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2004 EN Official Journal of the European Union C 1/9



Call for proposals 2004 on general activities of observation, analysis and innovation
(Actions 6.1.2 and 6.2 of the Socrates Programme)


(2004/C 1/10)

1. BACKGROUND INFORMATION objectives of education and training systems in Europe’ (6).

This could be done by requesting, in particular, the
On the basis of the Decision of the European Parliament and exchange of experiences between establishments working
the Council adopting the second phase of the Community on the priority themes (see point 2 below) and other
Programme Socrates (1), the Commission is inviting proposals methods generally applied within the framework of inter-
for the implementation of both ‘General activities of obser- national co-operation;
vation and analysis’ (sub-action 6.1.2, points c) and d)) and
‘Innovatory Initiatives responding to emerging needs’ (action
6.2). 2. to give financial support to educational, lifelong learning
and research institutions making it possible to mobilise
their innovation potential around the key issues related to
Sub-action 6.1 is part of the action ‘Observation of education the implementation of the abovementioned ‘Detailed work
systems, policies and innovations’ and provides for a series of programme on the follow-up of the objectives of education
steps to improve and facilitate the exchange of information and and training systems in Europe’.
experiences in education among the countries participating in
the Socrates Programme. The action 6.2 supports transnational
projects and studies aimed at helping to develop innovations in In this context, the participation of institutions from the
one or more specific sectors of education. candidate and acceding countries will make it possible not
only to widen the European dimension of the activities
concerned, but also to prepare the future association of these
For the period between 2000-2006, participation in the countries with the open method of co-ordination and with the
Socrates Programme is open to the Member States, the measuring instruments provided for its implementation.
EFTA/EEA countries under the Agreement on the European
Economic Area (2), and the applicant countries (3). Applications
for funding may include, or be made by, establishments in any
of these countries. In the case of countries outside the 2. PRIORITY THEMES
European Union, financial assistance for the participation of
these establishments will be granted provided that national The ‘Education’ Council of 14 February 2002, with the aim of
contributions have been settled. contributing to the achievement of the ‘new strategic objective’
for Europe, adopted three strategic objectives for the ten years
to come, within the framework of the ‘Detailed work
With this in mind, this call for proposals has as its objectives: programme on the follow-up of the objectives of education
and training systems in Europe’ (7). These three strategic
objectives are:
1. to facilitate the implementation of the ‘Report on the future
objectives of education and training’ (4) in accordance with
the conclusions of the ‘Education’ Council (5) and the — improving the quality and effectiveness of education and
‘Detailed work programme on the follow-up of the training systems in the European Union;

(1) Decision 253/2000/EC, dated 24 January 2000 (OJ L 28, 3.2.2000,

p. 1). — facilitating access to all education and training systems;
(2) Iceland, Liechtenstein and Norway.
(3) Bulgaria, Cyprus, Estonia, Hungary, Latvia, Lithuania, Malta, Poland, — opening up the education and training systems to the wider
Slovak Republic, Slovenia, Czech Republic, Romania and Turkey. world.
(4) ‘Report on the concrete future objectives of education and training
systems’, adopted by the ‘Education’ Council on 12 February 2001
— Ref.: 5980/01 EDUC 18. (6) This work programme was adopted by the Council and the
(5) Conclusions of the ‘Education’ Council on the follow-up to the Commission at the Council meeting on 14 February 2002 (ref.:
‘Report on the concrete future objectives of education and 6365/02), and then submitted to the European Council in
training systems’, adopted by the ‘Education’ Council on 29 Barcelona (15 and 16 March 2002).
November 2001. Ref.: 13797/01. (7) COM(2001) 501 final.
C 1/10 EN Official Journal of the European Union 6.1.2004

The three priority themes for this call for proposals were — financial, administrative, legal or other incentive and
precisely selected within this framework and were determined support policies and measures to foster student mobility
by the Council on the basis of the Commission's proposal. in the European Union and some third countries,
They are therefore considered as ‘matters of common interest’
in accordance with the Decision adopting the Socrates
Programme. The three priority themes are:
— making best use of resources,

