RAP User Manual

Relate Accounts Production
User Manual
SUPPORT SERVICES
Relate Software is committed to strong customer service and satisfaction. At all times you will be able to make contact with our
company and our technical service teams. Relate Software will provide the highest level of customer service and will provide
telephone support as well as online remote access support and where applicable we will call out onsite to help resolve any support
issue.
You can make contact with our support department in the following ways:
Telephone:
Ireland: +353 (0)1 4597800
United Kingdom: +44 (0)20 300 26279
Fax: +353 (0)1 4597779
Email: support@relate-software.com
Opening Times for Support 09:00-13:00, 14:00-17.30
We also provide out of hours support via mobile phone. If you find that you need out of hours support simply call the support
department and they will provide you with a mobile number where support will be available at an agreed time.
Page 2 Relate Accounts Production

1.0 COPYRIGHT
This document is protected under copyright law and may not be reproduced in any format whatsoever without the prior written
consent of Mabruk Limited T/A Relate Software. Failure with this condition may result in prosecution. The program and
documentation are protected under copyright law and the program is licensed for use by the user who has completed the Software
Registration agreement and the program is licensed under the conditions referred to in the Software Licence Agreement.
Relate Software does not warrant that the software package will function properly in every hardware/software environment. The
software may encounter problems working in combination with modified versions of the operating system, with certain print-spooling
or file facility programs, or with certain printers supplied by independent manufacturers.
Rigorous testing of the software is carried out by Relate Software and all documentation and help files are reviewed, however
Relate Software makes no warranty or representation, either express or implied, with respect to this software or documentation,
their quality, performance, merchantability, or fitness for a particular purpose.
The software and documentation are licensed ‘as is’, and the licensee, by making use of the system, assumes the entire risk as to
their quality and performance.
Relate Software will not be liable for direct, indirect, special, incidental, or consequential damages arising out of the use or inability
to use the software or documentation, even if advised of the possibility of such damages. In particular, and without prejudice to the
generality of the foregoing, Relate Software will not incur any liability for any programs or data stored. Relate Software will not incur
any costs of recovering such programs or lost data for whatever reason.
We reserve the right to alter, modify, correct and upgrade our software and documentation without notice.
In no event shall Relate Software be liable for any special, indirect, or consequential damages whatsoever resulting from loss of
use, data or profits, whether in action of contract, negligence or other action arising out of or in connection with the use or
performance of the supplied accounts templates, software, documentation or information available on its websites.
© Relate Software
Relate Accounts Production Page 3

Contents
1.0 COPYRIGHT ......................................................................................................................................................................... 3
2.0 INSTALLATION ..................................................................................................................................................................... 7
2.1 STANDALONE/NETWORK SYSTEM REQUIREMENTS ................................................................................................. 8
2.2 STANDALONE SYSTEM REQUIREMENTS .................................................................................................................... 8
2.3 NETWORK SYSTEM REQUIREMENTS .......................................................................................................................... 9
2.4 STANDALONE/NETWORK INSTALLATION .................................................................................................................. 10
3.0 GETTING STARTED ........................................................................................................................................................... 16
4.0 HOW TO NAVIGATE THE SOFTWARE ............................................................................................................................. 18
5.0 PROGRAM MAIN WINDOW ............................................................................................................................................... 21
6.0 CONCEPT BEHIND RELATE ACCOUNTS PRODUCTION ............................................................................................... 21
7.0 INTEGRATION WITH DRIVE .............................................................................................................................................. 22
8.0 STAFF AND ACCESS RIGHTS .......................................................................................................................................... 25
9.0 CLIENTS AND ACCOUNTS ................................................................................................................................................ 29
10.0 HOW TO CHANGE THE STATUS OF A SET OF ACCOUNTS .......................................................................................... 34
11.0 CHECK-OUT AND CHECK-IN ............................................................................................................................................ 35
12.0 BACK-UP AND RESTORE .................................................................................................................................................. 36
13.0 SETTING PERIOD DATES ................................................................................................................................................. 37
14.0 THE NOMINAL LEDGER STRUCTURE AND REPORTING GROUPS .............................................................................. 38
15.0 NOMINAL CODES .............................................................................................................................................................. 41
15.1 HOW TO ADD A NEW NOMINAL CODE ....................................................................................................................... 41
15.2 HOW TO EDIT A NOMINAL CODE ................................................................................................................................ 44
16.0 NOMINAL REPORTING GROUPS ..................................................................................................................................... 49
17.0 JOURNAL SETUP AND POSTINGS ................................................................................................................................... 52
18.0 TRIAL BALANCES .............................................................................................................................................................. 65
19.0 COST CENTRES ................................................................................................................................................................ 70
20.0 THE COMPLIANCE DATABASES ...................................................................................................................................... 73
20.1 COMPANY COMPLIANCE DATABASE ......................................................................................................................... 75
o Client Details................................................................................................................................................................... 75
o Production Information.................................................................................................................................................... 81
o Reporting Parameters..................................................................................................................................................... 82
o Directors’ Report ............................................................................................................................................................. 83
o Auditors’ Report .............................................................................................................................................................. 85
o Accounting Policies......................................................................................................................................................... 87

o Operating Profit............................................................................................................................................................... 90
o Financial ......................................................................................................................................................................... 92
o Intangible and Tangible Fixed Assets ............................................................................................................................. 93
o Financial Fixed Assets .................................................................................................................................................... 94
o Current Assets ................................................................................................................................................................ 96
o Liabilities, Provisions and Deferred Income .................................................................................................................... 98
o Pensions, Defined Contribution .................................................................................................................................... 100
o Pensions, Defined Benefit ............................................................................................................................................ 101
o Capital .......................................................................................................................................................................... 102
o Other Note Information ................................................................................................................................................. 104
o Audit Questions ............................................................................................................................................................ 108
20.2 THE SOLE TRADER AND PARTNERSHIP COMPLIANCE DATABASE ..................................................................... 109
o Client Details................................................................................................................................................................. 109
o Production Information.................................................................................................................................................. 113
o Reporting Parameters................................................................................................................................................... 113
o Auditors’/Accountants’ Report....................................................................................................................................... 114
o Accounting Policies....................................................................................................................................................... 115
o Intangible Fixed Assets ................................................................................................................................................. 117
o Tangible Fixed Assets .................................................................................................................................................. 117
o Fixed Asset Investments ............................................................................................................................................... 118
21.0 PRODUCTION OF ACCOUNTS ....................................................................................................................................... 119
22.0 HOW TO PREPARE GROUP ACCOUNTS ...................................................................................................................... 125
23.0 HOW TO CARRY OUT THE YEAR-END PROCEDURE ................................................................................................. 130
24.0 TRANSACTION REPORTING........................................................................................................................................... 131
25.0 FIXED ASSET AND LOAN REGISTERS .......................................................................................................................... 135
26.0 WORKING PAPERS ......................................................................................................................................................... 139
27.0 CLIENT ANALYSIS ........................................................................................................................................................... 148
28.0 IMPORT FROM SAGE ACCOUNTS PRODUCTION ........................................................................................................ 151
29.0 BOOKKEEPING ................................................................................................................................................................ 153
29.1 SETTINGS .................................................................................................................................................................... 154
29.2 SALES LEDGER .......................................................................................................................................................... 156
29.3 PURCHASE LEDGER .................................................................................................................................................. 162
30.0 BANK ACCOUNTS............................................................................................................................................................ 167
30.1 BANK RECONCILIATION ................................................................................................................................................. 168

31.0 RELATE ACCOUNTS PRODUCTION SUPPORT AND UPDATES .................................................................................. 169
APPENDIX – QUICK GUIDE ........................................................................................................................................................... 171
o Where do I enter the Company Number? ..................................................................................................................... 171
o Where do I enter the Company Reporting Size? .......................................................................................................... 171
o Where do I enter the Country of Incorporation? ............................................................................................................ 171
o How do I produce accounts for an Audit Exempt Company? ........................................................................................ 171
o How do I produce accounts for a Dormant Company? ................................................................................................. 171
o Where do I enter the Appointment/Joined or Resignation/Left Dates? ......................................................................... 171
o How do I get the correct order of the Accounts Signatories? ........................................................................................ 172
o Where do I enter the Maximum Loan Balance during the Year/Period that an Officer had from the Company? .......... 172
o How do I show the Shares/Percentage owned by the Officers/Partners of the Company/Partnership? ....................... 172
o How do I get the same Auditors’/Accountants’ information into each Set of Accounts? ............................................... 172
o How do I space out the Contents and Primary Financial Statements? ......................................................................... 172
o How do I determine the Retained Profit Nominal Ledger Code(s)? .............................................................................. 173
o How do I show the Firm’s Name and Address on the Cover Page? ............................................................................. 173
o How do I deal with Error Messages on the Accounts Pages? ...................................................................................... 173
o How do I enter Depreciation Rates and Methods into the Accounting Policies? ........................................................... 174
o Where do I enter the amount of the Proposed Dividend? ............................................................................................. 174
o How do I show the Movement of the Profit and Loss Reserve? ................................................................................... 175
o How do I produce a Trading Account for a Company? ................................................................................................. 175
o How do I get the NBV and Depreciation of Tangibles acquired by HP or Finance Lease to be reported?.................... 175
o How do I remove references to Draft on the Accounts? ............................................................................................... 175
o How do I produce VAT return report? ........................................................................................................................... 175
INDEX .............................................................................................................................................................................................. 176

2.0 INSTALLATION
How to install the software for the first time is explained in this chapter. It covers a Standalone (single user) installation and Network
(multi-user) installations.
This chapter will outline how to install Relate Accounts Production on to one computer or a network for the first time. The following
topics will be covered in detail:
• Standalone/Network System Requirements

• Standalone/Network Installation
• Starting Relate Accounts Production
• Product Registration
• Support Services

2.1 STANDALONE/NETWORK SYSTEM REQUIREMENTS
When installing Relate Accounts Production for the first time please take note of the following and recommended system
requirements.
2.2 STANDALONE SYSTEM REQUIREMENTS
The minimum requirement for a computer to run the Relate Accounts Production is a P4 processor or better. The computer will
need 512MB of memory (Vista – 1GB) and at least 50Mbytes of free space on the hard disk.
The computer will need to run on one of the following operating systems:
• Microsoft Windows 2000 Professional

• Microsoft Windows NT Workstation V4
• Microsoft Windows XP
• Microsoft Windows Vista
The recommended requirement for a computer to run the Relate Accounts Production is a processor of 200MHz or above. The
computer will need 1GB of memory (Vista – 2GB). An SVGA monitor which should support a screen resolution of at least 800 x 600
pixels.


2.3 NETWORK SYSTEM REQUIREMENTS
The minimum requirement for a SERVER to run the Accounts Production is a P4 processor or better (or compatible equivalent).
The computer will need 1GB of memory and at least 50Mbytes of free space on the hard disk.
The minimum requirement for a WORKSTATION running the Accounts Production is P4 processor or better (or compatible
equivalent). The computer will need 512 (Vista – 1GB) of memory and at least 50Mbytes of free space on the hard disk. An SVGA
monitor which should support a screen resolution of at least 800 x 600 pixels.

Relate Accounts Production will run on a Peer-to-Peer network but we do not recommend the use of this kind of network.
The recommended requirement for a SERVER running the Accounts Production is a P4 processor or better (or compatible
equivalent). The computer will need 4GB of memory and at least 200Mbytes of free space on the hard disk
The recommended requirement for a workstation running the Accounts Production is a P4 processor or better (or compatible
equivalent). The computer will need 1GB (Vista – 2GB) of memory and at least 200Mbytes of free space on the hard disk. An SVGA
monitor which should support a screen resolution of 800 x 600 pixels.


2.4 STANDALONE/NETWORK INSTALLATION
The installation wizard makes the process of installing Relate Accounts Production an easy and straightforward exercise.
The standalone and network installation can be run from one CD.
1. Place the program CD into the CD-ROM drive. If you have auto run enabled on your CD-ROM drive, the installation
wizard will automatically appear. If it does, skip to step 4
2. From your Windows Desktop, click on the Start Button and the start menu will appear. From the Start Menu choose
Run. The Run window appears as follows:
Figure 1
3. When you press OK the standard Relate Accounts Production installation wizard will appear
4. The installation wizard begins and the setup program will display the first screen. The screen will appear as follows:

Figure 2
5. Click Next.
6. The following screen appears

Figure 3
7. The installation wizard will now ask you where you want the Relate Accounts Production program installed.
8. We recommend that you use the default directory.
9. We recommend that you install for everyone who uses the PC, but you may select a specific user if you wish.
10. Click Next
11. The installation is now ready to start copying the program and data files to your computer. Should you want to use a
different folder click the back button.

Figure 4
12. Click Next

Figure 5
13. The installation of the program and data files occurs as shown on the above screen.

