SPONSORSHIP & EXHIBITION OPPORTUNITIES

San Diego, CA

Sheraton San Diego Hotel & Marina - Pavilion

To help maximize your investment at the conference, we are offering an extensive selection of
marketing tools, sponsorship options and advertising possibilities.

These opportunities are designed to help you capture the attention of clinical data management
professionals before, during and after the annual conference.
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TABLE OF CONTENTS

The Society for Clinical Data Management ................................................................................................... 3

SCDM 2015 Annual Conference Statistics .................................................................................................... 4

Sponsorship Packages ................................................................................................................................... 5

Individual Sponsorship Items - Advertising................................................................................................. 10

Exhibition Packages..................................................................................................................................... 14

Exhibition Floor plan .................................................................................................................................. 16

Contact
Jeff Leach
jleach@scdm.org
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THE SOCIETY FOR CLINICAL DATA MANAGEMENT

OUR MISSION
The Society for Clinical Data Management is a non-profit, international organization of 2,200+ members
worldwide founded to advance the discipline of clinical data management.

SCDM is organized exclusively for educational and scientific purposes, which reflects in all of SCDM’s
services, including the certified Clinical Data Manager© program, online education offerings and
publications. Engaged in collaborations and partnerships with other professional organizations, The
Society for Clinical Data Management creates a network of professionals driving the industry forward on
multiple fronts: technological, regulatory, procedural and personnel.

SCDM strives to become the world’s leading advocate for the discipline of clinical data management.

CORE VALUES
Knowledge and Experience of our Members
The intellectual capital and collective experience of our members are our greatest assets. We rely on
and embrace the participation and contributions of our members and volunteers.

Scholarship
We encourage and promote rigor and discipline in the research of topics affecting our industry. Our
positions, publications and programs will be the result of scholarly investigation.

Quality and Continuous Improvement

We are committed to the development and enhancement of products, services and relationships of the
highest quality.

Open Communication
We encourage open communication and information sharing. We provide our members with insight to
the organization’s initiatives and activities.

Integrity
We exemplify and expect honesty and integrity.

Contact
Jeff Leach
jleach@scdm.org
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2015 ANNUAL CONFERENCE STATISTICS

Type of Company/University
Academic Health Center

4% Biotechnology
2% 1%
6% 6%
13% 1% Centralized Laboratory
5%
24% Consulting Firm

28% Contract Research Organization

8%

Hospital

3%
Medical
Device/Diagnostic/Imaging
Pharmaceutical

Contact
Jeff Leach
jleach@scdm.org
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SPONSORSHIP PACKAGES
(Exhibiting is not required in order to participate as a sponsor.)

Knowledge Partner - SOLD

EXCLUSIVE
Value: $27,000

 Status as the Knowledge Partner Sponsor

 1 x Exhibit Booth (10’x10’)
 2 x Booth Hall Access Only Passes – due by July 1, 2016
 2 x Full Conference Registrations – due by July 1, 2016
 Opportunity to send additional staff at the special SCDM Member Registration Fee
 45-minute Product Demonstration (on Tuesday morning)
 Sponsorship recognition on the Conference Tote bag - NEW FOR 2016
 Logo on Save the Date 2017- NEW FOR 2016
 1 x full page color advertisement in Destination San Diego * – Due by July 8, 2016
o Publication date August 12, 2016
 Thank you to the sponsors in Data Connections – November Issue
 1 x conference bag insert (limited to a double sided flyer 8 ½ x 11 inches)
 Full page color advertisement in final printed program *
 1 Pre- and 1 Post-Conference message to opt-in attendees with logo.
 Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
o July 18, 2016
o August 1, 2016
o August 29, 2016
o Post-Conference
 Corporate logo on all conference signage
 Corporate logo in sponsor loop for each workshop - NEW FOR 2016
 Verbal Recognition in the opening plenary session
 Corporate logo & link on conference website (www.scdm2016.org)
 Recognition on Exhibitor Directory including company logo
 Sponsor & Exhibitor Ribbon
 Floor Decals in Exhibition Space

