AITT ProjectLibre User Guide v1.0

ProjectLibre
ProjectLibre User Guide
Australian Institute of Technology Transfer© | Version

1 | 2017
© Australian Institute of Technology Transfer (AiTT) 2017

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© AiTT 2017 Project:ibre User Guide Page 2 of 39

Document History
Ver Record of Changes Made Since Previous Version
00 Draft
Version Control
Version Status Originator / Validated Approved
Name & Date Date Date
00 IFR Geoffrey
Dawson
27/6/2017
1.0 Final Gaye Eley
24/10/2017

Table of Contents
Document History ............................................... 3
Version Control ................................................ 3
Table of Contents .............................................. 4
Starting Up ProjectLibre ....................................... 6
Create a Project ............................................... 7
Adding Tasks ................................................... 8
Saving a Project .............................................. 11
Reflection Moment ............................................. 11
Project Calendar .............................................. 12
Setting the Project Base Calendar ............................... 12
Change the Working Calendar ..................................... 13
Navigating around Changing Working Calendar ..................... 14
Changing Calendar Control View .................................. 14
Setting Schedule Model Durations ................................ 15
Setting Working Time ............................................ 15
Setting Non-Working Time ........................................ 16
Applying Updated Project Base Calendar .......................... 17
Applying Phase Durations ........................................ 17
Applying Task Dependencies .................................... 20
Adding Resources .............................................. 22
Grouping Resources .............................................. 23
Configuring Resources ........................................... 24
General Settings ................................................ 24
Costs Settings .................................................. 25
Resource Availability Settings .................................. 26
Tasks Settings .................................................. 26
Notes Settings .................................................. 26
Configuring Group Settings ...................................... 26
General Settings ................................................ 26
Resources Views ............................................... 27
Displaying Resource Breakdown Structure ......................... 27
Displaying Resource Usage ....................................... 28
Creating Child Activities/Tasks ............................... 28
Applying Task Information ....................................... 30
Task Views .................................................... 33
Displaying Gantt View ........................................... 33
Displaying Gantt Sub Views ...................................... 33
Network View .................................................... 34
WBS View ........................................................ 34
Task Usage View ................................................. 35
Task Management ............................................... 35
Reports ....................................................... 35
Table of Figures .............................................. 36
Table of Index ................................................ 37
Appendix A – Bespoke Publications – Operation Re-Birth – Project
Charter ....................................................... 38

ProjectLibre is an open source, freely available project management

software system intended ultimately as a standalone replacement for
Microsoft Project.
Go to the website for a free download:
https://sourceforge.net/projects/projectlibre/

Starting Up ProjectLibre
Select the Windows Flag bottom left corner of your screen.
Figure 1: Windows Menu Control

Select the Windows Menu Programs Scroll Icon
Figure 2: Windows Menu Programs Scroll Icon

Scroll to the right and locate ProjectLibre Application Icon and
Right Click and select pin to task bar. Either from the task bar
or Program Menu Click ProjectLibre Application Icon.
Figure 3: ProjectLibre - Application Icon

After Startup complete the ProjectLibre desktop looks like this.
Figure 4: ProjectLibre - Desktop at Startup

The Tip of the Day Splash Screen provides two options Close and
Next Tip. Each tip provides useful advice on the functionality
or how-to for ProjectLibre.
Select the Close button.
The Welcome to ProjectLibre splash screen is displayed
providing two options:
Create Project
Open Project

Figure 5: ProjectLibre - Welcome to ProjectLibre
Create a Project
Select the Create Project option shown on the Welcome to
ProjectLibre startup splash screen.
After clicking on ‘Create Project’ the New Project Dialog is
displayed.
To create a project requires some basic project details as seen
in the screen below.
Figure 6: ProjectLibre - New Project

You will need to enter the following information about your
project:
 at Project Name: type Bespoke Publications – Operation Re-Birth
 at Manager: type Your Name
 at Start Date: select the option list handle to use calendar
object or type the date using the entry mask of dd/mm/yy –
enter 22/05/17
 at Notes: type I can do this with no problems using
ProjectLibre!
Your form when completed should look like this

Figure 7: ProjectLibre - Example Completed New Project

Forward Scheduled: If ‘Forward Scheduled‘ is checked, then the
project’s end date changes according to the task finish dates
you enter. If ‘Forward Scheduled’ is unchecked, then you
indicate the project’s finish date/deadline. This means that
the project has a mandatory, non-negotiable, end date. And for
good reason, you may be managing a project involving a
scheduled event at a hotel.
Adding Tasks
After you enter your project details the ProjectLibre desktop
should be displayed like below.
Figure 8: ProjectLibre - Schedule Model Desktop

