing in
case you don‟t need it anymore?

3. Can you create you own slide design without having to use the design template? Create
one in the lab.

Adding SmartArt

SmartArt is a feature in Office 2007 that allows you to choose from a variety of graphics, including flow
charts, lists, cycles, and processes.

To add SmartArt:
 Click the Insert Tab
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 Click the SmartArt Button

 Click the SmartArt you choose

 Click the SmartArt

 Drag it to the desired location in the slide

To format the SmartArt:

 Click the SmartArt
 Click either the Design or the Format tab
 Click the SmartArt to add text and pictures.

Adding a Photo Album

The photo album feature is new in PowerPoint 2007 and allows you to easily create a photo album
to share pictures.

To create a photo album:

 Click the Photo Album button on the Insert tab

 Click New Photo Album
 Click File/Disk to add pictures to the photo album
 Move the pictures up and down in the order of the album but clicking the up/down arrows
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YOUR TASK this week :-

1. Email your PowerPoint file (the file that you have created just now) with the subject
“CMPF125/124 Lab Assignment 4-„your name‟”
2. Your email should reach me by 4.30pm today, later than that means ZERO mark for you.
3. I would like to remind again, if you are caught cheating (you copy your friends – and you just take
you own sweet time!) you will get ZERO, furthermore you are just wasting your time and you learn
nothing!
4. If you skip steps (steps listed in my lab handouts) your marks will be deducted.
5. Do not bother to submit this assignment if you are absent today, next time please turn up so that
you will get marks.