*Same advertisement

Contact
Jeff Leach
jleach@scdm.org
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La Jolla Package (Diamond)

3 Opportunities – 1 available
Value: $21,500
INCLUDING ALL ITEMS:
 Status as the La Jolla Sponsor
 2 x Exhibit Booth (10’ x 10’)
 3 x Exhibit Hall Access Only Passes – due by July 1, 2016
 3 x Full Conference Registrations – due by July 1, 2016
 Opportunity to send additional staff at the special SCDM Member Registration Fee
 45-minute Product Demonstration (on Tuesday morning)
 1 x full page color advertisement in Destination San Diego* – Due by July 8, 2016
o Publication date August 12, 2016
 1 x full page color advertisement in Data Basics
 Thank You to the sponsors in Data Connections – November issue
 1 x banner advertisement in Data Connections
 1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
 1 Pre- and 1 Post-Conference message to opt-in attendees with logo.
 Full page color advertisement in final printed program*
 Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
o July 18, 2016
o August 1, 2016
o August 29, 2016
o Post-Conference
 Co-Sponsor of the Welcome to San Diego Evening Event on Tuesday with 1 ticket per sponsor
 Favors (subject to approval by SCDM)**
 Multiple branding opportunities in and around the Tuesday San Diego Evening Event
 Corporate logo on all conference signage
 Verbal recognition in the opening plenary session
 Corporate logo & link on conference website (www.scdm2016.org)
 Recognition on Exhibitor Directory including company logo
 Sponsor & Exhibitor Ribbon
 Floor Decals in Exhibition Space
*Same advertisement
**Item to be provided by Sponsor

Contact
Jeff Leach
jleach@scdm.org
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Mission Hills Package (Platinum)

3 Opportunities – 2 available
Value: $17,000
INCLUDING ALL ITEMS:
 Status as Mission Hills Sponsor
 1 x Exhibit Booth (10’ x 10’)
 3 x Exhibit Hall Access Only Passes – due by July 1, 2016
 2 x Full Conference Registrations – due by July 1, 2016
 Sponsorship of Monday and Tuesday Conference Lunches - NEW FOR 2016
 Opportunity to send additional staff at the special SCDM Member Registration Fee
o 1 x full page color advertisement in Destination San Diego* – Due by July 8, 2016
o Publication date August 12, 2016
 1 x half page color advertisement in Data Basics
 Thank You to the sponsors in Data Connections – November issue
 1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
 Full page color advertisement in final printed program*
 Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
o July 18, 2016
o August 1, 2016
o August 29, 2016
o Post-Conference
 Corporate logo on all conference signage
 Verbal recognition in the opening plenary session
 Corporate logo & link on conference website (www.scdm2016.org)
 Recognition on Exhibitor Directory including company logo
 Sponsor & Exhibitor Ribbon
*Same advertisement
À la carte Platinum menu (choice of 1)
 Newcomer Session
 Cyber Café - SOLD
 Opening Reception

Contact
Jeff Leach
jleach@scdm.org
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Coronado Package (Gold)

5 Opportunities – SOLD
Value: $12,500
INCLUDING ALL ITEMS:
 Status as Coronado Sponsor
 1 x Exhibit Booth (10’ x 10’)
 2 x Exhibit Hall Access Only Passes – due by July 1, 2016
 2 x Full Conference Registrations – due by July 1, 2016
 Opportunity to send additional staff at the special SCDM Member Registration Fee
 1 x half page color advertisement in Destination San Diego * – Due by July 8, 2016
o Publication date August 12, 2016
 1 x quarter page color advertisement in Data Basics
 Thank You to the sponsors in Data Connections – November issue
 1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
 Half page color advertisement in final printed program*
 Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
o July 18, 2016
o August 1, 2016
o August 29, 2016
o Post-Conference
 Corporate logo on all conference signage
 Verbal recognition in the opening plenary session
 Corporate logo & link on conference website (www.scdm2016.org)
 Recognition on Exhibitor Directory including company logo
 Sponsor & Exhibitor Ribbon
*Same advertisement

À la carte Gold menu (choice of 1)

