Controlling Profitability Analysis: COPA

Step 1: Maintain Operating Concern T Code: KEA0

Menu Path: Display IMG > Controlling > Profitability Analysis > Structures > Define Operating Concern > Maintain
Operating Concern

Operating Concern: XXXX

Click on Create button
Ignore the warning message Click Enter
Description:Operating Concern for XXXX
Type of Profitability Analysis –
Select Costing-Based
Select Account-Based
Click Attributes Tab -
Operating Concern Currency:
Select Company Code Currency
Fiscal Year Variant: Click Save

Click Data Structure Tab –

Click Create button under Data Structure

Under Character Tab -

Select KMVTNR (Sales Employee) Click Left Arrow Key

Click Value Fields Tab –

Click VV010 (Revenue) Click Left Arrow Key
Click VV140 (Cost of Goods Sold) Click Left Arrow Key Click Save
Message – Data Structure Table CEXXXXX Saved
Menu > Data Structure > Save
Menu > Data Structure > Activate
Message – All Objects for Structure CEXXXXX Activated Click Back (F3)
Click Yes (Generate Operating Concern Environment)
Ignore the message Click Enter & Click Save
Message – Environment Generated Successfully.

Step 2: Define Profitability Segment Characteristics T Code: KEQ3

Menu Path: Display IMG > Controlling > Profitability Analysis > Structures > Define Profitability Segment
Characteristics

Operating Concern: XXXX Click Enter

Character Description Costing Based + Accounts Based

ARTNR Product Select
KNDNR Customer Select Click Enter & Save
Step 3: Assign Controlling Area to Operating Concern T Code:

Menu Path: Display IMG > Enterprise Structure > Assignment > Controlling > Assign Controlling Area to Operating
Concern

Click Position
Controlling Area: XXXX Click Enter
Operating Concern: XXXX Click Enter & Save

Step 4: Define Number Ranges for Actual Postings T Code: KEN1

Menu Path: Display IMG > Controlling > Profitability Analysis > Flows of Actual Values > Initial Steps > Define
Number Ranges for Actual Postings

Operating Concern: XXXX

Click Maintain Groups (F6)
Select Generated Group
Menu > Interval > Maintain
Click Insert Interval
From Number: 1 To Number: 9999999999 Click Enter & Save

Step 5: Set Operating Concern T Code: KEBD

Menu Path: Display IMG > Controlling > Profitability Analysis > Structure > Set Operating Concern

Operating Concern: XXXX Click Enter

Step 6: Assign Value Fields T Code: KE41

Menu Path: Display IMG > Controlling > Profitability Analysis > Flows of Actual Values > Transfer of Billing
Documents > Assign Value Fields

Double click Maintain Assignment of SD conditions to CO-PA Value Fields

Click New Entry

Condition Type: PR00 Value Field: VV010 (Revenues)

Condition Type: VPRS (cost) Value Field: VV140 (Cost of goods/ Sold) Click Save

Notes :Direct posting from FI/MM

PR00 price :VV010 Revenues
Scrap sales/waste sales –Posting only in FI, only FI-No Co account base , if we post
manually in FI
If we post directly in FI-for account no.300000-399999 up date VV010 revenues
VPRS costs :VV140 cost of goods sold
If we post directly in FI for account no.400000-499999 update VV140 cost of goods sold
Step 7: Maintain PA Transfer Structure for Direct Postings T Code: KEI2
Menu Path: Display IMG > Controlling > Profitability Analysis > Flows of Actual Values >

Select structure FI (Financial accounting _ COPA)

Double click assignment lines folder
Controlling Area: XXXX Click Enter & Enter
Select Assignment: 20 (Direct revenues from FI)
Double click on source folder
From: 300000
To: 399999
Double click on Value Fields
Select New Entries
Quality/Value: Select value filed
Fixed/Variable: Select 1 fixed amounts
Value Field: Select VV010 Click Save
Double click on Assignment lines folder
Assignment Select: 10 Direct Cost from FI
Double Click on Source folder
From: 400000
To: 499999
Double Click on Value Fields folder
Select New Entries
Quantity/Value: Select Value Field
Fixed/Variable: Select 1 Fixed Amount
Value Field: VV140 Click Save

Step 8: Activate Profitability Analysis T Code: KEKE

Menu Path: Display IMG > Controlling > Profitability Analysis > Flows of Actual Values > Activate Profitability
Analysis

Select position button

Give the controlling area :BIL
Enter
For controlling area :BIL
Activate status :select 4 (component activate for both types of
profitability analysis)
Save, press enter to save in your request

Step 9: Create Sales Order T Code: VA01

Menu Path: SAP Easy Access > Logistics > Sales & Distribution > Sales > Order > Create

Order type :select OR (Standard Order)

Sales organization :BILS
Distribution Channel :BD
Division :BS
Enter
 Sold to party :200101
P.O.No. :1
P.O.Date :To days date
Required delivery date :Today’s date
126
Delivery plant :BILP
Payment terms :0001
Item :10
Material :BILFG
Order quantity :10 kg
Enter
Ignore the message press enter
Select item :10
From the menu select Goto Item_ Conditions
Select shipping tab
From the menu select Edit in complication log
We get a message document is complete ,no errors
Select save button or Ctrl+S
Note the order no.11764

Step 10: Production Receipt T Code: MB1C

Menu Path: SAP Easy Access > Logistics > Material Management > Inventory Management > Goods Movement >
Goods Receipt > Others

There are two types of production receipt.

