SHS Curriculum Management

USER GUIDE
Academic Program
Management
S3 SAINT JOSEPH INSTITUTE OF TECHNOLOGY SCHOOL SYSTEM
TABLE OF CONTENTS
Get Started................................................................................................................................................. 3
Welcome To S3.......................................................................................................................................... 4
Manage College......................................................................................................................................... 6
Add New College..................................................................................................................................... 7
Edit College............................................................................................................................................. 8
Manage Academic Department................................................................................................................ 9
Add New Department......................................................................................................................... 10
Edit Department................................................................................................................................. 11
Manage Program............................................................................................................................... 12
Manage Academic Department............................................................................................................... 16
Add New Department............................................................................................................................ 17
Edit Academic Department.................................................................................................................... 18
Manage Program................................................................................................................................... 19
Add New Program............................................................................................................................. 20
Edit Program...................................................................................................................................... 21
Update Department........................................................................................................................... 22
Manage Program...................................................................................................................................... 23
Add New Program................................................................................................................................. 24
Edit Program.......................................................................................................................................... 25
Update Department............................................................................................................................... 26
Manage Course........................................................................................................................................ 27
Add New Course.................................................................................................................................... 28
Edit Course Form................................................................................................................................... 29
View Curriculum..................................................................................................................................... 30
Manage Laboratory Component............................................................................................................. 31
Add New Laboratory Component........................................................................................................... 32
Edit Laboratory Component................................................................................................................... 33
Manage Course Equivalency.................................................................................................................. 34
Add New Course Equivalency............................................................................................................... 35
Manage Terminal Course........................................................................................................................ 36
Add New Terminal Course..................................................................................................................... 37
Revision Status/Date: 1/2018 June 01 1

Manage Curriculum................................................................................................................................. 38
Add New Curriculum.............................................................................................................................. 39
Edit Curriculum...................................................................................................................................... 40
Define Courses...................................................................................................................................... 41
Add New Course................................................................................................................................ 43
Edit Course........................................................................................................................................ 44
Define Co-Requisites......................................................................................................................... 45
Add New Co-Requisites..................................................................................................................... 46
Define Pre-Requisites........................................................................................................................ 47
Add Course Pre-Requisites............................................................................................................... 48
Add Year Level Pre-Requisites.......................................................................................................... 49
Manage Elective Course.................................................................................................................... 50
Add New Elective Course.................................................................................................................. 51
Manage Add-On Courses.................................................................................................................. 52
Create Add-On Course...................................................................................................................... 53
Edit Add-On Course........................................................................................................................... 54
Add / Edit Alternative Courses........................................................................................................... 55
Re-Arrange Semester Ordering......................................................................................................... 56
Print Curriculum................................................................................................................................. 57
Request For Approval............................................................................................................................ 58
Approve Curriculum................................................................................................................................ 60
View Courses......................................................................................................................................... 61
Approve Curriculum............................................................................................................................... 62
Course Code With Requisites................................................................................................................ 63
Manage Course Laboratory Component............................................................................................... 64
Edit Course Laboratory Component...................................................................................................... 65
Add New Total Units Allowed................................................................................................................. 67
Edit Total Units Allowed.......................................................................................................................... 68

GET STARTED

Welcome to S3
Let’s begin. SJIT School System (S3) is a user-friendly, web-based integrated system which allows you
to work efficiently, and collaborate seamlessly.
To start, using your S3 account, login to https://s3aris.komspec.com. If this is your first time to use your
account, the system will guide you through a few steps to get you up and running.
S3 will then redirect you the home page where all of the things that you need are collected into a single
place that we call S3 Dashboard.
Get to know S3
S3 is designed for you. This means that the features, processes, and user-interface (UI) is designed in
such a way that it is easy to use, simple, and familiar.
B
G
E
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H
D

Description:
A. Filter – helps the user to narrow down the results on the list based on specific
parameters/conditions
B. Back to List – Click icon is used to return to the previous page
C. Add New Record – Adds new record in the database
– To add new record, click icon and it will open a form which allows the
user to fill up the information to be saved in the database. Fill out the
information and click button to save the information in the database
D. Proof List – Is a report containing the list of encoded data in the application
– Proof List can be generated in 3 formats; HTML , PDF and Excel .
E. Refresh – Click icon to reload the page
F. Additional Link – Contains special report of the application, and/or other sub application. This is
optional
G. Edit Record – Edits a particular record in the database

