IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE

Dominic Savio Street Better Living Subdivision

Development of an Alumni Information System for the College

Department of
Immaculate Heart of Mary College - Parañaque

A Capstone Project
Presented to the Faculty of the
College of Information Technology Department
Immaculate Heart of Mary College - Parañaque

In Partial Fulfillment
Of the Requirements for the Capstone 1 (Caps1) Course

By
Ali Sakaluran
Angelo Welsh
Mia Hubilla
Alyson Jindani

November 2019

i
 IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE
Dominic Savio Street Better Living Subdivision

Chapter I

Introduction

1
 IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE
Dominic Savio Street Better Living Subdivision

BACKGROUND OF THE STUDY

Immaculate Heart of Mary College-Paranaque (formerly the

Immaculate Heart of Mary School) founded in June 1979, is a private, non-

stock, Catholic school, owned and managed by the Franciscan Sisters of

Sacred Hearts, whose apostolate is “the sanctification and formation of infant

and youth” and “the pedagogical formative activity in education institute”

VISION

Immaculate Heart of Mary College -Paranaque is committed to

produce totally integrated persons of catholic faith, reason, and charity for

transformational leadership in the global society.

MISSION

Guided by the Franciscan motto, “My God and My All”, we promote an

education which recognizes the omnipotence of God and the nothingness of

man.

As a learning community, Immaculate Heart of Mary College-

Parañaque provides a dynamic, inclusive and integrated Immaculatinian

education where collegial group of administrator, Faculty, staff, parents and

students themselves are united in their commitment to student learning.

2
 IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE
Dominic Savio Street Better Living Subdivision

As a Filipino learning community, Immaculate Heart of Mary College-

Parañaque recognizes the partnership of parents and teachers as facilitator of

learning for a deeper appreciation of their own cultural heritage.

As a Catholic learning community, Immaculate Heart of Mary College-

Parañaque fosters a nurturing and atmosphere where students develop a

strong spiritual and academic foundation based on Gospel values for effective

transformational catholic leaders.

As a Franciscan learning community, Immaculate Heart of Mary

College-Parañaque views humanity as a family; values the integrity of

creation and care for mother earth; works for peace and social justice and

generously volunteers services.

Alumni Association of college department of immaculate heart of Mary

College-Paranaque doesn’t have any system to keep track the records of files

of all the alumni of the institution. And they are lacking of communication of

every students who completed their studies at IHMC-P.

Existing system is a manual one in which users is maintaining

documents paper work to store the information like colleges details, student

details. It is very difficult to maintain historical data. It is difficult to maintain

important information in documents paper work. More manual hours need to

3
 IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE
Dominic Savio Street Better Living Subdivision

generate required reports. It is tedious to manage historical data which needs

much space to keep all the previous years, ledgers, documents paper work.

We the researchers want to implement a system that will help the

users to keep track all the information of alumni of the institution.

4
 IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE
Dominic Savio Street Better Living Subdivision

Conceptual Framework (IPO)

The researchers use the Input -- Process -- Output (IPO) as their

conceptual framework which guides them while undergoing the study to

develop an Alumni Information System for Immaculate Heart of Mary College-

Paranaque.

INPUT PROCESS OUTPUT

Knowledge
requirements
a. Policy of School
b. Process of the Planning
alumni records Preliminary
investigation of
Software the study
Requirements
a. Microsoft System Analysis
Visual Studio Find possible and Alumni
2008 appropriate Information
b. Microsoft solutions System for
Access 2010 Immaculate Heart
Hardware Development of Mary College-
Requirements Coding/Programm Paranaque
Processor: Intel ing
Pentium
Ram: 1 GB or Implementation
more Implementation
Hard disk: 40 GB Deployment of the
hard disk project
recommended for
the primary
partition

Figure1. Conceptual Framework

5
 IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE
Dominic Savio Street Better Living Subdivision

OBJECTIVES OF THE STUDY

General Objective

The general objective of the proposed study is to develop and provides a

system that contains all the records about Alumni that meant for maintaining

the information of the students who left the Immaculate Heart of Mary

College-Paranaque school.

Specific Objectives

6
 IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE
Dominic Savio Street Better Living Subdivision

SCOPE AND LIMITATION

Scope

The system will be specifically designed and developed for who handle the

records of the college students of Immaculate Heart of Mary College -

Parañaque.

The system will track and record all the requirements complied by the

colleges students. This process will be completed through a computer

application which will be connected to a database that contains all courses,

students, and their requirements need to submit in order for the process to

work.

