tem Number: Gor Comin Cra a) AGENDA COORDINATION FORM Bexar County Commissioners Court Sponsoring Deparment: | Elections Department ‘Time Contain: Consent: Individaal _x External Ageney Name: Special Presentation Public Hearing: Contact Person: | Yacque Callanen__| Phone Number: | 50305 __| Court Date Requested: _January 7,2020 Presenter. | Jacque Callanen Phone Number: | $0305 | Deadline for Action: _Janvary 7. 2020 ‘Audio/Visual Presentation: | Y ADA Assistance Required (type): x lx eityDeperene Salt Minor, Womer-omed Head Signet Nappa Busines Encterise (SMWBE) Impact. YN CAPTION: : Discussion and appropriate action for the orders necessary for the conduct of early Yoting for the Joint Primary to be held on Tuesday, March 3, 2020 and the Runoff, if necessary, on ‘Tuesday, May 26, 2020 to include: @. An Order to Conduct Early Voting for the Primary and Runoff Election b. An Order designating the main early voting location and branch locations; c. An Order setting compensation for the deputy early voting clerks for early voting; 4. An Order adopting a voting system to be used; €. An Order adopting the voting times for Saturdays and Sundays. EsTIMATED PRESENTATION TIME: 10 minutes BACKGROUND: The Tuesday, March 3, 2020 Primary Election as called by the Republican and Democratic Party will be held in Bexar County in all precincts. The passage of these orders will enable us to conduct the election. Bexar County is responsible for the Early Voting ONLY for the March 3, 2020 and May 26, 2020 Runoff, if needed. Recommended Motion: Approve the orders necessary for the conduct of early voting for the Joint Primary to be held on Tuesday, March 3, 2020 and the Runoff, if necessary, on Tuesday, May 26, 2020 to include: a. An Order to Conduct Early Voting for the Primary and Runoff Election b. An Order designating the main early voting location and branch locations; c. An Order setting compensation for the deputy early voting clerks for early voting; 4, An Order adopting a voting system to be used; e. An Order adopting the voting times for Saturdays and Sundays;Item Number: (ioeComm CS wa FISCAL ASSESSMENT: APPLICABLE Yes O No Fiscal Note [) 1 | Is this a revenue or expense? Revenue LI ‘Expense Bd] 2 | Dollar amount of revenue or expense associated with item? 3 | Ts this a budgeted revenue or expense? Yes Bd No (| 4 | Does this item require additional staff? Yes_(C] No & 5 | Will this increase your current budget? ¥es_C] 6 [ Impact on future Budget? If Yes, Explain in Comments. Yes_C] 7 | Current End-of- Year Fxpenditure Estimate-for impacted Object 38 | If an expense, what is the curreat Object Code budget amount? 9 | If an expense, are sufficient funds currently budgeted in the Object Yes_ Ne_O 10 | Ifan expense, are sufficient funds currently budgeted in the Yes Ed No (| 11 | List impacted offices or departments or note if countywide: Fiections 12 | Fund number: 001 13 | Org number and Agency Code: Boi 14 | Object Code number: 15 | IFthis is a grant, what isthe estimated amount of program income? | NA. 16 | If this is a grant, what is the amount of Grantor funding? NA 17 | IF this is a grant, what is the required County cash match? NA 18 | IF this is a grant, what isthe required County in-Kind/allocation match? _| N/A. 19 | IF this is a grant, was item approved by the Grant Review Committee? | Yes LJ Neo 20 | Comments: Sufficient funding exists in the Flections FY 2019-20Adopted Budget for conducting primary elections in Bexar County. 