Assessment Task 1

Prepare a draft WHS Policy for Pitstop Pty Ltd.

Pitstop WHS Evacuation policy

Purpose-
We are a responsible employer and take our fire and safety duties seriously. We have
formulated this policy to help us comply with our legal obligations to staff and visitors under
the Fire Safety Order (2019). These include the provision of a safe place of work where
fire safety risks are minimized. Due to its importance, this Fire Safety Policy forms part
of our overall Health and Safety Policy. Our priority at all times is the safety of individuals.

Procedures-
The following procedures are in place to ensure high standards of fire safety. Fire risk
assessments have been undertaken and are reviewed regularly. However, other reviews
will occur if there are changes that will impact on them. These may include
alterations to the premises or new work processes. Fire risk assessments are carried out by
the Health and Safety Officers. All new members of staff and temporary employees will be
given induction training on how to raise the alarm and the available escape routes.
Regular staff will be given annual refresher training. Training will be provided, as
necessary, to any staff given extra fire safety responsibilities such as Fire Marshals. All
fire extinguishers will be serviced and maintained annually by a suitable contractor
(Cannon Security). If any employee notices defective or missing equipment they must report
it to the Health and Safety Officer. Alarms are checked every 6 months by a suitable
contractor (Cannon Security) and tested weekly.

Evacuation
Fire and emergency plans are displayed throughout buildings in prominent area normally at
all exits, lift lobbies and foyers. The placement of such floor plans is managed by the
Fire Safety Officer. The evacuation plans show:
 Fire exits and escape routes
 Manual alarm points
 Fire extinguishers and other emergency equipment
 Emergency shutdown
 Emergency spill equipment
 Emergency showers
 Evacuation assembly area
 Safety equipment
 Evacuation procedures

Topic: Fire Emergency Evacuation

Approval Authority: Director of Pitstop
Last Approval Date: Tuesday, December 17, 2019
Review date: Thursday, January 23, 2020
Audience: All Staff

There are 6 core elements in the proposed whs management system. They are as follows:
 a safety plan;
  policies, procedures and processes;
 training and induction;
 monitoring;
 supervision; and
 Reporting.
It is not enough to simply adopt a satisfactory safety management system. Active
implementation of that system in the workplace is also essential. To do this, we must ensure
that:
o workers comply with procedures and instructions;
o workers are appropriately trained; and
o Workers are subject to ongoing supervision.
1. Safety plan
A safety plan is a strategic action plan that forms part of the business plan. It analyses the
current and prospective risk for a company and charts how the risks will be eradicated and
controlled over a calendar period (the safety plan must have a budget).
This plan will ensure that there is a governance structure within the company that ensures
every worker clearly understands their safety obligations (and how to comply) and is
accountable to carry out those obligations.
2. Policies, procedures and processes
Policies, procedures and processes include all safety paper infrastructures within the
company. This paperwork will describe all safety behaviour, expectations, record-keeping,
incident reporting, and incident notification documentation.
3. Training and induction
Depending on the nature of workplace (whether it is low-risk or high-risk), everyone who
enters the workplace should receive training on:
o the rules of the company;
o the rules of the site; and
o The rules of the location they are visiting.
The training content will depend on the level of risk the person is exposed to.
4. Monitoring
The obligations to monitor workplace depend on circumstances and need. Always consider
the level of risk. The higher the risk, the more frequent and detailed the monitoring needs to
be.
Other times when monitoring will be necessary include:
o to ensure that all risk has been covered by a new risk assessment that has been carried
out due to a change in process, e.g. the installation of new workstations; and
o When an investigation takes place following an incident.
5. Supervision
The only way to ensure that the workers are carrying out their safety obligations is to have
adequate supervision.
The level of supervision required in workplace will increase if the level of safety control put
in place to reduce a risk is low, i.e. the less effective the control measure used, the higher the
level of supervision necessary.
6. Reporting
The governance structure of the company needs safety reporting at all levels, not just at board
level.
The workers need to know what safety looks like – what’s going right and what’s going
wrong. This can only occur when they receive safety feedback, e.g. how many hazards were
identified, the risk levels associated with those hazards and what control measures were
implemented.
Responses to the issues raised by Amanda Kaisig and Pat Lee are:
Issue: Store Manager of flagship store, Amanda Kaisig needs to be reassured that the new
system will deal systematically with all health and safety problems, that the board of directors
is fully committed and will provide the required resources.
Response: In this concern, formal one-on-one training will be provided to the employees.
Issue: Worker representative from former ISS stores, Pat Lee is willing to communicate the
importance and benefits of the new WHSMS to workers, but only if convinced of the benefits
to workers and that management has given its full commitment any new WHSMS.
Response: A new and revised WHSMS policy are provided in written to the representative
and well communicated to the workers about the benefits.