Accounts Receivable

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Accounts Receivable
Step 1: Define Customer Account Group T Code: OBD2
Menu Path: Display IMG >Financial Accounting > Accounts Receivable & Accounts Payable > Customer Accounts >
Master Data > Preparations for Creation of Master Data > Define Account Groups with Screen Layout (Customers)
Click New Entries

Account Group =
Name =
Double Click on Company Code Data
Double Click on Account Management
Choose Required Entry against Reconciliation Accounts Click Enter &Save
Step 2: Create Number Ranges for Customer Accounts T Code: XDN1
Menu Path: Display IMG >Financial Accounting > Accounts Receivable & Accounts Payable > Customer Accounts >
Master Data > Preparations for Creating Customer Master Data >Create Number Ranges for Customer Accounts
Click Change Intervals

Click Insert Intervals
No =
From number =
To number = Click Enter & Save
Step 3: Assign Number Ranges to Customer Account Groups T Code: OBAR
Menu Path: Display IMG > Financial Accounting > Accounts Receivable & Accounts Payable > Customer Accounts >
Master Data > Preparations for Creating Customer Master Data > Assign Number Ranges to Customer Account
Groups
Click Position
Account Group = Click Enter
Account Group = Number Range Click Save
Step 4: Define Tolerance (Customers) T Code: OBA3
Menu Path: Display IMG > Financial Accounting > Accounts Receivable & Accounts Payable > Business
Transactions > Incoming Payments > Manual Incoming Payments > Define Tolerances (Customers)
Click New Entries

Company Code =
Tolerance group = Blank
Text = Click Save
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Step 5: Create General Ledger Account T Code: FS00
Menu Path: SAP Easy Access > Accounting > Financial Accounting > General Ledger > Master Records > Individual
Processing > Centrally
Click Create button
GL Account No =
Company Code =
Type/Description Tab
Account Group =
 P&L Statement Account

 Balance Sheet Account
Short Text =
Long Text =
Control Data Tab
 Account Currency
 Only balances in local currency
 Reconciliation Account for Account Type
 Open item management
 Line item display
 Sort Key
Create/Bank/Interest Tab
Field Status Group = Click Save
Step 6: Create Customer Master T Code: XD01
Menu Path: SAP Easy Access > Accounting > Financial Accounting > Accounts Receivable > Master Records >
Maintain Centrally > Create
Company Code =
Account Group = Click Enter
Title =
Name =
Country = Click Enter
Reconciliation Account =
Sort Key =
Cash Management Group = Click Enter
Payment Terms = Click Enter & Save
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Step 7: Define Document Types and Number Ranges T Code: OBA7
Menu Path: Display IMG> Financial Accounting > Financial Accounting Global Settings > Document > Document
Header > Define Document Types
Click Position
Document type = Click Enter
Select Document Type
Click Details button
Click Number Range Information T Code: FBN1
Company Code =
Click Change Intervals
Click Insert Interval
No =
Year =
From Number =
To Number = Click Enter & Save
Scenarios I: Customer Invoice with Full Receipt
Step 8: Posting Customer Invoice T Code: F-22
Menu Path: SAP Easy Access > Accounting > Financial Accounting > Accounts Receivable> Document Entry >
Invoice - General
Document Date =
Company Code =
Posting Date =
Currency =
Posting Key = (01 = Debit Customer Account)

Account = Click Enter
Amount =
Text =
Posting Key = (50 = Credit G/L Account)
Amount =
Business Area =
Text =
Menu > Document > Simulate Click Save
Step 9: Posting Customer Invoice T Code: FB70
Invoice
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Company Code = Click Enter
Transaction = Invoice
Customer =
Invoice Date =
Posting Date =
Amount =
Currency =
Text =
GL Account =
Amount =
Business Area =
Text =
Step 10: Display Customer Account Line Item T Code: FBL5N

Menu Path: SAP Easy Access > Accounting > Financial Accounting > Accounts Receivable > Account > Display /
Change Line Items
Customer Code =
Company Code =
Choose All Items Click Execute
Step 11: Customer Balance Display T Code: FD10N
Menu Path: SAP Easy Access > Accounting > Financial Accounting > Accounts Receivable > Account > Display
Balances
Customer Code =
Company Code =
Fiscal Year = Click Execute
Step 12: Post Incoming Payment (Full) T Code: F-28