You are now ready to create your first task.
As seen in the table above, type in the appropriate field, the
task’s ‘Name‘, ‘Duration‘ and ‘Start‘ – the finish date is then
calculated automatically.
Review Project Schedule Network Diagram that you previously
produced.
Identify the Project Milestones and Phases for the project:
 Project Name
 Fixed Completion Date if known
 Identify New Premises
 Report Selection of New Premises
 Prepare New Premises
 GO/No GO
 Up-Lift from Old Premises
 Set Down in New Premises
Select the Name field and type: Operation Rebirth

Press the TAB key
ProjectLibre will automatically calculate the Duration of 1 day.
ProjectLibre will automatically apply the Start Date entered in
the Create Project Entry From
ProjectLibre will automatically calculate the Finish Date based
on the calculated Duration and Start Date.
Figure 9: ProjectLibre – Project Schedule Heading

Select the Name field on the next row and type: Identify New
Premises
Press the TAB key
Select the Name field on the next row and type: Report ID New
Premises
Press the TAB key
Select the Name field on the next row and type: Prepare New
Premises
Press the TAB key
Select the Name field on the next row and type: Relocation
Go/No-Go
Press the TAB key
Select the Name field on the next row and type: UpLift from Old
Premises
Press the TAB key
Select the Name field on the next row and type: Set-Down in New
Premises
Press the TAB key
On completion your Project Schedule Model should look like
that displayed following.

Figure 10: Operation Re-birth – Project Phase Entry

Select the Row ID cell labelled ‘2’
Engage Shift Key and Select the Row ID cell Labelled ‘7’
All Rows 2-7 will now selected indicated by the dark shading as
illustrated below
Figure 11: Operation Re-birth – Bulk Selection of Rows 2-7

Select the Task Tab from the Application Menu
Figure 12: Operation Re-birth – Select the Task Menu
Select Indent Option from the Task Ribbon

Figure 13: Operation Re-birth – Select the Task Menu Indent Option
When the Indent option is applied the all selected entries now
have been configured as child tasks to Operation Rebirth as
illustrated below.
Figure 14: Operation Re-birth – Grouped Tasks
Saving a Project
Periodically throughout it is recommended that you save your
project.
Select the File Application Menu

Select the Save Button
Reflection Moment
Let’s step back a moment and review what we know. Gazetted
Public Holidays during the period the will affect Project
Schedule include:
Public Holiday 2017 2018
New Year’s Day 1/1/2017 1/1/2018
2/1/2017
Australia Day 26/2/2017 26/2/2018
Labour Day 6/3/2017 5/3/2018
Good Friday 14/3/2017 30/3/2018
Easter Monday 17/3/2017 2/4/2018
ANZAC Day 25/4/2017 25/4/2018
Western 5/6/2017 4/6/2018
Australia Day
Queen’s Birthday 25/9/2017 24/9/2018

Christmas Day 25/12/2017 25/12/2018
Boxing Day 26/12/2017 26/12/2018
Table 1: Western Australia Gazetted Public Holidays FY2017/2018
 Bespoke Publications is closed during 22 December 2017 until 2
January 2018.
 Bespoke Publications does not normally trade outside of normal
trading hours (ie. Weekends and Public Holidays)
 Enterprise Environmental Factors (Lease Agreement) with
current tenancy expires Midday 5 February 2018. Lease
Agreement requires written 90 days’ notice of Occupancy
Intentions. Lease Agreement requires where the expiry date
falls on a public holiday, the Lessee is required to provide
vacant possession of the accommodation on the last working day
prior to the public holiday. Target vacation date by no later
than 2 February 2018.
 A further requirement to report if no suitable replacement
tenancy has been identified by Tenancy-6 months. Target
report date by no later than 4 August 2017
 A reporting requirement for the project includes issue of
go/no-go not less than 7 days prior to uplift. Target report
date by not later than 15 January 2018.
 Being the reporting requirements are points in time they have
been identified as project milestones both of which have
dependencies and are predecessors.
Project Calendar
The Project Calendar can be configured to use:
 Standard
 Night Shift
 24 Hour Working
The default calendar for projects is standard.
Setting the Project Base Calendar
To update the calendar setting go to File on the Program Menu,
then select the option Information.
The Project Information form will be displayed like below:

Figure 15: Operation Re-birth – Project Information Entry Form

Selecting the Base Calendar option list handle will expose the
options available, highlight the applicable choice then select
Close to write the entry.
Change the Working Calendar