Figure 6
14. Click Close, the installation is complete

3.0 GETTING STARTED
1. Once installed, click the icon on your desktop to start the program.
2. When you launch the program for the first time, enter your database details and the system will bring up the
Registration screen. A Relate Software technician may have already registered the product for you and if so move
onto the next section.
Product Registration
When you access the program for the first time the system will recognize that the program has not been registered. The system will
not run unless it is registered.
1. To register your product call the Relate Software Hotline at the following number:
Ireland +353 (0)1 4597800, UK +44(0)20 300 26279
2. The registration screen will appear as follows:
Figure 7
3. In order to register the software you must speak to a Relate Support staff member who will take you through the
registration procedure.
4. The support person will ask you to call out the Serial Number (registration key) that will be displayed automatically
when you install the system.
5. Complete the licence screen based upon the licence you have purchased along with the licence renewal date.
6. The support person will now call out an Activation Key based on the information provided.
7. Enter the Activation Key and click the Register button. The system has now been registered.
8. You should retain a copy of your Serial Number and the best way to do this is by clicking the Print Screen button
on your keyboard, which will print a copy for you.
9. The system is now registered and ready for use.
When the Licence Renewal Date is reached, you will need to renew your licence. This will usually be a year from the date of
registration. One month in advance of the renewal date the system will give a warning to call the support hotline in order to get a
new registration key. One month’s warning will be given.

4.0 CONCEPT BEHIND RELATE ACCOUNTS PRODUCTION
• Relate Accounts Production is compliance software that enables the user to produce both statutory sets of financial
statements and non-statutory accounts directly from a Trial Balance and a Compliance Database without having to
construct the information manually.
• The software utilises comprehensive sets of templates suitably conditioned to encompass and automatically select the
various combinations of accounting information necessary for the production of accounts.
• There are a number of templates, with the two primary ones being the Company template and a combination Sole Trader
and Partnership template. The template is determined by the Client Entity Type.
• The Company template includes:

o Companies limited by share
o Companies limited by guarantee
o Close companies
o Dormant companies
o Audit and audit exempt companies
o Small, medium and other non-quoted companies (including Cash Flow Statements)
o Republic of Ireland, United Kingdom and Northern Ireland companies
o Abridged accounts for small and medium companies in the Republic of Ireland
o Abbreviated accounts for small and medium-sized companies in the United Kingdom and Northern Ireland
o First year companies
o Group accounts for parent companies carrying out consolidations
o Interim management accounts
o Supplementary accounts (trading statements)
o Periodic management accounts
o Cost Centre management accounts
• Multiple sets of accounts can be kept for each Client, enabling the previous years’ accounts to be kept and compared with
the current year. Last year’s entries in the nominal ledger can be viewed from this year’s set of accounts.

• The recommended approach to producing accounts in the shortest possible time is to first post the Trial Balance and initial
adjustments and then secondly to complete or update the entries in the Compliance Database. The reason for this order is
that the Compliance Database entries that are available to complete or update is determined by the entries in the Trial
Balance. For example, if you post a leasing obligation into the Nominal Ledger, questions will be presented to you in the
compliance database about the maturity of the obligation, but not otherwise. Also, the first entries in the Compliance
Database determine which later entries are relevant. By using this approach the entries required are minimised and the
production times reduced.
• There are various options to obtain the quality of presentation that you require for the accounts produced by your firm.
Accounts are produced in RTF (rich text format). There is also an export to Word® option which can be used to enable
any further minor presentational issues to be dealt with in accordance with the forms standards. It must, however, be
remembered that any adjustments made outside Relate Accounts Production will not be carried forward into the following
year’s accounts. Also once the set of accounts has been exported to word® there is no function available to re import
back into Relate Accounts Production.
• A full set of working papers enables audit and non-audit work to be evidenced. These working papers can be linked to
documents (generated or scanned) in your Windows filing system, thus enabling a paperless approach to accounts
production, scheduling and auditing. The working papers comprise:
o Lead schedules (which trail the changes to the accounts from Trial Balance to final accounts) including 6-year
analytical reviews
o Audit programmes including tailoring responses and materiality computations
o Ratio analyses over 6-years
o Standard document templates
o Areas for external documents to be accessed
• The Nominal Ledger may be kept open throughout the year. After carrying out the standard year procedure, a new set of
data is produced, in which the brought forward balances are automatically created for the following year and also the
comparatives in both the Nominal Ledger and the Compliance Database. Entries may be posted throughout the year and
period date settings are available for this purpose. Alternatively, the opening balance journal can be given to the Client and
then deleted in readiness for next year’s Trial Balance.

5.0 HOW TO NAVIGATE THE SOFTWARE
• Navigation bar: you can drag shortcuts to different positions.
• Use the drop down menu.
• Use the tool bar (new, open, print, delete and find plus screen-specific icons).
• Right click option on all browse screens – allows specific columns to be chosen, sorting and best fits.
• Columns can be sorted (where relevant) by clicking column header, filtered (where relevant) and the column widths can be
changed.
• Use drill down facilities where appropriate.
• Click on hyperlinks (to add new items on the fly or to expand the information).
• Use the Find option: clicking a second time turns it off.
• Use Fast Search (on long browse screens).
• Use of F1 Help.

6.0 PROGRAM MAIN WINDOW
Relate Accounts Production will open on the Trial Balance of the last client the user was working on. To view the full client, list click
on ‘Client and Accounts’ on the navigation bar. (See 1 Figure 8). On a new installation this screen will be blank. If you are a DRIVE
User, the DRIVE client list will automatically appear. You can then add a set of accounts under each client. You can navigate your
way around the system using the left-hand navigation bar or you can go directly to an option from the text menu at the top of the
screen.
1 4
Here you can Setup Bank,
1
create, edit clients for Accounts, Payments,
accounts production Receipts, Transfers
and Reconciliation.
Version 2
2
Setup Debtors and 5
post invoices and Setup of Fixed
receipts for clients. This Asset and Loan Asset
option is under Registers
development and will
be released in Version
2
2
6 Define complete
Working Papers
(including those for
3 Setup Creditors and Audit)
post invoices and
payments for clients.
This option is under
7 This section will give
development and will
be released in Version 3 Figure 8 a list of all recently
2 4 5 accessed sets of
accounts
6 7

7.0 INTEGRATION WITH DRIVE
Relate Accounts Production uses the same database of Client information as DRIVE. Thus, if you are using DRIVE, you
will find your list of Clients for whom you produce accounts in the Clients and Accounts screen. You will also find your
DRIVE Staff list in the Staff screen. These screens are found in the navigation bar on the left side. See Figure 9.
Navigation Bar
Figure 9

• General information about the Client can be seen in the Compliance Database (Section: Client Details/General Details).
This can be seen by highlighting the particular client and clicking on the Compliance Database button on the toolbar. See
A in Figure 9.
• If a Client or Staff is added or edited in Relate Accounts Production, it is will show in DRIVE and vice versa.
• There is no transfer of data between the applications. The applications are viewing the data in situ.
• It is useful to have DRIVE as the central application, because it gives you overall control of the status of each Client and
you can also scan in documents using DRIVE for use in Relate Accounts Production.
• Relate Accounts Production can be launched from DRIVE. You can also view the Trial Balance of a particular Client or you
can even produce a set of accounts for a particular Client while in DRIVE. See Figure 10.

Launch Accounts Production
View Clients Trial Balance
Produce Clients set of

accounts
Figure 10

8.0 STAFF AND ACCESS RIGHTS
• Before you start, you need to set up your staff in Relate Accounts Production. If your firm uses DRIVE, the Staff screen will
already be populated. The Staff screen may be accessed by clicking on ‘Staff’ from the Navigation bar. See A Figure 11
• To set up a new Staff member right click the mouse button on the staff listing screen and select New on the menu provided
(See B Figure 11) or alternatively click on the New icon on the top left corner of the tool bar. See circled Figure 11.
A B
Figure 11

• Complete the required data entries screen (see Figure 12) and press OK. The Staff Code is used as the ID when you log
on. You can choose to allocate a Password to a Staff member by entering the Password and the Confirmation of the
Password. You can change passwords only if you have edit rights in the Staff section.
Figure 12
• You can edit staff details at any time by either right clicking the mouse while on the staff name and selecting open from the
menu provided (See B Figure 11) or double-clicking on the Staff member name.
• Create Access Groups by selecting Tools and then Access Groups on the tool bar.

Figure 13
• You may Add or Edit a Group and select or change the name of an Access Group.

Figure 14
• To determine the rights of a member of an Access Group, go through each item listed and tick or un-tick the boxes (see
circled Figure 14) and then hit OK. You may use the Select All and Unselect All buttons to speed up the selection process.
Access to User Access Groups is itself determined under Staff.
• A staff may be allocated either group access or special access right.
• To allocate Staff to Access Groups, go the Staff screen and double-click on a Staff member. Then under Security select
the appropriate Group. The staff will get access permission of the defined group.
• To allocate special access to a staff, select Access type as ‘Special’. Now go through each item listed and tick or un-tick
boxes.

9.0 CLIENTS AND ACCOUNTS
• The Clients and Accounts screen lists the Clients for whom you produce accounts. If you have DRIVE, the clients you
have set up in DRIVE will be listed here. The Client screen may be accessed by clicking on ‘Clients & Accounts’ from the
Navigation bar. See A Figure 15.
• To add a new Client, click on the New icon in the top left corner of the tool bar (See B Figure 15) or alternatively right click
on the mouse and select New from the menu provided. See C Figure 15.
B E D
Navigation Active Account
Figure 15
• Select the Entity Type: Companies will show Company as the template, while Partnerships and Sole Traders will show
Sole Trader. See Figure 16.

Figure 16
• Enter a Client Code, the Clients Name details and the Start Date of the first set of accounts. The End Date will
automatically follow 12 months on, but can be changed. The Accounts Description will also be automatically generated,
but can also be changed. We advise not to enter a Password unless absolutely necessary. Relate Software cannot find
them for you if you forget them. You can use Open to amend any details after you have hit OK.
• New sets of accounts are automatically produced when the Year-End procedure is run or when sets of accounts are first
consolidated, but you may add new sets of accounts manually as well by hitting New Set of Accounts button on the tool
bar. See D Figure 15.
• A new set of accounts (and a new client, if it does not already exist) is automatically produced when you import data from
Sage Accounts Production. See section 28 (page 151) for details.

B
Figure 17
• The Client and the Set of Accounts you are currently working on are shown on the top right of the screen and also on the
bottom bar. See Figure 15.

• Within the Client and Accounts screen there are three primary methods available to you to search for a client.
o Firstly, you can use the Fast Search facility by typing the initial letters of the Client you are looking for. See A
Figure 17.
o Secondly, you can use the find facility function by clicking on the Find button on the toolbar. See B Figure 17.
Here you can search for Clients and Accounts with particular Entity Types and/or with particular Statuses. Ticking
Clients with Accounts will remove those without accounts. Clicking Filter will carry out the search based on your
selection criteria. Clear Filter will return the complete list. You can also enter text in the Find box and tick Search
All Fields or Search Anywhere in Field.
o Thirdly, you can also use the Alpha Bar on the right side, which selects all those Clients with the selected initial
letter or “123” for those which start with numbers or “All” to return to the full screen. See C Figure 17.
• You can view/edit the Client Details by clicking on Open in the tool bar (see E Figure 15) or alternatively right clicking the
mouse on the client name and selecting Open from the menu provided (see C Figure 15. This will bring you into the client
general details in the compliance database.
• Double clicking on a Set of Accounts takes you to the Trial Balance.
• The default Client and Accounts screen shows for each Set of Accounts the Year End, the Status, the Staff who last
accessed it and whether it has been Checked-Out. You can add your chosen columns to this by right clicking any where
on the column headings and selecting ‘column chooser’. See A Figure 18.
• If you click on the Print button while on the Clients and Accounts screen, you will get the Client Listing report.

Default Client and Accounts screen
E D C B
Figure 18

10.0 HOW TO CHANGE THE STATUS OF A SET OF ACCOUNTS
• The Status of the Set of Accounts can be changed by choosing Tools Status on the tool bar or while highlighting the Set
of Accounts right click on the mouse and select Status from the menu provided. See C Figure 15.
• On the Client and Accounts Status screen the workflow Tasks are listed on the left side. You may change the Status of
each Task in the order they are listed, i.e. a Task can be marked Completed only if the previous Tasks are also marked as
Complete. See Figure 19. The different status types available are ‘Not Started’, ‘In Progress’ or ‘Complete’. The Staff
member responsible for the Task and the Completed date may be selected. A Note may also be entered. The Staff name
will automatically default to the user logged in but this may be changed by clicking on the down arrow. Similarly the date
will default to today’s date. Only when the Status “Ready for Signing” is set to Complete will the “Draft” text and
watermarks be removed, allowing final accounts to be produced. At this stage, changes can no longer be made to the
compliance database or journals.
Figure 19

11.0 CHECK-OUT AND CHECK-IN
• Checking-Out a Set of Accounts allows you to transfer a set of accounts to another location (e.g. a memory key, a laptop
etc). While the accounts are checked out, the accounts on the office network cannot be modified. A Set of Accounts can
be Checked-Out by clicking on the Check-Out button on the tool bar. See B Figure 18. You will be presented with the
window as shown in Figure 20. All the fields will automatically be populated but you have the option to change
accordingly. To change the destination of the Set of Accounts click on the “Check-Out To” hyperlink (see A Figure 20),
chose your desired location, click on the save button and then hit on the Check-Out button.
Figure 20
• Checked-Out Sets of Accounts are shown in red. To Check-In the Set of Accounts, click the ‘Check-In’ button on the tool
bar (See C Figure 18). Find the location of the Set of Accounts by clicking on the hyperlink “Check-In From” and then click
the Check-In button.

