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16.6.

2000 EN Official Journal of the European Communities C 167 A/11

NOTICE OF OPEN COMPETITION EUR/B/164/00

(2000/C 167 A/02)

The Commission of the European Communities, in collaboration with the European Parliament and the
European Court of Auditors, is organising an open competition, based on tests, to constitute a reserve of

ADMINISTRATIVE ASSISTANTS (B 5/B 4)

in the fields of financial management/accountancy and auditing

(male or female)

CONTENTS

I. INTRODUCTION

II. DUTIES

III. ELIGIBILITY

IV. ADMISSION TO THE COMPETITION

V. RECONSIDERATION OF APPLICATIONS

VI. INVITATION TO TESTS

VII. TEST — MARKING

VIII. RESERVE LIST

IX. RECRUITMENT

X. APPLICATIONS

ANNEX: Specific conditions applicable to officials and other servants of the European Communities

I. INTRODUCTION

1. Background
This competition is being organised to recruit grade B 5/B 4 administrative assistants in the field of
financial management/accountancy and auditing, in order to constitute a reserve of 130 successful
candidates to fill a number of vacancies estimated, as a rough guide, at 100 for financial
management/accountancy and a reserve of 100 successful candidates to fill a number of vacancies
estimated as a rough guide at 80 for auditing.
The names of the members of the selection board will be published in the C series of the Official
Journal of the European Communities.
Candidates are formally forbidden to make any contact with the selection board, either
directly or indirectly. Any infringement of this rule will lead to the candidate(s) being
disqualified from the competition.
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2. Equal opportunities

The European institutions take great care to avoid any form of discrimination, both during the
recruitment procedure and when making internal appointments.

The European institutions are equal opportunities employers and particularly welcome applications
from women.

They apply the same policy of non-discrimination to disabled candidates.

3. Place of employment

Brussels, Luxembourg or any other place of activity of the institutions concerned.

4. Approximate timing

— preselection tests: January/February 2001

— written tests: January/February 2001

— oral tests: June/July 2001

— publication of the reserve lists: October/November 2001.

5. Recommendations

Before completing your application form and the required enclosures (optical reader form), you are
urged to read carefully this competition notice and the accompanying Guide to candidates
published in this issue of the Official Journal. They contain useful information on eligibility, how to
fill in both the application form and the optical reader form and the procedure to follow for the
competition.

6. The closing date for the submission of applications is 15 September 2000.

II. DUTIES

On recruitment you will be responsible, following detailed instructions and using computer tools, for
carrying out executive tasks in the fields of financial management/accountancy and/or auditing relating
to the institutions’ various budgetary, financial and auditing activities.

1. Financial management/accountancy

— assisting with the operation of accounting and financial systems,

— organising and keeping accounts and accounting systems,

— assisting with the closure of accounts and presentation of financial statements,

— managing cash flow and reconciling bank records,

— managing imprest accounts,

— drawing up and checking documents in respect of commitments and expenditure,

— settling invoices,

— monitoring claims,

— monitoring accounting methods and the financial management of revenue,

— assisting with the preparation of budget estimates and annual accounts.


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2. Auditing

As a member of the auditing team, you will be required to audit the accounts and management of the
Community and beneficiaries, by verifying paperwork and carrying out inspections on the spot,
under the responsibility of a team leader. This might entail:

— assessing and auditing internal management and control systems,

— financial auditing and verification of sound financial management including performance audit
(analyses and cross-checking),

— information systems audits,

— audits in a computerised environment.

You will be required to contribute to all the tasks connected with an auditing project, from risk
assessment and planning the audit to monitoring how the audited department implements the
recommendations.

You must choose one of the two fields covered by the competition for which you are applying.
You must specify your choice on the application form and may not then change it.

III. ELIGIBILITY

The competition is open to candidates who, on the closing date for the submission of applications,
satisfy the following requirements.

A. GENERAL CONDITIONS

— you must be a national of one of the Member States of the European Union,

— you must enjoy full rights as a citizen,

— you must have fulfilled any obligations imposed on you by the laws concerning military service,

— you must meet the character requirements for the duties involved.