Should a requirement exist to have a Working Calendar that is
Project specific, then it is recommended that then an instance
of the Standard Calendar is copied and the copy is updated to
reflect the Project specific data.
In this example a copy of the Standard Calendar will be taken
and then the Gazetted Public Holidays, known block leave
periods for the project will be applied, then the calendar will
be applied to the Project.
To create a Project Specific Calendar setting go to File on the
Program Menu, then select the option Calendar. The Change
Working Calendar Form will be displayed as illustrated below:

Figure 16: ProjectLibre – Change Working Calendar Entry Form
From the Change Working Calendar Entry Form choose New.

The New Base Calendar dialog box will be displayed.
At the Name input field type: Operation Re-Birth.
Select Make a copy of the Calendar option and ensure Standard is
selected in the option list as displayed.
Select OK
Figure 17: Creating a New Base Calendar

Focus is then reset the Change Work Calendar with the New
Calendar Operation Rebirth selected for configuration as
displayed.
Navigating around Changing Working Calendar
Changing Calendar Control View
The Calendar is advanced or retarded using the controls as
displayed. Retarding the Calendar Control using the Left Arrow
and advancing using the Right Arrow. The home control returns
the Calendar Control to the current date.
Figure 18: Creating a New Base Calendar

Setting Schedule Model Durations
Figure 19: Operation Re-Birth - Change Working Calendar
Duration settings may be applied to the calendar through

selecting Options; settings include:
 Hours per day
 Hours per week
 Days per month
Values are changed by advancing or retarding the increment
control or typing the value required then selecting OK to apply
the settings.
The Duration settings is only applied to Schedule Model.
Setting Working Time

To apply Standard Working hours to Normal Working Days, on the
Calendar Control select the Start Date of the project in this
case 21 May 2017. Advance the Working Calendar to the
forecast conclusion period and engage the SHIFT Key and Select
the End Date in this case 30 June 2018. Note the borders
surrounding each highlighted date in the period May/June 2018
compare to the period July/August 2018.
Select the Use Default Option then Select OK

Setting Non-Working Time

To apply Non-Working Time (ie. Public Holidays / Leave) to the
Schedule Model, select the required date or date range. In
this case the Public Holiday (see Table 1.) in the Project
Schedule Date Range is 5 June 2017.
Select Non-Working Time Option
Select OK
As the date / date range is configured the Working Calendar
will highlight the Non-Working Dates in Red as displayed.
Figure 22: Operation Re-Birth - Working Calendar with Non-Working Time

Repeat the process for the remaining Public Holidays listed in

Table 1. When all Non-Working time is applied the Working
Calendar will look similar to displayed.
Applying Updated Project Base Calendar

Once the Working Calendar for Operation Re-Birth has been
configured it must be applied to the project.
 From the Application File Menu Select the Information Option
 Open Base Calendar Option List and Select Operation Re-Birth
Option
Applying Phase Durations
According to the Project Charter and other Enterprise
Environment Factors plus Organisational Process Assets the
following is confirmed.
Description Date
Start Date 22 May 2017
Current Lease Vacation 2 February 2018
Date
Notice of Intention – 2 February 2018 – 90 days (3
Current Tenancy November 2017)
New Tenancy Report 2 February 2018 – 6 months (4
August 2017)
Relocation Go-NoGo 2 February 2018 – 14 days (15
January 2018)
Table 2: Confirmed Task Start Completion Dates
As Relocation Go-NoGo and New Tenancy Report are milestones these

are updated in similar process.
Double Click Row ID 3. This will bring focus to the Task
Information Entry form.
Select Start: Set date to 4 August 2017

Deselect the Estimated Check Box – The Duration field will be set
to 1 day
Select the Advanced Tab
Select the input field for WBS: type 1.2
Constraint Type: Leave set to default (Start No Earlier Than) –
This will need to be updated later
Select the Display task as Milestone Check Box (ensure that it is
ticked)
Select Deadline: Set date to 4 August 2017
Select Task Calendar: Select Option ‘Operation Re-Birth’
Select Close

Select the General Tab
Select Start: Set date to 15 January 2018
Deselect the Estimated Check Box – The Duration field will be set
to 1 day
Constraint Type: Leave set to default (Start No Earlier Than) –
This will need to be updated later
Select the Display task as Milestone Check Box (ensure that it is
ticked)
Select Deadline: Set date to 15 January 2018
Select Close
The known ‘Current Lease Vacation Date is 2 February 2018.