 Onsite Final Program SOLD
 Customized Hotel Key Cards (one-color logo imprint) SOLD
 Audio Response System SOLD
 Coffee Breaks – Day 1 (2 breaks) SOLD
 Coffee Breaks – Day 2 (2 breaks) SOLD

Contact
Jeff Leach
jleach@scdm.org
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Hillcrest Package (Silver)

Multiple opportunities
Value: $9,500
INCLUDING ALL ITEMS:
 Status as Hillcrest Sponsor
 1 x Exhibit Booth (10’ x 10’)
 2 x Exhibit Hall Access Only Passes – due by July 1, 2016
 1 x Full Conference Registration – due by July 1, 2016
 Co-sponsor of all Continental Breakfasts - NEW FOR 2016
 Opportunity to send additional staff at the special SCDM Member Registration Fee
 1 x half page color advertisement in Destination San Diego* – Due by July 8, 2016
o Publication date August 12, 2016
 Thank You to the sponsors in Data Connections – November issue
 1 x conference bag insert (limited to a double sided flyer, 8 ½ x 11 inches)
 Pre- & Post-Attendee Roster (incl. name, job title, company address and phone)
o July 18, 2016
o August 1, 2016
o August 29, 2016
o Post-Conference
 Corporate logo on all conference signage
 Verbal recognition in the opening plenary session
 Corporate logo & link on conference website (www.scdm2016.org)
 Recognition on Exhibitor Directory including company logo
 Sponsor & Exhibitor Ribbon

Contact
Jeff Leach
jleach@scdm.org
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INDIVIDUAL SPONSORSHIP ITEMS

(Exhibiting is not required in order to sponsor individual items.)

ADVERTISING IN FINAL PRINTED PROGRAM

The final printed program will be distributed to all registered conference participants. It will include the
complete scientific and educational program, information about the exhibiting industry leaders as well
as practical information on the conference and social program.

 Full color page back cover SOLD

(Specifications: 8.5 inches x 11 inches)

 Full color page inside front cover SOLD

(Specifications: 8.5 inches x 11 inches)

 Full color page inside back cover SOLD

(Specifications: 8.5 inches x 11 inches)

 Full color page advertisement $1,495.00

(Specifications: 8.5 inches x 11 inches)

 Half color page advertisement $850.00

(Specifications: 8.5 inches x 5.5 inches)

 Quarter color page advertisement $550.00

(Specifications: 4.25 inches x 5.5 inches)

Artwork must be emailed in a high resolution jpeg file for press “ready to print” format to
rmason@wearecoulter.com

All artwork is due by Friday, July 8, 2016.

Contact
Jeff Leach
jleach@scdm.org
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Contact
Jeff Leach
jleach@scdm.org
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LEADERSHIP FORUM SPONSORSHIP

(Limited to 2 sponsors)
Value: $7,500.00
 Registration for one or two senior level representatives to attend the Forum
 Sponsor recognition for the entire day including the lunch and breaks (with signage)
 The ability for your company to pass out a marketing piece to each attendee
 Attendee list (including names and company – no contact details)
 Recognition as the Leadership Forum sponsor with corporate logo in the program and with logo
and (and link on web)
 Corporate logo on all conference signage
 Verbal recognition in the opening plenary session

PRODUCT SHOWCASE
(Limited opportunities)
Value: $1,850.00
Interested in showcasing your product? Sign up for your 50-minute session in our 20x20 demo booths
located in the exhibit hall and invite your prospects!
Complete with audio and seating.

CONFERENCE LANYARDS
(Limited to one sponsor only)
Value: $6,500.00

Benefit from prime visibility on placing your company logo on the conference lanyards provided to every
participant registered to the conference. The badge cords will be customized with the sponsor’s logo as
well as the SCDM 2016 Annual Conference logo. The production cost of the lanyards including 1 x one
colour logo imprint is included in the package value.

REUSABLE WATER BOTTLES

(Limited to one sponsor only)
Value: $6,500.00
Increase you companies’ visibility by customizing reusable water bottles with your company logo. The
production cost reusable water bottle including 1 x one colour logo imprint is included in the package
value.

