SoftEng6 0

RIZAL TECHNOLOGICAL UNIVERSITY
College of Engineering and Industrial Technology

M. Eusebio Avenue, Maybunga, Pasig City
CHAPTER I
INTRODUCTION
In the present standard of living, people find and discover different ways
on improving their lifestyle. Wherein, modern technologies, such as gadgets,
robotics, machines, takes a significant role on this rapid development. In fact, it is
considered as essential tool in different fields including education, industry,
sciences, businesses, government, organizations, and home. In many
organizations, today, biometrics is used to track employee time and attendance
instead of the existing absolute system (DTR and logbook) that rely on manual
processing. Wherein, this attendance data can directly upload to the workforce
management.
Utilization of biometric technology and payroll processing eliminates the
use of the manual buddy punching and exert more control on payroll computation.
Studies prove that biometric technology increases the payroll computation
accuracy because the psychological attributes are unique for every individual that
cannot be forge or duplicate.
The biometric identification is one of the most accurate systems to
identify any employee. In addition, it will help to accurately track employee time
and attendance which prevents time theft issues such as early arrival and
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departure together with an unauthorized over time that may result when the
attendance is transferred into payroll processing department.
Background of the Study
The Monlimar Development Academy Inc. was founded on January 16,
2006 by Mr. and Mrs. Roldan, located at 1632, 317 M. L. Quezon St, Lower
Bicutan, Metro Manila, currently with seven hundred (700) students enrolled.
Wherein, the Faculty and staffs composes of Four (4) School Admins for office
staff, Eight (8) School Admin for Academic Council, nine (9) faculty members for
elementary department, Fourteen (14) faculty members for Junior High School
Department, Seventeen (17) faculty members for Senior High School Department,
and Four (4) employee for maintenance.
In Addition, the school principal other task is to manage and monitor the
employee’s time record which is done manually using the printed forms with
employee’s name together with their time-in and out using a bond paper secured
with a folder. This method of monitoring shows that the employee’s may have a
chance to change their information which the proponent and the School Principal
considered that all information was not secured and that serves this study to
propose a new system.
Concerning to fix the issue, the proponents propose a biometric-based
Attendance monitoring and payroll management system. Wherein, the proposed

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system will automate the whole process of taking attendance using biometric
techniques for identification and verification of employees Time in and out. In
addition, the proposed system will be able to reduce most of the administrative job,
minimizes errors in payroll processing, avoid proxy punching, and will help to
secure and maintain the records.
Statement of the Problem
Managing the Monitoring and Summarizing the report manually is one of
the problems that the administration is encountering. In which it requires a lot of
time and work for the school principal. In addition, the current system is facing
problems such as: (a) lack of security, (b) time validity, (c) buddy punching, (d)
human error, (e) time consuming, and (f) payroll errors.
Lack of security the current manual attendance monitoring system has a lack of
security, the records are accessible by anyone and anybody can see the time
record.
Time validity the employees manually log the time in and out and the
administration cannot identify if the time that is being log into the record is the
exact time that the employee logged in or out and manual logging takes so much
time by signing from falling in line.

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Buddy punching the administration did not observe any employee who does the
buddy punching, yet it has a considerable threat amount and consequence that is
needed to be considered.
Human error there is always a potential for human error. Employees may
inaccurately enter their time on a log book or accidentally sign other employee’s
record.
Time consuming creating a summary to be passed on the finance officer is time
consuming as it is needed for the principal to manually typing the absences and
tardiness list.
Payroll Errors payroll errors occurs when the attendance summary have errors
due to human error at log book by signing in or out the potential deduction or paid
hour even the employee is absent, it’s a threat for the institution.
Specific Problems
1. How to develop a secured Biometric-based Technology attendance-
monitoring system and payroll system intended for Monlimar Development
Academy, Inc.?
2. How to implement a biometric attendance monitoring with payroll
management system to Monlimar Development Academy, Inc.?

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3. What are the applicable monitoring reports for Monlimar Development
Academy, Inc.?
System Design Paradigm
The system development Input-Process-Output (IPO) shown in figure 1.1
represents how the proponents conducted the conceptualization to solve or give
an acceptable solution on the identified problem during the data gathering.
INPUT PROCESS OUTPUT
 Data Gathering  Requirement

 Problem Analysis
Identification  Process Biometric
 Objective Development Attendance
 Scope  System Monitoring
 Delimitation Testing and Payroll
 System  System System
Development Deployment
Life Cycle
(SDLC)
Figure 1.1 System Design Paradigm
The following inputs help the proponent on developing the system.
Wherein, the proponents identified the different available inputs such as Data
Gathering, problem identification, objectives, project scope and delimitation and

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the System Development Life Cycle (SDLC), then as the development of the
system continues with SDLC’s help the proponent determined that requirement
analysis, process development, system testing and system deployment is the
process to attain a desired biometric attendance monitoring system.
Input
Data gathering – the proponent conducted a face to face interview with the school
principal to determine the important information such as current attendance
monitoring system ‘s problem, additionally the proponent observe the said system
for validation of the problem.
Problem Identification – base on the interview that the proponent conducted the
current system’s problem are enumerated and given to the proponent by the
school principal and validated with observation of the current system at this phase
the proponent conduct a brainstorming to evaluate and determine the true problem
of the current system.
Objective – at these phase the proponent used the gathered data and the
observed process and derive an objective that address the possible solution
proposed by the proponent.
Scope – the proponent distinguished the system coverage based on the proposed
solution during the objective identification of this developmental study. Wherein,
the proponent at this phase created a matrix that will identify if the proposed
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solution that will directly answer the identified problem. The proponent identified
the employee information with biometric data, the equipment with database, real-
time transaction.
Equipment with database – the equipment will capture the data input or biometric
input from the employee, and compare the said image from the database for
verification.
Delimitation – since that in all developed systems there are boundaries to be
considered the proponent identified the system boundaries to make sure that the
set objective will be met, such as the system will be able to register an employee
to the database, capable of displaying the attendance record on the monitor, and
will be able to create an attendance report.
SDLC – waterfall model is the chosen software development model because it’s
applicably connected in the proposed attendance monitoring and payroll system by
easy managing due to rigidity; every phase has specific deliverables and review
process.
Process
Requirement analysis - in the proposed system the employee will register and
filling the following such as full name, age and then capture of the fingerprints.
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Process Development – the proponent will study the related studies to provide
the final output with client’s satisfactory in mind.
System testing – the proponent will use a dummy identification in to test the
system’s capabilities and the accuracy.
System Deployment – the proponent is done in the overall system testing and the
system is ready to be implemented to the target client.
Output
Biometric Attendance Monitoring and Payroll System – attendance record,
employee record, payroll report and absent record.
Objective of the Study
The General objective of this study is to design and develop a Biometric-
based Attendance Monitoring and Payroll System for teaching and non-teaching
staff of Monlimar Development Academy Inc. In addition, the proposed system will
replace the existing manual attendance monitoring. Wherein, the proposed system
will record and update the employee’s attendance report that will serve as a record
for payroll processing. The specific objectives of the proposed system are as
follows:
Specific Objectives
1. Develop a Biometric-based attendance monitoring that will monitor the
Monlimar Development Academy, Inc. Faculty time in and out.