Select Finish: Set date to 2 February 2018
Constraint Type: Set to default (Start No Later Than) 29 January
2018
Select Deadline: Set date to 2 February 2018
Select Close


Select Finish: Set date to 2 February 2018
Constraint Type: Set to default (Start No Later Than) 29 January
2018
Select Deadline: Set date to 2 February 2018
Select Close

Select Start: Set date to 4 August 2017
Select Finish: Set date to 12 January 2018
Constraint Type: Set to default (Start No Later Than) 4 August
2017
Select Deadline: Set date to 12 January 2018
Select Close

Select Start: Set date to 22 May 2017
Select Finish: Set date to 3 August 2018
Constraint Type: Set to As Soon As Possible
Select Deadline: Set date to 4 August 2017
Select Close

Figure 25: Operation Re-Birth - Gantt Chart View without dependencies
Applying Task Dependencies

Task have to be linked to apply Task Dependencies.
Select Row ID 7
Engage CTRL and Select Row ID 6
Both Tasks will now be highlighted as displayed.

Figure 26: Operation Re-Birth - Phase Link Selection

Select the Application Task Menu
Select the Link Option from the Task Ribbon
Figure 27: Operation Re-Birth - Phase Link Selection
Position the mouse pointer over the dependency link until a

‘Cross Hair’ appears
Left Click the Task Dependency Dialog is displayed
Figure 28: Operation Re-Birth - Task Dependency Configuration

Figure 29: Operation Re-Birth - Task Dependency Options

Select Dependency Relationship from the Type Option List:
 FF – Finish-to-Finish
 FS - Finish-to-Start
 SF – Start-to-Finish
 SS – Start-to-Start
Leave Set to Default FS
Select Lag: Set to number of days before next task to start
Select Row ID 4
Select Row ID 2
Adding Resources
The first task is to assemble a list of project resources that
are known to be required. Table 3. List of Primary Resources –
Project – Operation Re-Birth, provides a summary list.
Serial Resource Name Hourly Availability

Rate
1 Project Sponsor $150.00 10%
2 Project Steering $600.00 10%
Committee (4 x
incumbents)
3 Project Manager $120.00 50%
4 Project Administrator $100.00 100%
5 ICT Manager $120.00 50%
6 ICT Support $100.00 30%
7 Electrical Supervisor $100.00 30%
8 Electrical TA $80.00 30%
9 Painting Supervisor $100.00 30%
10 Painter TA $80.00 30%
11 Network Engineer $100.00 20%
12 Security Engineer $100.00 20%
Table 3: List of Primary Resources– Project – Operation Re-Birth
Select the Application Resource Menu
Select the Name cell on the first row and type: Project Resources
ProjectLibre will automatically increment the Resource ID to read
1 and applies default entries to a number of other fields on the
selected row.
Select the Name cell on the row 2 and type: Project Management
Select the Name cell on the row 3 and type: Project Sponsor
Select the Name cell on the row 4 and type: Project Manager
Select the Name cell on the row 5 and type: Project Administrator
Select the Name cell on the row 6 and type: ICT Management
Select the Name cell on the row 7 and type: ICT Manager
Select the Name cell on the row 8 and type: ICT Support
Select the Name cell on the row 9 and type: Network Engineer
Select the Name cell on the row 10 and type: Security Engineer
Select the Name cell on the row 11 and type: Painting
Select the Name cell on the row 12 and type: Painting Supervisor
Select the Name cell on the row 13 and type: Painting TA
Select the Name cell on the row 14 and type: Electrical
Select the Name cell on the row 15 and type: Electrical
Supervisor
Select the Name cell on the row 16 and type: Electrical TA
The entries will look as displayed in Figure 30: Operation Re-
Birth Resource Creation.
Figure 30: Operation Re-Birth - Resource Creation
Grouping Resources
In this example the resources will be grouped in like activities.
Select the Row ID 15, engage CTRL and then Row ID 16, select the
Indent Option from the Resource Menu.
Select the Row ID 13, engage CTRL and then Row ID 12, select the
Indent Option from the Resource Menu.
Select the Row ID 10, engage CTRL and then Row ID 9, 8, and 7,
select the Indent Option from the Resource Menu.
Select the Row ID 14, engage CTRL and then Row ID 11, 6, and 2,
select the Indent Option from the Resource Menu.
The result will be as displayed in Figure 31: Operation Re-Birth

Grouped and Ordered Resources
Figure 31: Operation Re-Birth - Grouped and Ordered Resources
Configuring Resources
Resource configuration data needs now to be applied using the
data in Table 3: List of Primary Resources – Project – Operation
Re-Birth
Select Row ID 3 for Project Sponsor and select the Resource
Application Menu Information Option
General Settings
At the General Tab update as follows:
Initials: PS
E-mail Address: project.sponsor@bespoke.com.au
Group: Project Management
RBS: 1.1.1
Base Calendar: Select Operation Re-Birth from the Option List
Once updated the Resource Information Entry Form for Project
Sponsor at the General Tab will as displayed in Figure 32:
Operation Re-Birth Project Sponsor Resource Information Form –
General.