– To edit, click icon and it will open a form containing the information of the
selected record. Modify the information and click button to apply the
changes you’ve made
H. Delete Record – removes/deletes the selected record in the list.
– To delete, click icon, you will be ask to confirm, before the system will delete
the record in the database
I. Additional Action Link – Contains special report of the application, and/or other sub application.
This is optional
J. Pagination – Paging is a process of dividing a result displayed on the

screen into discrete pages, so that you can focus on the content rather than to overwhelmed by
the number of records in the database

MANAGE COLLEGE
The Manage College is the facility used to create college. The created list of colleges will be used
in the creation of academic departments.
To add a new college, go to the Curriculum Management menu and click Manage College
under Lookup. The system will display the List of Colleges page.
Description:
 Search bar – allows the user to search for any matches in Curriculum ID, Short
Description, and Long Description
B. Manage Department – allows the user to add departments under the selected college.
(Please refer to page 9.)

Add New College
To add a new college, click the which can be found in the upper left corner of the List
of Colleges. The system will display the Add New College Form.
Add New College Form
● College ID - Code assignment of the College. An acronym for the College (e.g.
"B.S.C.E" which stands for “Bachelor of Science in Civil Engineering").
● Short Description - Brief summary of the department. Expansion details of the
College ID.
● Long Description - Contains the complete information about the College.
Note: All fields with (*) are required to be filled-out.
B C
Description:
A. Entries – entries for adding a new college

B. Save – saves entered data to the database
C. Close – closes the form

Edit College
To update the college information, click in the action column of the List of Colleges.
The system will display the Edit College Form.
Edit College Form
● College ID - Code assignment of the College. An acronym for the College (e.g.
"B.S.C.E" which stands for “Bachelor of Science in Civil Engineering").
College ID.
● Long Description - Contains the complete information about the College.
Note: All fields with (*) are required to be filled out. Some fields are identified as Read only and
cannot be edited.
B C
Description:
A. Entries – entries for updating a college

B. Save – updates changes to the database

MANAGE ACADEMIC DEPARTMENT
The Manage Academic Department is the facility used to create academic departments.
The created list of academic department will be used in the creation of program.
To add a new Academic Department, click Manage Department in the action column of
the List of Colleges. The system will display the List of Departments.
Description:
A. Filter –helps the user to narrow down the results on the list based on specific
parameters/conditions.
 Search bar –allows the user to search for any matches in Department ID,
Short Description, and Long Description.
B. Manage Program –allows the user to add programs under the Department.

Add New Department
To add a new academic department, click which can be found in the upper left corner
of the List of Departments. The system will display the Add New Department Form.
Add New Department Form
 College -Code assignment of the College. An acronym for the College (e.g. "B.S.C.E"
which stands for “Bachelor of Science in Civil Engineering").
 Department ID - Code assignment of the Department. An acronym for the department.
(e.g. “I.T.” which stands for “Information Technology”)
 HR Department – Items in the list is populated from the Manage Department facility of
Employee Records Module.
 Short Description - Brief summary of the department. Expansion details of the
Department ID.
 Long Description - Contains the complete information about the department.
B D
Description:
A. Entries – entries for adding a new academic department

C. Close –closes the form

Edit Department
To update academic department, click in the action column of the List of

Departments. The system will display the Edit Academic Department Form.
Edit Department Form
 College - An acronym for the College (e.g. "C.B.E" which stands for “College of Business
Education").
 Department ID - Code assignment of the Department. A short description of the
department (e.g. “ACCTG” which stands for “Accountancy”).
 HR Department – Items in the list is populated from the Manage Department facility of
Employee Records Module
Department ID.
cannot be edited.
B C
Description:
A. Entries – entries for updating academic department

B. Save –updates changes to the database
C. Close –closes the form

MANAGE PROGRAM
Manage Program is the facility used to create a program. The list of programs will be
used in the creation of the curriculum.
To add a new program, click Manage Program in the Action column of the List of
Departments. The system will display the List of Programs.
Description:
D. Search bar –allows the user to search for any matches in Curriculum ID, Short
B. Update Department – allows the user to change currently tagged department in the
program.

Add New Program
To add a new program, click which can be found in the upper left corner of the List of
Programs. The system will display the Add New Program Form.
Add New Program Form
● Department – items in the list is populated from the Manage Academic Department
facility
● Program ID - Code assignment of the Program. An acronym for the Program (e.g.
“B.S.” which stands for “Bachelor of Science”)
Program ID.
● Long Description - Contains the complete information about the Program.
● No. of Years - Required number of years for a student to complete the program.
● Program Type - Degree Type: Undergraduate or Graduate.
B C
Description:
A. Entries – entries for adding new program


Edit Program
To update program, click in the action column of the List of Programs. The system
will display the Edit Program Form.
Edit Program Form
● Department –Department that assigned in the Program.