— mobility and exchanges in the European educational area;

— mobility flows of students and teachers from third countries
in the European Union over the last five years, including in
particular the development of reliable basic data, with a
— making school studies and learning attractive; view to compiling additional indicators in the appropriate
framework: socio-economic characteristics of the
educational institutions taking part in mobility activities,
proportion of national students continuing their studies in
— teaching of culture and sport in school education in another country of the European Union, proportion of
Europe. foreign teachers employed at university level . . .,

Moreover, innovative proposals on other areas of the ‘Detailed — interventions aimed at eliminating obstacles to student and
work programme on the follow-up of the objectives of teacher mobility, in the European Union, such as, for
education and training systems in Europe’ as well as example, the situation of the transferability of national
proposals concerning the development of methodologies in loans and grants within Member States in the context of
view of improving the quality of comparative studies in the mobility,
field of education and training can however also be considered
for funding.

— the observation of the impact of mobility in the European

Area of Higher Education, based on available survey data
and findings, in terms of the acquisition of a feeling of
2.1. Mobility and exchanges in the European educational belonging to Europe and the development of the concept
area of European citizenship.
One year after the Sorbonne Declaration, the Bologna
Declaration was signed on 19 June 1999, when the Ministers
of Education responsible for higher education from 29
European countries agreed on major joint objectives aimed at 2.2. Making school studies and learning attractive
the development of a coherent European Educational Area,
before 2010. In direct line with the Bologna Declaration, the The attractiveness of education and learning has not been the
Berlin Conference on 18 and 19 September 2003 was an subject of much analysis and has been insufficiently evaluated
opportunity for the Ministers of Education responsible for from the European point of view. This theme does however
Higher Education from 33 European countries to examine represent a key issue of educational systems as established in
the progress achieved in this process and to set out a the Report on Objectives adopted by the ‘Education’ Council of
number of priorities for the years to come. Increasing 12 February 2001, which entered it among the Objectives
mobility is one of those priorities and appears as one of the (2.2).
objectives (objective 3.4) stated by the Lisbon European
Council and described in the Communication by the
Commission concerning the draft detailed work programme
of 7 September 2001. The Press Release from the Conference Making learning attractive proves to be a prime necessity if the
considers that mobility — both for students and administrative objectives set by the European Council are to be attained in the
staff — represents the very foundation for establishing a area of education policy and the success of the Lisbon strategy,
European Area of Higher Education while emphasising the in particular, relies on achieving this goal. In this respect, the
need to improve the quality and the extent of data making it Lisbon European Council of March 2000 ‘also drew attention
possible to evaluate student mobility in Europe in the coming to effective teaching for all, a goal achievable by constantly
years. seeking ways and means of making learning more attractive’.
In this context, the Education Council, in its resolution on
‘Making school an open learning environment to prevent and
combat early school leaving and disaffection among young
Activities should be instrumental in making progress in the people and to encourage their social inclusion’ adopted on
achievement of this objective, in the spirit and in the 25 November 2003, invited the Member States and the
follow-up of the work of the Lisbon Council. The activities Commission ‘to promote measures designed to make school
benefiting from support under this priority theme will take an open place of learning, able to propose solutions to the
the form of comparative analyses, organisation of conferences problems raised by young people themselves and by other
and the setting up of networks and will mainly focus on the groups and institutions which contribute to their personal
following elements: and social growth’.
6.1.2004 EN Official Journal of the European Union C 1/11

In line with those objectives, the main points on which of Education through Sport 2004’, also relates to Objective 2.3
activities receiving funding under this priority theme shall of the ‘Report on Objectives’, which states the values to be
develop projects are the following: developed in education systems to promote, among other
things, active citizenship.