B. SPECIAL CONDITIONS

1. Age limit

You must have been born after 15.9.1954.

2. Certificates, diplomas and professional experience

You must have succesfully completed:

(a) a course of advanced secondary education (and obtained a certificate), as well as further
training, lasting at least two years, in accountancy and/or auditing (and obtained a diploma
recognised by a competent body) and must have at least two years’ professional experience in
the fields covered by the competition, or

(b) a course of advanced technical secondary education in the fields covered by the competition
(and obtained a certificate), and must have at least four years’ specific professional experience
in the fields covered by the competition since obtaining the advanced technical secondary
education certificate.
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You must supply a copy of your diplomas or an attestation from the educational establishment
certifying that you completed your studies successfully.

The selection board will allow for differences between education systems. An indication of the
minimum national secondary education qualifications required can be found in the table annexed
to the guide.

You should note that the tests will relate primarily to subjects requiring a thorough
knowledge of financial management/accountancy and/or auditing relevant to the duties
described at point II.

The following will be counted as professional experience:

— duly attested work placements or periods of specialist or further training preparing for the
duties described at point II,

— additional periods of training, studies or research preparing for the duties described at point II,
provided that, on completion, you obtained a certificate or diploma at least equivalent to that
required for admission to the competition.

Specific experience must in all cases have been acquired after you obtained the diploma or
certificate on completion of the course of advanced secondary education. You must provide proof
of all your professional experience in the form of attestations, specifying the starting and ending
dates and the type of duties performed.

You must give details of all education, training courses, training periods, research and professional
experience on your application form and attach supporting documents, which must be numbered
(see also point X.1).

3. Knowledge of languages

You must have a thorough knowledge of one of the official Community languages (Danish,
Dutch, English, Finnish, French, German, Greek, Italian, Portuguese, Spanish or Swedish) and a
satisfactory knowledge of a second of these languages. You should indicate all languages of which
you have knowledge on the application form and the optical reader form; no supporting
documents are required.

Once specified, you may not change the languages in which you wish to take the tests.

C. SPECIFIC CONDITIONS APPLICABLE TO OFFICIALS AND OTHER SERVANTS OF THE EUROPEAN COMMUNI-
TIES

Officials and other servants of the European Communities are subject to special conditions detailed
in the Annex.

IV. ADMISSION TO THE COMPETITION

1. The appointing authority will draw up a list of candidates who satisfy the general conditions and will
send this list, together with the candidates’ files, to the chairman of the selection board.

2. After considering these files, the selection board will draw up a list of candidates who meet the
condition set out at point III.B.1 (age limit) and are thus to be admitted to the preselection tests.

3. On the basis of the results of the preselection tests the selection board will draw up the lists of
candidates to be admitted to the written tests, i.e. those who both meet all the conditions
for admission set out at point III and have obtained the 400 highest scores(1) for financial
management/accountancy and the 300 highest scores(1) for auditing in the preselection test in
accordance with point VII, provided they have attained the minimum score required.

(1) Candidates with identical marks qualifying them for the last place will all be admitted to the next stage of the
competition.
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4. Before you are admitted to the tests, your qualifications will be checked to ensure that they correspond
to the conditions specified in the competition notice. This check will be based on the information
you provide in your application form and the attached supporting documents. You are therefore
urged to complete your application with the utmost accuracy. In particular, you must number the
supporting documents annexed to your application form, otherwise you will be disqualified (see also
point X.1).

5. If you fail to submit a signed application form and all the supporting documents, including the optical
reader form, by the closing date for the submission of applications, you will not be admitted to the
competition.

6. You will be informed personally by letter of the decision made by the selection board regarding your
application.

7. If, at any stage in the procedure, if is found that the information on your application form is
incorrect or does not tally with the supporting documents or that you do not meet one or
more of the general or special conditions for admission to the competition, you will be
disqualified.