Figure 32: Operation Re-Birth - Project Sponsor Resource Information Form – General
Costs Settings
Select the Costs Tab. Each Resource is able to be configured
for five (5) cost rates. Default Costs are recorded under Tab
A.
Update the Standard Rate to read $150 p/h
Leave Overtime Rate and Cost Per Use set to $0.00.
Select the Accrue At: option Prorated
Sponsor at the Costs Tab will as displayed in Figure 33:
Costs.

Figure 33: Operation Re-Birth - Project Sponsor Resource Information Form – Costs
Resource Availability Settings

Select the Resource Availability Tab.
Update the Max Units to read 10% in accordance with Table 3:
List of Primary Resources – Project – Operation Re-Birth
Sponsor at the Costs Tab will as displayed in Figure 34:
Resource Availability.
Figure 34: Operation Re-Birth - Project Sponsor Resource Information Form – Resource
Availability
Tasks Settings
At this time no tasks have been applied to this resource.
Notes Settings
At this time no notes are to be applied to this resource.
Select the Close button
Complete the process for all of the entries at Table 3: List of
Primary Resources – Project – Operation Re-Birth
Configuring Group Settings
Double Click Row ID 14
General Settings
At the General Tab update as follows:
Group: Project Resources
RBS: 1.4
Select Close
Update Painting Resource Group with:

RBS: 1.3
Select Close
Update ICT Management Resource Group with:
RBS: 1.2
Select Close
Update Project Management Resource Group with:
RBS: 1.1
Select Close
Once updated the Resource Information Listing will be as
displayed in Figure 35: Operation Re-Birth Resource Information
Listing.
Figure 35: Operation Re-Birth - Project Sponsor Resource Information Listing
Resources Views
Displaying Resource Breakdown Structure
Select the Application Resource Menu Option
Select the RBS Option
ProjectLibre will display Project Resources in Network Diagram
View similar to the display at Figure 36: Operation Re-Birth
Resource Breakdown Structure.

Figure 36: Operation Re-Birth - Resource Breakdown Structure
Displaying Resource Usage

Select the Application Resource Menu Option
Select the Resource Usage Option
View similar to the display at Figure 37: Operation Re-Birth
Resource Usage.
Figure 37: Operation Re-Birth - Resource Usage
Creating Child Activities/Tasks

During your Project Scope Management Activities you developed the
tasks listed in Table 4: Prepare New Premises Activities
Serial Description Task Qty Total

Unit
1 Electrical
1.1  Check Lights 0.25 80 20.00
1.2  Check GPOs 0.25 80 20.00
1.3  Check Data 0.25 120 30.00
Points
1.4  Install New 1.0 20 20.00
GPOs
1.5  Documentation 0.25 300 75.00

Total Hrs 165.00
Electrical
2 Painting
2.1  Repair Walls 0.1 320 32.00
2.2  Seal Walls 0.1 320 32.00
2.3  Undercoat 0.1 320 32.00
Walls
2.4  Finish coat 0.1 320 32.00
Wall
2.5  Repair 0.1 80 32.00
Window/Door
Frames
2.6  Undercoat 0.1 80 32.00
Window/Door
Frames
2.7  Finish coat 0.1 80 32.00
Window/Door
Frames
Total Hrs 224.00
Painting
3 Security
3.1  Install 1.0 8 8.00
Security
Cameras
3.2  Install 1.0 8 8.00
Magnetic Card
Readers
Total Hrs 16.00
Security
4 ICT
4.1  Install WiFi 3.0 2 6.00
4.2  Install Video 4.0 2 8.00
Conference
4.3  Install 100Mb 3.0 1 3.00
Fibre to IX
with 4 Public
Hosts
4.4  Install ISDN 5.0 1 5.00
10 Failover
4.5  Install and 8.0 1 8.00
Configure
Voice Call
Manager
4.6  Install 0.25 80 20.00
Telephony
Handsets
4.7  Install 3.0 4 12.00
Network
Infrastructure
(Routers &
Switches)
Total Hrs 62.00
ICT
Total Hrs 467.00