● Program ID - Code assignment of the Program. An acronym for the Program (e.g. “A.B.-POL
SC” which stands for “Bachelor of Arts in Political Science”)
● Short Description - Brief summary of the department. Expansion details of the Program ID.
● No. of Years - Required number of years for the student to complete the program.
● Program Type - Degree type: Undergraduate or Graduate.
cannot be edited.
B C
Description:
A. Entries – entries for updating a program


Update Department
To edit the department of the program, click the Update Department link in the action
column of the List of Programs. The system will display the Update Department Form.
Update Department Form
● Department – items in the list is populated from the Manage Academic Department facility.
● Program ID - Code assignment of the Program. An acronym for the Program (e.g. “A.B.-POL
SC” which stands for “Bachelor of Arts in Political Science”)
● Short Description - Brief summary of the department. Expansion details of the Program ID.
cannot be edited.
B C
Description:


MANAGE ACADEMIC DEPARTMENT
The Manage Department is the facility used to create academic departments. The created list of
academic department will be used in the creation of program.
To create academic department, go to the Curriculum Management menu and click the Manage
Academic Department under Lookup. The system will display the List of Academic Departments
page.
Description:
 Search bar – allows the user to search for any matches in Department ID, Short
B. Manage Program – allows the user to add a program under the Department.

Add New Department
To add new academic department, click which can be found in the upper left corner
of the List of Departments. The system will display the Add New Department Form.
Add New Department Form
 College - Items in the list is populated from the Manage Program facility of Academic
Program Management Module.
 Department ID - Code assignment of the Department. An acronym for the department
(e.g. “I.T.” which stands for “Information Technology”).
● HR Department – Items in the list is populated from the Manage Department facility of
Employee Records Module.
Department ID.
B C
Description:
A. Entries – entries for adding a new academic department


Edit Academic Department
To update academic department, click in the action column of the List of

Departments. The system will display the Edit Academic Department Form.
Edit Department Form
● College - An acronym for the College (e.g. "C.B.E" which stands for “College of
Business Education")
● Department ID - Code assignment of the Department. An acronym for the
department (e.g. “I.T.” which stands for “Information Technology”)
● HR Department – Items in the list is populated from the Manage Department facility
of Employee Records Module
Department ID.
● Long Description - Contains the complete information about the department.
cannot be edited.
B C
Description:
A. Entries – entries for updating academic department


MANAGE PROGRAM
Manage Program is the facility used to create a program. The list of programs will be
used in the creation of the curriculum.
To create a new program, click the Manage Program in the Action column of the List of
Academic Departments. The system will display the List of Programs page.
Description:
 Search bar – allows the user to search for any matches in the Curriculum ID, Short
B. Update Department – allows the user to change currently tagged department on the
program.

Add New Program
To add new college, click which can be found in the upper left corner of the List of
● Department – items in the list of Academic Department type which populated from
the Manage Department facility of Employee Records Module.
“B.S.” which stands for “Bachelor of Science”).
Department ID.
B C
Description:
A. Entries – entries for adding a new program


Edit Program
To update a program, click in the action column of the List of Programs. The system
Edit Program Form
● Department – Code assignment of the Department. An acronym for the department.

(e.g. “IT” which stands for “Information Technology”).
“B.S.” which stands for “Bachelor of Science”).
Department ID.
cannot be edited.
B C
Description:

Update Department


● Department - Items in the list is populated from the Manage Academic Department facility.
● Program ID - Code assignment of the Program. An acronym for the Program (e.g. “B.S.”
which stands for “Bachelor of Science”).
● Short Description - Brief summary of the department. Expansion details of the Department
ID.
● Program Type - Degree type: Undergraduate or Graduate
cannot be edited.
B C
Description:

MANAGE PROGRAM

Manage Program is the facility used to create a program. The list of programs will be used in the
creation of curriculum.
To add a new program, go to the Curriculum Management menu and click the Manage
Program under Lookup. The system will display the List of Programs page.
Description:
B. Search bar – allows the user to search for any matches in Curriculum ID, Short
B. Update Department – allows the user to change the currently tagged department in the
program.