— specific actions, in the European Union and some This is the framework for the projects that will be supported
significant third countries, for developing the attractiveness under this theme. Such projects shall meet database needs
of education and learning (subject teaching methods) aimed through comparative analyses and the setting up of
at encouraging both young people in school to remain in Community networks, focusing on the main aspects stated
the education system after the end of compulsory below:
schooling, and motivating and enabling adults to keep a
lifelong contact with the world of education and training;
for which pilot projects may be proposed,
— Pedagogic and cultural practices in school aiming, beyond
the transmission of knowledge, at educational objectives
consisting of the transmission of fundamental values such
— best practices in the countries of Europe — in the form of as solidarity, tolerance, comprehension and respect of
comparative analyses — in the area of youth and adult others and of diversity, through specific subjects and
information actions or policies regarding the prospects curricula such as cultural and sport education, to the
and choices offered to continue schooling and training extent that they help in the socialisation of young people
(proportion of adults over 24 years old participating in a by stimulating their active participation in society and by
formal or informal education or training programme, enhancing democratic and citizenship values: comparative
proportion of pupils developing a training project at the analyses and identification of good practices within Europe.
end of compulsory schooling, surveys of the role of the
individual perception of school training education and
— The role and the impact of education pedagogies and
practices of cultural subjects and sport in schools in
relation to the treatment and reduction of the phenomenon
of violence at school.
— specific measures existing in Europe — presented in the
context of conferences — aimed at reducing traditional
obstacles between formal and non-formal learning, in
particular as regards the recognition and the validation of — The initial training of primary and seconday school teachers
the results of non-formal and informal learning and skills of cultural subjects and sport, in relation to the objectives
acquired in that framework: examples of partnerships set out above: comparative analysis of the legislations of
between all the types education and training institutions Member States, training levels and content.
and working life.

2.3. Teaching of culture and sport in school education in 3.1. Eligible activities
The following activities will be considered eligible under this
The educational value of sport was acknowledged by the Nice call for proposals: studies, analyses, pilot projects, seminars and
European Council of 7, 8 and 9 December 2000 which exchanges of experts and other appropriate actions aimed at
confirmed Declaration 29 annexed to the Treaty of improving knowledge and facilitating an innovative exchange
Amsterdam, which refers to the role of sport in forging the of expertise and experiences, provided that they are related to
identity of peoples. Culture was similarly acknowledged as an the priority themes listed in point 2.
element to be taken into account in European policies under
Article 151 (ex 128), in particular indent 4, of the Treaty on
the European Union and the emphasis was put on practices
linking culture with education — formal, non-formal, and
informal — in the Member States, the 12 candidate countries 3.2. Eligible establishments
and the EEA countries. ‘Sporting activities with pedagogical
aims and objectives may contribute to the strengthening of Organisations and institutions from within the participating
civil society’, and ‘a coherent approach with a view to countries with the qualifications and experiences needed to
exploiting the education potential of sporting activities’ is carry out the proposed action are considered eligible under
desirable. This concern, which was expressed by the this call for proposals. For this purpose, application files
Education Council of 5 and 6 May 2003 in its Declaration should include detailed information about project promoters'
‘The social value of sport for young people’, where it stressed previous experience in the fields of expertise necessary for the
‘the importance of the decision establishing the European Year implementation of the project.
C 1/12 EN Official Journal of the European Union 6.1.2004

3.3. Eligible proposals e) They have been the subject of a judgement which has the
force of res judicata for fraud, corruption, involvement in a
To be considered eligible under this call for proposals, criminal organisation or any other illegal activity detri-
proposals must: mental to the Community's financial interest;

— use the application form specifically designed for this action f) Following another procurement procedure or grant award
(see heading 7), procedure financed by the Community budget, they were
declared to be in serious breach of contract for failure to
— respect the deadline for sending applications (see heading comply with their contractual obligations.