Menu Path: SAP Easy Access > Accounting > Financial Accounting > Accounts Receivable > Document Entry >
Incoming Payments
Document Date =
Company Code =
Posting Date =
Currency =
Doc Header Text =
Account =
Business Area =
Amount =
Value Date =
Text =
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Account =
Click Process Open Items

Change Line Items
Customer Code =
Company Code =
Scenarios II: Customer Invoice with Partial Payment
Invoice - General
Document Date =
Company Code =
Posting Date =
Currency =

Amount =
Text =
Amount =
Business Area =
Text =

Change Line Items
Customer Code =
Company Code =
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Step 16: Post Incoming Payment (Partial) T Code: F-28

Incoming Payments
Document Date =
Company Code =
Posting Date =
Currency =
Doc Header Text =
Account =
Business Area =
Amount =
Value Date =
Text =
Account =

Click Partial Payment
Activate Invoice Document No
Change Payment Amount Click Enter

Change Line Items
Customer Code =
Company Code =
Scenarios III: Customer Invoice with Residual Receipt
Invoice - General
Document Date =
Company Code =
Posting Date =
Currency =

Amount =
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Text =
Amount =
Business Area =
Text =

Change Line Items
Customer Code =
Company Code =
Step 20: Post Incoming Payment (Residual) T Code: F-28

Incoming Payments
Document Date =
Company Code =
Posting Date =
Currency =
Doc Header Text =
Account =
Business Area =
Amount =
Value Date =
Text =
Account =

Click Residual Payment
Click Select All &Click Deactivate Items
Select Document &Click Activate
Double Click on Residual Items Amount against Invoice Document
Menu > Document > Simulate
Double Click Blue Line Vendor Line Item
Text = Click Display Document Overview Click Save

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Change Line Items
Customer Code =
Company Code =
Customer Receipt Difference & Rounding Off Difference
Step 22: Define Reason Codes for Payment Difference & Rounding Off Difference T Code: OBBE
Transactions > Incoming Payments > Incoming Payments Global Settings > Over Payment / Under Payment >
Define Reason Codes
Click New Entries

Reason Code =
Short Text =
Long Text =
Select C
Click New Entries

Reason Code =
Short Text =
Long Text =
Select C Click Enter & Save
Step 23: Create Payment Receipt Difference GL Account T Code: FS00
Click Create button
GL Account No =
Company Code =
Account Group =

Short Text =
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Long Text =
Control Data Tab
 Sort Key

 Post Automatically Click Save
Step 24: Create Rounding Off Difference GL Account T Code: FS00
Click Create button
GL Account No =
Company Code =
Account Group =

Short Text =
Long Text =
Control Data Tab
 Sort Key

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Step 25: Define Accounts for Payment Difference & Rounding Off Difference T Code: OBXL
Transactions > Incoming Payments > Incoming Payments Global Settings > Over Payment / Under Payment >
Define Accounts for Payment Difference
Chart of Accounts =
Select Debit / Credit

Select Reason Code
Click Accounts Click Save
Reason Code =
Debit =
Credit =
Reason Code =
Debit =
Credit = Click Enter& Save
Invoice - General
Document Date =
Company Code =
Posting Date =
Currency =

Amount =
Text =
Amount =
Business Area =
Text =

Change Line Items
Customer Code =
Company Code =
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Step 28: Post Incoming Payment (Residual) T Code: F-28

Incoming Payments
Document Date =
Company Code =
Posting Date =
Currency =
Doc Header Text =
Account =
Business Area =
Amount =
Value Date =
Text =
Account =

Click Residual Payment
Click Select All &Click Deactivate Items
Select Document &Click Activate
Double Click on Residual Items Amount against Invoice Document
Menu > Document > Simulate
Double Click Blue Line Vendor Line Item

Text = Click Display Document Overview Click Save


Change Line Items
Customer Code =
Company Code =
Advance Payment(Down Payment)
Step 30: Create General Ledger Account T Code: FS00
Menu Path: SAP Easy Access >Accounting > Financial Accounting > General Ledger > Master Records > Individual
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Click Create button
GL Account No =
Company Code =
Account Group =