Add New Program
To add a new program, click which can be found in the upper left corner of the List of
● Department – Items in the list is populated from the Manage Academic Department
facility.
Program ID.
B C
Description:
A. Entries – entries for adding a new program


Edit Program
To update a program, click in the action column of the List of Programs. The system
Edit Program Form
● Department – Code assignment of the Department. An acronym for the Department

(e.g. “AB-POL SC” which stands for “AB Political Science”)
Program ID.
cannot be edited.
B C
Description:

Update Department


● Department – Items in the list is populated from the Manage Academic Department
facility.
Program ID.
cannot be edited.
B C
Description:


MANAGE COURSE
The Manage Course is used to create a course that will be used in the creation of the curriculum.
It will also be used in the creation of Fees and Course Scheduling.
To add a new course, go to the Curriculum Management menu and click Manage Course under
Lookup. The system will display the List of Courses page.
Description:
A. Filter –helps the user to narrow down the results on the list based on specific
a. Search Bar – allows the user to search for any matches in Course Code, Descriptive
Title, and Course Description
B. Starts with (Filter) – helps the user to narrow down the result on the list based on the first
letter of the course code.
C. View Curriculum –views the list of curricula that are currently being used by a course.

Add New Course
To add a new course, click which can be found in the upper left corner of the List of
the Courses. The system will display the Add New Course Form.
Add New Curriculum Form
● Course Code – Code assignment of the Course.
● Descriptive Title – Topic of the course.
● Course Description - Brief summary of the course. Expansion details of the descriptive
title.
● Units – Amounts of units to be earn upon passing the course.
 Lecture
 Laboratory
● Teaching Hours – Hours to complete attending the course weekly.
 Lecture
 Laboratory
● Is Marine Training – tick this box if the course to be added is a “Marine Training Course”.
B C
Description:
A. Entries – entries for adding a new course.
B. Save – saves entered data to the database.

Edit Course
To update a course, click in the action column in the List of Courses. The system will
display the Edit Course Form.
Edit Course Form
● Course Code – Code assignment of the Course.

● Descriptive Title – Topic of the course.
● Course Description - Brief summary of the course. Expansion details of the descriptive
title.
● Units – Amounts of units to be earn upon passing the course.
 Lecture
 Laboratory
● Teaching Hours – Hours to complete attending the course.
 Lecture
 Laboratory
● Is Marine Training – tick this box if the course to be added is a “Marine Training Course”.
cannot be edited.
B C
Description:
A. Entries – entries for updating a course.

B. Save – updates changes to the database.
C. Close – closes the form.

View Curriculum
The user can view list of curricula that are currently using the course. To display the list of
curricula, click the View Curriculum in the action column of the List of Courses page.
Description:
A. List of Curricula – these are the list of curricula that are currently being used for
specific courses.
B. Close – closes the form.

MANAGE LABORATORY COMPONENT
This facility allows the user to add a new laboratory component. The created laboratory
component will be used in the creation of Courses with Laboratory Component.
To create a new laboratory component, go to Curriculum Management menu and click Manage
Laboratory Component under Lookup. The system will display the List of Laboratory Components
page.
Description:
 Search Bar – allows the user to search for any matches in Laboratory ID and
Curriculum

Add New Laboratory Component
To add a new laboratory component, click which can be found in the upper left
corner of the List of Laboratory Components. The system will display the Add New Laboratory
Component Form.
Add New Laboratory Form
 Laboratory ID - Code assignment of the Laboratory. An acronym for the Laboratory

(e.g. “S.L.” which stands for “Speech Laboratory”)
 Component Description - Brief summary of the Laboratory. Expansion details of the
Laboratory ID.
B C
Description:
A. Entries – entries for adding a new laboratory component

Edit Laboratory Component
To update a laboratory component, click in the action column of the List of

Laboratory Components. The system will display the Edit Laboratory Component Form.
Edit Curriculum Form
● Laboratory ID - Code assignment of the Laboratory. An acronym for the Laboratory (e.g.
“S.L.” which stands for “Speech Laboratory”)
● Component Description - Brief summary of the Laboratory. Expansion details of the
Laboratory ID.
cannot be edited.
B C
Description:
A. Entries – entries for updating a laboratory component

MANAGE COURSE EQUIVALENCY
Manage Course Equivalency is a facility used to create a list of course equivalencies that will be
the basis for course mapping of taken courses that were not included in the curriculum of the student. As
well as allowing the students to take equivalent courses that were not included in their curriculum.
To add a new course equivalency, go to Curriculum Management menu and click Manage
Course Equivalency under Lookup. The system will display the List of Course Equivalencies page.
Description:
 Curriculum Year
 Program
 Search Bar – allows the user to search for any matches in the Course Code and
Description

