EXPENSE CLAIM FORM/ADVANCE CLAIM FORM

Sch Ref :ADV EXP01

Claimant Name : Job Grade :
Company : Staff no :
Department : Projects :
Cost Center : Back charge : Yes No X
Description : B/C Company :
Please ensure the following;
1. If Full Tax Invoice (i.e. invoice with the name of the recipient): It MUST BE under Company's name (except for mobile phone bill)
2. All claim MUST BE in relation to business purposes duly approved by the company

MILEAGE FOREX LOCAL FOREIGN TOTAL

(INR)
EXPENSES (A tax invoice is required for expenditure ST Codes (AP Use
DATE LOCATIONS RM500 and over) ACCOUNTS CODE WBS PROJECT CDOE Sch Ref REMARK AMOUNT (excl FOREIGN AMOUNT Only)
TOTAL KM RATE PER KM AMOUNT CURR EXCHANGE RATE ST
ST) (incl foreign tax)

#DIV/0! INR Insert bank curr

0 EXP01
0 EXP01 INR Insert bank curr
0 EXP01 #DIV/0! INR Insert bank curr
0 EXP01 #DIV/0! INR Insert bank curr
0 EXP01 INR Insert bank curr
0 EXP01 #DIV/0! INR Insert bank curr
0 EXP01 INR Insert bank curr
0 EXP01 #DIV/0! INR Insert bank curr
0 EXP01 #DIV/0! INR Insert bank curr
0 EXP01 #DIV/0! INR Insert bank curr

#DIV/0! INR Insert bank curr

0 EXP01
0 EXP01 #DIV/0! INR Insert bank curr
0 EXP01 #DIV/0! INR Insert bank curr
0 EXP01 #DIV/0! INR Insert bank curr
ADD: BALANCE B/F FROM PREVIOUS PAGE

TOTAL THIS PAGE

LESS: ADVANCE TAKEN ON (pls indicate "-")

NETT AMOUNT PAYABLE (REFUNDABLE)

Claimant's Certification:
I declare that the above expenses are claimed and
were incurred exclusively in respect of duties
undertaken in discharging my responsibilities. I have
included an original receipt for each expense.
Verified by Immediate Superior: Approved by Head of Department Approved by Country Manager Approved by Accounts:
Verified and approved Budget Holder's Certification that budgets are available and claim is approved. I declare that the payment to the beneficiary is in accordance with the Company's policies and
procedures. Supporting documentation has been provided and checked. And GST code is
checked and confirmed

Date : Date : Date : Date : Date :

CLAIMANT'S SIGNATURE IMMEDIATE SUPERIOR'S SIGNATURE BUDGET HOLDER'S SIGNATURE SIGNATURE ACCOUNT DEPT'S SIGNATURE

NAME : NAME: NAME : NAME: NAME : NAME:

DESIGNATION: DESIGNATION: DESIGNATION: DESIGNATION: DESIGNATION: DESIGNATION:

Approved by HR (Only related to HR personnel matters)

SIGNATURE

NAME :

DESIGNATION:
ENTERTAINMENT / REPRESENTATION
Sch Ref :ENT02
Claimant Name :
Department :
Cost Center :
Job Grade :
Month/Year :

Guests FOREX LOCAL

Date Function Location AMOUNT (excl

No Name Title & Company Relation CURR
ST)

* Type: MYR

* Type: USD

* Type: Pls select Curr

* Type: Pls select Curr

* Type: Pls select Curr

* Type: Pls select Curr

* Type: Pls select Curr

* Type: Pls select Curr

0.00

Please ensure the following;

1. If Full Tax Invoice (i.e. invoice with the name of the recipient): It MUST BE under Company's name (except for mobile phone bill)
2. All claim MUST BE in relation to business purposes

Approved by HOD

NAME:
DESIGNATION:
DATE:
LOCAL FOREIGN
FOREIGN
ST AMOUNT (incl
foreign tax)

0.00 0.00
 DRAFT

#NAME?

PETTY CASH REQUISITION FORM

Sch Ref :Pcash

Payable To Harsha Shetty Date 9-Mar-18

Voucher No.

Amount in INR Service Tax Codes

NO Particulars Type of expenses GL Code (AP Use Only)
Exclude Tax Service Tax Total

1 Empolyee staff welfare Others; please specify 0 700.00

2 Please select type of expense -

3 Please select type of expense -
Total 0.00 0.00 700.00
Please ensure the following;
1. If Full Tax Invoice (i.e. invoice with the name of the recipient): It MUST BE under Company's name (except for mobile phone bill)
2. All claim MUST BE in relation to business purposes

For Office Use Only :

Signature Of Claimant : Approved by :

Name Harsha Shetty Name Nitin Kulkarni
Designation Designation
Date 9-Mar-18 Date

Verified by Accounts:
Name
Date

Received by:
Name
Date
 DRAFT

PETTY CASH REQUISITION FORM

Sch Ref :Pcash (2)

Payable To Raju Julbe Date 29-Sep-17

Voucher No.

Amount in INR Service Tax Codes

NO Particulars Type of expenses GL Code (AP Use Only)
Exclude Tax Service Tax Total
1 Refreshment for client meeting in office Office Expenses 6030300004 2953.00
2 Please select type of expense -
3 Please select type of expense -
4 Please select type of expense -
5 Please select type of expense -
6 Please select type of expense -
7 Please select type of expense -
8 Please select type of expense -
9 Please select type of expense -
10 Please select type of expense -
Total 0.00 0.00 2953.00
Please ensure the following;
1. If Full Tax Invoice (i.e. invoice with the name of the recipient): It MUST BE under Company's name (except for mobile phone bill)
2. All claim MUST BE in relation to business purposes

For Office Use Only :

Signature Of Claimant : Approved by Immediate Superior :

Name Name
Date Date

Verified by Accounts:
Name
Date

Received by:
Name
Date