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2. Design a Payroll Processing module that will consolidate the Faculty’s time
in and out.
3. Test and evaluate the system accuracy and efficiency.
Scope and Delimitation of the Study
The developed system Biometrics Attendance Monitoring and Payroll
System is intended only for Monlimar Development Academy, Inc. wherein, it
refers to the Attendance Monitoring and payroll management that will cover the
Employee registration, Faculty attendance, report generation, and payroll
computation. The said system focused on helping the school principal in
monitoring the attendance through the adaptation of Biometric-based technology
that can reduce possible human errors and payroll errors.
The following are the system capabilities:
1. The System can monitor the real-time log-in and out of Monlimar
Development Academy, Inc.’s employees using Biometric Technology
2. The System can provide generation and calculation of payroll
3. The System can be accessed through Local Area Network
In creating an automated system there are delimitations that the researcher
would like to emphasize such as:
1. The Developed System can’t be accessed online

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2. No other currencies being computed except for Philippines Peso, Salary
through ATM, external loan Application and computation are not
included in the system.
3. The Server cannot be accessed through Public IP Address
Significance of the Study
The following are the people who will be benefited from the proposed system:
To the administration. The proposed system will help the school in terms of
automating the current system, reducing human errors, obtaining secured
database and file maintenance, ranking down detail accurately, reducing paper
works and labor cost, and could easily trace the employee’s records for a more
efficient process.
To the employees. This system would help employees in monitoring their Daily
Time Records. Using the proposed Attendance Monitoring and Payroll System
with Viewing, they could easily view their own file and records.
To the proponents. This study will help the proponents and prepare them in the
field of Information System Analysis and Design, the research study enhances and
improve the researcher’s current programming ability by encountering and using
new languages.
a) Enhance the potential in the preparation and validation of the work
system.
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b) Discover how competitive in the fields of Information and System Analysis
and Design.
c) Develop and Increasing their knowledge and skills as a future programmer
and system analyst.
To the future researcher. They would be aware of the recent process in payroll
system, and serves as a reference especially to the student who’s also studying
Science and technology.
Definition of Terms
The terms listed below are defined by the proponents in a way of their
own understanding and how they used it in this document.
DTR. Stands for Daily Time Record, a document where the employee’s
daily time in and time out is recorded.
Employee. A worker who is hired to perform a job. It refers to the
teachers, maintenance, security and administrator staff of Monlimar development
academy.
Fingerprint. An impression or mark on a surface by a person’s
fingertip. Also, the most widely used biometric technology that is reliable and
accurate.
Implementation. The process of making something active or effective.

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MDA. “Monlimar Development Academy, Inc.” is an educational
institution in the country.
Payroll. The term "payroll" has several meanings. It can be the amount
of money paid to all employees in a payday, the financial records of a company
relating to the payment of wages and salaries to employees, or the total record of
earnings of all employees for a year.
Pay slip. A detailed breakdown on how much an employee is paid
during a specific period.
Programming Language. Set of grammatical rules for instructing a
computer to perform a specific task.
Program. A specific set of ordered operations and code for computer to
perform, sequence of instruction that the computer follows.
System Automation. The process of shifting from manual to a
computerized system.
User. Referred to the Employee who use the system.
Testing. This section is most important of all process to maintain quality
of the production output. Testing is done to make sure that the product meets its
standard rating.
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CHAPTER II
REVIEW OF RELATED LITERATURE AND STUDIES
This chapter referring to a review of current system that the researcher had
done previously and the review of the system that will be developed.
FOREIGN LITERATURE AND STUDIES
Fingerprint-Based Attendance Management System
In recent time, there has been high level of impersonation experienced on a
daily basis in both private and public sectors, the ghost worker syndrome that has
become a menace across all tiers of government, employers concern over the
levels of employee absence in their workforce and the difficulty in managing
student attendance during lecture periods. Fingerprints are a form of biometric
identification, which is unique and does not change in one’s entire lifetime. (C.O,
A.O, O.O, & E.O, 2013)
Akinduyite, Adetunmbi, Olabode, and Ibidunmoye (2013) present the
attendance management system using fingerprint technology in a university
environment. It consists of two processes namely; enrolment and authentication.
During enrolment, the fingerprint of the user is captured and its unique features
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extracted and stored in a database along with the user’s identity as a template for
the subject. The unique features called minutiae points were extracted using the
Crossing Number (CN) method, which extracts the ridge endings and bifurcations
from the skeleton image by examining the local neighbourhoods of each ridge
pixel using a 3 x 3 window. During authentication, the fingerprint of the user is
captured again and the extracted features compared with the template in the
database to determine a match before attendance is made. The fingerprint-based
attendance management system was implemented with Microsoft’s C# on the.
NET framework and Microsoft’s Structured Query Language (SQL) Server 2005 as
the backend. The experimental result shows that the developed system is highly
efficient in the verification of users fingerprint with an accuracy level of 97.4%. The
average execution time for the developed system was 4.29 seconds as against
18.48 seconds for the existing system. Moreover, the result shows a well-secured
and reliable system capable of preventing impersonation.
The developed system by Akinduyite, et al. (2013) is an embedded
system that is part of a fingerprint recognition/authentication system based on
minutiae points. The system extract the local characteristic of a fingerprint, which
is minutiae, points in template based. Templates are matched during both
registration and verification processes. For improved quality control during the
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registration or verification process, a matching score was used to determine the
success of the operation. The matching score was specified so that only sets of
minutiae data that exceed the score will be accepted and data below the score will
be rejected. Therefore, Fingerprint Recognition using Minutia Score Matching
method was used for matching the minutia points before attendance is recorded.
The developed system is very helpful in saving valuable time of students and
lecturers, paper and generating report at required time. The system can record the
clock in and clock out time of students and workers in a very convenient manner
using their fingerprint to prevent impersonation and reduce level of absence. Also,
it reduces most of the administrative jobs and minimizes human errors, avoids
proxy punching, eliminates time-related disputes and helps to update and maintain
attendance records. (C.O, A.O, O.O, & E.O, 2013)
An Attendance Monitoring System Using Biometrics Authentication
Satoa’s (2013) affirms that Biometric technology that involves the
identification and verification of individuals by analyzing the human fingerprint
characteristics has been widely used in various aspect of life for different
purposes, most importantly as regards this study the issue of employee
attendance. The main aim of this paper is to develop an accurate, fast and very
efficient automatic attendance system using fingerprint verification technique.
Satoa’s (2013), proposed a system in which fingerprint verification is done by using