Add New Course Equivalency
To add a new course equivalency, click which can be found in the upper left corner of
the List of Course Equivalencies. The system will display the Add New Course Equivalency Form.
Add New Course Equivalency Form
 Program – Items in the list is populated from the Manage Curriculum facility.
 Curriculum Year – Items in the list is populated from the Manage Curriculum facility
based in the selected Program.
 Course Code – Items in the list is populated from the Manage Curriculum facility
based on Program and Curriculum Year.
 Descriptive Title – System will fill up this field based on the selected Course Code.
 Equivalent Course Code – Items in the list is populated from the Manage
Course facility. After selecting course, list of curriculum which uses the
equivalent course code will display.
B C
Description:
A. Entries – entries for adding a new course equivalency.

B. Save – saves entered data to the database.
MANAGE TERMINAL COURSE
Manage Terminal Course is used to create a terminal course that will be used in the enrollment.
Terminal Course is a course that should be taken on the last term of the student. The system will not allow
the student to take the terminal course if the student is not on his/her terminal semester.
To add a new terminal course, go to Curriculum Management menu and click Manage Terminal
Courses under Lookup. The system will display the List of Terminal Courses page.
Description:
 Curriculum Year
 Program
 Curriculum Details/Course Code/Description
B. Enable – display if the status of the record is disabled, it allows the user to change the status
of the record from disabled to enable.
C. Disable – allow the user to disable the course as a terminal course.

Add New Terminal Course
To add a new terminal course, click which can be found in the upper left corner of the
List of Terminal Courses. The system will display the Add New Terminal Course Form.
Add New Terminal Course Form
● Curriculum Year - Items in the list is populated from the Manage Curriculum facility of
Academic Program Management Module.
● Program - Items in the list is populated from the Manage Curriculum facility based on the
selected Curriculum Year of Academic Program Management Module.
● Course Code - Items in the list is populated from the Manage Curriculum facility based
on the selected Curriculum Year and Program of Academic Program Management
Module.
B C
Description:
A. Entries – entries for adding a new terminal course


MANAGE CURRICULUM
The Manage Curriculum is the facility used to create a curriculum that will be used in the creation
of the Fees and Accounts Setup, Course Scheduling, and Student Registration of Courses during
enrollment. It will also be used in the Student Grades and Evaluation.
To add a new curriculum, go to Curriculum Management menu and click Manage Curriculum
under Transact. The system will display the List of Curricula page.
D
Description:
● Curriculum Year
● Program
● Program Type
● Status
● Search Bar – allows the user to search for any matches in Curriculum Year,
Program, and Program Type
B. Course Code With Requisites – allows the user to generate an excel format of the List of
Courses with Requisites (Please refer to page 59.)
C. Define Courses – allows the user to manage the courses within the curriculum (Please refer
to page 41.)
D. Request for Approval – requests the curriculum for approval. (Please refer to page 60.)

Add New Curriculum
To add a new curriculum, click which can be found in the upper left corner of the List
of Curricula. The system will display the Add New Curriculum Form.
Add New Curriculum Form
● Program – The academic program that you want for a new curriculum to be created.
Items in the list is populated from the Manage Program facility of Academic Program
Management.
● Curriculum Year
● Revision Status
● Additional Remarks – Contains additional information about the curriculum.
B C
Description:
A. Entries – entries for adding a new curriculum


Edit Curriculum
To update a curriculum, click in the action column of the List of Curricula. The system
will display the Edit Curriculum Form.
Edit Curriculum Form

● Program
● Curriculum Year
● Revision Status
● Additional Remarks
cannot be edited.
B C
Description:
A. Entries – entries for updating a curriculum


Define Courses
After creating the curriculum, the user can now define courses under the curriculum. To
display the list of courses under the curriculum, click the Define Courses in the Action column of
the List of Curricula page.
A
B
C
D
Description:
● Year Level
● Semester
● Search Bar – allows the user to search for any matches in the Course Code
and Descriptive Title
B. Manage Elective Course – adds, edits, and deletes elective courses. This list of
courses will be used in tagging alternative courses to an elective course
C. Manage Add-On Course – adds, edits, and deletes add-on courses. An Add-On
course is a course that is not included in the curriculum but is required to be taken by
the student for enhancement purposes

D. Re-arrange Semester Ordering – manages the printing position of the semester in

the curriculum
E. Print Curriculum – generates PDF format of the Curriculum
F. Add / Edit Elective Course – defines the alternative courses of the elective course
G. Define Pre-Requisites – adds and deletes the pre-requisite of the course
H. Define Co-Requisites – adds and deletes the pre-requisite of the course