— relate to the priority themes described in heading 2, 5. AWARD CRITERIA

Eligible projects will be assessed on the following criteria:

— actively involve establishments from at least five countries
taking part in Socrates Programme, and at least one insti-
tution from a Member State, — the extent to which the project is justified and necessary in
relation to identifiable needs,
— present balanced budgets complying with the maximum
limit of Community co-financing established at 75 % of — quality and accuracy in the description of the methodology
total eligible expenditure. to be applied,

4. SELECTION CRITERIA — clarity and consistency of the overall design of the project,
and the feasibility of attaining the expected objectives
The applicant must have stable and sufficient sources of within a reasonable timeframe,
funding to maintain his activity throughout the period during
which the action is being carried out or the year for which the
grant is awarded and to participate in its funding. The — the quality of the material organisation of the project
applicant must have the professional competencies and qualifi- (commitments and involvement of the different partners,
cations required to complete the proposed action or work work plans and budget defined in accurate terms, clearly
programme, unless specifically provided otherwise in the established co-ordination, etc.).
basic act.
During the selection process, preference will go to proposals
Financial and operational capacity shall be verified in particular which:
on the basis of an analysis of the supporting documents.
— are based on studies and data already available in this area,
Candidates or tenderers shall be excluded from participation in and aim to carry out a comparative summary (clearly estab-
the procedure for the call for proposals if: lishing the level of knowledge achieved in this area) and
provide a detailed explanation of how they plan to develop
a) They are bankrupt or being wound up, are having their the subsequent stages of the work,
estate administered by the courts, have entered into an
arrangement with creditors, have suspended business — involve a corpus of fresh data and clearly highlight the
activities, or are the subject of proceedings concerning methods and systems to be used to evaluate the reliability
such matters, or are likewise in a situation arising from a of the data collected,
similar procedure provided for in national legislation or
— contain prospective aspects, as much as possible, i.e.
projects which seek to identify and anticipate trends,
b) They have been convicted of an offence concerning their
potential innovations in the area and their future devel-
professional conduct by a judgement which has the force of
res judicata;

c) They have been guilty of grave professional misconduct — set out explicitly their added value in relation to activities
proven by any means which the contracting authority can already completed. In particular, it is recommended that
justify; due account be taken of results available from projects
funded under Action III.3.1 during the first phase of the
Socrates Programme. Applicants are further advised not to
d) They have not fulfilled obligations relating to the payment repeat work programmes taken from projects funded under
of social security contributions or the payment of taxes in previous calls for proposals for Action 6
accordance with the legal provisions of the country in
which they are established or with those of the country
of the contracting authority or those of the country
where the contract is to be performed; call.html
6.1.2004 EN Official Journal of the European Union C 1/13

— clearly demonstrate their European added value as well as action may only give rise to the award of one single grant from
their potential multiplier effect, especially concerning the the budget to any one beneficiary.
potential impact in terms of how the experience will be
shared with a significant number of countries participating
in the Programme; The grant may not have the purpose or effect of producing a
profit for the beneficiary.

— include measures to monitor and externally evaluate the

quality of the anticipated results of the project with a
Applications shall be made on the form distributed for that
view to possible wider dissemination.
purpose by the authorising officers responsible and in
accordance with the criteria laid down in the basic act and
the call for proposals.
Applicants may propose projects lasting one or two years. The application shall show that the applicant exists as a legal
person and has the financial and operational capacity to
complete the proposed action or work programme. For that
purpose, the authorising officer shall request a declaration from
Payment shall be based on production of proof that the
potential beneficiaries on their honour. The profit and loss
relevant action conforms to the provisions of the basic act or
account, the balance sheet for the last financial year for
the contract and shall cover payment of the amount due in
which the accounts have been closed and any other supporting
either of the following ways:
documents requested in the call for proposals shall, depending
on the analysis of management risks conducted by the auth-
orising officer on his own responsibility, also be attached to the
— pre-financing, which may be divided into several payments, application.

— one or more interim payments of the balance of the The budget for the action or the operating budget attached to
amounts due, on presentation of the corresponding the application must have revenue and expenditure in balance
invoices and after approval of interim reports and final and show clearly the costs which are eligible for financing from
report and financial statement. the Community budget, given that general expenditure (office
supplies, photocopies, telephone, fax, post and telecommuni-
cations charges, data processing) must not exceed 7 % of the
The Commission's financial support may be up to total cost.
EUR 200 000 yearly. This upper limit will nevertheless be
reached only in exceptional circumstances. The amounts
allocated will be calculated so that they cover a maximum of The applicant shall indicate the other sources and amounts of
75 % of eligible expenditure. funding received or applied for in the same financial year for
the same action or for other actions and for routine activities.