21 | Coordinated by: Jacque Callanen Verified By:tem Number Coma Cras a) ORDER TO CONDUCT EARLY VOTING FOR A PRIMARY ELECTION TO BE HELD ON MARCH 3, 2020 AND A RUNOFF ELECTION ON MAY 26, 2020 WHEREAS, Election Code Sections 3.004 and 3.005 requires the County Judge of Bexar County to order the MARCH 3, 2020 EARLY VOTING FOR THE PRIMARY ELECTION and the MAY 26, 2020 EARLY VOTING FOR THE RUNOFF ELECTION for the purpose of voting for federal, state and county officials; NOW THEREFORE, IT IS ORDERED that early voting in Bexar County for said election shall be conducted at the locations listed on Exhi Za designated in the Commissioners Court order of January 7, 2020 establishing early voting locations and that such early voting shall be conducted as stated in Exhibit "A" . Date NELSON W. WOLFF Bexar County Judgetorn Number: (Gee Comm Cruse only) Exhibit A JOINT PRIMARY ELECTION ELECCION PRIMARIA DEL PARTIDOS CONJUNTO MARCH 3, 2020 3 de marzo de 2020 ‘THE HOURS OF EARLY VOTING WILL BE: (LAS HORAS Y FECHAS DE VOTAGION ADELANTADA SERAN:) Tuesday, February 18 thru Friday, February 21, 202 Martes 18 de febrero de 2020 hasta viernes 21 de febrero de 2020. Saturday, February 22, 2020. Sabado 22 de febrero de 2020.. Sunday, February 23, 202 Domingo 23 de febrero de 2021 Monday, February 24 thru Friday, February 28, 2020... Lunes 24 de febrero de 2020 hasta viernes 28 de febrero de 2020. a.m. to 6:00 p.m. a.m. to 6:00 p.m. 200 a.m. to 8:00 p.m. 200 a.m. to 8: noon to 6:00 p.m. 10 noon to 6:00 p.m. 8:00 a.m. to 8:00 p.m. 00 a.m. to 8:00 p.m. 10 p.m. February 18, 2020 ~ February 28, 2020 SUN MON TUES WED THURS __| FRI SAT 16 7 18 19 20 21 22 PRESIDENTS | stwane seen see sates ini DAY 23 24 25 26 27 28 29 1 2 3 4 5 6 7 ELECTION DAY. Legend: “*"** Indicates dates open for early voting Main Early Voting Location:(Localidad Principal de Votacion Adelantada:) BEXAR COUNTY ELECTION DEPARTMENT. 1103 8. Frio DEAFLINK available pai In addition to the main early polling place, early voting will be conducted at the following locations: (Ademas de Ia localidad principal, votacion adelantada se llevara a cabo en las siguiente localidades:) ***BEXAR COUNTY JUSTICE CENTER. BROOKHOLLOW LIBRARY.{tom Number: (ir Conm Cease only) 209 Lemonwood Dr. 2805 East Commerce 11441 Vance Jackson 200 N. Park Blvd. 5003 Lord Rd 2515 East Evans Rd. 7286 Dietz Elkhorn ssesneen 9050 Wellwood .7978 W Miilitary Drive 13330 Kyle Seale Parkway .6307 Sun Valley Drive 1» 15060 Judson Road 15 Castroville Road 7 6421 Evers Rd. senersne 2809 Broadway 8700 Mystic Park CLAUDE BLACK CENTER. 1... CODY LIBRARY. COLLINS GARDEN LIBRARY. COPERNICUS COMMUNITY CENTER... ENCINO BRANCH LIBRARY. FAIR OAKS RANCH CITY HALL... (counci cuamcrs GREAT NORTHWEST LIBRARY. HENRY A. GUERRA, JR. LIBRAR’ JOHIN IGO LIBRARY. sssnseecsoneentseeeeneneeneneeste JOHNSTON LIBRARY. JULIA YATES SEMMES LIBRARY @ Comanche Lookout Park. LAS PALMAS LIBRARY .. LEON VALLEY CONFERENCE CENTER... UON’S FIELD ... MAURY MAVERICK, JR. LIBRARY. ...sseecssves MCCRELESS LIBRARY. MEMORIAL LIBRARY. MISSION LIBRARY ..sesvssetsennnnn NORTHSIDE ACTIVITY CENTER. sesemeenetineeseseseseess 7001 Culebra NORTHWEST VISTA COLLEGE. 3535 N. Ellison Dr. PARMAN LIBRARY@Stone Oak.venennnnnnemnnntntnn 20735 Wilderness Oak PRECINCT 4 SATELLITE OFFICE.. snnnnnnnsensennn3505 Pleasanton PRECINCT 3 SATELLITE OFFICE... 320 Interpark Blvd. SAC VICTORY CENTE! os 1819 N. Main Ave. SCHAEFER LIBRARY. 3322 US Hwy 87 E SHAVANO PARK CITY HALL... (.0881).. _----. 900 Saddletree Ct SOMERSET CITY HALI 7360 East 6" St,, Somerset SOUTH PARK MALL. 2310 S.W. Military TEXAS A&M SAN ANTONIO... One University Way TOBIN LIBRARY @OAKWELI 1.4134 Harry Wurzbach UNIVERSAL CITY LIBRARY........