Add New Course
To add a new course in the curriculum, click which can be found in the upper left
corner of the List of Courses. The system will display the Add New Course Form.
Add New Course Form
● Year Level and Semester

● Course Code – a suggestive entry populated from the Manage Course facility of
Academic Program Management
● Descriptive Title – auto-fill entry from the entered Course Code
● Elective Course – tick this if the course to be added is an elective course
● Units
● Teaching Hours – One (1) Lecture unit is equivalent to one (1) Teaching Hour while one
(1) Lab unit is equivalent to three (3) Teaching hours. Though it’s auto-filled by the
system, the user can still edit the fields
● Credited Units – tick this if the course to be added is not a credited course
● Printing Position – accepts whole number only which will be the basis for the ordering of
the courses in the curriculum report.
cannot be edited.
B C
Description:
A. Entries – entries for adding a new course


Edit Course
To update a course in the curriculum, click in the action column of the List f Courses.
The system will display the Edit Course Form
Edit Course Form
● Year Level and Semester

● Course Code
● Descriptive Title
● Elective Course
● Units
● Teaching Hours
● Credited Units
● Printing Position
cannot be edited.
B C
Description:
A. Entries – entries for updating a course


Define Co-Requisites
To add a new co-requisite to the course, click the Define Co-Requisite link in the action
column of the List of Courses page. The system will display the List of Co-Requisites page. The
user can add and delete a co-requisite and can print a proof list in HTML, PDF and Excel format.
Description:
● Search bar – allows the user to search for any matches in the Requisites

Add New Co-Requisites
To add a new co-requisite, click which can be found in the upper left corner
of the List of Co-Requisites. The system will display the Add New Co-Requisites Form.
Add New Co-Requisites Form
● Course Code – a suggestive entry populated from the encoded courses with the
same year level and semester of the course in the curriculum
● Units – auto-fill entry from the entered Course Code
● Teaching Hours – auto-fill entry from the entered Course Code
Note: All fields with (*) are required to be filled out. Some fields are identified as Read
only and cannot be edited.
B C
Description:
A. Entries – entries for adding a new co-requisite


Define Pre-Requisites
To add a new pre-requisites to the course, click the Define Pre-Requisite link in the
action column of the List of Courses page. The system will display the List of Pre-Requisites
page. The user can add and delete pre-requisites and can print a proof list in HTML, PDF, or
Excel format.
Description:
● Search bar – allows the user to search for any matches in the Requisites
B. Add Year Standing – adds year level pre-requisite
C. Add Graduating – adds graduate pre-requisite

Add Course Pre-Requisites
To add a new co-requisite, click which can be found in the upper left corner of
the List of Co-Requisites. The system will display the Add New Pre-requisites Form.
● Course Code – a suggestive entry populated from the encoded courses from the
previous year level and semester of the course in the curriculum
● Teaching Hours – auto-fill entry from the entered Course Code
Note: All fields with (*) are required to be filled out. Some fields are identified as Read only
and cannot be edited.
Add New Course Pre-Requisite Form
B C
Description:
A. Entries – entries for adding a new pre-requisite


Add Year Level Pre-Requisites
Click Add Year Standing to display the form.
B C
Description:
A. Entries – entry for year level pre-requisite

Add Graduating Pre-Requisite
Click Add Graduating to display the form.
B C
Description:
A. Entries – entry for graduating pre-requisite


Manage Elective Course
This facility is used for assigning alternative courses in an elective course. The user can
add, edit, and delete the elective course.
To create an elective course, click the Manage Elective Courses on the list. System will
display the List of Elective Courses page.
Description:
● Search bar – allows the user to search for any matches in the Course
Code and Descriptive Title.
B. Define Pre-Requisites – allows the user to manage the pre-requisite of the Elective
course. (Please refer to page 47.)
C. Define Co-Requisites – allows the user to manage the co-requisite of the elective
course. (Please refer to page 45.)

Add New Elective Course
To add a new elective course, click which can be found in the upper left corner of the
List of Elective Courses. The system will display the Add New Elective Course Form.
Add New Elective Form
● Track – group name of the elective courses
(1) Lab unit is equivalent to three (3) Teaching hours. Though its auto-
fill by the system, the user can still edit the fields
cannot be edited.
B C
Description:
A. Entries – entry for adding an elective course


Manage Add-On Courses
Add-on Course is an enhancement course that is not included in the curriculum but is
required for the student to take.
To proceed to the List of Add-On Courses, click the Manage Add-On Course in the List
of Courses page.
Description:
● Search bar – allows the user to search for any matches in the Course Code and
Descriptive Title.