Prepare New
Premises
Activities
Table 4: Prepare New Premises Activities
Using the processes described in Adding Tasks, create the child

tasks of Electrical, Painting and ICT under the Primary Task of
Prepare New Premises.
Right Click on Row ID 5 and select NEW
In the Name Cell of the new row type Electrical
In the Name Cell of the new row type Painting
In the Name Cell of the new row type Security
In the Name Cell of the new row type ICT
View similar to the display at Figure 37: Operation Re-Birth –
Prep New Premises Child Activities.
Figure 38: Operation Re-Birth – Prep New Premises Child Activities
Select the Application Task Menu

Select Row ID 8, engage SHIFT and select Row ID 5 then select
Indent Option
The Work Activities of Electrical, Painting, Security, and ICT
have now been applied as Child Activities of Prepare New
Premises.
Applying Task Information
To complete the process the child activities for Electrical,
Painting, Security and ICT now need to be applied.
Using details in Table 4: Prepare New Premises Activity takeup
Child tasks for Electrical, Painting, Security and ICT.
Take up is performed as previous outlined in 9. Creating Child
Activities/Tasks.

In the Name Cell of the new row type Check Lights

Press Tab
Double Click on Check Lights
The Task Information Entry Form will be displayed like Figure 39:
Operation Re-Birth – Task Information Entry Form
Figure 39: Operation Re-Birth – Task Information Entry Form
Select the Work: field enter the corresponding Work Hours from
Table 4: Prepare New Premises Activites – 20 hours
Select the Resources tab
Figure 40: Operation Re-Birth – Task Information Entry Form - Resources
Select the Assign Resources button
Figure 1: Operation Re-Birth Assign Resources Button

The Assign Resources Entry form will be displayed

Figure 41: Operation Re-Birth - Assign Resources Button
Scroll the listing to locate resource

Select the Resources
Select Assign and close form
The Task Information – Resources Entry form will be displayed
with applied resources similar Figure 43: Operation Re-Birth –
Task Information-Assigned Resources.
Figure 42: Operation Re-Birth – Task Information-Assigned Resources
Select Close
Repeat the entries for the remainder of the activities listed at
Table 4: Prepare New Premises Activities.

Figure 43: Operation Re-Birth – Prep New Premises Child Activities
Select each child task and pair it with the successor child task
and link then update the dependency type by right clicking on the
link and select the dependency option as described in the 6.
Applying Task Dependencies.
Task Views
ProjectLibre provides capability to view project task data in
four views:
 Gantt
 Network
 WBS (Work Breakdown Structure)
 Task Usage
Figure 44: ProjectLibre – Application Menu – Views Ribbon
Displaying Gantt View

To display Gantt View at any time select the Application View
Menu
Select Gantt Option within the Task Views Group
Displaying Gantt Sub Views
ProjectLibre provides capability to Sub-View data. Views
available include:
 Histogram
 Charts
 Task Usage
 Resource Usage
Figure 45: ProjectLibre – Gantt-Histogram Sub View
Figure 46: ProjectLibre – Gantt-Resource Usage Sub View
Network View
To display Network View at any time select the Application View
Menu
Select Network Option within the Task Views Group
WBS View
To display WBS View at any time select the Application View Menu
Select WBS Option within the Task Views Group

Task Usage View
To display Task Usage View at any time select the Application
View Menu
Select Task Usage Option within the Task Views Group
Task Management
As the Project progresses Tasks completed required updating with
ProjectLibre.
Click on Row ID of the Completed Task

Select from the Application Task Menu
Select from the Task Group the Update Option
Select Actual Date: set the date using the calendar object
Select Actual Finish: set the date using the calendar object
ProjectLibre will update the Actual Duration and Percent Complete
Select Close
Reports
ProjectLibre provides capability for various types of dedicated
reports including:
 Project Details
 Resource Information
 Task Information
 Who Does What
In addition, Screen Views are also able to be printed including:
Task Views of:
 Project Schedule Model with Gantt Chart
 Project Network Diagram
 Project WBS
Resource Views of:
 Project Resources
 Project RBS

