CHAPTER 1

AIS205 – COMPUTERISED ACCOUNTING

ZAIZA NORSURIATI BT ZAINAL@ZAKARIA

UiTM CAWANGAN TERENGGANU KAMPUS DUNGUN

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1.Navigate around MYOB Premier.
2. Use the common keystrokes and
commands.

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 Command Description of Features
Centre
Accounts This is the “General Ledger” and where the chart of accounts is maintained. Journal entries are
also recorded here.

Banking All the banking related features can be found in this Command Centre, such as making cheque
payments, recording cash receipts and performing bank reconciliations.

Sales The features here are for managing sales or customer related activities such as invoicing,
receiving customer payments and printing statement of accounts.

Time billing This feature is seldom used as it is only applicable to business that invoice based on hourly or
piece rates.

Purchases The features here are for managing purchases or supplier related activities such as generating
purchases orders, recording suppliers’ bills and issuing supplier payments.

Inventory The inventory management feature here includes the master item listing, inventory count and
inventory adjustment features.

Card file This is where all the various “cards” are maintained – customers, suppliers, employees and
other personal contacts.

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 There are several common options found below every
Command Centre screen:
1.To Do List – to view the tasks that affect your company,
e.g. reminder for payment.
2.Find Transactions – to search and view summary about
the company’s transaction based on some predefined
filters, e.g. all invoices for a certain date range.
3.Reports – to view a list of available reports.

4.Analysis – to highlight the key performance of the

business on screen.

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 TOOLS FUNCTION
1 TAB or ENTER key To move from the present cursor position to the
next field.You can use the TAB key to display a
drop-down list for a particular field.
2 SHIFT + TAB key To move to the previous field from the present
cursor position.
3 ESC key The ESC (escape) key clears the data from active
window and closes it. Any data entered is erased
and not recorded.
4 Getting Help Press F1 or click on the HELP (?) button or choose
Help from the menu bar.
5 Autofeed arrow or Zoom This arrow is found next to names, account
balances, invoice numbers, etc. click on this arrow
to display the detailed information of the record.

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 TOOLS FUNCTION
6 Button: There are buttons found in the various screens of MYOB
Premier. Two of the most common buttons are RECORD and
CANCEL. A button performs an action or step when clicked.
E.g. clicking RECORD will store the data that you have just
entered on the screen and clicking CANCEL will clear the
screen of any data entered and returns you to the main or
previous window.
7 Text field: This field allows you to enter more than one line of the text.
There are some fields that allow you to enter multiple lines of
text. To enter a new line of text for these fields, press ENTER
at the end of the line.
8 Radio button: This button allows you to make one selection from a number
of choices.

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 TOOLS FUNCTION
9 Check Box: This box allows you to activate or deactivate a
function.

10 Date Entry Field: This field allows you to enter characters (letters or
numbers or both) that will be save into the data file.

11 Drop-down Field: This allows you to choose options from the list.

12 Search: This allows you to open selection lists containing

records for selection.

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 Computerised Accounting Study Guide (2012
Edition), MYOB