(P2P CYCLE)

# Select the Oracle Purchasing Responsibility…

Follow the following steps to create a Purchasing Order…
 PO_REQUISITION_HEADERS_ALL
(SEGMENT1)

PO_REQUISITION_HEADERS_
ALL (TYPE_LOOKUP_CODE)

PO_REQUISITION_HEADERS_ALL
(AUTHORISATION_STATUS)

II

NUM : PO_REQUISITIONS_LINES_ALL (LINE_NUM)

TYPE :
ITEM : MTL_SYSTEM_ITEMS_B (SEGMENT1)
CATEGORY :
DESCRIPTION : PO_REQUISITON_LINES_ALL (ITEM_DESCRIPTION)
UOM : PO_REQUISITON_LINES_ALL (UNIT_MEAS_LOOKUP_CODE)
QUANTITY : PO_REQUISITON_LINES_ALL (QUANTITY)
PRICE : PO_REQUISITON_LINES_ALL (UNIT_PRICE)
NEED-BY : PO_REQUISITON_LINES_ALL (NEED_BY_DATE)

II

DESTINATION TYPE : PO_REQUISITION_LINES_ALL (DESTINATION_TYPE_CODE)

Requisitions:
1. Select Type of Requisition(Internal or Purchase)
2. Select Items in the lines specifying Type, Quantity, Price and Need-by-Date
3. Create Distributions for the Items
4. Save and Approve
Tables:
 PO_REQUISITION_HEADERS_ALL
 PO_REQUISITION_LINES_ALL
 PO_REQ_DISTRIBUTIONS_ALL

AutoCreate:
1. Query for the Requisition number, to which PO has to be created
1. We can create PO either Manually or Automatic
2. Click Create
 PO_HEADERS_ALL
(TYPE_LOOKUP_CODE)

PO_HEADERS_ALL
(SEGMENT1)

PO_HEADERS_ALL
(AUTHORIZATION_STATUS)

III

1. Create Shipments and Distributions by clicking Shipments

2. Select the Supplier and Supplier site
3. Save and Approve

III

NUM : PO_LINES_ALL (LINE_NUM)

TYPE :
ITEM : MTL_SYSTEM_ITEMS_B (SEGMENT1)
REV : PO_LINES_ALL (ITEM_REVISION)
CATEGORY :
DESCRIPTION : PO_LINES_ALL (ITEM_DESCRIPTION)
UOM : PO_LINES_ALL (UNIT_MEAS_LOOKUP_CODE)
QUANTITY : PO_LINES_ALL (QUANTITY)
PRICE : PO_ LINES_ALL (UNIT_PRICE)
 # Purchase Order can also be created directly, by selecting Purchase Orders in the
Navigator:

There are 4 Document types

1. Standard Purchase Order (Type, Item , Quantity and Price)
2. Blanket Purchase Agreement (Type, Item, Price)
3. Contract Purchase Agreement (No mandatory lines)
4. Planned Purchase Order (Type, Item , Qty, Price)

Tables:
 PO_HEADERS_ALL
 PO_LINES_ALL
 PO_DISTRIBUTIONS_ALL
 PO_LINE_LOCATIONS_ALL
 PO_RELEASES_ALL
 PO_VENDORS
 PO_VENDOR_SITES_ALL
 PO_VENDOR_CONTACTS
Shipments and Distributions   

PO_LINE_LOCATIONS_ALL
(PROMISED_DATE,
NEED_BY_DATE)
NUM : PO_LINE_LOCATIONS_ALL (SHIPMENT_NUM)

NUM : PO_DISTRIBUTIONS_ALL (DISTRIBUTION_NUM)

TYPE : PO_DISTRIBUTIONS_ALL (DESTINATION_TYPE_CODE)

FOR REQUESTER, DELIVER_TO we have to query from DELIVER_TO_PERSON_ID,

DELIVER_TO_LOCATION_ID IN PO_DISTRIBUTIONS_ALL and PER_ALL_PEOPLE_F

Receiving:
# Select the Organization…
# Query for the PO number to which Receipts has to be created…

# Enter the GL Open period date in Receipt date

 RCV_SHIPMENT_HEADERS
(RECEIPT_NUM)
# Check the record (check box) and save the Transaction
# Note the Receipt Number in the Header
Tables:
 RCV_SHIPMENT_HEADERS
 RCV_SHIPMENT_LINES
 RCV_TRANSACTIONS