If, under exceptional circumstances, pre-financing exceeds

80 %, then the authorising officer responsible may require For eligible costs, please refer to the general conditions
the beneficiary to lodge a guarantee in advance in order to applicable to grants, attached to the model agreement.
limit the financial risks connected with the payment of
The total available budget for activities covered by this call for
proposals is approximately EUR 1 900 000. As an indication,
A grant may be awarded for an action, which has already financial support was given to five projects in 2003, and six
begun only when the applicant can demonstrate the need to were co-financed in 2002.
start the action before the agreement is signed. In such cases,
expenditure eligible for financing may not however have been
incurred prior to the date when the grant application was
submitted. In the event of the Commission's approving a proposal, a
funding agreement denominated in euro setting out the
conditions and the level of funding will be concluded
between the Commission and the beneficiary.
The award of grants shall be subject to the principle of trans-
parency and equal treatment. They may not be cumulative or
awarded retrospectively and they must involve co-financing.

The beneficiary shall supply evidence of the amount of In view of the transnationality of proposals, it is recommended
co-financing provided, either by way of own resources, or in that proposals should be drawn up in the language in most
the form of financial transfers from third parties. One same common use among the partners to the project.
C 1/14 EN Official Journal of the European Union 6.1.2004

Further information about the procedure for submitting

proposals is available in the information pack obtainable by call.html
faxing or mailing the following address:
If requested, a model of the agreement will be sent to
For the attention of Mr Anders Hingel
European Commission All applications for funding are required to be submitted, one
DG Education and Culture — Unit A4 original and two copies, by 18 March 2004, by registered post
Office: B-7 07/24 to the abovementioned address. Proposals sent after this
B-1049 Brussels deadline will not be taken into consideration. The postmark
Fax (32-2) 299 22 31 will be taken as proof that the application has been submitted.
e-mail: Application files may not be sent by fax or in separate parts.
They should not exceed 20 pages. Incomplete application files
The request for an information pack must contain the will not be accepted. Applications will receive acknowl-
following details: recipient's name, full address, postcode and edgement of receipt. Unsuccessful applicants will be informed
language version desired. The request must refer explicitly to in writing.
this call for proposals and to Actions 6.1 and 6.2 of the
Socrates Programme. One single copy of the information The award procedure shall be completed before the end of July
package will be sent per request. 2004. The contractual period should start on 1st September
2004 at the latest.

The information pack, along with this call for proposals and The Commission undertakes to publish the names and
other information, is also obtainable from the following addresses of beneficiaries and the financing rate and the
Internet address: subject of the grant on the appropriate website.

Call for proposals for the Phare Small Projects Programme issued by the European Community
represented by the Commission of the European Communities

(2004/C 1/11)

1. Publication reference (c) Maximum project duration: 12 months.

For details, see the Guidelines for Applicants referred to in item
2. Programme and financing source

Programme: Phare Small Projects Programme

4. Overall amount available for this call for proposals
Budget line: B7-030.
EUR 2 950 000.
3. Nature of activities, geographical area and project
5. Maximum and minimum grant amounts
(a) Nature of activities: Events such as conferences, seminars,
congresses, symposiums, fairs, or workshops, related to the (a) Minimum grant for a project: EUR 20 000
enlargement of the European Union and more particularly
to the Accession criteria defined by the European Council
in 1993 in Copenhagen, the 31 chapters of the Accession
(b) Maximum grant for a project: EUR 50 000
negotiations (1) and the Accession Treaty.

(b) Geographical area: projects should be within European

(c) Maximum proportion of project costs to be covered by
Union territory or within one of the ten countries eligible
Community funding: 80 % of eligible costs.
for projects funded by the Phare programme, i.e.: Bulgaria,
Czech Republic, Estonia, Hungary, Latvia, Lithuania,
Poland, Romania, Slovakia, Slovenia.
6. Maximum number of grants to be awarded
(1) See the website of DG Enlargement on A maximum of 147 grants will be awarded.