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extraction of minutiae technique and the system that automates the whole process
of taking attendance, The study was conducted using a quantitative approach by
designing a questionnaire as the data collection instrument based on fingerprint
matching biometric technologies. The survey involved 6 employees based on
stratified random sampling technique. The results however show that fingerprint
biometric identifier was found suitable for the employee attendance management
system of the organization. (Rao & Prof.K.J.Satoa, 2013 )
The proposed system will make way for perfect management of
students and staff attendance and produce more accuracy. Future work on this
project would include the creating of a matching algorithm that uses to mention
and maintain the different type of leave such as on duty leave, leave without pay
,medical leave and soon. Also timely update the leave of the each employee when
it take leave. The efficient matching algorithm have to be developed in theory and
in code so that our goal of getting faster and more accurate matched image than
with pre-existing software. (Rao & Prof.K.J.Satoa, 2013 )
Secured Employee Attendance Management System Using Fingerprint
In any organization, employee management is very important. It is an
aspect widely practiced in all workplaces. Employee Identification and personal
verification technologies are becoming a great concern to organizations because
of increase in security breaches and transaction fraud. The validity of fingerprints

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as a basis for personal identification is thus well established. Therefore, no two
persons have exactly the same arrangement of pattern, and the patterns of any
one individual remain unchanged throughout life. Using fingerprint for identification
and authentication is very important because of its unique nature. No two-person’s
fingerprint are the same and this will overcome the limitations of the existing
system where one person can sign for another. Using this system, No one can
thump print for another. (Chiwa & Dalah, january)
The results have indicated that attendance of employees can be
managed by this system. The thump print of employees can be enrolled and
verified by using the system. No one can thump print for another. Absentees can
be easily identified and necessary measured can be taken to improve attendance.
The thump print can serve as a check because if an employee/person attempt to
thumb print for another employee, the system will disallow and record invalid entry
for that employee after displaying unsuccessful clock-in/clock-out message.
(Chiwa & Dalah, january)
The development of any organization depends highly on the effective
attendance management of its employees. This will provide the necessary security
and skills that is required for the progress of the organization. Different techniques
are being applied for managing the attendance of employees but they have been
found not to solve the problem of employee attendance. Employees come to work
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late and leave early, some sign attendance for others and some does not come to
work but still receive wages/salaries. These problems can be solving by using
biometric authentication technology using fingerprint since a person’s biometric
data is undeniably connected to its owner, is non-transferable and unique for every
individual. The system has been integrated using fingerprint biometric technology
that will efficiently enable organizations manage the attendance of their
employees, which will greatly improve the progress of organizations. (Chiwa,
2014).
BIOMETRIC ATTENDANCE SYSTEM
This research work has application for attendance system of employer's
and students in general. The system will facilitate institutions! Organization to
make attendance individual in time along with data information thumb impression
will be taken as a signature for the system entry. Main design and challenge in this
system is the design of database architecture and its business logic.
Fingerprints are the oldest form of biometric identification. Modem
fingerprint based identification is used in forensic science, and in biometric
systems such as civilian identification devices. Despite the widespread use of
fingerprints, there is little statistical theory on the uniqueness of fingerprint
minutiae. A fingerprint is formed from an impression on a surface of composite
curve segments. A ridge is defined as a single curved segment, and a valley is the
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region between two adjacent ridges. The minutiae, which are the local
discontinuities in the ridge flow pattern, provide the details of the ridge-valley
structures, like ridge endings and bifurcations. There are 50 to 150 minutiae on a
single fingerprint image. Features such as the type, direction, and location of
minutiae are taken into account when performing minutiae extraction. The work of
Galton defined a set of Galton Features for fingerprint identification, which since
then, has been refines and extended to include additional types of fingerprint
features. However, most of these features are not used in automatic fingerprint
identification systems. Instead the set of minutiae types are restricted into only two
types, ridge endings and bifurcations, as other types of minutiae can be expressed
in terms of these two features types. Ridge endings are the points where the ridge
curves terminate, and bifurcations are where a ridge splits from a single path to
two paths at a junction. In this research, we will be dealing mainly with ridge
endings and bifurcations. There are various types of approaches proposed in
literature for both image enhancement, and minutiae extraction from fingerprints.
The literature on these techniques will be examined are reviewed in determining
the best approach to develop for this research. In particular, the fingerprint image
enhancement algorithm employed by Hong et al. will be evaluated and
implemented to understand how the enhancement algorithm works and how well it
performs. Once a reliable minutiae extraction technique has been implemented

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and tested, this can be used as the basis of statistical analysis of fingerprint
minutiae. The work of Tu and Hartley and Pankanti et al. can be examined in
which a statistical framework for analyzing system performance has been
presented. Tu and Hartley defined a means of forming a binary code from set of
fingerprint features and then performing a set of matching experiments on the
database to estimate the number of degrees of freedom within the fingerprint
population.
The aim of this system is to implement in C#.net set of reliable
techniques for fingerprint image enhancement and minutiae extraction. The
performance of these techniques will be evaluated on a fingerprint data set. In
combination with these development techniques, statistical experiments can then
be performed on the fingerprint data set. The results from these experiments can
be used to help us better understand what is involved in determining the statistical
uniqueness of fingerprint minutiae. The main aim that this system would test
whether attendance by fingerprint is enough for identification. It is expected that
the work in this system will reach the stage of being able to fully test hypothesis.
The goal of this project is to daily attendance of employee through
fingerprint. The project is design and implements software architecture for
fingerprint analysis. The system should be able to extract key features from a
scanned fingerprint image and to compare these with a database of known

