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Flex field definition

Responsibility: Sys admin

1. System Items

2. Items Categories

3. Item Catalog

4. Stock Locator

5. Account Alais

6. Sales order

User and Responsibility Creation:


Responsibility: Sys Admin

1. User Creation

2. Responsibility Creation

Profile:

1. HR:User Type → Set this profile option in responsibility level.

Look up Creation:

1. Create lookup for the organization.

Location Creation:

1. Create the location required for BG.

Currency Enabling:

1. Enable the required currencies in the Currency setup form.

GL Calendar Creation:(Res: General Ledger Super User)

1. Create Accounting calendar


BG Creation:
Responsibility: Inventory

1. Create location for BG.

2. Create BG and attach location to it.

3. Fill the Business Group Info in the others button.

4. Attach HR Organization.( This will be used to create position. If it is not attached


then we can not create Positon)

Profile Option:

1. HR Business Group  Against Responsibility

COA(Chart of Accounts) creation:

Responsibility: GL

1. GL Calendar creation

2. Creation of Chart of accounts

Ledger Creation:
Responsibility: GL

1. Legal entity Creation

2. Primary Ledger Creation

a. COA attachment

b. Calendar attachment

c. Accounting method attachment

d. Retained Earnings Account  Ledger Options

3. Operating Unit creation  particular to this Ledger

4. Run “Replicate Seeded data”

Profile Option: (Responsibility Level)

A. HR Security Profile  BG

B. HR Business Group  BG

C. GL Ledger name  Ledger


D. GL: Data Access Set  Ledger

E. MO Security Profile  BG

F. MO Operating Unit  OU

Inventory Org Creation:


Responsibility: Inventory

1. Location creation

2. Inventory Calendar Creation--> Build the calendar

3. Organization Creation ( IMO)

a. Accounting Info

b. Inventory Information  IMO will be same as inventory Org.

4. Organization Creation ( Child Organization)

a. Accounting Info

b. Inventory Information  IMO need to be selected

5. Define AVG Rate Types and Attach it to Org Parameter.

6. Assign default org for Location in Other Details tab.

7. Define UOM Classes

8. Define UOM

9. Subinventory Creation
a. *OSP

b. *STAGING

i. Enable the locator option.

10. Item Attribute Control

11. Define Item Category

12. Define Category Set

13. Define Default Category Set

14. Define Status  This will be used as a Item Status

15. Define Cost Types

16. Inventory Accounting Period Opening

17. Interface Managers Activation

18. Set Profile Options

Purchasing:
Responsibility: Purchasing

1. Key Flex Field Setup:(This is mainly for Creation Employee for Position Hierarchy)

1. Application: Human Resources Title: Position Flexfield

2. Application:Human Resources Title: Job Flexfield

3. Application:Payroll Title: People Group Flexfield

1. Define Finance Option

a. Supplier-Purchasing

i. Ship to location  Inventory Org Location

ii. Bill to location  Inventory Org Location

iii. Inventory Organization  IMO

b. Human Resource

i. Use Approval Hierarchy

ii. Check Employee Number Tab  Existing value is Automatic


2. Purchasing Option

a. Fill required data

b. Expense AP Accrual Account

c. Document Numbering Sequence

i. RFQ

ii. Quotation

iii. PO

iv. PR

3. Receiving option

a. Receipt Days Early

b. Receipt Days late

c. Over Receipt Tolerance

d. Receipt Numbering Sequence

e. Receiving Inventory Account

f. Clearing Account

4. PO hierarchy Setup

a. Employee Creation

b. Job and Position Creation

c. Buyer Creation

d. User Employee Attachment

e. Approval Group Creation

f. Approval Assignment

g. Position hierarchy

h. Fill Employee hierarchy Concurrent

i. Document type setup

i. Attach default PO hierarchy

5. Document Type Setup


a. Purchase Order Standard

i. Owner Can approve  Enable

ii. Approver Can modify  Enable

iii. Can Change forward to  Disable

iv. Forward method  Hierarchy

b. Requisition Purchase

i. Approval Transaction Type  Should be Null

c. Remaining documents types follows the above

6. Setup Oracle Workflow

a. Profile option: PO:Workflow Processing Mode = Online

7. Decide How to Use the Account Generator

8. Open Purchasing Period

9. Purchasing Lookups Required 

10. Line Types Required

11. Start the Purchasing Database Administrator

12. Define Suppliers

13. Profile Options

a. WF: Notification Reassign Mode  It must not be null at site level.