V. RECONSIDERATION OF APPLICATIONS

If you feel that a mistake has been made regarding your eligibility you may ask to have your application
reconsidered. Within 30 calendar days of the date postmarked on the letter stating that you have not
been admitted to the competition, you should send a letter giving the reasons why you feel that a mistake
has been made, quoting the number of the competition (EUR/B/164/00), to the Chairman of the selection
board at the following address:

European Commission
Recruitment policy; Competitions and Selection Procedures Unit — MO 34 2/31
Open competition EUR/B/164/00
Rue de la Loi/Wetstraat 200
B-1049 Brussels.

The selection board will reconsider your application and notify you of its decision as promptly as
possible.

VI. INVITATION TO TESTS

Invitations to attend the tests are sent by letter. You are responsible for notifying the secretariat of the
selection board of any change of address. Bearing in mind postal delivery times and with reference
to the dates set out in the approximate timetable, it is the candidate’s responsibility to contact
the Recruitment Unit by fax(1)or letter if they have not received the letter inviting them to attend
or informing them that they have not been admitted.

(1) Fax No of the Recruitment Policy; Competitions and Selection Procedures Unit: (32-2) 295 74 76.
C 167 A/16 EN Official Journal of the European Communities 16.6.2000

VII. TESTS — MARKING

A. PRESELECTION TESTS

(a) A test comprising a series of multiple-choice questions to assess your specialised knowledge in
your chosen field:

— financial management/accountancy

or

— auditing.

This test will be marked out of 60 (pass mark: 30).

(b) A test comprising a series of multiple-choice questions relating to the main developments in
European integration.

This test will be marked out of 10 (pass mark: 5).

(c) A test comprising a series of multiple-choice questions to test your knowledge of a second
Community language (chosen by you and specified on your application form).

This test will be marked out of 10 (pass mark: 5).

Incorrect answers given in the preselection tests will not be penalised.

B. WRITTEN TEST

(d) A test, possibly based on a case study, covering one or more subjects in your chosen field,
related to the duties required and designed to test your knowledge of the field and ability to
develop ideas and formulate them in a clear, logical and structured manner.

This test will be marked out of 60 (pass mark: 30).

IMPORTANT:

You must sit test (c) in one of the official languages of the European Union other than the one you
choose for tests (a), (b) and (d), otherwise you will be disqualified.

Time allowed for the written tests

The time allowed for the written tests will be fixed by the selection board; you will be notified of the
time allowed when you receive your invitation.

All the preselection tests and the written test may be held at a single sitting.

C. ORAL TEST

(e) Interview with the selection board to enable it to complete its assessment of your suitability to
carry out the duties described at point II. The interview will also focus on your specialised
knowledge, knowledge of languages and ability to adjust to work in a multicultural environment.

This test will be marked out of 40 (pass mark: 20).


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D. ADMISSION TO SUBSEQUENT STAGES OF THE COMPETITION

Preselection tests (a), (b) and (c) will be corrected first.

Test (d) will be marked only in the case of the candidates who obtain:

— the 400 highest combined scores(1) (financial management/accountancy),

— the 300 highest combined scores(1) (auditing),

for tests (a), (b) and (c), provided they obtained a pass mark in each test.

Once test (d) has been marked, the candidates who obtain:

— the 200 highest scores(1) (financial management/accountancy) and

— the 150 highest combined scores(1) (auditing),

will be admitted to the oral test, provided they obtained a pass mark in test (d).

VIII. RESERVE LIST

At the end of the competition, the selection board will draw up a reserve list, in alphabetical order, of the
candidates who obtain:

— the 130 highest combined scores (financial management/accountancy) and

— the 100 highest combined scores (auditing)

for tests (d) and (e), provided they obtained a pass mark in each test.

You will be informed personally by letter whether or not you have been placed on the list.

The reserve lists will be published in the Official Journal of the European Communities.

IX. RECRUITMENT

Candidates placed on the reserve list will be eligible for appointment, as required by the Commission,
the European Parliament, the Court of Auditors or any other Community institution.

Candidates will be recruited as funds and vacant posts become available.

If the needs of the service or the nature of the post should so require, candidates on the reserve list may
be offered a temporary or auxiliary contract; in this case, their names will remain on the list.

The reserve lists will be valid until 31 December 2002; they may be extended.

