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C 89/8 EN Official Journal of the European Communities 20.3.

2001

COMMISSION

CALL FOR PROPOSALS DG EAC No 80


SUPPORT FOR EUROPEAN PROJECTS CONCERNING DEBATES BETWEEN NON-GOVERNMENTAL
ORGANISATIONS

(2001/C 89/07)

1. Introduction — the Union’s objectives, institutions and policies and


expected developments following the Nice Summit,
Pursuant to the declaration on the future of the European in particular in the area of European governance;
Union adopted by the Nice European Council, this call for
proposals expresses the European Commission’s desire to — the European Charter of Fundamental Rights;
support a debate between players in civil society on subjects
related to European integration. — the European social model, including social rights
and non-discrimination, in particular in view of
These actions are inspired by the principles of subsidiarity, enlargement.
proximity, transparency and partnership. Their purpose it to
strengthen the dialogue between the European Union and the
2.2. Types of action which will be supported
citizens with a view to encouraging the emergence of an active
and participatory European citizenship and networking civil
society organisations. Actions such as debates, seminars and conferences, events,
NGO networking, publications, IT products, radio and
This call for proposals relates to heading B3-300 of the television broadcasts and innovative activities to
European Union budget. This heading provides for appro- implement the above objectives.
priations to fund general information and communication
work concerning the European Union, with the objective of A typical action supported by the Commission will have
providing all citizens with general information on the work of the following features:
the European institutions, on decision-making and the steps
towards European integration. — it will fuel an ongoing debate between the players in
civil society,
The call for proposals is addressed to NGOs in the Member
States of the European Union. — it will contribute to networking the players in civil
society.
2. Eligibility criteria
3. Selection criteria
2.1. All applications must:
The Commission will establish a selection board to examine the
(a) be proposed by a non-governmental, non-profit applications. It will decide whether a subsidy should be
organisation that is legally established and registered awarded and, if so, how much as a function of:
in one of the 15 Member States, has the appropriate
qualifications and requisite financial resources to (a) the quality of the programme and how it will be imple-
complete the project, and is of known legal and mented;
moral integrity;
(b) its probable impact on the target group and its multiplier
(b) contain a detailed description of the project, clearly effect;
describing the planned activities, products to be
created or disseminated, the target group, expected
(c) the networking dynamic.
results and the method of evaluation;

(c) relate to a project or a series of projects starting The following organisations will have priority:
between 15 September and 31 December 2001 and
finishing before 31 October 2002. — those established in several Member States of the European
Union,
(d) be submitted by the stated deadline, duly completed
and accompanied by the required supporting — those carrying out their activities in close cooperation with
documents; organisations established in other Member States or in
applicant countries,
(e) the projects will focus on the following subjects in the
context of European integration, with a view to — those whose proposed project specifically involves the
encouraging the debate about its future: creation of transnational partnerships.
20.3.2001 EN Official Journal of the European Communities C 89/9

Depending on the number and quality of projects submitted, (b) overheads;


the Commission reserves the right to ensure a fair geographic
distribution of projects, to cover the territory of the EU as well (c) the cost of consumables and supplies;
as possible.
(d) capital investment costs;
The Commission will give priority to actions offering the best
value for money. (e) general provisions (for losses, possible future
liabilities, etc.);

4. Funding terms and conditions (f) contingency reserves;

(g) debts owed;

(a) The subsidy may not exceed 60 % of the total amount of (h) interest on debts owed;
the eligible costs of the project. Proposals must include
evidence that co-financing amounting to at least 40 % of
(i) charges for financial services;
the total cost of the project is available.
(j) bad debts receivable;
(b) The maximum subsidy will be EUR 50 000 per project.
(k) exchange losses, unless specifically provided for in
(c) Subsidies are granted for one-off measures and confer no exceptional cases;
automatic right to funding in subsequent years. They cover
the period during which the project is carried out. (l) contributions in kind;

(d) The subsidised project may not benefit from any other (m) expenditure on luxuries.
Community funding for the same activity.

(e) No retrospective subsidies can be awarded. 5. Notification and subsidy payment procedure
(a) Applicants will be informed of the Commission’s decision
concerning their subsidy application as soon as possible.
4.1. Eligible costs No information will be released until the Commission’s
The following direct costs are eligible: decision has been made public.