12.0 BACK-UP AND RESTORE
• Backing up a Set of Accounts is a local operation, which may be required for extra security or for transferring to another
machine or network. A Set of Accounts can be Backed Up by clicking on the ‘Backup’ button on the tool bar. See (D
Figure 18). You will be presented with the window as shown in Figure 21. All the fields will automatically be populated but
you have the option to change accordingly. To change the destination of the Set of Accounts click on the “Backup To”
hyperlink (see A Figure 21), choose your desired location, click on the save button and lastly click the ‘Backup’ button.
Figure 21
• To Restore the Set of Accounts, click on the Restore button on the tool bar (See E Figure 18), Find the location of the Set
of Accounts by clicking on the hyperlink “Restore From” and then click the Restore button.

13.0 SETTING PERIOD DATES
• The Year-End date in a Set of Accounts and Management Accounts periods can be defined by going to Tools and Period
Dates on the tool bar. See Figure 22. Financial period can be changed with the From Date and To Date as required.
Period Dates may be set if you are keeping accounts throughout the year by selecting the No. of Periods as 1, 2, 3, 4, 6,
12 or 13 and then hitting the Generate button. If you wish to stop staff posting to prior periods, you may tick the boxes in
the Locked column against those periods.
Figure 22

14.0 THE NOMINAL LEDGER STRUCTURE AND REPORTING GROUPS
• The Nominal Ledger may be accessed by clicking on ‘Nominal Ledger’ from the Navigation bar. See A Figure 23. The
Nominal Ledger screen shows the Nominal Code, Description and Type. The Type is either Profit & Loss or Balance
Sheet. The Group column shows the Primary Group in which the Code belongs. For example, “001” belongs to “Sales”
and “100” belongs to “CostSales”. These Primary Groups report into the Profit and Loss Account and the Balance Sheet
(with the exception of “Divis” – Dividends in the Company template, which no longer reports to the Profit and Loss
Account” but still reduces the Profit/Loss as an appropriation).
B
A
Figure 23
• Views of the corresponding nominal balances may be set by selecting the chosen view on the tool bar. See B Figure 23.
Views range from Current Only to the 6 Year View and you can also select the Period View you previously set up (See
previous section – Year End Date) and the Budget View.
• You may find a particular Code using the Fast Search functionality. After clicking on the relevant column heading to order
the Codes by Code or Description, start keying the code or the start of the description. See A Figure 24.
Page 38 B Relate Accounts Production

A
Figure 24
• The ‘Suppress By’ drop down box allows you to reduce the view to those Codes without zero balances or those Codes
without transactions. See B Figure 24.
• The Codes are listed in the order they report to the Profit and Loss Account and the Balance Sheet. A Code can be of any
length (up to 20 characters), alphanumeric and contain dot separators. The standard Codes comprise of 3 number digits.
Sub accounts relating to these standard codes are represented by dot extensions of 2 number digits. It is preferable to
maintain this convention.
Note: Some Code descriptions such as “Wages and salaries” appear more than once depending on whether they are Cost of
Sales, Distribution, Administration or Control: they may be distinguished by an extension to the description or by the Primary
Group to which they belong.
• You can double click on any Code to see the Ledger Card for that Code. See Figure 25.By double clicking again on any
line on the Ledger Card you will see the Journal that produced that line and can edit that Journal at this point. See Figure
26. (See Journal Setup and Postings).

Figure 25
Figure 26

15.0 NOMINAL CODES
15.1 HOW TO ADD A NEW NOMINAL CODE
• To add a new nominal code click on the New icon on the toolbar (See A Figure 27) or alternatively whilst on the ‘Nominal
Ledger’ screen right-click on the mouse and choose New from the menu provided. See B Figure 27. You will be presented
with the dialog as shown in Figure 28.
• Enter the Account Code (making it near to similar Codes) and then enter the Accounts Description. You are required to
enter another Code called a “Copy from Code”. See A Figure 28. This Code must be one that reports in the same way
that you require the new Code to report. For example, if you require a new Code 343 called “Public relations costs”, you
would choose a “Copy from Code” like 342 (Advertising). You must then tick the “Required” box in order for the Code not
to be hidden. See B Figure 28.
• The Default Posting Type must also be set as a Debit or Credit. This determines which default column the value will go
into when posting journal entries. E.g. In the case of 343 we would choose Debit, therefore the cursor will automatically go
to the debit column when entering postings. You may then hit OK to confirm the new Code.

D E F
A
Figure 27

B
Figure 28
Note: It is strongly recommended that you edit Codes rather than creating new ones if at all possible. This is because the
introduction of new Codes requires you to record where you want to report the new Codes. However, you may be using all existing
codes in that area and require to add in a new Code.

15.2 HOW TO EDIT A NOMINAL CODE
• A Code’s description may be edited by clicking the Open icon on the toolbar (See C Figure 27) or by right-clicking on the
mouse and choosing Open from the menu provided. See B Figure 27. You will be presented with the dialog as shown in
Figure 29. You can then change the Accounts Description, the Year End Code, Default Posting Type and Reporting Code.
Figure 29
• Codes cannot be deleted if they have non-zero balances or they have transactions posted to them.

• Although a comprehensive set of Codes is available, you can reduce the codes available for posting to manageable
proportions. You may hide or unhide Codes by selecting Hide Codes on the tool bar. See D Figure 27. You will then be
presented with the dialog in Figure 30.You can Select/Unselect All Codes or return to the default. If you can’t find a Code,
in the nominal ledger it is probably hidden and all you need to do is go to this screen and tick the Code.
Figure 30

• A Rounding Account Code is set up by clicking on the Tools icon on the tool bar and choosing Settings. You will then be
presented with the dialog in Figure 31. The default Code is 381 (General expenses). You may wish to change this Code if
you are not using it to one where there is an amount posted, otherwise the only amount reported by 381 will be the
rounding. If you do change it, always use a similar Profit and Loss Account Code. A Rounding Account Code must always
be present and you will be warned if it’s not present.
Figure 31
• A Retained Profit Code must always be set up. This is done by clicking on the Tools icon on the tool bar and choosing
Settings. The default is 991 (Profit and loss reserve retained profit b/fwd) for the Company template and for the Sole
Traders Template. The default for the Partnerships is 991.01 (Partner 1 capital account b/fwd), 991.02 (Partner 2 capital
account b/fwd) etc. for Partnerships in the Sole Trader template. These Codes are used in the Year-End procedure for
rolling forward the Profit and Loss Nominal Codes.

• The first time a Client Set of Accounts is posted in Relate Accounts Production you will need to enter comparatives
(unless it is a first year entity or comparatives are not required). To enter comparatives, select the Comparatives button on
the tool bar of the Nominal Ledger screen. See E Figure 27. You will then be presented with the dialog as shown in
Figure 32. You may enter amounts for each of the preceding six years. You will need to enter the pre-comparative year if
you are producing Cash Flow Statements from the Company template. If you enter several years of comparatives, you will
be able to see reports, graphs and working papers across those years providing you with an analysis of the trends. Each
year’s entries must balance to zero. A credit figure must be preceded by a ‘-’. Tip: remember to fully analyse amounts
across the Codes such as splitting depreciation between the brought forward and the charge, otherwise you may
get a format error reported.
Figure 32
• To enter budgets, select the Budgets button on the tool bar of the Nominal Ledger screen. The entries must balance to
zero. See F Figure 27. You will then be presented with the dialog as shown in Figure 33.

Figure 33

16.0 NOMINAL REPORTING GROUPS
• The Nominal groups may be accessed by clicking on ‘Nominal Reporting Groups‘, which is on the Navigation bar. See A
Figure 34. The Nominal Reporting Group screen can be seen in Figure 34.
• Nominal Reporting Groups are fundamental to the way the accounts are produced. They are used to report the total
balances of groups of Nominal Account Codes in rounded format to the relevant pages and they condition what is
disclosed and what is not disclosed.
• There are two types of groups defined: Primary and Secondary. Type ‘Primary’ appear in the Balance sheet and Profit
and Loss Account (except for Dividends). There are a large number of Secondary Groups, which are mainly used for
producing the notes to the accounts, supplementary pages, schedules and pages other than the primary statements. Each
nominal code must be a member of one and one only Primary Group.
B
Figure 34
• Users cannot add or edit the Nominal Reporting Groups.
• To view only the nominal groups with balances tick the ‘Suppress Zeros’ checkbox. See B Figure 34.
• You can change the order of the Nominal Reporting Groups by clicking on the column headers.
• To view what each group consists of, double click on that group. Figure 35 shows what the primary group Sales would
typically consist of.
Figure 35
• An example of a Secondary group would be Gross Profit. Figure 36 shows what the secondary group Gross profit would
typically consist of. Here you can see this group includes all of the codes in the primary group “Sales”, amongst many
other secondary groups e.g. Opening Stock.

Figure 36
• The only modification you can make to a group is to define that the group should appear in the graph within the trial
balance. To do so highlight the group you wish to be displayed, right click on the mouse and click ‘open’. You will then be
presented with Figure 37. Tick the ‘Show in Graph’ tick box.
Figure 37

17.0 JOURNAL SETUP AND POSTINGS
• All nominal transactions are posted through to the Nominal Ledger by the use of Journals. The Journal screen which can
be accessed by clicking on Journals on the navigation bar (See A Figure 38) provides a number of options on the toolbar:
o Trial Balance Journal (TB)
o Multiple Lines (ML)
o Single Line (SL)
o Accruals (AC)
o Prepayments (PP)
Figure 38

• Accruals and Prepayments are Control Type Journals specifying the Accruals and Prepayment Control Codes and have
the automatic reversing feature.
• The Single Line Journal allows a single amount to be debited and credited on one line. See Figure 39. Here we are
debiting the nominal account 301 – Wages by 7,000 and crediting the nominal account 771 – Bank Current Account 1
Figure 39

• Each Journal Type can be set to automatically pick up the Nominal Description of the code to be used for the note entry or
alternatively the notes on the previous line or none can be chosen. This can be done by clicking on the settings button on
the tool bar. See A Figure 39. You will then be presented with the Journals settings screen to which you can make your
required selection. See Figure 40.
Figure 40

• You generally will not need to add a journal type but if you do, use the following instructions. From the toolbar go to Tools,
Lookups and Journal Types. You will be presented with Figure 41. To add a Journal Type, select the Add button. Add
Journal Type window appears (see Figure 42).
Figure 41
Figure 42
Enter the following details:
Category
Select category of the journal type from the drop down menu. The options are: Single Line, Multiple Line and Control.
Single Line: The same amount is entered for a debit and credit code.
Multiple – Only one amount is entered per code.
Control – One debit or credit code per multiple credit or debit codes respectively.
Description and Short Description

Enter a description and short description of the journal type here. The journal will be referred to by these descriptions
everywhere in the system.
Control Type
In case of a control type journal, select from the drop down menu whether it is debit control or credit control journal.
With Reverse
Select this checkbox if you want a reverse entry journal for this type to appear the next day automatically. This is
applicable only for control type Journals.
Control Code
Select the control code to be used. This is applicable only for control type Journals.
Default Notes
This feature allows you to obtain note narrative automatically:
Nominal Description
If you set Default Notes to Nominal Description, when pressing ENTER while posting, the description of the nominal
code will automatically appear in the Notes field for this entry within the journal window.
Notes on Last Line
If you set Default Notes to Notes on Last Line, when pressing ENTER while posting, the Notes field will repeat the
previous Note in the journal window.
None
If you set Default Notes to None, when pressing ENTER while posting, the Notes field will be left empty.

Click OK to save the new Journal Type.
• When making Journal postings, you will be able to select the appropriate Cost Centre. Transaction reports including Trial
Balances can be selected by Cost Centre. See 18.0 Cost Centres about how to set multiple cost centres.
• You can have the amounts that you are posting automatically rounded as you post them by ticking Post Rounded Figures
in Tools and Settings. See A Figure 43.
Figure 43
• You can set up Journal flags (tick boxes) to mark particular lines for action. Go to Tools LookupsJournal Settings. You
will then be presented with Figure 44. Tick one or more boxes and enter both a Long Description and a Short Description.
For instance, you could set up flags for Tax Add-Back Review (TX), Follow-Up with Client (FC) and Partner Review (PR).
There are up to five such flags available for you to set up.

• Once these have been set up they will appear on the right hand side of all your journals. See Figure 45. This will also add
a new search function to your “list of journals” report dialog. See A Figure 46. You can then produce a report that contains
a list of these journals that require further action to be taken.
Figure 44

C
D
Figure 45

A
Figure 46
• You can post only one Trial Balance Journal. This Journal appears in the Draft column of the Lead Schedules in the
Working Papers. All other Journals, which constitute adjustments to that Trial Balance, will be shown in aggregate in the
Debit and Credit Adjustment columns of the Lead Schedules.
• When posting a Journal, the date of that Journal defaults to the year date of that Set of Accounts.
• You may enter a Note in each Journal. See A Figure 45.By clicking the Notes hyperlink you may select any standard
notes you may have previously set up. See Figure 47. You may set up the Standard Narrative at that time if it is not
present by clicking on the Add button. Standard Narrative can also be set up in ToolsLookupsStandard Narrative.

