BRANCH THANKSGIVING PARTY

AND FAMILY DAY

07 December 2019

Guiding verse:
“For the one who loves another has fulfilled the law
(Commandments).” Rom 13:8 NRSVCI

Theme: “You are home”

Attire:
Casual, suitable for the Holy Mass.

Costume (for fun, not a must)

May wear during Holy Mass, if suitable.
-Family shirt/apparel (personalized per family/group)
-Patterns (e.g. checkered, stripes, red/green, etc.)
-Common element (e.g. santa hat, colored socks, etc.)

CONTENTS
I. Vision and Objectives 3
Vision 3
Objectives 3

II. Program 4
Details 4
Food 4

III. Event 5
Pre-event: 5
Main event: 5
Post-event: 6

IV. Time Table 6

V. Service Assignments 8

VI. Venue MJJ 11

VII. Ice Breakers 11

VIII. Finances 11
Registration: 11

IX. Participants 12

X. Evaluation 12

XI. Photo Gallery 12

XII. Message from Head Servants 12

I. Vision and Objectives

Vision:

This event envisions to provide an environment for our brothers and sisters to be:
Expressive of their gratitude through loving deeds and words;
Able to radically witness Lingkod’s Way of Life; and
Cheerful in their generosity and sincere in gratitude.

Objectives:

To bring together our brothers and sisters in thanksgiving for the birth of our
Lord and Saviour;

To give thanks for the Lord’s continued personal provision of His unceasing grace
and unconditional love in the community and in their respective lives;

To create an environment for our guests to encounter Christ by faithfully

witnessing Lingkod’s Way of Life in a warm and welcoming atmosphere;

To honor our brothers and sisters for their faithful services, support, and
encouragements;

To take opportunity to express our gratitude to God, our family, our alumni, and
Ligaya as our partner-in-mission; and

To build and strengthen the loving relationships of brothers and sisters with one
another and with the guests thru a fun-filled and evangelistic Christmas Party.
II. Program

Details

Event : Branch Thanksgiving Party and Family Day

Date : December 07, 2019 Saturday
Time : 3:00 p.m. to 9:00 p.m.
Venue : MJJ

Attire : Casual (suitable for the Holy Mass)

May bring extra shirt for fellowship
Costume : Consistent with theme Love and Home
Head Servants : Leo Contact# 09504507134, 09195256369
Joannie Contact# 09178093712
Registration Fee : P 150.00 alumni
P 100.00 guests
Waived for members, CYA, and guests 12 y/o and below

Food

Copy Paste final food arrangements

III. Event

Pre-event:
1. Target : Single young professionals
2. Ambiance : Warm, welcoming, wanting
3. Undertone : High Quality, High Impact
4. IPT : “Octave” prior (29 NOV – 06 DEC) and after (08-15 DEC)
Main intercession on 07 DEC
5. Venue : MJJ Hall
6. Briefing : Encourage members, through AGLs, and servants to:
Observe/remember “3-greeting rule”
Encourage punctuality
Use of simple and upbeat songs
Focus primarily on Christ, then on guests (avoid exclusive
mingling; mingle purposively)
Member/s with invited guest/s must prepare a short
introduction of their guest/s – never ask guests to
introduce themselves

Main event:

Time
Time Program Flow
Allotted

1:00-3:00 IPT
120mins
Preparation of decor
3:00-3:45 Registration (Have several greeters, smiling greeters, hosts are
45mins
encouraged to be part of greeters)
3:45-4:00 30mins Preparation for Mass
4:00-5:00 60mins Holy Mass
5:00-5:30 30mins Transition to program proper
5:30-6:00 5mins Program-opening spiel (hosts)
5mins Opening Prayer then Introduction of Lingkod (Rap)
5mins Video for Family (Clarify with Jude if workable)
15mins Sharing (1b & 1s)
6:00-6:15 15mins Icebreaker 1 (transition)
6:15-6:25 10mins Exhortation on Theme, Graces before meal (Dave)
6:25-7:00 35mins Dinner
 (videoclip of Lingkod Manila activities for the year in between dinner,
video clips, video teasers)
7:00-7:15 15mins Dinner continuation, transition out of Dinner
CYA Presentation
(Hosts to introduce, then thank after, transition to Games)
7:15-7:45 30mins Games

7:45-8:05 20mins Exchange Gifts (white elephant, encourage b/s to bring extra gift for the
guest)
8:05-8:15 10mins Unity Dance
8:15-8:25 10mins Closing (prayer and other remarks) and announcement
8:25 Set-down
onward

Post-event:

7. Follow-through (invite on subsequent activities, and remind/reconfirm)

8. IPT : Pray for protection and deliverance of guests as they go home
*encourage b/s to set-aside some time before afterparty
fellowship
Octave (DEC 08-15)

IV. Time Table

TIMELINE
(actual in ATIVITY/REMARKS
parentheses)
OCT. 31 First Head Servants’ Planning
NOV. 18 Submission of proposed event manual to BC
NOV. 20 First Meeting with servants (initial list)
Cascading approved Doc to Servants
Compliance with BC’s inputs and amendments

NOV. 21 Final list of Servants

NOV. 22 Initial proposal “Icebreakers”