+e00000 100 Northview Dr UTSA (Bexar Room). . 1UTSA Circle 8601 Miderown sense 4522 Fredericksburg WINDCREST TAKAS PARK CIVIC CENTER... WONDERLAND MALL OF THE AMERICAS @ CROSSROADS... * Closes at 6:00 p.m. on weekdays and closed on Saturday and Sunday subject to change (sujeto a cambio) For more information contact the office of the Bexar County Elections Admii F. Callanen, at (210) 335-VOTE (8683) (Para mas informacion comuniquese con oficina del Condado de Bexar Administrador de Elecciones, Jacquelyn F. Callanen, al telefono (210) 335-VOTE (8683) trator, Jacquelyntera Number or Comm Crise on) ORDER DESIGNATING A MAIN EARLY VOTING PLACE AND ESTABLISHING BRANCH POLLING PLACES FOR THE PRIMARY ELECTION TO BE HELD ON MARCH 3, 2020 ‘AND THE RUNOFF ELECTION ON MAY 26, 2020 WHEREAS, a PRIMARY ELECTION is called for MARCH 3, 2020, and the RUNOFF ELECTION for MAY 26, 2020 for the purpose of voting on federal, state and county offices; and WHEREAS, Election Code Section 85.002 mandates that Commissioners Court designate a main early voting place and Election Code § 85.062 allows Commissioners Court to also establish branch polling places for early voting other than the main early voting location in each state representative district containing territory covered by the election; and WHEREAS, Commissioners Court has considered the matter and determined that the establishment of branch polling places will fa: itate early voting; NOW, THEREFORE, IT IS ORDERED that the basement of the Bexar County Election Department at 1103 S. Frio is designated as the main early polling place for the MARCH 3, 2020 Primary Election and the MAY 26, 2020 Runoff Election. IT IS FURTHER ORDERED that the following locations are established as a branch early voting poll 19 places for said election: ***BEXAR COUNTY JUSTICE CENTER.. 300 Dolorosa BROOKHOLLOW LIBRARY. 530 Heimer Road CASTLE HILLS CITY HALL. .. 209 Lemonwood Dr. CLAUDE BLACK CENTER. .2805 East Commerce CODY LIBRARY... 11441 Vance Jackson COLLINS GARDEN LIBRARY... COPERNICUS COMMUNITY CENTER. 5003 Lord Rd ENCINO BRANCH LIBRAR’ .2515 East Evans Rd. FAIR OAKS RANCH CITY HALL... councs cvamaens) 7286 Dietz Elkhorn GREAT NORTHWEST LIBRARY.. 9050 Wellwood HENRY A. GUERRA, JR. LIBRARY.. 978 W Military Drive JOHN IGO LIBRARY. 13330 Kyle Seale Parkway JOHNSTON LIBRARY.. 6307 Sun Valley Drive JULIA YATES SEMMES LIBRARY @ Comanche Lookout Park. 15060 Judson Road 200 N. Park Blvd.Item Number: (iSrConim Cease only) 15 Castroville Road 6421 Evers Rd. 2809 Broadway .8700 Mystic Park eeue1023 Ada Street 3222 Culebra 134 Roosevelt Ave LAS PALMAS LIBRARY LEON VALLEY CONFERENCE CENTER. LION’S FIELD ... MAURY MAVERICK, JR. LIBRARY. MCCRELESS LIBRARY. MISSION LIBRARY.. NORTHSIDE ACTIVITY CENTER.. NORTHWEST VISTA COLLEGE. PARMAN LIBRARY@Stone Oak. PRECINCT 4 SATELLITE OFFICE PRECINCT 3 SATELLITE OFFICE. nnn SAC VICTORY CENTE! SCHAEFER LIBRARY... SHAVANO PARK CITY HALL... 1038")... SOMERSET CITY HALI SOUTH PARK MALL... TEXAS A&M SAN ANTONIO (Mays Cente®) rene TOBIN LIBRARY @OAKWELI UNIVERSAL CITY LIBRARY. UTSA (Bexar Room). WINDCREST TAKAS PARK CIVIC CENTER. WONDERLAND MALL OF THE AMERICAS @ CROSSROADS .. 320 Interpark Blvd. snounne 1819 N. Main Ave. 6322 US Hwy 87 E severe 900 Saddletree Ct | 7360 East 6" St, Somerset i 2340 S.W. Military One University Way 4134 Harry Wurzbach | 100 Northview Dr | . 