Figure 47
• When posting a Journal, you may enter the code directly or look it up by clicking on the down arrow. See B Figure 45. You
can sort the list either by code or description by clicking on the required column header. By pressing F3 whilst having the
code column highlighted will bring up the find dialog. See Figure 48. If the Code is not present, it may be hidden. To
unhide codes see Figure 29.

Figure 48
• A reference number (Ref. No.) may be entered on each line of a Journal. Numbers (but not alpha characters) will be
automatically incremented. See Figure 45.
• When you have entered an amount on a Journal line, you may enter it again or part of it in the “Disallowed for Tax”
column. You could than perhaps tick one of the user defined flagging boxes on the line to mark it for review later (TX in the
example given above).

• The Journal Settings may be accessed while posting by clicking on Settings in the posting screen. See C Figure 45. The
Default Notes choice can be changed at any time by doing so.
• Journals must balance before being Saved.
• You may hit “Save and Close” or “Save and New” .See D Figure 45 in the posting screen. “Save and New” will allow a
further Journal of that type to be posted.
• You can select which Journal Types to view on the Journal screen by selecting the Journal Type from the View option on
the tool bar. See circled Figure 49.
A
•
Figure 49

• You can edit a posted Journal by double clicking on the line of the Journal you require to be edited. The detailed journal is
then opened as shown in Figure 50 allowing you to edit and re-save the Journal.
Figure 50
• The Journal screen shows each Journal numbered, with the Line number and Ref. No. within each Journal. See circled
Figure 50.

18.0 TRIAL BALANCES
• There are two types of Trial Balance: the ordinary Trial Balance and the Formatted Trial Balance. They can be selected to
view from the tool bar on most of the screens. The Formatted Trial Balance shows the balances grouped under the Profit
and Loss Account and Balance Sheet heads with the comparative year and variance. Figure 51 shows the layout of the
trial balance.
Figure 51
• You can drill down on any Code in the Trial Balance and see the Ledger Card for that Code. Example Figure 52 shows us
the Ledger Card for the nominal code Sales. From here you then have the option to ‘Show Last Years Ledger’ if the
previous year’s data is in the package. See A Figure 52. Last Years ledger card will be shown in the bottom half of the
screen. See Figure 53

A
Figure 52
Figure 53

• You can further drill down to view the journal for that ledger card as shown in Figure 54. You can edit the Journal from
here also.
Figure 55
• By clicking on the Print button on the Trial Balance screen you can Print/Preview the Trial Balance with or without the
Graphs and Status information. See circled Figure 51.
• As you scroll down through each code in the Trial Balance, the 6 Year Bar Chart changes accordingly to reflect each
Code. This view can be adjusted to show the current year only by month or by period defined in period dates by clicking on
the <>. See A Figure 51. By default these graphs contain the Sales, Administration and Cost of Sales reporting groups.
You can choose any reporting group to be displayed. To do so, right click on your chosen group in the ‘Nominal Reporting
Group’ section (See A Figure 34), choose Open from the menu provided and tick the “Show in Graph” box. See Figure
56.

Figure 56
• The Accounts Status is shown below the graphs in the Trial Balance screen. This status can be changed in two areas. See
10.0 HOW TO CHANGE THE STATUS OF A SET OF ACCOUNTS
• On the Trial Balance screen you can select Settings on the tool bar. See circle Figure 57.
Figure 57

Figure 58
• You will be presented with the options to Include Comparatives and Suppress Zeros. See Figure 58.

19.0 COST CENTRES
• Cost Centres can be set by going to Tools Settings and ticking the Cost Centre box and then choosing the default Cost
Centre. See A Figure 59.
Figure 59
• The default Cost Centres can be set up by either clicking on the hyperlink in the settings screen as seen in C Figure 59 or
alternatively by going to ToolsLookupsCost Centres. Either option will provide you with the dialog as shown in Figure
60.

Figure 60
• You can set up multiple cost centres by clicking on the ‘Add’ button. You are then required to specify the code and
description of the cost centre you wish to create. Tick the ‘Holding Company’ tick box if you require this cost centre to be
the holding company when carrying out a consolidation (where each company is a cost centre). See Figure 61.

Figure 61

20.0 THE COMPLIANCE DATABASES
• The following sections cover the complete guide to producing all sets of accounts. There will be a number of sections
which may not be applicable to your clients but we have explained them regardless.
• Each Compliance Database contains all the information necessary to produce a set of accounts other than the Trial
Balance for a Company, Sole Trader or Partnership. The relevant database appears according to the client entity type.
• To enter the Compliance Database click on the Compliance Database button on the tool bar. See A Figure 49.
• To save entries on exiting from the Compliance Database, click on the Save button on the bottom right hand side of the
screen. See A Figure 62.
B
Suppressed
Entries
Figure 62
• When you click on Reporting Parameters section or any other section below that, you will be provided with an option to
change settings by clicking on the Settings button on the top of the screen. See B Figure 62. You will be provided with two
options: ‘Show suppressed entries’ and ‘Show Hints’. See Figure 63.

• If you choose not to tick ‘Show Suppressed Entries’, you will see only those that haven’t been suppressed. They are
suppressed because they are not relevant according to the entries in the Trial Balance and other Compliance Database
entries. If you tick ‘Show Hint’, you will see hints when you point the mouse over certain entries.
Figure 63
• When you enter amounts into the Compliance Database, always precede them with a minus sign if the amounts are
credits.
• The Compliance Database that is provided for the Sole Trader template, covers Sole Traders and Partnerships, is different
than the Compliance Database provided for the Company template. The Sole template Database contains fewer entries.
• The first entries in the Compliance Database determine which later entries are relevant. By using this approach the entries
required are minimised and the production times reduced
• Below lists the different sections in the Compliance Database that is provided for the Company template and highlights any
key points within these sections.

20.1 COMPANY COMPLIANCE DATABASE
The Compliance Database on the Company template covers all

the types of Company listed above:
o Client Details
• General Details
o Basic details relating to the Client
o Company Number
o Business Type (for use in Client Analysis)
o Date of Incorporation
o Industry (for audit purposes)
Figure 64
• Additional Details
o Currency
o Company Reporting Size (a critical entry)
o Close company?
o Company Status (Normal or Dormant)
o Audit Exempt Company
o Group Company Type (whether a
Subsidiary, a Parent, neither or both)
o Exemption from producing Group
Accounts?
o Does any Parent Company in the Group
produce Group Accounts?
o Subsidiary Companies and their
Countries of Incorporation
o Parent Company Name
o Ultimate Parent Company Name
o Country of Incorporation of the Company
Figure 65

• Address Details
o Include both Business and Registered
Office addresses
o Include Dates From and Dates To
Figure 66
• Officer Details
o Directors and Company Secretary

o Appointment Dates
o Resignation Dates
o Account Signature Order
o Maximum Loan Balances
o Names and Addresses: include Effective
From and Effective To
Figure 67

o Shares in this Company, Parent
Company and the Subsidiary Companies
Figure 68
Note that the Share Classes may be set up by clicking on the

Share Class hyperlink while adding the shares for an Officer or
in Tools/Lookups/Share Classes by entering Description,
Nominal Value, Currency and Share Type (Equity or Non-
Equity). You will be presented with Figure 69. From here click
on the new icon. (Circled)
Figure 69

• Share Capital Details
o For each Share Class: Current
Authorised, Issued and Issued Date,
Comparative Authorised and Issued and
Pre-Comparative Authorised and Issued
Figure 70
• Banker
o To set up a new Banker, click on the
hyperlink Bank Name
Figure 71

• Solicitors
o To set up a new Solicitor, click on the
hyperlink Solicitor Name
Figure 72
• Number of Employees
o For each Employee Class: the number
This Period and Last Period (after the
Year-End, This Period rolls to Last
Period)
Figure 73

• Auditors/Accountants
o Name and Address details default to the
Practice’s Name and Address, but can be
changed.
o Include Professional Body, Description
(e.g. Chartered Accountants) and Status
(e.g. Registered Auditors)
o The above details can be set and
updated globally in Tools, Utilities and
Update Auditor’s/Accountant’s Details
and choosing This Set of Accounts, All
Draft Sets of Accounts or All Sets of
Accounts and then clicking the Update
button. Figure 74
• Principal Activity
o A full sentence on the Principal Activity
o This is the text of the Principal Activity
that appears in the Directors’ Report.
Figure 75

• Filing Notes
o You may add filing notes by staff and
dated at any time. Note: These are not
required for producing accounts
Figure 76
o Production Information
• Accounts Tailoring
o Current year figures only (usually for first
year companies)
o The Contents Page and/or Profit and
Loss Account and/or the Balance Sheet
and/or the Cash Flow Statement can be
double spaced provided they each fit on
to one sheet
o The details on the Cover Page can be
moved up or down to fit in a cover
window by entering a number of lines (a
minus in front of the number will move the
details up)
o Interim Management Accounts can be
produced up to the entered date Figure 77

o Reporting Parameters
• Dates
o Disclose whether the comparative period
was a full year or not and, if not, the
number of months
o Enter dates as indicated when known
Figure 78
• Accounts Disclosure Parameters
o Tick box if you wish to show firm’s name
and address on the cover page
o The movement of the Profit and Loss
Reserve is not required to be shown on
the face of the Profit and Loss Account
and cannot be shown if there are
appropriations or other movements in
either year other than the profit/loss for
those years
o Supplementary pages can be printed
which detail the trading account – these
can be in combined form or scheduled
o In the Supplementary pages the
Directors’ Remuneration can optionally
be shown separately from Wages and
Salaries.
o The EC Group Accounts Reference may
be required in the Audit Report
o A Cash Flow Statement may be required Figure 79

o If there have been discontinued
operations or if there have been
acquisitions, the appropriate note will be
required
o A Going Concern note may be required
o Disclosing the split of turnover in the
Turnover note might be prejudicial to the
company so check before applying.
o There may be only a single market
o Books and Records are maintained by
Directors or Company Secretary, by a
Subcontractor (enter name) or by a
Financial Controller or Bookkeeper (i.e.
an employee) (Ireland only)
o There is standard text on the use of the
provisions available for small entities
(PASE). Tick the box if you wish to adopt
PASE.
o You may adopt the FRSSE if the
company qualifies by ticking the box.
o You may include the directors’
declaration on unaudited financial
statements if applicable.
o You may include the “Duty of Care to
Third Parties” in the Independent
Auditor’s Report.
o Directors’ Report

• Report Information
o Information on the appointment and
resignation of Auditors
o Text on Limited By Guarantee, Business
Review, Further Information on Directors’
Other Interests, Directors Retiring by
Rotation, Research and Development,
Future Developments, Post-Balance
Sheet Events, Indemnity Insurance (UK
only), whether the Company employs
more than 250 people on average,
Company policy for the employment,
training, career development and
promotion of disabled people (UK only),
Introduction, maintenance and Figure 80
development arrangements for employee
information and consultation involvement
(UK only), Employee involvement (UK
only), Political donations (including
amounts), Principal Risks and
Uncertainties and Significant differences
between the Book Value and the Market
Value of interests in Land (UK only).
o Company Secretary signing the Directors’
Report (UK only)
o More than One Director Signing
Directors’ Report and Balance Sheet (UK
only)
o Text and values of proposed dividends
(both years)
o Where there is standard text, it need not
be changed, but if you do there is no
Figure 81
need to enter codes

o Auditors’ Report
• Qualification
o Heading for qualification
Figure 82
• Disagreement
o Material but not fundamental and text
Figure 83

• Adverse Opinion
o Fundamental disagreement and text
Figure 84
• Limitation of Scope
o Limitation of scope and text
o Fundamental limitation of scope and text
o Material but not fundamental limitation of
scope and text
Figure 85

• Emphasis of Matter
o Emphasis of matter and text
Figure 86
o Accounting Policies
• Turnover
o This is standard text and need not be
changed
• User-Defined Policies
o There are also User-Defined Policies for

use when policies are required that are
not covered by the existing ones.
Figure 87

• Foreign Exchange
o Foreign exchange
Figure 88
• Taxation
o Deferred Taxation policy
o Whether the company is exempt from
taxation and the text explaining the
reason for the exemption
Figure 89

• Depreciation
o Goodwill and Patents in Years
o Rates and Methods for each class of
Tangible Fixed Assets (e.g. 15% Straight
Line)
o Further text on leasing of land and
buildings
o Text on depreciation
Figure 90
• Going Concern
o Going Concern
Figure 91

• Basis of Consolidation
o Text on basis of consolidation
changed, but if you do there is no need to
enter codes
Figure 92
o Operating Profit
• Description of Turnover
o Completion of the sentence in the
Turnover note regarding the principal
activity
Note that this description of the principal
activity is not the same as that for the
Directors’ Report. The whole sentence
maybe similar to this with the highlighted
text being entered:
Example: The whole of the company's
turnover is attributable to its market in
Republic of Ireland and is derived from
the principal activity of auction and sale
of antiques. Figure 93
o Turnover product/service types
o Geographic markets
o Text on turnover