Initial proposal “profile photo change?”
Textblast/Invites send to AGLs
 BC approval of theme (e.i. Family, Around the World,
Makara, mixed)

NOV. 23 Initial proposal “main poster” and “teasers”

Initial proposal “décor and layout”

NOV. 24 RELEASE Main Poster (LUNCHTIME on-line)

Initial proposal “food”
FINAL proposal “Icebreakers”
Second meeting with servants (near Silong Manila to also
support LSM)

NOV. 26 START RELEASE of Teasers (every LUNCHTIME of tue, thurs,

sat, and sun until main event, 10 teasers)
NOV. 29 Start of IPT Octave (pre-event)
Final meeting/planning with the servants (Dry Run)

Dec. 03 Deadline of Participants count (through AGLs)

Deadline of Collection of family pictures

DEC. 07 Thanksgiving Party

IPT Intercession (main event)

DEC. 08 Start of IPT Octave (post-event)

DEC. 15 or 19 Evaluation/fellowship with the servants

DEC. 28 Submission of Documentation to Head Servants

JAN. 05 Submission of Documentation to BC

V. Service Assignments

Committee In-
Committee Task
charge
Heads Leo and Jo
Create: main poster, short teaser videos and/or
posters
Comms Team
Promote during events
(Comms Head
Promotion Online posting/release
assigned Jude)
Coordinate with invites, promo, and branding for
consistency

Logistics Team
(Logs Head Set-up/set- down; sound system
Logistics
assigned
Mark B.)
Send (sms and messenger) daily prayer intention 29
NOV – 07 DEC (Pre-event Octave)
IPT Joel, Liz 08-15 DEC (Post-event Octave)
Intercession on main event

Preparation of songs for the mass, program,

Music c/o Music Team ambient music (clear with BC overseers)

Confirm/estimate attendance (headcount)

Coordinate with food, venue, AGLs, invites
Reg form, reg table
Greeters (at least 2 bros, 2 siss; preferably hosts
could greet/welcome personally some of the guests
as they arrive)
Collect registration fee
Name tags (preferably printed uniformly and
Registration
Dothe, Bianca pinned, Leo could provide printer and paper for on-
Committee
site registration)
Initial message blast (sms and online)
Online release of promo materials
Coordinate with (Promo)
Sending of subsequent invitations, weekly
reminders, ffups
Coordinate with registration (headcount)

Finance Mark P., Kim Monitor disbursements and budget

 Leads main event flow and sets tone
Frontline of Lingkod during main event
Hosts Dave, Mary
Coordinate with Ice breakers

Coordinate with the finance, hosts, registration

Prepare icebreakers (please advise if materials will
be needed, secure budget clearance if applicable,
and collate disbursements)
Ice Breakers Allot some prizes for raffle, all who will register AND
Peter, Yan-yan
and Prizes pay or ensure payment of reg fee on or before last
day of pre-registration shall be included (to
encourage pre-registration)
Mechanics for exchange gift (in coord w/ Hosts)

Venue design and layout

Decor Jude, Quen Coordinate with promo, logistics

Coordinate with Registration (headcount)

Prepare menu (in coordination with AGLs)
Food
Jundelle, Bevs Coordinate with AGLs for potluck
Committee
Scout for possibility of securing sponsors

Coordinate with décor, registration

Venue Jan A., Clai MJJ is final

Lead b/s for UD presentation

Unity Dance Lester, Dimpol
Coordinate with CYA and/or newly committed for
presentation
Presentation Jayson, Ana
If CYA could not present segment may be omitted
for earlier closing or more time for fellowship
Take photos and vids for documentation and
posting socmed
Compile photos/vids for evaluation and reference
SDEs if possible (1 including pre-event preps to
Documentation Danix, Ellaine
honor servants, 1 teaser type for possible evang
tool, 1 SDE proper for crowd’s senti feels;
if limited to do only 1, mix prevent and SDE proper)

Look for presiding priest (Bishop Pabillo?)

Mass Dominic, Blaise Tap Servants/Readers, etc
Ensure complete and available mass kit
 Dave, Dominic,
Photo Booth Create ALNP Manila Generic Photobooth
et al.
Checks cohesion of outputs vis-a-vis theme,
Monitoring and
Joan branch/Lingkod branding, guiding verse
branding
Be with us, Lord!
Evangelization/
Lead us!
conversion of Holy Spirit
Use us!
hearts
 VI. Venue MJJ Hall

VII. Ice Breakers

Copy paste from YanYan

VIII. Finances

ITEM DETAILS AMOUNT BUDGET REMARKS/DONATIONS

A. Venue MJJ Hall 2,500.00 4 hours

B. Mass Include 3,000.00
(Wine and
hosts)
Offerings

Transpo of
Priest
C. Over all decor 1000.00 Coordinate with the
Decors Secretariat(admin)(Jan and
Clai)
D. Prizes and Misc 500.00 Coordinate with the
Games Materials Secretariat(admin)(Jan And
Clai)
E. Food Pot luck - -
F. Photo 500.00 Dave and Mikko ++ for
booth construction; Décor for design
TOTAL 7,500.00

Registration: P 150.00 for alumni, P 100.00 for guests

Waived for members, CYA, and guests 12 y/o and below
 IX. Participants
X. Evaluation
XI. Photo Gallery
XII. Message from Head Servants