Order management:
Responsibility: Order Management

1. System options

2. Define Profile Options

a. QP: Item Validation Organization  Item Master Organization

b. QP: Pricing Transaction Entity  Order Fulfillment

c. QP: Source System Code  Oracle Pricing

3. System parameters values

a. Invoice Source
b. Item Validation Organization  IMO

c. Audit Trail  Enable when Order is Booked

4. Define Transaction Types(Line and Order)

a. In the Order Transaction type “Default Transaction Phase” should be null if


we are using quotation.

b. If quotation going to use then we must fill the “Negotiation flow” field
otherwise this transaction type will not come in the quote form.

5. Define Document Sequence for the application Order management. ( This is for
Order Transaction Type)

6. Assigning Document sequence to transaction type document category.

7. Create New Document category for the below shipping Execution documents.

a. Packing Slip

b. Bill Of Lading

c. Master Bill of Lading

8. Define Document Sequence for the application Shipping Execution. ( This sequence
will be used for the above 3 Doc Category)

9. Assigning Document sequence to shipping execution document category.

10. Define Price Lists

11. Customer Creation

12. Define Shipping parameter (Percent Fill Basis  Quantity)

13. Define Grants and roles and assigning to the user.

Payables:
1. Open the Period

2. Financial Options

a. Liability/Prepayment/Expense Clearing Account defined here

3. Payables Options

a. Allow online Validation

4. Supplier Creation
5. Payment Terms

6. Distribution sets (Optional)

7. Bank, Branch, Bank Account, Payment Document Creation

8. Special Calendar for payment term (Optional)

9. Aging Periods for Aging Report (Optional)

10. Define Invoice Hold

11. Define Currency and Currency Exchange rates.

Receivables:
1. System Options

2. Customer Creation

3. Payment Term

4. Transaction Type

5. Transaction Source

6. Auto Accounting

7. Receivable Activities

8. Approval Limits for Adjustment and Refund

9. Receipt Class

10. Receipt Source

GL-SETUP

1. COA (Chart Of Accounts)

2. Calendar Define

3. Ledger Creation

4. Create Legal Entity

5. Document Sequence

6. Cross Validation Rules(Optional)


7. Define Currency

8. Open GL Period

9. Define Journal Sources

10. Define Journal Categories

India Localization:
India Local Inventory:

1. Additional Org information

a. Null Site

i. Tax Calendar Definition Opening Excise financial year

ii. Excise Invoice generation

b. With Site

i. Master org flag should be enabled

ii. Tax Calendar Definition Opening Excise financial year

iii. Allow tax change on receipts

2. Subinventory Bonding with Org location

3. Item Excise/Vat Classification

4. Tax Definition

5. Tax Category Definition

India Local Purchasing:

1. Additional Supplier Information

a. Null site

b. With site

India Local Order Management:


1. Customer additional information

a. Null Site

b. With Site

2. Bond Register

a. Order Type which is used for Excise Transactions should be bonded with
corresponding Register type.

India Local Payables:

1. Define tax authorities (for Income tax/Excise/Vat/Service)

2. BOE-Type Creation (Look up)

a. BOE –Agent Creation

b. Port Type (Look Up)

3. Define TDS-Year for OU

4. Define Regime registration for (Vat/TDS/Service/Excise)

a. For VAT Regime the location of the INV org should be mapped correctly.

5. Vendor Type(Lookup) /Section Type(Look up) /Section Code(Look Up) For


TDS/Threshold Type(Lookup)

6. TDS -Threshold Setup assign to Vendors

7. Define Vat Claim term.

8. VAT-Document sequence Generation

India Local Receivables:

1. E-Business Tax setup

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