• Split of Operating Profit
o Amounts need to be split between
Continuing Operations, Discontinued
Operations and Acquisitions as indicated,
such that the totals agree with the
amounts in the Trial Balance
o Text on Acquisitions - this is standard text
which need completing and there is no
need to change the existing text, but if
you do there is no need to enter codes
• Text on Operating Profit

o Text on Operating Profit
Figure 94
• Text on Exceptional Items

o Text on Exceptional Items may be
entered when postings have been made
to the appropriate nominal codes (190
190.01 290 290.01 390 390.01)
Figure 95

o Financial
• Financial Information
o Text on Investment Income including
amounts written-off
o Text on Interest Payable including
interest on convertible debt
o Corporation Tax rates
o Enter amounts to reconcile the
Corporation Taxation amount computed
on profit/loss with the amount posted.
Note that the reconciliation is in rounded
amounts from the computed tax (the net
profit/loss before tax multiplied by the tax
rate) to the posted tax amount for both
the current and the comparative periods. Figure 96
Use minus signs for reductions from the
computed tax. There are 4 user-defined
items that can be used in addition to
those shown – enter the description of
any such item together with the amounts
for each period. If there has been more
than one applicable tax rate, then use the
latest rate and enter adjustments to deal
with the earlier rate(s).
o Enter text giving reason for no tax charge
in the current year, if applicable.
o Enter any factors that may affect future
tax charges.
o Text on taxation
o Text on dividends

o Intangible and Tangible Fixed Assets
• Intangible Assets
o Tick box to indicate only one class of
Intangible Fixed Assets (to avoid
duplicate totals)
o If you require a different description from
Patents (such as some Rights),
change/enter the column head
nd
description on 2 Line Description or, if a
st nd
2-line column head, use both 1 and 2
Line Descriptions
o Text on Intangibles Assets
Figure 97
• Tangible Assets
Tangible Fixed Assets (to avoid duplicate
totals)
o Where there are HP or Finance Leases
enter Net Book Values and Depreciation
for each type of relevant asset
o If the User-Definable Asset has been
posted to in the Nominal Ledger, enter
the description to fit in up to 3 lines of a
column head
o Text on market revaluation of land and
other text
Figure 98

• Property Revaluation
o Amounts to be entered for the Statement
of Recognised Gains and Losses on
realisation of gains from previous years
and the differences between the historic
and actual figures
Figure 99
o Financial Fixed Assets

• Description of Investments
Financial Fixed Assets (to avoid duplicate
totals)
o Text on investments and on companies
not incorporated in country of registration
o Current/Comparative market values,
valuations and tax liabilities if disposed
o For Group Accounts: split between Group
and Holding Company
Figure 100

• Subsidiary Companies
o Details on up to 3 Subsidiary
Undertakings
o Details on up to a further 7 Subsidiary
Interests
o Note that the Year-End date of each
Subsidiary should be entered
Figure 101
• Participating Interests
o Details of up to 4 Participating Interests
o Note that the Year-End date of each
Subsidiary should be entered
Figure 102

• Significant Holdings
o Details of up to 3 Significant Holdings
Figure 103
o Current Assets
• Stock
o Text on Stock
Figure 104

• Debtors
o Text on Debtors
Figure 105
• Debtors Over 1 Year

o Current/Comparative amounts for each
debtor type
and Holding Company
o Total debtors over 1 year for
Abridged/Abbreviated Accounts
Figure 106

• Investments
o Current/Comparative market values,
valuations and tax liabilities if disposed
and Holding Company
Figure 107
o Liabilities, Provisions and Deferred Income

• Creditors<1 Year
o Descriptions of loans
o Text on security
o Text on convertible debt if convertible
o Text on reservation of title clause if any
Figure 108

• Creditors>1 Year
o Descriptions of loans
o Text on convertible debt if convertible
o Maturity analysis of loans – remember to
put minus signs in front of creditor values
o Text on terms and rates of interest for
loans over 5 years
o HP and Finance Lease maturity –
remember to put minus signs in front of
creditor values
and Holding Company
Figure 109
• Provisions
o Text on deferred tax
Provisions (to avoid duplicate totals)
Figure 110

• Deferred Income
o Text on Government grants
Figure 111
o Pensions, Defined Contribution

• Defined Contribution
o If there’s a scheme, the text on the
scheme and its costs – this is standard
text and need not be changed, but if you
do there is no need to enter codes
Figure 112

o Pensions, Defined Benefit
• Details of Defined Benefits
o If there’s a scheme, the text on the
scheme and its costs
o Details required by FRS17
Figure 113
• History of Gains and Losses

o Details of history of gains and losses
required by FRS17
Figure 114

o Capital
• Share Capital
o Text on the rights of Preference
shareholders and Ordinary shareholders
– there is no need to enter codes
o Text on Status of Company Limited by
Guarantee (if such a company)
o Questions on the re-nominalisation and
re-denomination of Share Capital
Figure 115
• Share Premium
o Text on Share Premium
Figure 116

• Financial Commitments
o Maturity analysis for Land and Building
Operating Leases and for Other
Operating Leases
o Text on leasing commitments
o Forward purchase contracts
and Holding Company
Figure 117
• Capital Commitments
o If there are Capital Commitments,
contracted expenditure and not
contracted commitments
o Text on Capital Commitments
and Holding Company
Figure 118

o Other Note Information
• Prior Year Adjustment
o Heading and text
Figure 119
• Contingent Liabilities
o If there are Contingent Liabilities, tick the
box and enter text on Contingent
Liabilities.
Figure 120

• Transactions with Directors
o Text on transactions with directors
o This text will appear in the Related Party
Transactions note
o Enter text relating to loans to directors
Figure 121
• Other Related Party Transactions

o Text on trade with group companies
Figure 122

• Transactions with Connected Parties
o Name of connected parties and the
maximum amounts during the year
o Whether the connected party balances
result from the ordinary course of
business (if not, disclosure of balances as
a percentage of relevant net assets
results) – ROI only
o Text on transactions with and relationship
of connected parties - this text will appear
in the Related Party Transactions note –
it should be used to note any transactions
and any credit balances
Figure 123
• Parent Companies
o Text naming Parent Company and
Ultimate Parent Company
changed, but if you do there is no need to
enter codes
Figure 124

• Post-Balance Sheet Events
o Text for Post-Balance Sheet Events note
Figure 125
• Going Concern
o Text for Going Concern note
Figure 126

• User-Defined Notes
o Tick box if User-Defined Note is required
o Heading for the Note
o Text for the Note
o Tick box if Columns of Current and
Comparative amounts with Totals are required
o For each line: description, Current amount
and Comparative amount
Figure 127
o Audit Questions
The answers to these questions will adjust the
applicable audit tests in the Working Papers.
• Systems
• Planning
• Intangible Fixed Assets
• Tangible Fixed Assets (see Figure 126)
• Investments
• Stock and WIP
• Debtors
• Bank and Cash
• Current Creditors
• Capital and Reserves Figure 128
• Long Term Loans and Finance Leases
• Inter-Group and Related Parties

20.2 THE SOLE TRADER AND PARTNERSHIP
COMPLIANCE DATABASE
o Client Details
• General Details
o Basic entries relating to the Client
Figure 129
• Additional Details
o Currency
o Whether an audit is required (Ireland
only)
Figure 130

• Address Details
o Include Date From and Date To
Figure 131
• Partner Details (Partnerships only)

o Include Joined Partnership Date, Left
Partnership Date, Current % Share,
Comparative % Share, Account Signature
Order and the Retained Profit Code
(991.01 for Partner 1, 991.02 for Partner
2 etc.)
Figure 132

• Banker
Figure 133
• Solicitors
Figure 134

• Auditors/Accountants
o Name and Address details, the Name of
Professional Body, the
Auditor’s/Accountant’s Firm Description
and the Auditor’s Accountant’s Status
default to the Practice’s Name and
Address and the other entries in
Tools/Settings (see Figure 42), but can
be changed.
o Include Professional Body, Firm
Description and Status
o The Name and Address can be updated
globally by going to Tools, Utilities and
Update Clients Name & Address and
choosing This Set of Accounts, All Draft Figure 135
Sets of Accounts or All Sets of Accounts
and then clicking the Update button.
• Filing Notes
o You may add filing notes by staff and
dated at any time. These are not required
for producing accounts
Figure 136
o Production Information
• Accounts Tailoring
o Disclosure of comparatives is optional
o The depreciation can be itemised by
asset optionally
o The Contents Page and/or Profit and
Loss Account and/or the Balance Sheet
can be double spaced provided they each
fit on to one sheet
o The details on the Cover Page can be
moved up or down to fit in a cover
window by entering a number of lines (a
minus in front of the number will move the
details up)
o Interim Management Accounts can be
produced up to the entered date Figure 137
o Reporting Parameters
• Dates
o Disclose whether the comparative period
was a full year or not and, if not, the
number of months
o Enter dates as indicated when known
Figure 138

• Accounts Disclosure Parameters
o Tick box if you wish to show firm’s name
and address on the cover page
o Tick box if you want a combined
supplementary information page in place
of the overhead schedule
o Tick box if the financial statements are to
be approved by an Executor of the Will of
the proprietor and enter the name of the
Executor.
o Tick box if the client is a professional
practice with a Principal.
Figure 139
o Auditors’/Accountants’ Report
• Type Of Accountants’ Report
o Indicate whether the full accountants’
report is required according to the latest
guidance.
Figure 140

• Explanatory Statement
o Indicate whether an explanatory
statement is required and enter the text if
it is.
Figure 141
o Accounting Policies
• Turnover
o Adjust text as required
Figure 142

• Pensions
o Indicate which scheme(s) apply and
enter/adjust text
Figure 143
• Depreciation
o Goodwill and Patents in Years
o Rates and Methods for Tangible Fixed
Assets (e.g. 15% Straight Line)
Figure 144

o Intangible Fixed Assets
• Intangible Assets
Intangible Fixed Assets (to avoid
duplicate totals)
Figure 145
o Tangible Fixed Assets

• Tangible Assets
Tangible Fixed Assets (to avoid duplicate
totals)
o If the User-Definable Asset has been
posted to in the Nominal Ledger, enter
the description to fit in up to 3 lines of a
column head
Figure 146

o Fixed Asset Investments
• Investments
o If there are Fixed Asset Investments,
enter their market value
Figure 147
o Creditors
• Creditors < 1 Year
o Enter the nature of the short-term bank facility
such as “Bank overdraft” or “Loans and bank
overdraft” or “Loans, bank overdraft and
mortgage”.
o Deferred Income
• Government Grants
o Enter text of Government Grants
Figure 148

21.0 PRODUCTION OF ACCOUNTS
• When the Journals have been posted and the Compliance Database completed, you may prepare your first draft of the
accounts. Until the Status “Ready for Signing” is marked as “Complete”, the Draft stamps and watermarks will continue to
appear.
• Click on Produce Accounts on the navigation bar (See A Figure 149). If the company you are producing the accounts for
are of small or medium-sized you will have the extra option to produce abridged/abbreviated accounts presented to you.
Since this is a “large” company we are not presented with this option here.
• Double click on the appropriate accounts or point to it and click on Print on the tool bar (See B Figure 149) and you will
see the accounts being produced.
B D C
E
F
G
Figure 149
• If you go to another area of the program after the accounts are produced, you may see the produced accounts again by re-
clicking them.

• If you make a change by Journal adjustment or to the Compliance Database, you can re-generate the accounts by clicking
the Refresh button that will appear on the tool bar.(See A Figure 150)
E I J A
G H
B
Figure 150
• While previewing the accounts, there are a number of options you will find on the preview tool bar (see Figure 150)
• Search (E) – This allows you to search the whole document for a particular word
• Save (B) _ This allows you to save the document in .rtf format
• Print/Print Direct(C) – Allows you to print the document
• Page Setup (D) – Enables you to customise the layout of the report. I.e. set the paper size, margins, orientation
etc.
• Magnifier/Zoom In/Zoom Out/Zoom (F) - Allows you to zoom in and out accordingly.
• Width wise view, Height wise view or multiple view of page (G) - Enables you to view the width of page, or,
height of page or Multiple Pages (Enables you to view a number of pages of the accounts on the same screen)

• First Page/Previous Page/Next Page/Last Page (H) - Enables you to progress from page to page either
individually or from first page to last page
• Actual Size (I) – Lets you view the pages in their actual size
• You can drill down to the underlying nominal ledger if you point to an amount (that’s derived from a single Nominal
Reporting Group) and then double click. Example Figure 151 shows the underlying nominal ledger for the Tax on
Activities.
Figure 151
• If you want to view a single page, you may click the Pages button on the Produce Accounts screen. See J Figure 150.
You will be presented with Figure 152. Select the Page you wish to see and then double click on it.