Table of Figures
Figure 1: Windows Menu Control ................................................................. 6
Figure 2: Windows Menu Programs Scroll Icon .................................................... 6
Figure 3: ProjectLibre - Application Icon ...................................................... 6
Figure 4: ProjectLibre - Desktop at Startup .................................................... 6
Figure 5: ProjectLibre - Welcome to ProjectLibre ............................................... 7
Figure 6: ProjectLibre - New Project ........................................................... 7
Figure 7: ProjectLibre - Example Completed New Project ......................................... 8
Figure 8: ProjectLibre - Schedule Model Desktop ................................................ 8
Figure 9: ProjectLibre – Project Schedule Heading .............................................. 9
Figure 10: Operation Re-birth – Project Phase Entry ........................................... 10
Figure 11: Operation Re-birth – Bulk Selection of Rows 2-7 .................................... 10
Figure 12: Operation Re-birth – Select the Task Menu .......................................... 10
Figure 13: Operation Re-birth – Select the Task Menu Indent Option ............................ 11
Figure 14: Operation Re-birth – Grouped Tasks ................................................. 11
Figure 15: Operation Re-birth – Project Information Entry Form ................................ 13
Figure 16: ProjectLibre – Change Working Calendar Entry Form .................................. 14
Figure 17: Creating a New Base Calendar ....................................................... 14
Figure 18: Creating a New Base Calendar ....................................................... 14
Figure 19: Operation Re-Birth - Change Working Calendar ....................................... 15
Figure 22: Operation Re-Birth - Working Calendar with Non-Working Time ........................ 16
Figure 25: Operation Re-Birth - Gantt Chart View without dependencies ......................... 20
Figure 26: Operation Re-Birth - Phase Link Selection .......................................... 21
Figure 27: Operation Re-Birth - Phase Link Selection .......................................... 21
Figure 28: Operation Re-Birth - Task Dependency Configuration ................................. 21
Figure 29: Operation Re-Birth - Task Dependency Options ....................................... 22
Figure 30: Operation Re-Birth - Resource Creation ............................................. 23
Figure 31: Operation Re-Birth - Grouped and Ordered Resources ................................. 24
Figure 32: Operation Re-Birth - Project Sponsor Resource Information Form – General ........... 25
Figure 33: Operation Re-Birth - Project Sponsor Resource Information Form – Costs ............. 26
Figure 34: Operation Re-Birth - Project Sponsor Resource Information Form – Resource Availability
.............................................................................................. 26
Figure 35: Operation Re-Birth - Project Sponsor Resource Information Listing .................. 27
Figure 36: Operation Re-Birth - Resource Breakdown Structure .................................. 28
Figure 37: Operation Re-Birth - Resource Usage ................................................ 28
Figure 38: Operation Re-Birth – Prep New Premises Child Activities ............................ 30
Figure 39: Operation Re-Birth – Task Information Entry Form ................................... 31
Figure 40: Operation Re-Birth – Task Information Entry Form - Resources ....................... 31
Figure 41: Operation Re-Birth - Assign Resources Button ....................................... 32
Figure 42: Operation Re-Birth – Task Information-Assigned Resources ........................... 32
Figure 43: Operation Re-Birth – Prep New Premises Child Activities ............................ 33
Figure 44: ProjectLibre – Application Menu – Views Ribbon ..................................... 33
Figure 45: ProjectLibre – Gantt-Histogram Sub View ............................................ 34
Figure 46: ProjectLibre – Gantt-Resource Usage Sub View ....................................... 34

Table of Index
Accrue At, 27 Project Resources, 31

Advanced, 19, 20, 21 RBS, 27, 29, 30, 31, 40
Assign Resources, 35 Reports, 40
Base Calendar, 13, 14, 15, 18, 27, 29, Resource, 24, 31
30 Resource Availability, 28, 29
Charts, 38 Resource Breakdown Structure, 31
Constraint Type, 19, 20, 21 Resource Usage, 31, 32, 38, 39
Cost Per Use, 27 Resources, 24, 25, 26, 29, 31, 33, 35,
Costs, 27, 28 36, 40
Deadline, 19, 20, 21 Resources View, 31
Dependency Relationship, 23 Schedule Model, 8, 10, 15, 16, 17, 40
Duration, 8, 9, 15, 16, 19, 40 Standard Rate, 27
E-mail Address, 26 Start, 7, 8, 9, 16, 19, 20, 21, 23
Finish, 9, 20, 21, 23, 32, 39 Start-to-Finish, 23, See Dependency
Finish-to-Finish, 23, See Dependency Relationships
Relationships Start-to-Start, 23, See Dependency
Finish-to-Start, 23, See Dependency Relationships
Relationships Task, 10, 11, 18, 19, 20, 21, 22, 23,
Forward Scheduled, 8 24, 32, 33, 34, 35, 36, 37, 38, 39,
Gantt, 22, 37, 38, 39, 40 40
General, 26 Task Calendar, 19, 20, 21
Group, 26, 29, 30, 38, 39 Task Dependencies, 22, 37
Histogram, 38 Task Dependency, 23
Initials, 26 Task Information, 19, 20, 21, 34, 35,
Lag, 23 36, 40
Link, 22, 23, 24 Task Management, 39
Max Units, 28 Task Usage, 37, 38, 39
Name, 7, 8, 9, 10, 14, 24, 25, 33, 34 Task Views, 37, 38, 39, 40
Network, 8, 24, 25, 31, 33, 37, 39, 40 Tasks, 29
Network Diagram, 31 WBS, 19, 20, 21, 37, 39, 40
Network View, 39 WBS View, 39
Non-Working Time, 17, 18, 21 Working Calendar, 14, 15, 16, 17, 18,
Notes, 7, 29 21
Overtime Rate, 27 Working Time, 16
Project Calendar, 13