Short Text =
Long Text =
Control Data Tab
 Sort Key

Step 31: Maintain Account Configuration (Special GL) T Code: OBXR
Menu Path: Display IMG >Financial Accounting> Accounts Receivable & Accounts Payable > Business Transactions
> Down Payment Received > Define Reconciliation Account for Customer Down Payments
Select Special GL Indicator = A Click Choose

Chart of Accounts = Click Enter
Reconciliation Account =
Special GL Account = Click Enter & Save
Step 32: Post Customer Down Payment T Code: F-29
Menu Path: SAP Easy Access > Accounting > Financial Accounting > Accounts Receivable> Document Entry > Down
Payment > Down Payment
Document Date =
Company Code =
Posting Date =
Currency =
Document Header Text =
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Account =
Special GL Indicator = A
Bank Account =
Business Area =
Amount =
Value Date =
Text = Click Enter
Amount =
Text =
Menu>Document>Simulate Click Save
Step 33: Customer Line Item Display T Code: FBL5N

Menu Path: SAP Easy Access > Accounting > Financial Accounting > Accounts Receivable> Account > Display /
Change Line Items
Customer Code =
Company Code =
Choose All Items
Select Normal Items
Select Special GL Transactions Click Execute
Invoice - General
Document Date =
Company Code =
Posting Date =
Currency =

Amount =
Text =
Amount =
Business Area =
Text =
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Step 35: Post Incoming Payment (Partial) T Code: F-28

Incoming Payments
Document Date =
Company Code =
Posting Date =
Currency =
Doc Header Text =
Account =
Business Area =
Amount =
Value Date =
Text =
Account =

Click Partial Payment
Step 36: Clearing Down Payment T Code: F-39
Menu Path: SAP Easy Access > Accounting > Financial Accounting > Accounts Receivable> Document Entry > Down
Payment > Clearing
Document Date =
Company Code =
Posting Date =
Currency =
Account Number =
Text =
Click Process Down Payments

Transfer posting = Click Enter &Save

Change Line Items
Customer Code =
Company Code =
Choose All Items
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Select Normal Items

Step 38: Clear Customer T Code: F-32
Menu Path: SAP Easy Access > Accounting > Financial Accounting > Accounts Receivable> Account >Clear
Account =
Clearing Date =
Company Code =
Currency =

Change Line Items
Customer Code =
Company Code =
Choose All Items
Select Normal Items
Step 40: Customer Credit Memo T Code: F-27
Credit Memo-General
Document Date =
Company Code =
Posting Date =
Currency =
Posting Key = (11 = Credit Customer Account)

Amount =
Text =
Posting Key = (40 = Debit G/L Account)

Amount =
Business Area =
Text =
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Step 41: Posting Customer Credit Memo T Code: FB75
Invoice
Transaction = Credit Memo
Customer =
Invoice Date =
Posting Date =
Amount =
Currency =
Text =
GL Account =
Amount =
Business Area =
Text =

Change Line Items
Customer Code =
Company Code =
Choose All Items
Select Normal Items
Terms of Payment
Step 1: Maintain Terms of Payment T Code: OBB8
Menu Path: Display IMG > Financial Accounting > Accounts Receivable and Accounts Payable > Business
Transactions > Incoming Invoices/Credit Memos > Maintain Terms of Payment
Click New Entries

Payment Terms =
Sales Text = 10 Days – 10%; 20 Days- 5%; 30 Days due
Account Type: Select Vendor

Select Customer
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Default Baseline Date: No Default / Document Date / Posting Date / Entry Date
Payment Terms:
Term Percentage No. of Days

1 3 10
2 2 20
3 30 Click Enter &Save
Step 2: Create Cash Discount Allowed GL Account T Code: FS00
Click Create button
GL Account No =
Company Code =
Account Group =

Short Text =
Long Text =
Control Data Tab
 Sort Key

Step 3: Define Accounts for Cash Discount Granted T Code: OBXI
Menu Path: Display IMG > Financial Accounting > Accounts Receivable and Accounts Payable > Business
Transactions > Incoming Payments > Incoming Payments Global Settings > Define Accounts for Cash Discount
Granted
Chart of Accounts Click Enter

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Account Number = Click Enter &Save
Invoice - General
Document Date =
Company Code =
Posting Date =
Currency =

Amount =
Text =
Amount =
Business Area =
Text =

Change Line Items
Customer Code =
Company Code =
Step 6: Post Incoming Payment T Code: F-28