Figure 152
• You can change the style of the presentation by clicking on Styles on the Produce Accounts screen. See D Figure 149.For
each of the Styles listed you can click on Edit to make your required changes. You have the option to change the
alignment (Align), the font and whether you wish to have the text upper case or lower. To change the font click on the
hyperlink Font. See A Figure 153. In general, the alignment need not be changed. When changing the font, bear in mind
that a larger font may not allow the characters to fit into the column widths or may cause multiple pages where a single
page is more normal (such as the Balance Sheet). The selected Style is shown in the panel below. See B Figure 153.
Note: This style is applicable to all sets of accounts.

A
Figure 153
• By clicking on the Word button on the Produce Accounts screen, you can produce the accounts in Word, where you can
do further minor presentational changes. Remember that changes made in Word are not reflected in Relate Accounts
Production.
• You may create your own combination of pages by clicking on New on the tool bar on the Produce Accounts screen (See
E Figure 149) or by right clicking on the mouse and selecting New from the menu provided. (See F Figure 149). Select
the appropriate pages (See A Figure 154) and you will see them listed in the panel below. See B Figure 154. You can
include all the Notes at once by ticking the Include Notes box. The order of the pages can be changed by using the Move
Up and Move Down buttons. See C Figure 154
Note: Just because you have selected a particular page does not imply that it will be printed: most pages are conditioned, so
that they appear only when triggered by entries in the Trial Balance and the Compliance Database.

A
B
C
Figure 154
• Information appears on the Produce Accounts about when the accounts were last modified, by whom and when they were
last printed. See G Figure 149.

22.0 HOW TO PREPARE GROUP ACCOUNTS
• Group Accounts can be prepared by the following procedure:
• Select the Set of Accounts of the Holding Company
• Create a number of Cost Centres: one for each Company being consolidated. See 18.0 Cost Centres about how
to set up cost centres
• Tick the Holding Company for the first Cost Centre. See Figure 61.
• Make sure all the Subsidiaries and the Holding Company accounts are updated to the latest version of the
Company master. This can be done by double clicking on each set of accounts in the “Client and Accounts”
screen.
• Go to File on the tool bar and select Consolidations from the drop down menu. You will be presented with Figure
155 (which includes any existing subsidiaries showing that were previously consolidated).
Figure 155

• Click on the Add button (See A Figure 155) to bring up a list of all the Clients/Sets of Accounts with the same
year end and with the same version of the Company master. You will be presented with a list similar to that seen
in Figure 156. Double click on your chosen Clients/Sets of Accounts.
Figure 156
• Select the Subsidiary Company Sets of Accounts (See A Figure 157) and enter a Cost Centre against each of
them. See B Figure 157.

A
Figure 157
• By pressing the Consolidate button (See C Figure 157) a new Set of Accounts will be created and opened. This
Group Set of Accounts contains the aggregate amounts of the consolidated Companies in the Nominal Ledger
and also in the Compliance Database where Group amounts are required. Amounts relating to the Holding
Company in the Compliance Database will appear separately under the heading of Company. Other items in the
Holding Company’s Compliance Database will be copied to the Compliance Database of the Group Set of
Accounts. The word “Group” will be incorporated into the description of the Group Set of Accounts. (See A Figure
158)

B
Figure 158
• The Journals in the Group Set of Accounts will be all those listed in each of the consolidated Companies. You
may then post further adjustments to eliminate the inter-company balances and transactions and to amortise any
goodwill on acquisitions etc.

• You should also review the Compliance Database of the Group Set of Accounts.
• You may then run the Accounts in the normal way from the Produce Accounts screen. Also listed there will be
Consolidation Schedules, which show the make-up of the Group Balance Sheet balances from the Cost Centres
representing the Holding Company, the Subsidiary Companies and the group adjustments.

23.0 HOW TO CARRY OUT THE YEAR-END PROCEDURE
• To carry out the Year-End procedure, go to Tools and Year End. The Retained Profit Account Code will by default be 991
and you shouldn’t need to change it. For Partnerships the Codes will be the Capital Accounts B/Fwd for each Partner, the
amounts being computed on the Profit according to the Partnership splits set up in the Compliance Database and rounded.
• The Year-End procedure creates a new Set of Accounts with the date incremented by one year. In the new Set of
Accounts the dates are incremented, the Profit and Loss Account Codes are rolled into the Retained Profit Account
Code(s), the Balance Sheet Codes are rolled forward on their own Codes or to Year-End Codes where specified and the
Current Year amounts are taken to the Comparative Year amounts, the Comparative Year amounts to the Pre-
Comparative Year amounts and so on with Year 6 dropping out. The Current Year amounts in the Compliance Database
are also taken to Comparative Year amounts and (for the Share Classes) the Comparative Year amounts to the Pre-
Comparative Year amounts.
• The previous year’s Set of Accounts is retained and can be viewed at any time.

24.0 TRANSACTION REPORTING
• Transaction reports can be found by clicking on Reports in the navigation bar. See B Figure 158. You will be presented
with the screen as seen in Figure 159. Select your chosen report.
Figure 159
• You need to complete the selection information in the top panel. See A Figure 160

C
B
A
Figure 160
• By clicking on the Settings button (See B Figure 160) you can select the columns you require in the report. See Figure
161.

A
Figure 161
• By clicking on the Report settings hyperlink (See A Figure 161) you can also change the orientation, font and the column
order and justification. See Figure 162.

Figure 162
• The report can be previewed by clicking on the Preview button. See C Figure 160.
• While previewing the report, there are a number of options you will find on the preview tool bar:
o Search
o Hand Tool
o Print/Print Direct
o Page Setup
o Magnifier/Zoom In/Zoom Out/Zoom
o First Page/Previous Page/Next Page/Last Page
o Multiple Pages (so you can see any number of pages of the accounts on the same screen)
o Background
o Watermark
o Export the report in various formats
o E-Mail the report in various formats
• The date and time a report was previewed/printed are shown on the foot of each page of the report.

25.0 FIXED ASSET AND LOAN REGISTERS
• Asset Types may be set up or edited by going to ToolsLookupsAsset Types. The Asset Type, Depreciation Type,
Depreciation Rate and Nominal Account Codes are displayed. See Figure 163.
• To add a new Asset Type, click on the new icon on the tool bar. See A Figure 163. Fill in the appropriate entries as shown
in Figure 164.
• To edit an existing Asset Type, highlight the Type you wish to edit and click open on the tool bar. See B Figure 163.
Figure 163

Figure 164
• To see the Asset Register, click on Registers in the navigation bar and select Asset Register. See D Figure 160
• You may add a new fixed asset by clicking New on the tool bar (See A Figure 165) or alternatively right clicking on the
mouse and choosing new from the menu provided (see B Figure 165 ). You will be presented with Figure 166.

A
Figure 165
• Select the Asset Type from the drop down menu. These are the asset types you previously defined and complete the
details on the screen. See Figure 166.
Figure 166

• Depreciation is calculated by clicking on the Calculate Depreciation button See C Figure 165). Select the period and click
on Preview. See A Figure 167. If you are satisfied with the computation, click on Post Journal. See B Figure 167.
B A
Figure 167
• A Fixed Asset Register transaction report is available.
• To see the Loan Register, click on Registers in the navigation bar and select Loan Register.
• To add a new loan register follow the steps outlined above for adding a new fixed asset register.
• A Loan Register transaction report is available.

26.0 WORKING PAPERS
• To load the Working Papers click on Working papers from the navigation bar. See D Figure 165.
• The Working Papers comprise of Check Lists (for audits only), Lead Schedules and Documents. See Figure 168.
B
C
Figure 168
• You can adjust the columns that are displayed on each Working Paper type by clicking on Settings on the tool bar. See A
Figure 168.
• The Document tab contains the pathname of the Document Templates. Click on the Path hyperlink to specify the location.
See A Figure 169.

A
Figure 169
• Each tab is a Form Type.
• The Schedule columns can be used to enter references to manual documents or to electronic documents kept in the
Windows filing system. To enter reference, click on the ellipsis (the 3 dots). See B Figure 168. To view the filed
document, click Open Schedule on the tool bar (See C Figure 168) or alternatively right click on the mouse and select
Open Schedule from the menu provided. See Figure 170.

Figure 170
• On the main part of the screen by right clicking the mouse new items can be added or the text description edited or the
items reordered. See Figure 170. The items that can be added or edited will be lead schedule items, test items or
documents depending on the Form Type.
• The Form Type can be changed by highlighting a Sub-Section on the navigation bar, right clicking the mouse and
choosing Open Sub-Section. See Figure 171. The Form Type needs to be specified (see A Figure 172.). Conclusions can
be entered. See B Figure 172.

Figure 171
Figure 172

• On the left panel by right clicking new sections can be added or existing ones edited or reordered. See Figure 171. These
can be included in the Index. See Figure A 170.
Figure 173
• The Lead Schedules show the Draft column (where the Trial Balance Journal appears), the Debit Adjustment and Credit
Adjustment columns (where Journal adjustments appear) and the Final column. See Figure 174. To update the Lead
Schedules, press the Reset All Values button See A Figure 174. There is an Input Figures facility that enables figures to
be directly inputted, such as an analysis of the sales ledger balances for example. Right click and select add/open from the
menu to see the tick box. See B Figure 174 and A Figure 175.

B
Figure 174
Figure 175
• Document templates may be double clicked to generate a document, which may then be filled. You can add or open
document templates by right clicking and add or change their design by hitting the Design button. External documents can
be scanned in to the filing system (using DRIVE) and then referenced in Schedule columns or added in where the Form
Type is Document.
• You can double click on a particular line, adjust the detail, record a Comment and tick the Query box to record Queries.
See Figure 176.
• All Queries appear in the last section, Query Sheet.
Figure 176
• Non-relevant sections are shown with a red cross. These are sections where there are no applicable Trial Balance or
Compliance Database entries.

• There are a number of special schedules:
o The Master Lead Schedule (A4)
o Analytical Review (B8 to B8.4)
o Key Ratios – 18 ratios shown up to 6 years (B8.5)
o Profit and Loss Account 6 Year Review (B8.6)
o Audit Programme Tailoring Responses (extracted from the Compliance Database) where you may enter the
Critical Assertions for each Risk Assessment (C6.3)
o Calculation of Materiality (C10)
• To print Working Papers, select Print from the tool bar (see A Figure 177), indicate which section/sub-section and whether
only outstanding items are required, click Preview. See Figure 178.
Figure 177

Figure 178
• Click Print from the preview screen. See A Figure 179.
Figure 179
• Press the Close button to exit Working Papers. (See B Figure 177)
27.0 CLIENT ANALYSIS
• Click on Client Analysis in the Desktop section of the navigation bar. You will be presented with Figure 180.
A
B
Figure 180
• Click Client Analysis Settings (see A Figure 180) to add Nominal Reporting Groups (see Figure 181) that you wish
brought into the Client Analysis screen such as Sales, AdminCosts, GP (gross profit) and NPATax (net profit after tax).
Figure 181

• You can then choose which columns you wish to compare and contrast by right clicking anywhere on the column header
and then column chooser. See Figure 182.
• Click on the Add or Remove button to pick your desired column. You can sort these accordingly by using the Move up and
Move down button,
Figure 182

Figure 183
• You will see a list of Clients with the Client you are working on at the top showing the Template, Business Type and your
selected Groups. (See B Figure 180)
• You may use the filter on each of the column heads, for instance, selecting all those Clients with the same Business Type.
You can then compare the results of similar clients.

28.0 IMPORT FROM SAGE ACCOUNTS PRODUCTION
• You may import data from a Sage Accounts Production dataset by clicking File and SAP Import.
• Select the appropriate version, the directory and the Set of Accounts to be imported and click the Import button (see
Figure 184). Select the appropriate template (Company, Sole Trader).
Figure 184
• Once you have selected the client and dataset, the system will begin to import the SAP/Apex data. The coding structure
between RAP and SAP may be different and the import routine will automatically try to map all the old SAP codes to the
new RAP code list.
• Any unmapped codes will be listed (see Figure 185). These codes will show in red in the Nominal Ledger (see Figure
186). Before attempting to produce accounts, you must enter a Copy Code (see A Figure 26 for each one of these
unmapped codes. Only then will the balances on those codes report to the appropriate pages in the accounts.

Figure 185
Figure 186

29.0 BOOKKEEPING
Maintain Sales and Purchase Ledger using Bookkeeping module. You need to register Bookkeeping option from
Tools>Registration, to avail the facility. Set up Bookkeeping globally for all the dataset. Define the default Bank code, Sales Ledger
code, Purchase Ledger code and Vat Code.
Figure 187
To access Sales Ledger, click on Sales ledger (see A Figure 187) from Navigation bar.
To access Purchase Ledger, click on Purchase ledger (see B Figure 187) from Navigation bar.

29.1 SETTINGS
• To set up the Bookkeeping in Relate Accounts Production go to Tools and Bookkeeping Settings.
• On the Sales Ledger tab Sales Ledger 1 (see A Figure 188) defaults to control account 711 (Sales ledger control). A
Discount account (see E Figure 188) is also required and this account defaults to 375 (Discounts allowed). These defaults
can normally be accepted as they are.
B
E
C
Figure 188
• If you require 2 or more (up to 10) Sales Ledgers, you will need to enter further control and discount codes. First, add
these into the Nominal Ledger (using 711 and 375 respectively as “Copy from Codes”). Then enter them on this screen.
• On the Purchase Ledger tab (see B Figure 188) Purchase Ledger 1 defaults to control account 812 (Purchase ledger
control). A Discount account is also required and this account defaults to 376 (Discounts received). These defaults can
normally be accepted as they are.