1. Production receipt without production order 2. Production receipt with production
order
MVT Type:521 MVT Type:101

Moment type :521 (Receipt w/o production order into unrest –use stock)
Plant :BILP
Storage location :HYD
Enter
Give the material :BILFG
Quantity :50
Save
Ignore the warning message press enter
Note : Check it GL A/c 200122 Inventory, select automatic posting check box
127
From the menu select other goods receipts Display-Enter
Select accounting documents button
Select accounting document no.
BSX
200122 Inventory FG 20000 BILFG BIL2
GBB
300200 INC/DEC in stocks FG 20000-BILFG BIL2 ZOF
Qty *Standard Price
50*400
Step 11: Outbound Delivery T Code: VL01N
Menu Path: SAP Easy Access > Logistics > Sales & Distribution > Sales > Order > Sub Request Functions >
Outbound Delivery

Shipping post :BILH

Give the order no. :11764
Enter
Actual goods issue date :Today’s date
Select item :10
Select picking tab
Picked quantity :10
Select post goods issue button
From the menu select outbound delivery display
Enter
From the menu select Environment _Document flow keep the cursor on goods issue
delivery document no. (down side in document column)
Select display document button
Select accounting documents button
Select accounting document no.
Double click on accounting document no.
200122 Inventory FG 4000-BILFG BSX is assign this A/c BIL2
300200 INC/DEC in stocks FG 4000 BILFG GBB VAY assigned to BIL2
Qty delivered *Standard price
10*400

Step 12: Billing Document T Code: VF01

Menu Path: SAP Easy Access > Logistics > Sales & Distribution > Sales > Order > Sub Request Functions > Billing
Document

(Through path)
Select Delivery document no.
Execute
Save
From the menu select Billing document-Display-Select accounting button
Double click on accounting document no.
200100 DLF Industries Limited 6000 customer no.is taken from sales order
300005 Sales local own goods 6000-ERL
Qty sold *Sale price
10*600

REPORT PAINTER
Report to view customer wise/product wise /Sales organization wise /plant wise
Profitability

Step 13: Define Forms for Profitability Reports T Code: KE34

Menu Path: Display IMG > Controlling > Profitability Analysis > Information System > Report
Components > Define Forms > Define Forms for Profitability Reports

Double click on creation Form

Give the operation concern form :AML
Form description : From AML profitability
Select two axes (matrix) radio button
Select create button
Select operating concern currency radio button
Enter
Double click on row 1
Select value field with characteristics radio button
Enter
Value field select VV010 – Revenue
Select confirm button
Double click on row 2
Select value field with characteristics radio button
Enter
Value field select VV140 –cost of goods sold
Select confirm button
Double click on row 3
Select formula radio button
Enter
Select Y001
Select minus button
Select Y002 cost of goods sold
Enter
Short text Net profit
Select copy short text button
Enter
Double click on column 1
Select characteristics radio button
Enter
Select plant /Actual indicator for available characteristics
Select left arrow
For plant /actual indicator
From :Select 0 actual data
Select confirm button
Save
From the menu select Edit-General data selection
Once again general data selection
From the available characteristics column
Select record type, period /year
Select left arrow
For record type
For form column :Select B direct posting from FI
For To column :Select F billing data
For period /year : For from column :Select variable on /off check box
Local variable :Enter 1
Press enter
 For to column select variable on/off check box
Local variable :2
Enter
Select confirm button
From the select Extras –variables –variable definition
For name 1 : Give the description from period /year
For name 2 Description :To period /year
Enter & save

Step 14: Create Profitability Report T Code: KE31

Menu Path: Display IMG > Controlling > Profitability Analysis > Information System > Report
Components > Define Forms > Define Forms for Profitability Reports > Create Profitability Report

Double click on crate profitability report

Give the report :BILREPORT ( This is a text field)

Description :BIL Profitability Report
Select report with from radio button
Give the form name :BIL1
Select create button
Select operating concert currency radio button
From the characteristics list :Select customer /plant /product ,Sales organization
Select left arrow
Select output type tab
Select classic drill down radio button
Select available on selection screen check box
Save
Ignore the message press enter
Select execute button
Form period/year :01.2008
To period /Year :12.2008
Execute
Ignore the message select press enter
To view product wise profitability from the menu select navigate-with drill down
Double click on product
This called date cube