Category and grade

The reserve of Administrative Assistants is for the career bracket covering grades 5 and 4 in category B.
Candidates will normally be recruited to the lower grade.

(1) Candidates with identical marks qualifying them for the last place will all be admitted to the next stage of the
competition.
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Remuneration
(See Guide to candidates)

X. APPLICATIONS

Before completing your application form, you are urged to read carefully the Guide to candidates and its
Annex in this issue of the Official Journal.
1. You must duly complete and sign the application form accompanying this competition notice, failing
which your application will be invalid. Your application must be accompanied by the optical
reader form and numbered photocopies of the documents showing that you satisfy the special
conditions so that the selection board can check that they correspond to the information on your
application form. This applies to all candidates, including European Community officials and other
servants.
You must compile and include in your application an index summarising the enclosed
documents; each document must be numbered and the numbering indicated in the index.
If you do not have your diploma you may submit a document issued by a competent authority
certifying that you have obtained the qualification in question.
All material to be placed on your file must be submitted afresh. Reference may not be made
to earlier applications. These rules also apply to officials and other servants of the European
Communities or of organisations devoted to furthering the Community’s interests, who may
not refer to documents in their personal files.
No material sent with candidates’ applications will be returned.
2. Your application (including the original of the optical reader form) and the numbered photocopies of
supporting documents must be sent by registered post to the following address, postmarked no later
than 15.9.2000.

European Commission
Recruitment Policy; Competitions and Selection Procedures Unit — MO 34 2/31
Open competition EUR/B/164/00
Rue de la Loi/Wetstraat 200
B-1049 Brussels.
3. Officials or other servants of the European Communities working in external delegations or in
Commission and Parliament offices in the Member States may notify the Recruitment Policy;
Competitions and Selection Procedures Unit by fax, bearing a date and time not later than 4 p.m.
(Brussels time) on 15.9.2000, that they intend to submit an application. However, for the application
to be accepted it must be sent with the supporting documents by registered post only, postmarked
not later than 10 working days after the closing date for the submission of applications.
4. To facilitate the administrative work of the selection board, you are asked to quote your full name as
given on your application form and the number of the competition in all correspondence.
5. If you have a physical handicap, please attach a sheet to your application form setting out the
arrangements you feel are needed to make it easier for you to take part in the tests.
6. If you are placed on the reserve list and offered a post you will subsequently be asked to produce
the originals of diplomas, certificates and statements of employment so that copies can be
authenticated.
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ANNEX

SPECIFIC CONDITIONS APPLICABLE TO OFFICIALS AND OTHER SERVANTS OF THE EUROPEAN


COMMUNITIES

1. The age limit referred to at point III.B.1 does not apply to candidates who, on the closing date for the submission
of applications, will have been serving continuously as officials or other servants of the European Communities
for more than one year.

2. The professional experience referred to at point III.B.3 is not required in the case of officials and other servants
of the European Communities who, on the closing date for the submission of applications, will have been serving
in category C for at least two years and have completed a course of advanced secondary education and obtained
a diploma, as well as further training, lasting at least two years in financial management accountancy and/or
auditing and obtained a diploma recognised by a competent body. The selection board will allow for differences
between education systems.

The professional experience referred to at point III.B.2 is not required in the case of officials and other servants
of the European Communities who, on the closing date for the submission of applications, will have been serving
in category C for at least four years and have completed a course of advanced secondary education and obtained
a diploma. The selection board will allow for differences between education systems.

3. The diploma referred to at point III.B.2 is not required in the case of officials or other servants of the European
Communities who, on the closing date for the submission of application, will have been serving in category C
for at least seven years.

4. For the purpose of calculating the periods specified at 1, 2 and 3 above, only time spent in active employment
(Article 36 of the Staff Regulations), on secondment in the interests of the service (Article 37a of the Staff
Regulations) and/or on leave for military service (Article 42 of the Staff Regulations) will be taken into
consideration; time spent on leave on personal grounds, on unpaid leave or in non-active status will not be
included.

5. It will be for the officials and other servants applying for the competition to provide an attestation confirming
that they meet the conditions of seniority referred to at 1, 2 and 3 above. This can be obtained from the
administrative department of their institution.