(b) Should the Commission award a grant, a standard


(a) staffing costs for those staff working directly on the agreement setting out the conditions and the amount in
action, corresponding to their actual salaries plus euro will be sent to the beneficiaries.
social charges;
(c) In the event of rejection, the grounds will be indicated. The
(b) staff travel and subsistence costs; Commission’s decision will be final.

(c) direct costs associated with the action: (d) An amount equivalent to 50 % of the amount of the grant
will be advanced within 60 calendar days of receipt by the
— the cost of holding conferences and seminars Commission of the agreement signed by the two parties.
(organisation, travel and subsistence costs for The balance will be paid within 60 days of the Commission
participants and speakers, interpretation costs, receiving and approving the final report and detailed final
fees), accounts of income and expenditure. The final accounts
must be balanced, dated, drawn up in euro and signed
and certified by the authorised person, as provided for in
— information dissemination costs (publications, the organisation’s constituent documents. The final
books, CD ROMs, videos, Internet, etc.), trans- accounts must be presented in Annex IV, which will be
lation, dissemination and distribution costs, appended to the subsidy agreement.

— other direct costs associated with the action. (e) Selection of a beneficiary does not oblige the Commission
to grant a financial contribution equal to the amount
The eligible costs mentioned above will be taken into requested by the tenderer. The allocated amount may not
consideration only if supported subsequently to 15 exceed the amount requested.
September 2001.
(f) Beneficiaries undertake to carry out the approved projects
as presented in the application form. Any change to the
4.2. Ineligible costs project must be authorised by the Commission in advance.
The inclusion in the final accounts of costs not referred to
(a) ongoing operational, depreciation and equipment in the agreement may lead the Commission to request
costs; reimbursement of all or part of the subsidy.
C 89/10 EN Official Journal of the European Communities 20.3.2001

(g) In cases in which the real eligible costs at the end of the (b) a balanced forward budget (income and expenditure)
measure are lower than the total estimated costs, the in euro, stating the estimated unit costs for the various
Commission will apply the envisaged percentage in items of expenditure and income. This detailed budget
respect of the costs indicated in the budget appended to must be dated and signed by the person responsible. It
the agreement, and the beneficiary will be obliged to must be presented in the table sent with the
reimburse amounts already paid in excess of the amount application form;
due.
(c) official annual accounts of the applicant for the most
(h) The projects selected may be subject to audits, ex ante and recent financial year available;
ex post evaluations. The responsible person in the organi-
sation undertakes, with his or her signature, to provide (d) constituent documents of the organisation;
proof that the subsidy has been used correctly. The (e) the bank details form, completed by the beneficiary
Commission and the Court of Auditors of the European and certified by the bank.
Communities may check the use made of the subsidy, at
any time during the term of the agreement and during a 7.2. Applications for funding must be submitted in triplicate
period of five years following expiry of the agreement. (one original and two corresponding copies), signed by
the responsible person. The number of the call for
(i) Beneficiaries are required to publicise the fact that they
proposals must be indicated on the envelope. Applications
have received aid from the European Commission and to
should be sent to the address given in 7.5. below.
use the name and emblem of the European Commission on
all their publications, posters, programmes and other 7.3 No changes to the dossier can be made after the
products realised in the context of the co-funded project. application has been submitted.
7.4. Applications sent by fax or e-mail will not be accepted.
6. Time limit for submission of applications
7.5. The application form referred to in 7(1)(a) must be used
This call for proposals is administered in a single tranche. The for submitting the subsidy application. This form can be
deadline for the submission of applications is 27 April 2001 obtained from:
(as evidenced by the postmark).
European Commission
Applications submitted after this date will not be considered. Directorate-General for Education and Culture
Sector ‘Partnerships with civil society’
7. Submission of the application Rue de la Loi/Wetstraat 200
VM-2 4/9
7.1. Only dossiers comprising all the documents in points (a) B-1049 Brussels
to (e) below received before the deadline, duly completed E-mail address: eac-soc-civile@cec.eu.int.
and accompanied by the requisite supporting documents,
can be considered: The text of the call for proposals, the subsidy application form,
the budget table to be completed and the bank details form can
(a) the subsidy application form, duly completed, dated, also be found on the Internet at:
and signed by the person responsible, including a
detailed description of the project; http://europa.eu.int/comm/education/ong.html