• If you require 2 or more (up to 10) Purchase Ledgers, you will need to enter further control and discount accounts. First,
add these into the Nominal Ledger (using 812 and 376 respectively as “Copy from Codes”). Then enter them on this
screen.
• The default VAT control account at the foot of the screen is 845 (VAT control account) (see C Figure 188).
• The default Bank account (for posting the cash transactions) is 771 (Bank current account 1) (see D Figure 188).
• Complete the settings on the right hand side of the screen.
• Click on OK to save all the Bookkeeping Settings.

29.2 SALES LEDGER
• To set up a Customer, click on Sales Ledger on the navigation bar and then click Customers (see A Figure 189).
• Click on New and then enter the details under the:
Figure 189
• General tab - all the details, using the ellipsis (the 3 dots) if already listed
• Financial Details tab (see B Figure 189) all the details including the set up of the VAT Rates (click the hyperlink
VAT Rate) and the Credit Terms (click the hyperlink Credit Terms). Ensure the appropriate Sales Ledger is
selected if more than one is being used (in Default analysis code).
• Click OK to save the Customer details.

• To edit an existing Customer details, select the entry from Sales Ledger browse, double click on it.
• To post a Sales Invoice, click on Sales Invoices on the navigation bar and then click New.
• Enter the batch date (see A Figure 190).
Figure 190
• On the first line enter the invoice date, the invoice number (defaults to the next number in sequence), select the customer
using the down arrow or by typing in the code and then enter the net amount (if Net to Gross selected in Bookkeeping
Settings) or the gross amount (if Gross to Net selected).

• The line may be split across different VAT Codes and/or Analysis Codes by hitting the Split button (see B Figure 190) at
the top of the screen and entering the amount split over two or more lines. If you wish to change the total entered on the
previous screen to the total of the split amounts, hit the Adjust Total (see C Figure 190 in Split window) button. Hit Save to
save the split amounts.
• Hit Save and Close to save and exit from the Sales Invoice window. Hit Save and New to save the invoice posting and
start a new posting screen.
• To edit an existing posting double click on it or click Open.
• To post and allocate a Credit Note, click on Credit Notes on the navigation bar and then click New.
• Then follow the procedure for posting a sales invoice.

A
Figure 191
• To allocate a Credit Note against one or more Sales Invoices, hit the Allocation button (see A Figure 191), and then
enter the amount to be allocated against each invoice under the This Allocation column (see B Figure 191). Alternatively
hit Auto Allocate (oldest first basis) (see C Figure 191). Hitting Reverse All will reverse the allocation. Hit Save to save the
allocation.
• To post a Receipt, click on Receipts on the navigation bar and then click New.
• Select the bank account and the batch date (or leave the defaults).
• On the first line, select the Receipt date, the Reference number and the Lodgement number (or use default auto-
increments) and the Customer. Enter the amount. The allocations screen appears. Enter the allocation against the
invoices (if any) using auto-allocate if appropriate, entering any discount given at the time of posting. Then hit Save to save
the allocation.

• Hit Save and Close to save and exit or Save and New to save and start a new posting screen.
• To allocate transactions against a customer, select Sales ledger from Navigation Bar and hit allocation (see A Figure
192).
D
A
Figure 192
• When a Receipt is posted or a Credit Note is issued, you can allocate it against the Outstanding Sales Invoices. This can
be done either from within the credit notes/ receipts, or you hit allocation.

• Select the required customer (see B Figure 192).
• The grid below shows all invoices with outstanding balance values.
• You can either enter the values to be allocated against each individual invoice or click the Auto button. This will allocate
the value of the credit against invoices automatically, starting with the oldest. You can allocate all or part of any receipt or
credit note value.
• To remove allocations after they have been entered, click the Reverse button (see D Figure 192).
• When you have allocated the required portion of the Receipt or Credit Note, click the Save button. This amount will appear
in Prev. alloc. Column (see C Figure 192).

29.3 PURCHASE LEDGER
• To set up a Supplier, click on Purchase Ledger on the Navigation Bar and then click Suppliers (see A Figure 193).
• Click on New and then enter the details under the:
Figure 193
• General tab all the details (using the ellipsis if already listed)
• Financial Details tab (see B Figure 193) all the details including the set up of the VAT Rates (click the hyperlink
VAT Rate) and the Credit Terms (click the hyperlink Credit Terms). Ensure the appropriate Purchase Ledger is
selected if more than one is being used (in Default analysis code)
• Click OK to save the Supplier details.
• To post a Purchase Invoice, click on Purchase Invoices on the navigation bar and then click New.

• Enter the batch date (see A Figure 191)
Figure 194
• On the first line enter the invoice date, the invoice number (defaults to the next number in sequence), select the supplier
using the down arrow or by typing in the code and then enter the net amount (if Net to Gross selected in Bookkeeping
Settings) or the gross amount (if Gross to Net selected). The default VAT Rate and the default Credit Terms may be
changed.
• The line may be split across different VAT Codes and/or Analysis Codes by hitting the Split button (see B Figure 194) at
the top of the screen and entering the amount split over two or more lines. If you wish to change the total entered on the
previous screen to the total of the split amounts, hit the Adjust Total (see C Figure 194 in Split window) button. Hit Save to
save the split amounts.
• Hit Save and Close to save and exit from the Purchase Invoice window. Save and New will save and start a new posting
screen.

• To post and allocate a Purchase Credit Note, click on Credit Notes on the navigation bar and then click New.
• Then follow the procedure for posting a purchase invoice.
A
B
Figure 195
• To allocate a Credit Note to one or more Purchase Invoices, hit the Allocation button (see A Figure 195), and then enter
the amount to be allocated against each invoice under the This Allocation column (see B Figure 195). Alternatively hit
Auto Allocate (oldest first basis) (see C Figure 195). Hitting Reverse All (see D Figure 195) will reverse the allocation. Hit
Save to save the allocation.
• To post a Payment, click on Payments on the navigation bar and then click New.
• Select the bank account and the batch date (or leave the defaults).

• On the first line, select the Payment date, the Reference number and the Lodgement number (or use default auto-
increments) and the Supplier. Enter the amount. The allocations screen appears. Enter the allocation against the invoices
(if any) using auto-allocate if appropriate, entering any discount given at the time of posting. Then hit Save to save and
close the allocation window.
• Hit Save and Close to save and exit from the Payment window. Save and New will save and start a new posting screen.
• To allocate transactions of a Supplier, select Purchase ledger from Navigation Bar and hit allocation (see A Figure 196).
B
D
Figure 196
• When a Payment is posted or a Purchase Credit Note is issued, you can allocate it against the Outstanding Purchase
Invoices. This can be done either from within the credit notes/ payments, or you hit allocation.

• Select the required supplier (see B Figure 196).
• The grid below shows all invoices with outstanding balance values.
• You can either enter the values to be allocated against each individual invoice or click the Auto button. This will allocate
the value of the credit against invoices automatically, starting with the oldest. You can allocate all or part of any payment or
credit note value.
• To remove allocations after they have been entered, click the Reverse button (see D Figure 196).
When you have allocated the required portion of the Payment or Credit Note, click the Save button. This amount will
appear in Prev. alloc. Column (see C Figure 196).

30.0 BANK ACCOUNTS
Use this option to maintain all monetary transactions that take place through the Bank. To avail of this option, select Bank Accounts
(see A Figure 197) from the Navigation Bar. You need to register Bookkeeping from Tools>Registration, to activate this facility.
Once registered, Bank Account will be available globally for all datasets in the database. By default, nominal code 771 is set as
bank account code.
Figure 197
To avail all receipts that you have posted in the nominal ledger, click Receipts from the Bank Accounts navigation Bar (see D
Figure 197).
To avail all Payments that have been posted in the nominal ledger, click Payments from Bank Accounts navigation Bar (see C
Figure 197).
To reconcile all nominal bank transactions with the bank statement, click Bank Reconciliation Statement (see B Figure 197).

30.1 BANK RECONCILIATION
Use bank Reconciliation to reconcile transactions within nominal ledgers with records in Bank Statements.
A
B
C
D
E
Figure 198
How do I reconcile?
In the bank details area, enter Recon date, Bank Account Nominal Code and Statement Balance (see circled Figure 198). A list of
all unreconciled payments and receipts appears in the right pane (note that, transactions within the recon date will only appear).
Recon date is the date till which you want to check the transactions.
Now, you match off against each ledger entry with the entry in the bank statement by ticking individual entry. This will mark the
entries as reconciled. Hit Save to save the reconciliation.
In the bank details area, the following are displayed.
Account Bal: - shows the net bank nominal balance of the chosen bank here, for e.g., balance of bank account 771 is displayed
here (see A Figure 198).
Outstanding Pay: - shows the net unreconciled payment amount till the reconciled date (see B Figure 198)
Outstanding Rec: - Shows the net unreconciled receipt amount till the reconciled date (see C Figure 198)
Reconciled Bal: - Shows the net reconciled amount (sum of reconciled receipts – sum of reconciled payments) (see D Figure 198)
Statement Bal: - Amount entered as Statement Bal in Bank details area, appears here. (See E Figure 198)
31.0 RELATE ACCOUNTS PRODUCTION SUPPORT AND UPDATES
• Support contact details are available on the Help menu (Figure 199) and on page 2 of this manual.
• You may be asked by our Support staff to go the Relate Software Remote Support on the Help menu (see A Figure 201).
Support staff will give you a number to enter and then they will see your screen and take control. This procedure often
leads to a much faster problem resolution.
• Updates are provided by a link in an email. Any format updates will then apply to all accounts that have a status of Final
Adjustment, or earlier. Accounts with a status of Ready For Signing or later will not be affected by the update.
• You can check whether any particular Set of Accounts is working on the latest update by going to Help and Check for
Updates. (See B Figure 201).
• You can update all your Sets of Accounts in one go by going to Help and Update All Sets of Accounts (see C Figure 201),
but this may take some time and it may be better to let each Set Of Accounts be updated automatically each time you use
it.

A
Figure 199

APPENDIX – QUICK GUIDE
o Where do I enter the Company Number?

Enter the company number in the Compliance Database under Client Details/General Details (see Figure 64).
o Where do I enter the Company Reporting Size?

Enter the S (Small), M (Medium or Medium-Sized) or L (not Small or Medium) in the Compliance Database
under Client Details/Additional Details (see Figure 65).
o Where do I enter the Country of Incorporation?

Enter the Country of Incorporation in the Compliance Database under Client Details/Additional Details (see
Figure 65).
o How do I produce accounts for an Audit Exempt Company?

Tick the box “Audit Exempt Company?” in the Compliance Database under Client Details/Additional Details
(see Figure 65).
o How do I produce accounts for a Dormant Company?

Select Dormant under Company Status in the Compliance Database under Client Details/Additional Details
(see Figure 65).
o Where do I enter the Appointment/Joined or Resignation/Left Dates?

Open the Officer’s or Partner Details in the Compliance Database under Client Details/Officer or Partner
Details (see Figure 67 and Figure 132) and enter the date(s) in the General tab under “Other”.

o How do I get the correct order of the Accounts Signatories?
Details (see Figure 67 and Figure 132) and enter the number of the order in Account Signature Order in the
General tab under “Other”.
o Where do I enter the Maximum Loan Balance during the Year/Period that an Officer had from the Company?
Open the Officer’s Details in the Compliance Database under Client Details/Officer Details (see Figure 67) and
enter the amount under Maximum Loan Balance in the General tab under “Other”.
o How do I show the Shares/Percentage owned by the Officers/Partners of the Company/Partnership?

Details (see Figure 68 and Figure 69 and Figure 132). For Companies: add the shares in the “Shares” tab”. An
Officer can have up to three classes of shares in the Company, three in the Holding Company and three in
each of the Subsidiaries. For Partnerships: enter the Percentage Share (Current and Comparative) in the
“General” tab.
o How do I get the same Auditors’/Accountants’ information into each Set of Accounts?
Enter the data into Tools/Settings. Any changes to this data can be reflected in other Sets of Accounts by
going to Tools/Utilities/Update Accountants Name & Address. (See Figure 74 and Figure 135)
o How do I space out the Contents and Primary Financial Statements?

Tick the relevant boxes under Production Information/Accounts Tailoring in the Compliance Database. (See
Figure 77 and Figure 137)

o How do I determine the Retained Profit Nominal Ledger Code(s)?
For Companies and Sole Traders: the Retained Profit code is entered under Tools/Settings. This code
defaults to 991 and needn’t normally be changed. For Partnerships: the Retained Profit codes are entered in
Client Details/Partner Details in the Compliance Database in the General tab under “Other”. The codes default
to 991.01 for Partner 1, 991.02 for Partner 2 and so on. These codes need not be normally changed (see
Figure 132).
o How do I show the Firm’s Name and Address on the Cover Page?
Tick the box in Reporting Parameters/Accounts Disclosure Parameters (see Figure 79 and Figure 139).
o How do I deal with Error Messages on the Accounts Pages?