Appendix A – Bespoke Publications – Operation Re-Birth –

Project Charter


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ProjectLibre

ProjectLibre User Guide

Australian Institute of Technology Transfer© | Version

© Australian Institute of Technology Transfer (AiTT) 2017

© AiTT 2017 Project:ibre User Guide Page 2 of 39

© AiTT 2017 Project:ibre User Guide Page 3 of 39

© AiTT 2017 Project:ibre User Guide Page 4 of 39

ProjectLibre is an open source, freely available project management

© AiTT 2017 Project:ibre User Guide Page 5 of 39

Figure 1: Windows Menu Control

Figure 2: Windows Menu Programs Scroll Icon

Figure 3: ProjectLibre - Application Icon

Figure 4: ProjectLibre - Desktop at Startup

© AiTT 2017 Project:ibre User Guide Page 6 of 39

Figure 5: ProjectLibre - Welcome to ProjectLibre

Figure 6: ProjectLibre - New Project

© AiTT 2017 Project:ibre User Guide Page 7 of 39

Figure 7: ProjectLibre - Example Completed New Project

Figure 8: ProjectLibre - Schedule Model Desktop

 Set Down in New Premises

Select the Name field and type: Operation Rebirth

Figure 9: ProjectLibre – Project Schedule Heading

© AiTT 2017 Project:ibre User Guide Page 9 of 39

Figure 10: Operation Re-birth – Project Phase Entry

Figure 11: Operation Re-birth – Bulk Selection of Rows 2-7

Figure 12: Operation Re-birth – Select the Task Menu

Select Indent Option from the Task Ribbon

© AiTT 2017 Project:ibre User Guide Page 10 of 39

Figure 14: Operation Re-birth – Grouped Tasks

Select the File Application Menu

Queen’s Birthday 25/9/2017 24/9/2018

© AiTT 2017 Project:ibre User Guide Page 12 of 39

Figure 15: Operation Re-birth – Project Information Entry Form

Change the Working Calendar

© AiTT 2017 Project:ibre User Guide Page 13 of 39

Figure 16: ProjectLibre – Change Working Calendar Entry Form

From the Change Working Calendar Entry Form choose New.

Figure 17: Creating a New Base Calendar

Figure 18: Creating a New Base Calendar

© AiTT 2017 Project:ibre User Guide Page 14 of 39

Setting Schedule Model Durations

Figure 19: Operation Re-Birth - Change Working Calendar

Duration settings may be applied to the calendar through

Figure 20: Operation Re-Birth - Change Working Calendar

Setting Working Time

© AiTT 2017 Project:ibre User Guide Page 15 of 39

Figure 21: Operation Re-Birth - Change Working Calendar

Setting Non-Working Time

Figure 22: Operation Re-Birth - Working Calendar with Non-Working Time

© AiTT 2017 Project:ibre User Guide Page 16 of 39

Repeat the process for the remaining Public Holidays listed in

Figure 23: Operation Re-Birth - Working Calendar with Non-Working Time

Applying Updated Project Base Calendar

As Relocation Go-NoGo and New Tenancy Report are milestones these

Select Start: Set date to 4 August 2017

Double Click Row ID 5. This will bring focus to the Task

The known ‘Current Lease Vacation Date is 2 February 2018.

Double Click Row ID 7. This will bring focus to the Task

Double Click Row ID 6. This will bring focus to the Task

Select Start: Set date to 29 January 2018

Double Click Row ID 4. This will bring focus to the Task

Double Click Row ID 2. This will bring focus to the Task

© AiTT 2017 Project:ibre User Guide Page 19 of 39