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fingerprint images and/or extracted feature sets. For this project we provided with a
set of previously acquired fingerprints and a working fingerprint sensor with driver
software for Windows. Our expectation had fulfilled by most of the algorithm
development which executed in C# dot net and this work done on a Windows PC.
Our project "Biometric Employer Attendance System (BEAS)" is an
extensible work for any organization or company in this fast world. Keeping the
view of research still there is a lot of improvement work and flexibility for the
coming technologies in the various demanding directions. The language which we
have is very vast and even the under Microsoft products is trying to rule over the
Information Technology, so we hope that this project will be the point of interest for
our successors to be enhanced further to market it compatible with the demands of
the organization requirements. (Biometric attendance system, 2011)
LOCAL LITERATURE AND STUDIES
Development of Employee Attendance and Payroll System using Fingerprint
Biometrics
Indico’s (2016) developed a system for employee’s attendance and
processing of payroll with the use of fingerprint reader and the webcam device.
The employee uses one finger to record his or her time of arrival and departure
from the office with the fingerprint reader. The DTR of employees is recorded
correctly by the system; the tardiness and under time in the morning and in the
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afternoon of their official time is also computed. The system was developed using
the Microsoft Visual C# 2008 programming language, MySQL 5.1 database
software, and Software Development Kit (SDK) for the fingerprint reader and the
webcam device. The data were analyzed using the percentage technique and
arithmetic mean. The study was tested for 30 employees using the fingerprint
reader for biometric fingerprint scanning (login and logout), and 50 employees
were recorded and used for processing the payroll, and the proposed system.
Results of biometric fingerprint scanning for the login and logout revealed that 90%
of the employees have been accepted for the first attempt, 5.84% for the second
attempt, 3.33% and 0.83% for the third and more than four attempts, respectively.
The result of processing the advanced payroll (permanent, substitute, temporary &
casual employees) and regular payroll (job order and contract of service
employees) is 17.07 s and 5.08 s respectively. The Employee Attendance and
Payroll System (EAPS) showed that the verification and identification of the
employees in the school campus using the biometric technology provides a
reliable and accurate recording in the daily attendance, and generate effectively
the monthly payroll. (Indico, 2016)
This study focuses on the design and development of the system for
recording the employee’s attendance and processing of payroll using the
fingerprint scanner for teaching and non-teaching staff in a tertiary institution. The
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system provides an alternative solution of many companies or institutions for
generating the DTR and payroll of their employees. Also, the system uses the
network to make the features (recording of the attendance, printing the pay slip,
generating of payroll) installed or used by the other departments in the institution.
(Indico, 2016)
The Employee Attendance and Payroll System (EAPS) was designed
and developed for teaching and non-teaching staff in a tertiary institution. The
system uses the fingerprint reader and the webcam device to facilitate the
recording of the DTR and generate payroll for the employees. The DTR of the
employee was recorded by the system reliably and accurately, and the system
includes the identification of fingerprint image, calculation of the time arrival and
departure at the school or office, and printing the DTR. Also, the system generated
Effectively the payroll and other reports such as pay slip and remittances of the
employees. (Indico, 2016)
For further improvement of the study, the system needs to include the
fingerprint image enhancement for better results of recognition and verification of
the system. In matching of the fingerprint image stored in the database, the
system requires additional time using the sequential order particularly in a large
number of records. However, this could be designed to convert the fingerprint
image to a unique equivalent number to lessen the time of searching or matching

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the fingerprint image. (Indico, 2016) Philippines Immigration to Deploy Facial
Recognition System at Airports
Philippines’ Bureau of Immigration (BI) will deploy a facial recognition
system that connects to the International Criminal Police Organization (Interpol) as
part of its ongoing initiative to strengthen border security and to prevent
undesirable foreign nationals from entering the country, according to a report
by The Daily Tribune. (Indico, 2016)
According to Immigration Commissioner Jaime Morente, the project will
photograph all arriving and departing passengers when being processed at the
immigration counters of the Ninoy Aquino International Airport (NAIA). The images
will then be cross-checked with the Interpol’s photo database to determine if they
match any of the photos of millions of wanted fugitives, terrorists, sex offenders
and holders of stolen passports worldwide. (Indico, 2016)
Once the project becomes operational, the Philippines will be the first
Southeast Asian country to be connected to the Interpol data system, Morente
said. There are currently digital cameras installed at BI counters in all three
terminals of the NAIA, which are now being used by immigration officers to capture
photographs of passengers.c. (Indico, 2016)
“Eventually, our computers at the airport will be equipped with facial
recognition capability that will enable us to immediately detect and apprehend an