Error messages in the Accounts Pages arise because of discrepancies in the amounts shown. There are a
number of general causes:
o A total amount shown beneath an analysis on the Page does not agree with the
corresponding figure on the Profit and Loss Account or the Balance Sheet or the Cash Flow
Statement.
o An analysis in the Compliance Database of a total amount on a Page does not total to that
amount.
o An amount brought forward from the previous year/period on a Page does not agree with
amount carried forward to the current year/period on that Page.
o An amount brought forward from the previous year/period on a Page does not agree with
amount carried forward to the current year/period on another Page.
o An amount on one Page does not agree with a corresponding amount on another Page.
When an error message occurs, review the detailed message. These messages are listed at the end of the
accounts. These are common causes for the error messages:
o When the accounts are prepared for the first time using Relate Accounts Production, the
comparatives are entered directly into the Nominal Ledger. The entries may have been
incorrectly entered or taken from a Trial Balance that wasn’t the final one. The comparatives

will not then agree with current amounts (e.g. Carried Forward amounts to Brought Forward
amounts).
o Similarly, the comparative entries may not have been analysed enough. For instance, the
comparative depreciation charge requires posting separately from the comparative
depreciation brought forward.
o Amounts posted to the Profit and Loss Account are inconsistent with the amounts posted to
the Balance Sheet (e.g. Closing Stock and Balance Sheet Stock).
o Compliance Database entries have not been made that analyse an amount in the nominal
ledger. For example long-term loans, hire purchase’/finance leases and operating leases
require a maturity analysis. Although in theory such an analysis could be made in the ledger
itself, it is much easier to make entries into the Compliance Database than to post a series of
journals for ageing purposes each year. Sometimes you will not have the information
immediately available, such as that for the reconciliation in the Taxation note. The error
message is an effective reminder that your final adjustments must include the entries in the
Compliance Database to effect the reconciliation.
o Compliance Database entries have not been made for Comparatives.
o Credits in the Compliance Database must be preceded by minus signs or otherwise they are
treated as Debits.
o Entries in the Compliance Database that are intended to reconcile to entries in the ledger
must agree with the rounded figures produced in the accounts.
o How do I enter Depreciation Rates and Methods into the Accounting Policies?
Go to Accounting Policies/Depreciation in the Compliance Database and make the entries (e.g. “4% Straight
line”). See Figure 90.
o Where do I enter the amount of the Proposed Dividend?

Go to Directors’ Report/Report Information and make the entries for the Current and Comparative Proposed
Dividends. See Figure 81.

o How do I show the Movement of the Profit and Loss Reserve?
Go to Reporting Parameters/Accounts Disclosure Parameters and tick the box “Show Movement of Profit and
Loss Reserve on the Profit and Loss Account?” Note that this disclosure is no longer required by law. The
movement is shown in the Reserves note. Note also that, even if the box is ticked, the movement will not be
shown if there are dividends (as these are no longer shown on the face of the Profit and Loss Account) or if
there are movements on the Profit and Loss Reserve other than the Profit/Loss for the year/period. See Figure
79.
o How do I produce a Trading Account for a Company?

Go to Reporting Parameters/Accounts Disclosure Parameters and tick the box “Do you want the
supplementary pages printed?” The Trading Account will be printed with references to supporting schedules.
However, if you require the Trading Account to incorporate the detail in the schedules, tick the box “Do you
want the supplementary information combined without schedules?” See Figure 79.
o How do I get the NBV and Depreciation of Tangibles acquired by HP or Finance Lease to be reported?
Go to Intangible and Tangible Fixed Assets/Tangible Assets and make the entries in the available boxes for
each asset type (Current and Comparative). See Figure 98.
o How do I remove references to Draft on the Accounts?

Change the Status of the Set of Accounts so that the “Ready for Signing” status is marked as Completed. See
the Section “How to Change the Status of a Set of Accounts”.
o How do I produce VAT return report?

The VAT report shows net VAT payable by calculating, VAT on net sales (output) minus VAT on net
purchases (input). Once generated, system will ask you to update the data. If you click yes, the transactions
appearing within the data range will be considered as ‘Vat calculated’ and next time when you generate similar
report, it will only consider the new entries within that date.
To generate VAT return, select Reports from Desktop Navigation Bar, and click VAT Reports. In the Reports
Criteria, give ‘From Month’ and ‘To Month’ dates.

INDEX
6 Year Bar Chart ................................................................. 67 Share Capital .................................................................. 85

Abbreviated Accounts ....................................................... 119 Share Premium ............................................................... 85
Abridged Accounts............................................................ 119 Changing Year-End Date.................................................... 37
Access Groups ................................................................. 26 Check-Out and Check-In .................................................... 35
Accounting Policies Client Analysis .................................................................. 148
Basis of Consolidation ..................................................... 85 Client Code ......................................................................... 30
Deferred Taxation ........................................................... 85 Client Details ...................................................................... 32
Depreciation .................................................................... 85 Additional Details ...................................................... 75, 85
Foreign Exchange ........................................................... 85 Address Details ......................................................... 75, 85
Going Concern ................................................................ 85 Auditors/Accountants ................................................ 75, 85
Pensions ......................................................................... 85 Banker....................................................................... 75, 85
Turnover .......................................................................... 85 Filing Notes ............................................................... 75, 85
Accounts Description .......................................................... 30 General Details ......................................................... 75, 85
Accounts Status .................................................................. 68 Number of Employees..................................................... 75
Accruals ........................................................................ 52, 53 Officer Details ................................................................. 75
Alpha Bar ............................................................................ 32 Partner Details ................................................................ 85
Analytical Review.............................................................. 146 Principal Activity .............................................................. 75
Asset Types ...................................................................... 135 Share Capital Details ...................................................... 75
Audit Programme Tailoring Responses ............................ 146 Solicitors ................................................................... 75, 85
Audit Questions .................................................................. 85 Clients and Accounts .......................................................... 29
Auditors' Report Code Description ................................................................ 44
Adverse Opinion.............................................................. 85 Column Chooser’ ................................................................ 32
Disagreement .................................................................. 85 Combination of Pages ...................................................... 123
Emphasis of Matter ......................................................... 85 Company Compliance Database ........................................ 75
Limitation of Scope .......................................................... 85 Comparatives ..................................................................... 47
Qualification .................................................................... 75 Compliance Database ........................................................ 23
Auditors'/Accountants' Report Compliance Databases....................................................... 73
Explanatory Statement .................................................... 85 Concept .............................................................................. 20
Automatic Journal Reversal ................................................ 56 Consolidation Schedules .................................................. 129
Budgets............................................................................... 47 Consolidations .................................................................. 125
Capital Copy Code........................................................................ 151
Capital Commitments ...................................................... 85 Copy from Code ................................................................. 41
Financial Commitments ................................................... 85 Cost Centres....................................................................... 70
Current Assets Getting Started ................................................................... 16
Debtors............................................................................ 85 Graph.................................................................................. 51
Debtors Over 1 Year ....................................................... 85 Graphs ................................................................................ 67
Investments ..................................................................... 85 Group Accounts ................................................................ 125
Stock ............................................................................... 85 Hide and Unhide Codes...................................................... 45
Default Notes ................................................................ 56, 63 Holding Company ....................................................... 71, 125
Default Posting Type .......................................................... 41 Import from Sage Accounts Production ............................ 151
Depreciation Calculation ................................................... 138 Input Figures..................................................................... 143
Directors' Report Installation ............................................................................ 7
Report Information .......................................................... 75 Intangible and Tangible Fixed Assets
Disallowed for Tax .............................................................. 62 Intangible Assets ............................................................. 85
Document Templates ........................................................ 145 Property Revaluation....................................................... 85
Draft Stamps and Watermarks.......................................... 119 Tangible Assets .............................................................. 85
DRIVE ................................................................................. 22 Intangible Fixed Assets
Edit a Nominal Code ........................................................... 44 Intangible Assets ............................................................. 85
Edit a Posted Journal .......................................................... 64 Journal Control Type .......................................................... 56
E-Mail Reports .................................................................. 134 Journal Flags ...................................................................... 57
End Date ............................................................................. 30 Journal Settings .................................................................. 63
Entity Type .......................................................................... 29 Journal Type Category ....................................................... 56
Export Reports .................................................................. 134 Journal Type Description .................................................... 56
Export to Word .................................................................. 123 Journal Types ............................................................... 55, 63
Fast Search .................................................................. 32, 38 Journals – Setup and Postings ........................................... 52
Financial Key Ratios ........................................................................ 146
Financial Information ....................................................... 85 Lead Schedules .......................................................... 60, 143
Financial Fixed Assets Ledger Card.................................................................. 39, 65
Description of Investments .............................................. 85 Liabilities, Provisions and Deferred Income
Participating Interests ...................................................... 85 Creditors<1 Year ............................................................. 85
Significant Holdings ......................................................... 85 Creditors>1 Year ............................................................. 85
Subsidiary Companies .................................................... 85 Deferred Income ............................................................. 85
Find ..................................................................................... 32 Provisions ....................................................................... 85
Fixed Asset Investments Loan Registers ................................................................. 135
Investments ..................................................................... 85 Master Lead Schedule ...................................................... 146
Fixed Asset Registers ....................................................... 135 Materiality Calculation ...................................................... 146
Form Type ........................................................................ 141 Multiple Line Journals ......................................................... 52
Formatted Trial Balance...................................................... 65 Navigate the Software ........................................................ 18
Navigation Bar .................................................................... 22 Query Sheet ..................................................................... 145
Network System Requirements ............................................ 9 Reference Number ............................................................. 62
Nominal Codes ................................................................... 41 Refresh ............................................................................. 120
Nominal Ledger .................................................................. 38 Remote Support ............................................................... 169
Nominal Reporting Groups ........................................... 38, 49 Reporting Parameters
NominalCode Lookup ......................................................... 61 Accounts Disclosure Parameters .............................. 75, 85
Operating Profit Dates......................................................................... 75, 85
Description of Turnover ................................................... 85 Retained Profit Account Code .......................................... 130
Split of Operating Profit ................................................... 85 Retained Profit Code .......................................................... 46
Text on Operating Profit .................................................. 85 Rounding Account .............................................................. 46
Other Note Information Secondary Group ............................................................... 49
Contingent Liabilities ....................................................... 85 Show Hint ........................................................................... 73
Going Concern ................................................................ 85 Show Suppressed Entries .................................................. 73
Other Related Party Transactions ................................... 85 Single Line Journals ..................................................... 52, 53
Parent Companies .......................................................... 85 Sole Trader and Partnership Compaliance Database ........ 85
Post-Balance Sheet Events............................................. 85 Staff and Access Rights...................................................... 25
Prior Year Adjustment ..................................................... 85 Staff Code........................................................................... 26
Transactions with Connected Parties .............................. 85 Standalone System Requirements ....................................... 8
Transactions with Directors ............................................. 85 Standard Codes.................................................................. 39
User-Defined Notes ......................................................... 85 Standard Notes................................................................... 60
Password ............................................................................ 30 Start Date ........................................................................... 30
Pensions, Defined Benefits Status ........................................................................... 34, 68
Details of Defined Benefits .............................................. 85 Styles ................................................................................ 122
History of Gains and Losses ........................................... 85 Support ......................................................................... 2, 169
Pensions, Defined Contribution Suppress By ....................................................................... 39
Defined Contribution ....................................................... 85 Tangible Fixed Assets
Post Rounded Figures ........................................................ 57 Tangible Assets .............................................................. 85
Prepayments................................................................. 52, 53 Templates ........................................................................... 20
Primary Group .................................................................... 49 Transaction Reporting ...................................................... 131
Product Registration ........................................................... 16 Trial Balance....................................................................... 32
Production Information Trial Balance Journal .................................................... 52, 60
Accounts Tailoring ..................................................... 75, 85 Unmapped Codes............................................................. 151
Production of Accounts ..................................................... 119 Updates ............................................................................ 169
Profit and Loss Account 6 Year Review ............................ 146 Working Papers .......................................................... 21, 139
Program Main Window ....................................................... 19 Year-End .................................................................... 30, 130

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Relate Accounts Production

Fax: +353 (0)1 4597779

Opening Times for Support 09:00-13:00, 14:00-17.30

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• Standalone/Network System Requirements

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2.2 STANDALONE SYSTEM REQUIREMENTS

• Microsoft Windows 2000 Professional

• Microsoft Windows 2000 Professional

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• Microsoft Windows 2000 Professional

• Microsoft Windows 2000 Professional

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12. Click Next

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14. Click Close, the installation is complete

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9. The system is now registered and ready for use.

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• The Company template includes:

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• Navigation bar: you can drag shortcuts to different positions.

• Use the drop down menu.

• Use drill down facilities where appropriate.

• Use the Find option: clicking a second time turns it off.

• Use Fast Search (on long browse screens).

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View Clients Trial Balance

Produce Clients set of

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• A staff may be allocated either group access or special access right.

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Navigation Active Account

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• Double clicking on a Set of Accounts takes you to the Trial Balance.

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15.1 HOW TO ADD A NEW NOMINAL CODE

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