NOTEPADS & PENS

(Limited to one sponsor only) SOLD
Value: $4,500.00

Take advantage of placing your company logo on notepads and pens distributed to all full conference
participants. The production cost of the notepads & pens including 1 x full colour logo imprint is
included in the package value.

GUEST ROOM AMENITY & ROOM DROP

(Limited to 3 sponsors, one night each) SOLD
Value: $2,000.00
Reach out to the conference participants on peak nights with personal favors highlighting your
company. Limited to 400 rooms. Items to be provided by the sponsor (subject to approval by SCDM).

Contact
Jeff Leach
jleach@scdm.org
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EMAIL TO CONFERENCE ATTENDEES

Value: $500.00 per email
Let attendees know you’ll be at the SCDM Annual Conference before the event starts. Email is sent pre
or post-conference to opt-in attendees only.

IMPORTANT NOTE:
The lanyards, conference tote bags, notepads & pens, reusable water bottles are based on a maximum
production of 600 units. Should the participant number exceed 600 participants, the additional item
production cost will be added to the package value.

SPECIAL REQUESTS:
If the above sponsorship items do not meet your current marketing aims please do contact Jeff Leach at
jleach@scdm.org to discuss your needs and she will do her upmost to work on a tailor made package
that would suit your objectives.

Contact
Jeff Leach
jleach@scdm.org
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EXHIBITION PACKAGES
The exhibition, held from September 11 – 14, 2016 is an integral part of the SCDM 2016 Annual
Conference with the intention to provide a selection of top industry leaders, in one place, to the
conference participants to learn more about industry trends and to provide excellent networking
opportunities. Comfortable exhibition facilities, conveniently located right next to the session rooms, are
available for you at the Sheraton San Diego Hotel & Marina. Do not miss out!

All Exhibit Booths include:

 2 x booth only pass (exhibition hall access only and Opening Reception)
 Pre & post attendee roster (name, job title, company, address, phone)
o July 18, 2016
o August 1, 2016
o August 29, 2016
o Post-Conference
 Company name listed on SCDM website as an exhibitor
 1 x 10’ X 10’ booth
 1 x 6’ draped table
 2 x side chairs
 1 x wastebasket
 Exhibitor ribbon

NOTE: A 24-hour security service will be provided during installation and dismantlement of the
exhibition, as well as after-hours security for the duration of the exhibition.

Exhibitor Booth Reservation Fees:

 On-Show Site Reservation Fees in San Diego, CA => : $3,000.00

 Early Bird Reservation Fee until December 4, 2015 => : $3,200.00
 Regular Reservation Fee until March 21, 2016 => : $3,350.00
 Late reservation Fee as of March 22, 2016 until the conference => : $3,500.00

Exhibition Schedule (subject to change):

 Sunday, September 11, 2016 from 6:00 p.m. to 8:00 p.m.

 Monday, September 12, 2016 from 10:00 a.m. to 6:00 p.m.
 Tuesday, September 13, 2016 from 10:00 a.m. to 6:00 p.m.

Contact
Jeff Leach
jleach@scdm.org
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EXHIBITOR ADD ONS

(Exhibiting is required in order to benefit from the below add ons)

 Exhibition Hall Bingo Traffic Builder

Value: $50.00
Add your company (name or logo) on the Exhibition Hall Bingo Card to be distributed in all
conference tote bags and increase traffic at your booth. Sign up for this unique opportunity
today!

 Upgraded Web listing*

Value: $250.00
Benefit from additional visibility by adding your company logo and link to your website on the
SCDM 2016 Annual Conference website www.scdm2016.org

 Upgraded Listing in Printed Program*

Value: $125.00
Take advantage of upgrading your company listing in the final printed program, provided to all
registered conference participants, by adding your company logo.

*Please email logo in high resolution eps & jpeg format to rmason@wearecoulter.com

Contact
Jeff Leach
jleach@scdm.org
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SCDM 2016 Annual Conference

Sheraton San Diego Hotel & Marina
Pavilion
SOLD OUT – Wait list only

jleach@scdm.org
Jeff Leach
Contact