ERP Software Functionality

Presented
By
Nigam Infosys
 Basic Functionality

• Client Server Architecture.

• Work with LAN, MAN and WAN.
• Security Management.
• Easy Installation and Quick Configuration.
• Multiple Server Management Capability.
• Configurable to Microsoft SQL Server 07,
2000 or 2005 Database
 Client Architecture with Single
Server Installation
Scenario #1 Single Server Set Up

Work Stations #1

Server with
Centralized Database
with System DSN
Connection

Work Stations #3 Work Stations #4

 Client Architecture with Multiple Server & Multiple
Locations

Scenario # 2 Multi Server Set Up which can be decentralized

Work Stations #2
Work Stations #1

Server #1

Location # A

Any Connection medium (T1/VSET)

Server #2
Work Stations #3 Work Stations #4

Location # B
 Client Architecture with Multiple Locations and
Single Server

Location # A

Connection used
by our Client

Single Server connected to

Multiple Locations

Location # B

Location # C
 Data Security Architecture

User Group

Business Unit
Common Module

Human Resource

Location Accounts Module

Inventory Module
Tag to Any or
Specific Module Etc…….
Department

• Make as many User Group depending on the combination of BU / Loc / Dept.

• All user group has to be unique with the naming convention. System will NOT allow duplicate names for a USER GROUP.
 Password Management
• One can ADD as many users in the User Group
• Application can assign admin rights to any individual for any particular user
USER GROUP group.
• Application can let the user change their password at their convenience.

• The application can let you decide if any particular person can have APPROVING authority.

You can tag any particular user to multiple user group.

User Group # 1
BU 1 / LOC 1 / DEPT 1 / HR

Advantage for this functionality:

User Group # 1
BU 1 / LOC 1 / DEPT 1 / FIN • A person when traveling can work remotely or from another location WITHOUT seeing
USER the data for that particular location. In other words keeping the environment secured.

User Group # 3 • Suitable for institution who have multiple branches. You can have the payroll
BU 1 / LOC 2 / DEPT 1 / HR maintained for Delhi but the person maintaining could be PHYSICALLY sitting in Kolkata.

• If you want to make a user MASTER user for the software, then we need to create a
User Group # 4
BU 1 / LOC 2 / DEPT 2 / FIN
Group which has all LOCATIONS and all DEPARTMENTS tagged to Software.

A user will have NO access to data through a User Group, he will not see the data in the application, data mining or on reports which comes along with our
solutions.
Now if a USER wants to see data for both the locations where he does not reside physically, he has to have the user rights for that particular user group. Secondly
he has to log in separately with the password assigned to him which pertains to the other user group.

A FEATURE WHICH IS VERY STRONG AND DYNAMIC.

 Security Audit Trial

Data Security Audit Trial

• Keeps tracking of any events.
• You can extract information regarding data mining, who
has saved any record, modified and delete any record.
• You can also know the sequential effects, taken place
while dealing with data.
• Information can be extracted on request
– Data dimensional information changed and any events occurred
on which date & time, user information and can even track
dimensional changes.
– Confidential data dimension can also be traced while moving.
The administrator will know if any confidential data is changed,
the system will send SMS to the administrator’s mobile.
Enterprise Recourse & Planning Software
By
Nigam Infosys
 Software MODULES

• Inventory
Inventory
• Warehouse Module

Accounts Warehouse
• Purchase Module Module

• Sales
ERP
• Shipping Human
Resource
SOLUTION
Purchase
Module
• Human Resource
Module

• Accounts & Budget Shipping Sales

Module Module
 Inventory module

• Purchase Requisition Note

• Bill of Material Note
• Schedule of Quotations
• Purchase Order
• Goods Receive Note
• Goods Inspection Report
• Goods Debit Note
• Goods Credit Note
 Inventory module

• Invoice
• Store Requisition Note
• Purchase Return Note
• Shop Credit Node
• Goods Transfer Note
• Store Ledger (Receipt & Issue)
• Store Ledger (Receipt & Stock Verified)
• Sales Order Note
 Inventory module

• Sales Invoice with Challan

• Sales Return Note
• Physical Stock Valuation
• Waste Report
• Scrap Report
• Store Audit Note
• Goods Details
– Item Type
– Item Master (Item Details will all Classifications)
 Warehouse Module

• Warehouse Location Charters

• Warehouse Type
• Warehouse Item List
• Warehouse Space Management
• Item Mix
• Material Inspection
• Inventory Receipts
• Railways Receipts
• Lorry Receipts
• Airways Bill
• Bill of Lading
 Purchase order module

• Vender Type
• Vender Details
• Items with Vender
• Vender’s Price List
• Proforma Purchase Order
• Purchase Order
• Goods Receive Note
• Goods Return Note
 Sales order Module

• Pricing Type
• Pricing
• Sales Quote
• Sales Order
• Pick List
• Invoicing
• Sales Return
 Shipping
• Type of shipment
• Shipment Details
• Time & Cost of Shipment
• Railways Receipts
• Lorry Receipts
• Airways Bill
• Bill of Lading
• Insurance of Shipment
• Bill of Shipment
• Levy
• Custom Duty
• Excise Duty
• Other Local Taxes
• Material Details
• Material Return
 Human Resource
• Employee Type
• Employee Details
• Salary Structure of Employee
• Leave Structure of Employee
• Other Facilities to Employee (PF, Gratuity, other perquisites)
• Hospitality of Employee and other Facilities
• Insurance of Employee
• Multiple Dimensional Allowances
• Multiple Dimensional Deductions
• Pay Slip
• TDS
• Loan provide to Employee
 Accounts – Part - I

• Journal
• Cash Book (With Bank Column)
• Trial Balance
• Ledger
• Profit and Loss Account
• Balance Sheet with Horizontal Form
• Balance Sheet with Vertical Form
• Bank Reconciliation Statement
 Accounts – Part - II

• Budget (Cost, Flexible, etc.)

• Cost Sheet
• Store Ledger Accounts (LIFO, FIFO, Base Stock,
Simple Average, Weighted Average, Standard
Price etc.)
• Inventory Valuation with stock taking and stock
reconciliation
• Departmental Accounts
• Branch Accounts
 Accounts – Part - III

• Insurance Claim Accounts

• Packages or Container Accounts
• Other Overheads Accounts
• Salary Account with all Classifications
• Cash Flow and Fund Flow
• Ratio Analysis
Taxation
• VAT (Input VAT & Out VAT Calculation)
• Net VAT Payable
• Levy
• Export Duty
 Accounts – Part - IV

• Import Duty
• Custom Duty
• CST (Input CST & Out CST Calculation)
• And other Local Taxes
Account Details
• Account Group (with all classifications of Accounts)
• Main Account (with All details)
• Sub Account (with all details)
Graphical representation of all comparative data
 Reports

• General Reports
• Business Intelligence Report

Reports

Business
General
Intelligence
Reports
Report
 General Report

• There are more the 100 general reports

• You can develop as many dimensional
reports required but under application
structure
• Easy Drill Down Reports
• Can convert reports to PDF, HTML, TEXT
format
• Can Email reports very easily
Thanks for taking your time to view the presentation.
Nigam Infosys Team