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undesirable alien attempting to enter or flee the country,” Morente said, adding that
the interconnectivity between the BI and Interpol is nearly in place as computer
programmers from both agencies have been conducting dry runs and technical
tests prior to the launching of the so-called Fixed Interpol Network Database
project. The new project will cross-check different Interpol databases in real-time at
BI immigration counters to detect wanted fugitives, sex offenders, terrorists, UN
Sanction List, individuals in possession of stolen lost travel documents and missing
persons. Morente said the names of persons of interest who are currently in the
Interpol’s photo database were added to the BI’s blacklist. (Indico, 2016)
BIOMETRIC ATTENDANCE MONITORING SYSTEM OF CAGAYAN STATE
UNIVERSITY – LASAM CAMPUS, PHILIPPINES
In 2017, a study was done by Maggay that aim to develop a fully
customized Biometric Attendance Monitoring System (BAMS) of Cagayan State
University – Lasam Campus, Philippines (CSU - Lasam) using biometric fingerprint
reader to facilitate the monitoring of employees’ attendance. A combination of
Visual Basic 6.0 as the programming language and MS Access as the Database
Management Systems were used in the development of the system. Thus, the
overall functionality of the BAMS enables the users to enter data, change and
manipulate the data, get information, and store the data and the information.
Username and password is no longer needed since all transactions use unique
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fingerprint to validate users. Furthermore, the BAMS greatly contributes in giving
employees’ ease and improving work values. Likewise, the BAMS is essential in
achieving good governance because it helps track day-to-day attendance of the
employees (Maggay, 2017)
The BAMS has been successfully developed and deployed. However, it
can be improved to have better and more advance application. For future
improvement, researcher has the following recommendations: 1) there should be a
customized packaging of the BAMS. Instead of using separate computer
peripherals such as keyboard, mouse, monitor, system unit (which contains the
CPU) and the biometric fingerprint reader, the suggested packaging should be all
in one. In addition, you can carry it in a single handling without compromising the
features. 2) The BAMS is helpful in monitoring the attendance of the employees
especially for the leave card in-charge; and it gives ease and it lessens the cost
from the government, hence, the researcher highly recommends that the system
should be maintained and sustained. (Maggay, 2017)
Network – based payroll system for noveleta municipal office
Noveleta Municipal Office is located at Noveleta, Cavite. Currently, the
Municipal Office has 200 employees who are categorized into two types: Regular
Employee and Employee with Job Order. They use manual system for their
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payroll. Because of the numerous employees working in the municipality, they
have difficulty computing the salary for every pay period. Thus, an automated
payroll system was proposed to improve their manual payroll process. Network-
based Payroll System for Noveleta Municipal Office was developed to provide
accurate and efficient salary computation. It aimed to lessen the work done and
time allotted in doing the payroll. It provides security and easy file maintenance. It
also generates necessary reports. The proposed system was developed using
Microsoft Visual Basic.net programming language, Microsoft SQL Server 2005 for
the Database, and Crystal Reports v.9 for the report generation. (Atog, Cruz, &
Marce, 2008)
Technology nowadays is rapidly developing. In business, computerized
systems with different purposes are used to cope up with the modern world. One
of the systems that are being developed is the payroll system which involves the
process of salary computation. During the early years, Noveleta was a barrio of
Kawit. Its restful atmosphere, brought by the sea, wind and beautiful sunset, and
complemented by its warm, hospitable, amiable people had both attracted
vacationers from all places. (Atog, Cruz, & Marce, 2008)
Through the years, Noveleta’s population increased considerably. This
prompted Gov. Gen. Jose Gandara to have it separated from Kawit to become an
independent town.Currently, the Municipal Office has 210 employees who are
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categorized into two types: Regular Employee and Employee with Job Order
(EJO). Regular Employees are those included in the Plantilla Positions and
receive benefits, while EJO such as the Street Sweepers and Office Clerks are
those who do not receive benefits. Regular employees receive PERA, 13 month
pay, ADCOM, clothing allowance and Productivity Allowance. Added benefits such
as the RATA, Travel Allowance and Cash Gift are given only to the Office Heads.
Employees under the offices of Department of Agriculture, MSWD, and MHO are
also regular employees but they have different computation because their salary is
specified by their National Office. (Atog, Cruz, & Marce, 2008)
MHO receives additional benefits such as Hazard Pay, Subsistence and
Laundry. Regular employees are given different kinds of leave, namely: vacation
leave, maternity leave, force leave and sick leave. They are allotted with 1.25 days
of allowable leave per month.If the point is not fully consumed within the month, it
is added to points allotted for the succeeding months. The deductions from the
salary of each employee are Philhealth, GSIS, Withholding tax, Pag-ibig
contribution, and other loans. The current payroll system is done manually. It
passes through different offices, namely, HRMO, Treasury and Accounting. HRMO
is in charge of the attendance record of employees. They compute for the
absences, tardiness, over time, and under time of each employee. The accounting
office computes for the deduction of each employee and produces copies which
29
are given to the treasury office. The treasury office handles the computation of
salary and uses MS Excel to compute and stored data. The basic salary given to
the regular employees depends on their position. For the regular employee, there
is a corresponding rate per position. For the Employee with Job Order, the Mayor
approves the submitted proposal of salary rate given to them. Salary is distributed
every 15th and last day of the month. The working days counted for the
computation of salary every 15th day start from the 26th day of the previous month
until the 10th day of the current month. As one of the government offices, Noveleta
Municipal Office should offer good service for their constituent. In order to provide
this kind of service, a computerized system is needed. (Atog, Cruz, & Marce,
2008)
Lan-based employee monitoring and payroll system of pathfinder marketing
incorporated
In our fast-paced technology today, our country revolves into its new
innovations and modern technologies. As a third world country, we are not really
into the newest technologies the other country might have but, we are pulling into
it as years went on. “The first rule of any technology used in a business is that
automation applied to an efficient operation will magnify the efficiency.” (Bill
Gates,2009). According to Olivar (2010), “Payroll System is heart of Human
Resource System of an Organization”. The solution has to take care of calculation

30
of the salary as per rules of the company, Income-Tax calculation and various
deductions to be done from salary based on the daily time record using the
“Biometric Attendance Record System” including statutory deductions like income
tax and Provident Fund deductions. Another study, the main focus of the system
should handle employee’s records such as Employee List, Add New Employee,
edit new Employee, Bonus and pay slip for the administrator. (Daigan , Pagara , &
Mabulay , 2017)
The multi-function of technology for its advance system is also an
important factor for a company to use software. It makes efficient use of the
advance technology has ambition to discover more. As stated by (James
Roosevelt). It has to have a payroll tax that’s dedicated to Social Security. The
social security tax has been very successful over the years in raising almost all of
our elderly citizens out of poverty. Payroll system and in line with Employee
monitoring system is one of the most important systems that a company needs for
it gives accurate and fast process of work. (Daigan , Pagara , & Mabulay , 2017)
Pathfinder Marketing started on September 30, 1997 as Food Beverage
Confectionary (FBC) sub-distributor of Universal Robina Corporation(URC) then
enrolled with Independent Business Management (IBM). As years went by they
were being upgraded to Regional Distributor and change its name as Pathfinder
marketing is located at Buhayco Warehouse, Julio Pacana Street Cagayan De Oro

31
City beheaded by Mr. Ryan Jun Cagaanan as Office Manager. The marketing
aims to be one of the most efficient and hardworking product distributors of the
country. It serves people for almost eight years; the main office of PM is located at
EI Salvador Misamis Oriental. (Daigan , Pagara , & Mabulay , 2017)
Synthesis of the Study
Attendance and Payroll System
Network - based payroll system

Secured Employee Attendance
Fingerprint - based Attendance
Monitoring and Payroll System

Biometric Attendance System
An Attendance Monitoring
System Using Biometrics
Monitoring and Payroll

Development Employee
Biometric Attendance
for Novelete Municipal
Lan - based employee

SYSTEM
Biometric Attendance
Management System
Management System
Monitoring System
of Pathfinder
System
FEATURES
Biometric
Technology
Payroll Management
Attendance
Monitoring
Network - Based
System
Table 2.1 Synthesis of Related Literature and Studies
Table 2.1 shows the ideas and concepts taken from the literature
gathered and the idea or concepts about other biometric-based attendance
monitoring and payroll systems.