# To make Returns Go to NavigatorReturns

# Query with the Receipt Number and specify the quantity and Return To type
as shown below
# To make Corrections Go to NavigatorCorrections
# Do the corresponding changes
PO Accounting Open and Close Periods:
PAYABLES:
# To Create a Invoice
TYPE : AP_INVOICES_ALL (INVOICE_TYPE_LOOKUP_CODE)
SUPPLIER : AP_INVOICES_ALL (VENDOR_ID)
SITE : AP_INVOICES_ALL (VENDOR_SITE_ID)
INVOICE_DATE : AP_INVOICES_ALL (INVOICE_DATE)
INVOICE_NUM : AP_INVOICES_ALL (INVOICE_NUM)
INVOICE_AMOUNT : AP_INVOICES_ALL (INVOICE_AMOUNT)
PAYMENT METHOD : AP_INVOICES_ALL (PAYMENT_METHOD_LOOKUP_CODE)
PAY GROUP : AP_INVOICES_ALL (PAY_GROUP_LOOKUP_CODE)

MATCH : AP_INVOICE_DISTRIBUTIONS_ALL (DIST_MATCH_TYPE)

Payment Methods:

Check
A written order on a bank to pay a specified sum of money on demand to a
specified person or order or bearer. Normally the bank provides the check documents.

Clearing
In this method there is no actual cash out flow. This is used for settling all inter
departmental or inter cost center transactions. That is for all internal suppliers this is
the method generally used. Normally no payment documents would be printed.

Electronic
In this method the information about supplier payments are captured on a
magnetic media and this is passed on to the bank either using the EDI (Electronic
Data Interchange) gateway or by delivering the tape or floppy to the bank. Using this
information the banker would electronically transfer the funds from your account into
the supplier’s bank account.

Wire
A typical example would be telegraphic transfers.

# Types of Invoices

Standard:
A normal trade invoice received from the supplier, for the goods delivered or
services rendered. The invoice amount can be broken up into four components
namely Item, tax, freight and miscellaneous charges.

Credit Memo:
Is a negative amount invoice having the effect of reversing fully or partially
an original invoice, which you receive from the supplier and record it.

Debit Memo:
Is a negative amount invoice having the effect of reversing fully or partially
an original invoice, which you create and send to the supplier.

Expense Report:
A type of invoice used to record reimbursable business related expenses
incurred by the employees.
PO Default:
A trade invoice that can be matched to a purchase order. This type of invoices
allows for manual matching of purchase order shipment lines.

Prepayment:
As the name itself suggests these invoice documents are used for making
advance payments to suppliers. The advance payments can later be used to set off the
liability accruing on several trade invoices created prior or subsequent to the
prepayment invoices.

QuickMatch:
A trade invoice that can be matched to purchase order. In this type, matching
to individual shipment lines of the specified purchase order is done automatically.

Withholding Tax:
An invoice internally created for paying to the tax authority, the amount,
withheld from the supplier’s invoice.

Mixed:
This type of invoice can accept both positive and negative amounts. Can be
used as Standard, Debit or Credit memo invoice.

# Specify Supplier, Supplier Num, Site, Invoice Date, Invoice Num, Invoice Curr,
Invoice Amount,
GL Date, Payment Curr, Term Date, Terms and Payment method.

# Create Distributions for the Invoice amount

TYPE : AP_INVOICE_DISTRIBUTIONS_ALL (LINE_TYPE_LOOKUP_CODE)
AMOUNT : AP_INVOICE_DISTRIBUTIONS_ALL (AMOUNT)

# Go to Actions… 1, Check Validate and click Ok

# Match the Invoice with any one of the following

 Purchase Order
 Invoice
 Receipt
Tables:
 AP_INVOICES_ALL
 AP_INVOICE_DISTRIBUTIONS_ALL
 AP_PAYMENT_SCHEDULES_ALL
 AP_INTERFACE_REJECTIONS
Payments:

# Navigator  Payments  Entry  Payments

# Select Payment Types
 Quick
 Manual
 Refund

# Select Bank Account, Document, Document Num, Payment Date, Supplier, Supplier
Num, Supplier
Site.

# Click Enter/Adjust Invoices

# Query for Invoice Number and Save the Transaction
Tables:
 AP_INVOICE_PAYMENTS_ALL
 AP_CHECKS_ALL
 AP_BANK_BRANCHES
 AP_BANK_ACCOUNTS_ALL
Expense Reports:

Navigator  Invoices  Entry  Expense Reports

# Prepare the Expense Report specifying the Employee, Invoice Number, Date, Amount
…
# Save the Expense Report
# Run the Concurrent Program Expense Report Import through SRS window.
This will transfer the data from AP_EXPENSE_REPORT_HEADERS_ALL,
AP_EXPENSE_LINES_ALL to AP_INVOICES_ALL
# Create Payement for the Expense Report Invoice
(Navigator  Payments  Entry  Payments)

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