Incoming Payments
Document Date =
Company Code =
Posting Date =
Currency =
Doc Header Text =
Account =
Business Area =
Amount =
Value Date =
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Text =
Account =

Change Line Items
Customer Code =
Company Code =
Step 8: Display GL Account Balance T Code: FS10N
Menu Path: SAP Easy Access >Accounting > Financial Accounting > General Ledger > Account > Display balances
GL Account =
Company Code =
Sales Tax
Step 1: Define Procedure T Code: OBYZ
Menu Path: Display IMG > Financial Accounting > Financial Accounting Global Settings > Tax on Sales / Purchases
> Basic Settings > Check Calculation Procedure
Select Define Procedures

Click Choose
Click New Entries
Procedure =
Description = Click Enter
Select Procedure
Double Click Control Data
Click New Entries
Step Condition Type Description From To Account Key

1 BASB Base Amount
2 MWAS Output Tax 1 1 MWS
3 MWVS Input Tax 1 1 VST Click Enter & Save
Step 2: Assign Country to Calculation Procedure T Code: OBBG
> Basic Settings > Assign Country to Calculation Procedure
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Click Position
Country =
Procedure = Click Enter & Save
Step 3: Define Sales Tax Code T Code: FTXP
> Calculation > Define Tax Code for Sales and Purchases
Country = Click Enter

Tax Code = Click Enter
Text =
Tax Type = Click Enter
Output Tax Rate =

Choose Input Tax Rate
Click Deactivate Line Click Save
Step 4: Define Tax Accounts T Code: OB40
> Postings > Define Tax Accounts
Select Output Tax (MWS)

Menu > Edit > Choose
Chart of Accounts = Click Enter
Select Tax Code

Tax Code =
Account = Click Enter & Save
Step 5: Modify Sales GL Accounts T Code: FS00
Menu Path: SAP Easy Access >Accounting>Financial Accounting>General Ledger > Master Records > Individual
Select Sales GL Account

Click Change
Control Data Tab
Account Currency =
Tax Category =
 Posting without Tax Allowed
Sort Key = Click Enter & Save
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Step 6: Enter Customer Invoice T Code: F-22
Invoice General
Document Date =
Doc. Type =
Company Code =
Posting Date =
Period =
Currency =
Reference =

Amount =
Select Calculate Tax
Text =
Amount =
Tax Code =
Business Area =
Text =
Menu > Document > Simulate (Shift+f2) Click Save

Select Blue Line Sales Tax Payable Line Item
Click Supplement
Business Area =
Text =
Click Document Display Overview Click Save
Step 7: Display Document T Code: FB03
Menu Path: SAP Easy Access >Accounting > Financial Accounting > General Ledger > Document > Display
Document Number =
Company Code =
Fiscal Year = Click Enter
Step 8: Display GL Account Balance T Code: FS10N
Menu Path: SAP Easy Access >Accounting > Financial Accounting > General Ledger > Account > Display balances
GL Account =
Company Code =
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Step 9: GL Account Line Item Display T Code: FBL3N
Menu Path: SAP Easy Access >Accounting > Financial Accounting > General Ledger > Account > Display Change
line items
GL Account =
Company Code =
 Open Items
 Cleared Items
 All Items
Click Execute (F8)

Double Click on line item to display the document
Dunning:
Step 1: Define Dunning Area T Code: OB61
Transaction > Dunning > Basic Setting for Dunning > Define Dunning Areas
Click New Entries

Company Code =
Area = Blank
Text = Click Save
Ignore Warning Message Click Enter
Step 2: Define Dunning Procedure T Code: FBMP
Menu Path: Display IMG > Financial Accounting > Accounts Receivable & Accounts Payable > Business Transaction
> Dunning > Dunning Procedure > Define Dunning Procedures
Click New Procedure

Dunning Procedure =
Name =
Dunning Intervals in Days =
No of Dunning Levels =
Line Item Grace Periods =
Interest Indicator =
Select Standard Transaction Dunning
Reference Dunning Procedure for Texts =
Click Dunning Text

Company Code =
Select Customer = Click Enter
Click New Company Code
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Select Dunning by Dunning Area

Select Separate Notice for Dunning Level Click Save
Click Dunning Text

Company Code =
Select Customer = Click Enter
Dun Form
1 F150_Dunn_01
2 F150_Dunn_02
3 F150_Dunn_03
4 F150_Dunn_04
Click Dunning Levels

