Project Budget Process.

There are three ways to update the budget to a Project

1. Original Budget
2. Supplement Budget
3. Transfer Budget

Original Budget:
Assigning the Original Budget is one-time activity. We use this when the project is in initial stage.

As per the business requirement Overall and year wise project budgets will be allocated.

T Code is: CJ30

Assign the initial budget to Project - Overall and per year against the WBS and use the Total-up
function to automatically update the cumulative budget at Project level.
Supplement Budget:
Supplement budget is an update in the budget to increase the assigned budget against the cost
object (WBS) if the initial budget allocation is not enough, because of the increase in the actual
Project costs than planned.

T Code : CJ37

Assign the initial budget to Project - Overall and per year against the WBS and use the Total-up
function to automatically update the cumulative budget at Project level.

This Transaction adds up the additional budget to the Current budget

Process:

Enter the desired amount against WBS

Use the Total up function

After adding the budget in the form of supplement, the current budget is now updated with the
additional amount of 100 SAR

Earlier it was 120,599,845.00 and after the supplement it is 120,599,945.00

Transfer Budget:
Transferring the budget from one WBS to another without changing the Project’s planned budgeting.

T code: CJ34.

Enter the Sender WBS Element and the Receiver WBS Element followed by Amount and Currency.

Enter the “Total” check button for total up.

Note: This transfer budget functionality can be used for one project to another and within project

Enter the Document Date Sender Year and Receiver year

Update Texts as required and press Enter Button

Enter the Sender WBS and Receiver WBS along with the Amount and Currency.

Select Save button to complete the transaction.

Reply from SAP Expert:

Dear customer,

as a matter of standard system design the "Total up" function within txn CJ30 works
as follows:
(a) Determine the lowest level WBS elements carrying original budget.
(b) Total up original budgets from lowest level WBS elements to all WBS elements
above in the hierarchy, thereby overwritingoriginal budgets that might already exist
in the hierarchy above.

PFA in file "Examples.docx" two examples that illustrate the system behavior and
which in principle correspond to your examples with S74 and S79 project: At a first
glance the system behavior appears different but basically it is the same (carrying
out steps (a) and (b) above).

***

If you want to make sure that only changes are totaled up you should use txn CJ37
(supplements) instead of txn CJ30 (original budget). Because as a matter of
standard system design with txn CJ37 (and txn CJ38) you can only maintain/total up
"deltas" of supplements (returns) whereas in txn CJ30 you always edit/total up the
full original budget.

Kind Regards
Cornel Leinenkugel
SAP AIS Financials