Create Add-On Course
To create add-on course, click which can be found in the upper left corner of the List
of Add-on Courses. The system will display the Add New Add-On Course Form
Add New Add-On Course
(1) Lab unit is equivalent to three (3) Teaching hours. Though its auto-
fill by the system, the user can still edit the fields
cannot be edited.
B C
Description:
A. Entries – entries for creating an add-on course


Edit Add-On Course

To update add-on course, click in the action column of the List of Add-On Courses.
The system will display the Edit Add-On Course Form
Edit Add-On Course Form
● Course Code
● Descriptive Title
● Units
● Teaching Hours
● Printing Position
Note: All fields with * are required to be filled-out. Some fields are identified that cannot be edited,
thus, they are read-only.
B C
Description:
A. Entries – entry for updating add-on course


Add / Edit Alternative Courses
To manage alternative courses, click Add / Edit Elective Courses in the action link of
List of Courses. System will display the Add / Edit Alternative Course Form.
Add / Edit Alternative Courses
● Alternative Course – items in the list is populated from Manage Elective Courses
facility
C D E
Description:
A. Course Details – read only, Course Code and Descriptive Title information
B. List of Alternative Course – tick the box to add an alternative course to an elective
course
C. Save – saves entered data to the database
D. Remove Alternative Courses – removes the alternative courses of the elective
course
E. Close – closes the form

Re-arrange Semester Ordering
This facility allows the user to manage the position of the semester in the curriculum print
out and transcript of records.
To place the semester, click the Re-arrange Semester Ordering link in the list of
courses. System will display the Re-arrange Semester Ordering Form.
Re-arrange Semester Ordering Form
● Year Level
● Semester
Note: All fields with (*) are required to be filled out.
B C
Description:
A. Entries – semester ordering entries


Print Curriculum
To generate curriculum, click the Print Curriculum in the List of Courses. System will
display the PDF format of the Curriculum.

Request For Approval
To request the curriculum for approval, click the Request For Approval link in the action
column of the List of Curricula. The system will display the Request For Approval Form.
Request For Approval Form
A B
Description:
A. Request For Approval – requests the created curriculum for approval

B. Close – closes the form

List of Courses With Requisites
Click Course Code With Requisites to generate the List of Courses with Requisites in
an excel format

APPROVE CURRICULUM
The Approve Curriculum is the facility used to approve a curriculum that was requested for
approval.
To approve a curriculum, go to the Curriculum Management Menu and click the Approve
Curriculum under Transact. The system will display the List of Curricula for Approval page.
A
C
Description:
● Curriculum Year
● Program
● Program Type
● Status
● Search bar – allows the user to search for any matches in the Curriculum Year,
Program or Program Type
B. Course Code with Requisites – generates the list of course codes with requisites in Excel
format
C. View Courses – views the list of courses under the curriculum
D. Approve Curriculum – approves the selected curriculum

View Courses
The user can view the list of courses under the curriculum that requested for approval.
Click View Courses in the action column of the List of Courses that Requested for Approval
page, to display the list of courses.
Description:
● Year Level
● Semester
● Search bar – allows the user to search for any matches in the Course Code or
Descriptive Title

Approve Curriculum
To display the Approve form, click the Approve Curriculum in the action column of List
of Curricula for Approval.
Approve Curriculum Form
● Program
● Curriculum Year
● Revision Status
● Additional Remarks
● Number of Course Codes
● Total Credited Lecture Units
● Total Credited Laboratory Units
Note: All fields are identified that cannot be edited, thus, they are read-only.
B C
Description:
A. Entries – entries for approving a curriculum

B. Approve Curriculum – approves the curriculum

Course Code with Requisites
To generate the list of courses with requisites, click the Course Code with Requisites in
the List of Curricula for Approval. System will display the Excel format of the list courses with
requisites.

MANAGE COURSE LABORATORY COMPONENT
The Manage Course Laboratory Component is the facility used for assigning a laboratory
component to the course in the curriculum. It will be used in the creation of the Course Schedule.
To add a new laboratory component to the course, go to Curriculum Management menu and
click the Manage Course Laboratory Component under Transact. The system will display the List of
Courses with Laboratory Component page. Click to display the Edit Course Laboratory
Component form.
Description:
 Curriculum
 Year / Semester

Edit Course Laboratory Component
To update the record, click in the action column of the List of Course Laboratory
Components. The system will display the Edit Course Laboratory Form.
Edit Laboratory Component Form
● Course Code - Code assignment of the Course.

