Solution:

Based on the experience of the client, she had encountered several problems in
maintaining the documents and information pertaining to her business. As we progress, we
gathered the most recent and make a system where she can encode the detailed information of her
tenants, record the payment of his boarders and the expenses she accrued for the given dates.

1. DASHBOARD

 In the Dashboard, you can easily get through the sheets you needed to encode/check s
information. The left side, is intended for the 2019 details and the right side is for the 2020
details.
 Click on BY FAITH LADIES DORMITORY, it will bring you the
business details, where you can find the Business Background and
Dormitories House Rule and Regulations
 Click on BOARDERS, it will bring you to the Tenant’s Information Sheet
for the given time period.
 Click on RENT REVENUE, it will bring you to the rent and utilities
receivable from the tenants for the given time period.
 Click on EXPENSES, it will bring you to the expenses sheet for the given
time period.
 Click on INCOME STATEMENT, it will bring you to the statistical data
analysis of revenues and expenses for the given time period.
2. BUSINESS DETAILS

 In the BUSINESS DETAILS, you can see the Background Information of the
Business, and the Rules and Regulations Implementing in the Dormitory.
3. TENANT’S INFORMATION

 This sheet contains the Information about the tenants for the given time period, the
columns must be completed by the client for calculation purposes.
o Whole name must be indicated( Last name, First Name and Middle Initial)
o Room No. where the tenant will stay must be also input in this data sheet
o Since this was a special dormitory for students, the Course of the tenant must be
also indicated.
o Gender must be also known because Male students are only allowed to rent at the
rooftop.
o Home address and Contact Details must be known for reference.
o Contact Person and his/her Contact Details must be also known for emergency
purposes.
o Starting Date of Rent must be known for the starting calculation of Rent Payable
of the Tenant.
4. RENT REVENUE

 This sheet contains the Rental and Utilities Payable by the Tenant. It contains the Tenant’s
Name, Room No. of the tenant, His/her Starting Date as a tenant, Advance Deposit, Key
payment, Monthly Payable and the Total Revenues per Tenant.
o Tenant’s Name, Room No. and Starting Date of Rent are already lock and can’t
be edited because it was taken from the Tenant’s Information Sheet.
o 2months Deposit, the client must put here how much the client paid for the
deposit, the normal deposit is 2month which is ₱2,000.00 (₱1,000.00/month).
o Key Payment-put here the amount paid by the client for the extra key.
o Monthly Payment-the tenants are not liable to any utilities expense
(electricity/water) occurred for their 1st month of staying in the dormitory and the
payment for the rental is already advanced by the client to the tenant upon his
registration. In the succeeding months, the tenants are already liable to the utilities
they use for the given month, the electric bill was divided to all the tenants covered
by the sub-meter of electricity (per room), while the water billing is sub-divided to
all the tenants in the dormitory. The total amount payable of the tenant must be the
sum of this utilities liability and rent payable.
 Incase: the tenant failed to pay the rent for the due date, he/she is entitled
to pay the penalty of 10% of the rent payable for the month
 Incase: if the tenant can’t pay, he/she can use his/her deposit to pay his
rentals.
 Incase: the tenant withdraws from the dorm, he/she can refund any
remaining deposit. It must be recorded as –negative transaction so there
will be a deduction to the total revenue and the rest will adjust to avoid
any miscalculations. The refund will appear as red in the data sheet.
o Total Revenue – It is locked, it is the sum of all the payments of each tenants, on
the bottom part, there will be the total receivable from given time period.
5. EXPENSES

 This sheet contains the Total Expenses incurred by the client for the time Period
o Utilities Expense – It must be filled up for by the client, to monitor the total
utilities payable for the month. This are current liability and priority to be paid
every month to avoid any problems in the business proper.
o Other Expenses – The expenses incurred by the client for the given month must
be known for him/her monitor his/her miscellaneous expenses, because it was a
deduction to his/her revenue.
o Total Expenses(bottom) – This is the total expenses for the given month
o Total Expenses (right most column) - Total expense allocated to each data’s
given by the client.
o Total Expenses (right bottom) – It is the total expenses for the given time period.
6. Income Statement

 In this sheet you can see the Total Operating Profit and the Statistics between the Total
Revenues and Expense; also you can see the Statistical record between the Total Expenses
for each month.
o This sheet is lock because the calculations are already saved; the data’s
needed in this sheet came from the previous sheets, like the total revenues and
expenses.