All the requirements such as PSO/NSO, 2*2 picture, Good Moral, baptismal,

barangay clearance, Form 137 and other requirements can be recorded by

the system using a photo or a scanned copy of the files. The system can

provide the list of available subjects on that term when a student chooses

his/her course enabling him/her to input the subjects (after student evaluation)

The system will be able to add, update, edit, view and delete student

information

Limitations
7
 IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE
Dominic Savio Street Better Living Subdivision

This study will not cover complex recording tasks because that is a job

for the schools staffs. Other topic that this system will not cover is the student

and teachers daily attendance because that’s a different system because we

won’t use any SIS hardware.

This system will be made originally using Visual Basic which is a multi-

paradigm, object-oriented programming language, implemented on the .NET

Framework. Microsoft launched VB.NET in 2002 as the successor to its

original Visual Basic language which can only be used offline.

SIGNIFICANCE OF THE STUDY

8
 IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE
Dominic Savio Street Better Living Subdivision

Using AIS, school staff can store students’ academic records, create

classroom schedules, keep a check on students’ attendance and take better care

of various student-specific data. The size as well as capability of SIS varies. A

small-scale SIS may be only capable of storing students’ academic performance.

On the other hand, a large-scale system can be used for taking care of various

aspects of school management. Besides, schools can increase the capability of

their SIS by adding various modules to the already-existing system.

When it comes protecting confidential school-related data, SIS is indeed

helpful. The highly secured database of the system can only be accessed by

authorized people. So, SIS ensures stringent data security. On the other hand,

user-friendliness and interactive user interface are two important features of SIS.

With these, both school staff and students–irrespective of their levels of computer

proficiency–can perform their tasks on SIS.

This system will be most significant to the following:

Office of the Registrar – The work done in the registrar’s office would be

significantly easier and less time consuming.

Students – This Capstone project will lessen the worries of students

regarding lost or incomplete requirements.

DEFINITION OF TERMS

9
 IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE
Dominic Savio Street Better Living Subdivision

The following terms are operationally and technically defined in the

study.

Technical Terms

System – Refers to an application on a computer that runs specific tasks

Database – A structured set of data held in computer, especially one that is

accessible in various ways.

Visual basic - is a programming language and development environment

created by Microsoft.

Operational Terms

Design – refers to making the physical design or look of the system.

Development – refers to the process of programming the system.

Proponents – these are people who advocate a theory, proposal, or project

Registrar - an official responsible for keeping a register or official records.

Academic Records - Refer to the transcript of records, copy of grades,

registration forms, completion forms, Form 137A, evaluation record,

permanent record, permits, etc.

Admission - The power of permission to enter. Admission of students is

governed by the policies on admissions of the institution.

Certificate of Transfer Credential - A document permitting a student to transfer

to another school. This includes copy of grades and Certificate of Good Moral
Character.

10
 IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE
Dominic Savio Street Better Living Subdivision

Evaluation - Process of determining student’s scholastic standing, curricular

year level, subjects, grades and units earned, deficiencies, and graduation.

Form 137-A Secondary students’ permanent record.

New Student - Refers to those who are enrolled in the program for the first

time. They are the brand new freshmen.

Registration Form- Documents showing that a student is officially

enrolled. List of subjects, number of units, time schedule, room assignment

and instructor’s name taken are indicated in the form.

Transcript of Records - An official document containing the list of all subjects

taken and their chronological sequence with the final grades obtained and

credits earned.

Transferees - A transferee is someone who has earned credits for study at

one school or institution but, for whatever reason, wants to go to a different

institution and bring over the credits she or he has earned.

Validation - Process of giving legal form to subjects and units earned by

transfer students in their previous school by undergoing the validation

examination.

References

MasterSoft. (n.d.). Student Information System. Retrieved from

11
 IMMACULATE HEART OF MARY COLLEGE – PARAÑAQUE
Dominic Savio Street Better Living Subdivision

https://www.iitms.co.in/products/student-information-system-sis

Sarah, Bancud, Registrar’s office Operations and Procedures Manual

Retrieved https://qsu.edu.ph/images/PBB%20PDF/QSUManual.pdf

College student handbook revised 2015.Living the Franciscan Spirit,

Witnessing the Immaculatinian Education

Gagliordi, Natalie (August 21, 2014). "US universities at greater risk for

security breaches than retail and healthcare: BitSight | ZDNet". ZDNet.

Retrieved from

https://en.wikipedia.org/wiki/Student_information_system

Rochelle, Dacuycuy. Online Student Information System of Benguet State

University (OSIS-BSU), Philippines. Retrieved from

https://studylib.net/doc/8686449/online-student-information-system-of-

benguet-state-univer...

12