1UTSA Circle 3601 Midcrown i A522 Fredericksburg subject to change (sujeto a cambio) For more information contact the office of the Bexar County Elections Administrator, Jacquelyn F. Callanen, at (210) 335-VOTE (8683) (Para mas informacion comuniquese con oficina del Condado de Bexar Administrador de Elecciones, Jacquelyn F. Callanen, al telefono (210) 335-VOTE (8683) ! Date NELSON W. WOLFF Bexar County Judgetom Number: _ (Ge Camm Cease on) ELECTION ORDER SETTING COMPENSATION FOR SERVICES RENDERED FOR DEPUTY EARLY VOTING CLERKS FOR EARLY VOTING IN THE PRIMARY ELECTION TO BE HELD ON MARCH 3, 2020 AND THE RUNOFF ELECTION ON MAY 26, 2020 WHEREAS, Election Code Section 83.052 authorizes Commissioners Court to fix the compensation for Deputy Early Voting Clerks in the MARCH 3, 2020 Primary Election and the MAY 26, 2020 Runoff Election; and WHEREAS, Deputy Early Voting Clerks are not county employees and Commissioners Court has discretion within the guidelines of the Election Code to set the rate of pay: NOW, THEREFORE, IT |S ORDERED by the Commissioners Court of Bexar County, Texas that the rate of compensation for deputy early voting clerks for the MARCH 3, 2020 Primary Election and MAY 26, 2020 Runoff Election shall be $15.50 per hour, except that the Elections Administrator shall designate two supervisory deputy early voting clerks at each early voting location who shall receive $17.00 per hour. IT IS FURTHER ORDERED that the supervisory deputy early voting clerk who delivers the nightly returns during said early voting process shall be paid $7.50 per day for that service. Date NELSON W. WOLFF Bexar County Judgetom Number: Gor Comm Coase ol) ORDER ADOPTING THE VOTING SYSTEM TO BE USED IN THE MARCH 3, 2020 PRIMARY ELECTION AND THE MAY 26, 2020 RUNOFF WHEREAS, Election Code Section 123.001 requires the adoption of a voting system for the Primary Election to be held on MARCH 3, 2020 and the Runoff Election ‘on MAY 26, 2020, throughout Bexar County, Texas; BE IT ORDERED, ADJUDGED and DECREED by the Commissioners Court of Bexar County, Texas, that the voting system to be used in the MARCH 3, 2020 Primary Election and the MAY 26, 2020 Runoff Election shall be as follows: SECTION 1 - That County Commissioners Precinct One shall ExpressVote with paper trail, Express Touch with a DS 200 Tabulator. SECTION 2 - That County Commissioners Precinct Two shall ExpressVote with paper trail, Express Touch with a DS 200 Tabulator. SECTION 3 - That County Commissioners Precinct Three shall ExpressVote with paper trail, Express Touch with a DS 200 Tabulator. SECTION 4 - That County Commissioners Precinct Four shall ExpressVote with paper trail, Express Touch with a DS 200 Tabulator. use ES&s ES&S ES&S: ES&S SECTION 5 - That the ES&S 450 and 850 Optical Scan tabulating system shall be used for early voting by mail ballots for the Primary Election to be held on MARCH 3, 2020 and the Runoff Election to be held on MAY 26, 2020. Date NELSON W. WOLFF Bexar County Judge ELECTION ORDERHem Number: Wot SETTING VOTING TIMES ON SATURDAYS AND SUNDAYS DURING EARLY VOTING IN THE PRIMARY ELECTION TO BE HELD ON MARCH 3, 2020 wee onl) WHEREAS, Election Code Section 85.006(c) requires the Early Voting Clerk to order personal appearance voting at the main early voting polling place to be conducted on the Saturday and on the Sunday of the early voting period for the MARCH 3, 2020 PRIMARY ELECTION; NOW, THEREFORE, IT IS ORDERED by Jacquelyn F. Callanen, the Early Voting Clerk of Bexar County, Texas that personal appearance voting will be conducted from 8:00 a.m. to 8:00 p.m. on Saturday, February 24, 2018 and from 12:00 noon to 6:00 p.m. on Sunday, February 25, 2018. Date Jacquelyn F. Callanen Early Voting Clerk