Select Always Dun for all Dunning Levels
Click Charges
Currency = Click Enter
Click Back & Click Save
Step 3: Change Customer Master T Code: XD02
Maintain Centrally > Change
Customer =
Click Company Code Data
Click Correspondence
Dunning Procedure = Click Enter & Save
Invoice – General
Document Date =
Company Code =
Posting Date =
Currency =

Amount =
Text =
Amount =
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Business Area =
Text =

Change Line Items
Customer Code =
Company Code =
Step 6: Dunning T Code: F150
Menu Path: SAP Easy Access > Accounting > Financial Accounting > Accounts Receivable > Periodic Processing >
Dunning
Run On =
Identification =
Click Parameter
Dunning Date =
Document Posted up to =
Company Code =
Customer = Click Save
Click Status
Message = Parameters were Maintained
Click Schedule
Output Device = Click Continue
Select Start Immediately
Click Schedule Click Enter
Message = Dun Selection is Complete
Click Dunning Printout

Click Print
Message = Dun Printout is Complete
Click Dunning History

Account Type =
Company Code =
Customer = Click Execute
Select Document Line
Click Display Dunning Notice
Select Dunning Notice Header Click Print Preview
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Step 7: Display Customer Master T Code: XD03
Maintain Centrally > Display
Customer =
Click Company Code Data
Click Correspondence Tab
Dunning Procedure =
Last Dunned =
Dunning Level =
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Step 1: Define Customer Account Group T Code: OBD2

Click New Entries

Step 2: Create Number Ranges for Customer Accounts T Code: XDN1

Click Change Intervals

Step 3: Assign Number Ranges to Customer Account Groups T Code: OBAR

Step 4: Define Tolerance (Customers) T Code: OBA3

Click New Entries

Step 5: Create General Ledger Account T Code: FS00

Click Create button

 P&L Statement Account

Control Data Tab

Field Status Group = Click Save

Step 6: Create Customer Master T Code: XD01

Step 7: Define Document Types and Number Ranges T Code: OBA7

Scenarios I: Customer Invoice with Full Receipt

Step 8: Posting Customer Invoice T Code: F-22

Posting Key = (01 = Debit Customer Account)

Menu > Document > Simulate Click Save

Step 9: Posting Customer Invoice T Code: FB70

Company Code = Click Enter

Menu > Document > Simulate Click Save

Step 10: Display Customer Account Line Item T Code: FBL5N

Step 11: Customer Balance Display T Code: FD10N

Step 12: Post Incoming Payment (Full) T Code: F-28

Click Process Open Items

Menu > Document > Simulate Click Save

Step 13: Display Customer Account Line Item T Code: FBL5N

Scenarios II: Customer Invoice with Partial Payment

Step 14: Posting Customer Invoice T Code: F-22

Posting Key = (01 = Debit Customer Account)

Menu > Document > Simulate Click Save

Step 15: Display Customer Account Line Item T Code: FBL5N

Step 16: Post Incoming Payment (Partial) T Code: F-28

Click Process Open Items

Menu > Document > Simulate Click Save

Step 17: Display Customer Account Line Item T Code: FBL5N

Scenarios III: Customer Invoice with Residual Receipt

Step 18: Posting Customer Invoice T Code: F-22

Posting Key = (01 = Debit Customer Account)

Menu > Document > Simulate Click Save

Step 19: Display Customer Account Line Item T Code: FBL5N

Step 20: Post Incoming Payment (Residual) T Code: F-28

Click Process Open Items

Menu > Document > Simulate

Double Click Blue Line Vendor Line Item

Text = Click Display Document Overview Click Save

Activate Invoice Document No

Change Payment Amount Click Enter

Step 21: Display Customer Account Line Item T Code: FBL5N

Customer Receipt Difference & Rounding Off Difference

Click New Entries

Click New Entries

Step 23: Create Payment Receipt Difference GL Account T Code: FS00

Click Create button

 P&L Statement Account

Control Data Tab

Field Status Group = Click Save

Step 24: Create Rounding Off Difference GL Account T Code: FS00

Click Create button

 P&L Statement Account

Control Data Tab

Field Status Group = Click Save

Select Debit / Credit