32
CHAPTER III
RESEARCH METHODOLOGY AND DESIGN
In this chapter the system follows a series of step-by-step process in
order to finish the system and attain its objectives. Techniques and tools were
used in each step for the development of the system.
INSTRUMENT USED
To obtain the necessary data in this study the researchers used the
following methods. The researchers used the interview method to gather
information and data needed in this study. Interview method was conducted to
ensure the responses to certain questions intended to obtain information about
the problem. With this method, the researchers can identify the existing problem
of the existing system. The proponent conducted an Interview. This is composed
the profile of the officials and queries for data gathering. It is a set of questions
arranged in a sequence.
Online Research
It allows the proponents to practice their interest regards to the system
improvement, to learn additional knowledge, to enhance problem solving skills and
to challenge individuals in new ways. With a self-initialized research project, you

33
leave product of ideas that represents the proof of interests and studies, and
possibly, a real contribution to knowledge.
Interview
It is the personal conversation with some purpose and it has a question
and answer format. The proponents had set a series of subsequent appointment
with the Monlimar Development Academy Inc.’s administration regarding about the
currently proposed system know about their attendance system goals. This
technique gives the researchers an insight about the interviewee’s ideas. An
interview guide was prepared in order to know the visions of the employees of
Monlimar Development Academy Inc. regarding about their present system that
they are being use.
Questionnaire
A list of analysed question or research that is asked to the respondents,
which designed to extract specific information. It distributes four basic purposes: to
(1) collect suitable data or information, (2) generate equivalent and responsive to
analysis, (3) reduce bias in formulating and asking question, and (4) make
questions varied.
34
Questionnaire
1. What is the current system used in Attendance Monitoring and Payroll
System?
2. What are the problems regarding the existing system?
3. What are the problems faced by the Administration about the existing
system?
4. There is a file security feature in the existing system? If yes, how does the
data being stored?
Waterfall Model
The proponents use the Waterfall application for System Development
Process Model, the waterfall model describes a development method that is linear
and sequential. It has distinct goals for each phase of development. Phases are
processed and completed at one time and works well for smaller projects where
requirements are very well understood where feedback loops exist between each
phase, so that as new information is uncovered or problems are discovered, it is
possible to go back to a phase and make appropriate modification.

35
Requirement
andGathering and
Analysis
System Design
Implementation
Testing
Deployment of
System
Maintenance
Figure 3.1 Waterfall Model
Waterfall Model Advantages (1) simple and easy to understand. (2) It is easy to
manage due to the model’s rigidity – each phase has specific deliverables and a
review process. (3) Phases are processed and completed one at a time or Phases
do not overlap. (4) This model works well for smaller projects where requirements
are very well understood.
Waterfall Model Disadvantages (1) Once an application is in the testing stage, it
is very difficult to go back and change something that was not well-thought out in
36
the concept stage. (2) Requires highly skilled developers/designers. (3) Modeling
skills with high dependency. (4) Inapplicable to the projects where requirements
are at a moderate to high risk of changing.
The phases of the Waterfall Model Are Requirements, Analysis, Design, Coding,
Testing and Acceptance.
I. Requirements. The proponents conducted an initial interview together with
the School Principal of Monlimar Development Academy to understand the
flow of the current system that will served as a guide in developing a new
system.
II. Analysis. The proponents analyse the user requirement target and
determined the hardware and software needed to develop the system.
III. Design. The proponents created the flow chart based on the analysis and
design user interface based on the requirements of the user.
IV. Coding. The researcher performed the actual coding based on the required
design using Visual Studio Enterprise 2017 as front-end and Microsoft SQL
Server 2017 as the back-end.
V. Testing. The researchers test the program to ensure that it is error-free and
fully meet the requirements outlined in the first step.

37
VI. Acceptance. The researcher turned over the program to the target user for
its implementation.
Testing
Employee
Information
BIOMETRIC ATTENDANCE
MONITORING AND PAYROLL
INPUT SYSTEM OUTPUT
Attendance Report,
Absent Report, and
Payroll Report
Figure 3.2 Black box Testing
Figure 3.2 illustrates the containing input and output’s flow in the
system. In testing, the proponents evaluated the proposed system using the Black
Box Test. The Employees Preferences are the proposed system’s primary input.
The system will process these inputs to generate a daily time records or reports
and pay slip.

38
Table 3.1 – Table Result 1 Log-in
Log in 13/11/2018 18/01/2019

If fails to login three(3) times
Verifies username and password
Forgot password function
Attendance
Verifies Employees Identification
Announcements
Search and view Announcement list
Create Announcement
Update listed Announcement
Attendance Record
Search and view Attendance record
Print preview Attendance record
View preview individual attendance report
Employees
Search and view employees
Add new employee
Update employee management and information
Administration preferences
Payroll
Search and view employees
Generate payroll
About Us
Displays information about the proponents
Log out
Exit the user
The table below shows the result of the systems log-in form, Time in and
out attendance feature that uses fingerprint, setting Announcements, functions in
terms of reports, employee management, and generating Payroll.

39
CHAPTER IV
THE NEW SYSTEM
This chapter explains the overview of the new system. This chapter
includes the Non-Functional System Requirements, Design and Implementation
Coordination, Functional Specifications, System Flow, Technical Specification,
System Requirements and Security.
Overview
The Biometric Attendance Monitoring and Payroll System for Monlimar
Development Academy Inc. provide fast, accurate and secured attendance
system. The system is designed to eliminate the difficulties encountered during the
manual attendance monitoring and payroll operations. The system is also capable
of generating reports such as Daily Time Record (DTR), and Pay slip. The new
system will be implemented in the School Campus Registrar.
Non-functional System Requirements
Usability - The proponents designed a user-friendly system that can be easily to
manipulated by the user.
Security – The system is protected with the password in logging-in and fingerprint
for attendance verification, making the system inaccessible to unauthorized
persons.
40
Efficiency – The system is designed to convert the usual attendance monitoring
and payroll operation into an automated one. This will minimize the time
consumed to perform attendance reports and pay slip.
Maintainability – The system could be adjusted at any instance for as long as
user passes through the system’s security level. This attribute of the system also
provides the flexibility.
Reliability – The system can generate accurate and timely reports such as daily
attendance records and pay slip.
Design and Implementation Consideration
Business Rules
1. Must be a Monlimar Development Academy’s Employee.
2. Administration preferences are prioritized.
3. Designated random reports for any violated attendance rules.
4. Immediately Daily Time Record.
5. Accurate generated pay slip report.