● Descriptive Title - Topic of the course.
● Year Level – Designated Year Level for the Course.
● Semester - Designated Semester for the Course.
● Total Units – Amount of units earnable.
● Laboratory Component – Items in the list is populated from the Manage Laboratory
Component facility.
● Copy to Other Program with same Courses – Updates laboratory component of the
same course in other curriculum/curricula.
cannot be edited.
B C
Description:
A. Entries – entries to update course’s Laboratory Component.
B. Save – updates changes to the database.

MANAGE TOTAL UNITS ALLOWED PER PROGRAM
The Manage Total Units Allowed per Program is the facility used to setup the allowed units for
students to enroll per semester. It will be used in the Student Pre-Registration of Courses and
Registration of Courses during enrollment.
To add total units allowed, go to the Curriculum Management menu and click the Manage Total
Units Allowed Per Program under Transact. The system will display the List of Total Units Allowed
page.
Description:
 Program
 Curriculum Year

Add New Total Units Allowed
To add new total units allowed, click which can be found in the upper left corner of
the List of Total Units Allowed of the Program. The system will display the Add New Total Units
Allowed form.
Add New Total Units Allowed Form
 Program - Items in the list is populated from the Manage Curriculum facility.
 Curriculum Year - Items in the list is populated from the Manage Curriculum facility
based on the selected Program.
Description:
A. Entries – entries for adding new total units allowed

Edit Total Units Allowed
To update units allowed, click in the action column of the List of Total Units Allowed of
the Program. System will display the Edit Total Units Allowed Form.
Edit Total Units Allowed Form

 Program
 Curriculum
 Year Level
 Semester
 Total Units – Defines the total amount of units allowed in the specific Year Level and
Semester.
cannot be edited.
Description:
A. Entries – entries to update total units allowed

B. Save –updates changes to the database

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USER GUIDE

Revision Status/Date: 1/2018 June 01 1

Revision Status/Date: 1/2018 June 01 2

Revision Status/Date: 1/2018 June 01 3

Revision Status/Date: 1/2018 June 01 4

B. Back to List – Click icon is used to return to the previous page

C. Add New Record – Adds new record in the database

information and click button to save the information in the database

– Proof List can be generated in 3 formats; HTML , PDF and Excel .

E. Refresh – Click icon to reload the page

G. Edit Record – Edits a particular record in the database

H. Delete Record – removes/deletes the selected record in the list.

J. Pagination – Paging is a process of dividing a result displayed on the

Revision Status/Date: 1/2018 June 01 5

Revision Status/Date: 1/2018 June 01 6

Add New College

Add New College Form

Note: All fields with (*) are required to be filled-out.

A. Entries – entries for adding a new college

Revision Status/Date: 1/2018 June 01 7

Edit College Form

A. Entries – entries for updating a college

Revision Status/Date: 1/2018 June 01 8

MANAGE ACADEMIC DEPARTMENT

Revision Status/Date: 1/2018 June 01 9

Add New Department

Add New Department Form

Note: All fields with (*) are required to be filled-out.

A. Entries – entries for adding a new academic department

Revision Status/Date: 1/2018 June 01 10

To update academic department, click in the action column of the List of

Edit Department Form

A. Entries – entries for updating academic department

Revision Status/Date: 1/2018 June 01 11

Revision Status/Date: 1/2018 June 01 12

Add New Program

Add New Program Form

Note: All fields with (*) are required to be filled-out.

A. Entries – entries for adding new program

Revision Status/Date: 1/2018 June 01 13

Edit Program Form

● Department –Department that assigned in the Program.

A. Entries – entries for updating a program

Revision Status/Date: 1/2018 June 01 14

Update Department Form

A. Entries – entries for updating a program

Revision Status/Date: 1/2018 June 01 15

MANAGE ACADEMIC DEPARTMENT

Revision Status/Date: 1/2018 June 01 16

Add New Department

Add New Department Form

Note: All fields with (*) are required to be filled-out.

A. Entries – entries for adding a new academic department

Revision Status/Date: 1/2018 June 01 17

Edit Academic Department

To update academic department, click in the action column of the List of

Edit Department Form

A. Entries – entries for updating academic department

Revision Status/Date: 1/2018 June 01 18

Revision Status/Date: 1/2018 June 01 19

Add New Program

Add New Program Form

Note: All fields with (*) are required to be filled-out.

A. Entries – entries for adding a new program