41
Data Flow Diagram of the New System
FINANCE
MANAGER
Payroll
Payroll Time Log
confirm
Reports validation
ation
Edit Faculty and Employee

Faculty Information Information
BIOMETRICS
View own Reports ATTENDANCE Receive the Attendance
MONITORING AND Report Monitoring
PAYROLL SYSTEM
FACULTY Edit Faculty Receive and PRINCIPAL

and view all
Employee reports
Information
OWNER
Figure 4.1 Context Diagram
The figure above shows a context Data Flow Diagram that is drawn for
a Biometric Attendance Monitoring and Payroll System. It contains a process that
represents the system. It also shows the external entities who will interact with the
system, such as Owner, Faculty, Finance Manager and Principal. In between the
42
Process and the external entities, there are data flow (connectors) that indicate the
existence of information exchange between the entities and the system.
Top Level Data Flow Diagram
Faculty Information 1
FACULTY
REGISTRATION
Save Faculty
Edit Employee Information
Information Save Information
View own reports
Edit Faculty and

Employee Faculty
Information Information List
OWNER
Save 2 Save Information
Information
BIOMETRIC-
BASED Compare Data
Receive and view all the reports
ATTENDANCE
Multiple Time Log
Input Data
TIme Details
Attendance 3 confirmation FINANCE
Record PAYROLL
MANAGER
COMPUTATION
Validating TimeLog
Save the Computed payroll

Save the Validated
Time Log
PRINCIPAL
4
Receive the Attendance Report
VALIDATE
TIME LOG
Monitoring
Payroll Database
Data
5
GENERATE
Input data
REPORTS
Figure 4.2 Top Level Data Flow Diagram

43
The Figure 4.2 illustrates the top-level data flow diagram of the
proposed system: Biometric Attendance Monitoring and Payroll System contain
four processes, four external entities and four data stores.
Based on the diagram, the faculty entity will go through the process of
registration and once the registration process was done, the data store the
updated Faculty information list.
Finance Manager can edit the information from multiple time log storage
and daily time record storage and once the data was gathered from daily time
record the data forwards to the Payroll Computation Process then stores in Payroll
Database. Reports through the Generate Reports process, which takes Payroll
and DTR details as input will generate the Payroll Report, Attendance Record, and
Teaching staff list of absences report.
The Principal can also initiate the Generate report process by providing
the Time in and out details from daily time records storage.
System Boundaries
The system boundary is defined as the boundary between the new
system being developed and the environment around it. It signifies the system that
will be accurately automated and the part in which security is being emphasized.
44
System Use Case Diagram
The system use case diagram shows the relationship of the actors,
goals and dependencies between their use cases.
Figure 4.3 – System Use Case Diagram
Figure 4.3 shows how the proposed system would operate. It explains the
functionality where the proposed system provides.

45
System Flow
BIOMETRIC ATTENDANCE MONITORING AND PAYROLL SYSTEM
EMPLOYEE PRINCIPAL FINANCE MANAGER OWNER
No
Review &
Input payroll
Registration Approve as
period hours
Register complete and needed
correct?
Review
completeness
Input
Fingerprint Yes
to scanner
No Review and
Overtime ok? Yes
Finalize
Match? Yes Atttendance record No No
Contact Generate
employee Payroll
Report to the
Finance manager
Attendance
Record
Yes
Print Payroll
Phase
Figure 4.4 - System Flow

46
Figure 4.5 illustrates the workflow of the proposed system. It describes the flow of
activities between the Employee, Principal, Finance Manager and the Owner.
Technical Specification
Domain Object Modeling
Table 4.1 shows the list of classed used as reference in creating the class
diagram.
Class/Object Attributes Methods

Search, Add, Edit and Update
Employees information as well as
Owner Username/Password
view also generate and print
reports
Search, Add, Edit and Update

Employees information(User Level
Finance Manager Username/Password and Salary/Grosspay Excluded) as
well as generate also view and
print reports
Search, Add, Edit and

Update Employees
Information(User Level and
Principal Username/Password
Salary/Grosspay Excluded) as well
as
View and Print Reports
47
Records
Employee Username/Password
View User Attendance
Records
Table 4.1 represents list of classes that show the user level and its
limitation.
Class Diagram
Figure 4.5 - Class Diagram

48
Data Dictionary
Data Dictionary discusses the properties of data elements used in the
designed system, where it shows the Data type, Primary key, Description and the
Sample data, wherein each of the given corresponds a major function to the
system.
Table 4.2 – Data Dictionary of Absent
Primary Sample
Data element Data types Description
key data
Emp_Id varchar(50) Yes Identification number 20180000
Evangelio,
Emp_Name text No User's name
Ezekiel A.
Date data No Absent date 21/01/2019
Table 4.2 Gives employee id, name, and absent date data field, which
shows absent list.
Table 4.3 – Data Dictionary of Deduction
Primary Sample
key data
Identification
Deduction_Id varchar(50) Yes 1
number
SSS_EEP float No Employee Share 2
Pagibig_EEP float No Employee Share 2
Philhealth_EEP float No Employee Share 2
SSS_EER float No Employer Share 2
Pagibig_EER float No Employer Share 2
49
Philhealth_EER float No Employer Share 2
Table 4.3 shows the data field that regards deduction computations.
Table 4.4 – Data Dictionary of Employee
Primary
Data element Data types Description Sample data
key
Identification
Emp_Id varchar(50) Yes 20180000
number
User's
L_Name text No Evangelio
lastname
User's
F_Name text No Ezekiel
firstname
User's middle
M_initial text No A.
initial
Gender
Gender text No Male
identification
Emp_Marital_Stat varchar(50) No Marital Status Single
Pag_ibig_No varchar(50) No Pagibig No. 91521187155
Phil_No varchar(50) No Philhealth No. 18025158969
SSS_No varchar(50) No SSS No. 04-0751449-0
User's gross
Gross Pay varchar(50) No 20000
pay
Department Elementary
Department text No
included Department
Position text No User's position Teacher
Session_Start time(7) No Work start time 8:00am
Session_End time(7) No Work end time 5:00pm
Emp_Img image No User's image 1x1.jpeg
User's 0x00F87E01C82
Emp_Bio image No
fingerprint id AE
Emp_Password varchar(50) No Password Frans123
User_Level varchar(50) No User level user
50
Total_Hrs varchar(50) No Total Hours 9

Employee
Status varchar(50) No Active
Status
Table 4.4 shows the employee data field in the database
Table 4.5 – Data Dictionary of Daily Time Record

Primary
key
Identification
number
Evangelio,
Emp_Name text No User's fullname
Ezekiel A.
TimeIn time(7) No User's time-in 8:01am
TimeOut time(7) No User's time-in 5:00pm
Mins_Late text No No. of mins late 1
No. of mins
Mins_Undertime text No 0
undertime
Total_Hrs text No Total no. of hours 8.9
Date date No Date 22/01/2019
Day varchar(50) no Day to day Monday
Table 4.5 shows the employee’s daily time record data field in the
database
Table 4.6 – Data Dictionary of Event
Primary Sample
key data
Identification
Event_No varchar(50) Yes 1
number
Event_Name text No Event name Meeting
Date_Start date No Event start date 22/01/2019
Date_End date No Event end date 22/01/2019
51
Location text No Event location Faculty

Members text No Members included All
Table 4.6 shows the Event data field in the database.
Table 4.7 – Data Dictionary of Leave
Primary
key
Identification
number
Evangelio,
Name text No User's fullname
Ezekiel A.
Re text No Reason Health condition
T_leave text No Leave type Sick leave
D_from date No Leave start date 24/01/2019
D_to date No Leave end date 25/01/2019
Leave total
Total_Days varchar(50) No 1
days
Leave_Type varchar(50) No Leave with pay Paid
Status varchar(50) No Approval Approved
Request date
Date_Created date No 22/01/2019
created
Table 4.7 shows the leave data field in the database, which regards
creating and viewing employee leave.
Table 4.8 – Data Dictionary of Payroll
Primar Sample
y key data
Control_No varchar(50) Yes payslip control 1
52
number
Identification
Emp_Id varchar(50) No 20180000
number
User's Evangelio,
Emp_Name text No
fullname Ezekiel A.
Payroll start 01/01/201
Pay_Start date No
date 9
Payroll end 15/01/201
Pay_End date No
date 9
total hours for
Total_Hrs varchar(50) No 80
the period
employees
Hrs_Rate varchar(50) No 70
hour rate
sss total
SSS_Deduction varchar(50) No 100
deduction
philhealth total
Phil_Deduction varchar(50) No 100
deduction
pagibig total
Pagibig_deduction varchar(50) No 100
deduction
overall
Total_Deduction varchar(50) No 300
deduction
total tax
Tax varchar(50) No 0
deduction
employees net
Net_pay varchar(50) No 5600
pay
number of
Leave_With_Pay_Day
varchar(50) No leave days 0
s
with pay
payroll
15/01/201
Date_Created date No generation
9
date
generator Evangelio,
Prepared_By varchar(50) No
name Ezekiel A.
Table 4.8 shows the Payroll data field in the database, which regards
payroll computation of each employee.

53
Table 4.9 – Data Dictionary of Tax
Primary Sample
key data
Bracket varchar(50) Yes Tax Bracket 1
Min_Income varchar(50) No Minimun Income 0
Maximum
Max_Income varchar(50) No 250000
Income
Constant Tax
Constant_Deduction varchar(50) No 0
Deduction
Percent Tax
Percent_Deduction varchar(50) No 0
Deduction
Table 4.9 shows the Tax data field in the database, which regards Tax
equivalent in every employee wage.
Table 4.10 – Data Dictionary of Multiple Time log
Primary
key
Identification
number
Evangelio,
Emp_Name text No User's fullname
Ezekiel A.
Time in and Time
Activity text No Activity description
out
Time_ time(7) No Time of activity 8:01am
Date_ date No Date of activity 22/01/2019
Remarks varchar(50) no time log remaks ignored
Table 4.10 shows the employee data field in the database, which
regards to number of time in and time out repeatedly.

54
Table 4.11 – Data Dictionary for Over Time
Primary
key
Overtime_Id varchar(50) Yes Overtime Id 1
User's
Emp_Id varchar(50) No Evangelio, Ezekiel A.
fullname
Overtime
Total_Ot_Hrs varchar(50) No 7
Hours
Days with
Schedule_Day varchar(50) No Monday
Overtime
Table 4.11 the table shows the employees scheduled overtime/
overload.
Table 4.12 – Data Dictionary for Screen-Inventory
No. Name of Forms Description User
Developers Contact
1 AboutUsFrm Owner
Information
Image Capturer For Owner, Finance
2 CaptureImage
Registration Manager, Principal
Fingerprint Confirmation
3 ConfirmFrm All
Form
Attendance Monitoring Owner, Finance
4 DTRFrm
Form Manager, Principal
Fingerprint Enrollment Owner, Finance
5 EnrollmentForm
Owner, Finance
6 EventsFrm Events Rgistration Form
Manager, Principal
7 MainFrm Main Dashboard Form All
User Account and
9 MyAcct All
Monitoring Form
55
Payroll Registration and Owner, Finance

10 PayrollFrm
List Form Manager
Owner, Finance
11 PrintFrm Document Printing Form
Manager, Principal
Employee Registration Owner, Finance
12 RegFrm
Owner, Finance
13 Report Printing Preview Form
Manager, Principal
Server and Database
14 ServerFrm All
selection Form
15 SignFrm Account Signin Form All
Figerprint Verification
16 VerificationForm All
From
Table 4.12 shows the forms that the Owner, Finance Manager, Principal
and Employee interface.
User Side Screen Transition
Database
Server
Time in and
Slideshow Announcement
out
Figure 4.7 User Side Screen Transition
Figure 4.14 represents the screen transition of the user side of the
designed system. The Time in and out, slideshow, and announcement are the
functions that can be seen at the user side.

56
Admin Side Screen Transition
Database
Server
Login
Manage
About Us Leave Account Attendance Payroll Announcement
Employees
All Daily Time Payslip Add

Leave List Profile Record Announcement
Employee List
Records
Leave Attendance Generate Edit Register

Attendance Announcement Employee
Review Record Payslip
Delete
Payslip Deductions Announcement
Leave Tax
Figure 4.8 Admin Side Screen Transition
Figure 4.8 represents the screen transition of the Admin side of the
designed system. The Account, Attendance, Payroll, Leave, Announcement and
Manage Employees are the buttons that can be seen at the main menu or
dashboard, and those things that are under those buttons are the corresponding
things that can be done when the user clicks one of those buttons.
57
Component Design
Biometric Attendance Monitoring and Payroll System
Owner Finance Manager Principal Employee
Search, Add, Edit Search, Add, Edit

Search, Add, Edit and Update and Update
and Update Employees Employees
Employees information(User information(User
information Level and Salary/ Level and Salary/ Records
Grosspay Grosspay View User
Excluded) Excluded) Attendance
Records
view, generate view, generate view, generate

and print reports and print reports and print reports
Figure 4.9 - Class Diagram
Figure 4.7 illustrates the Component Design of the new system. There are
four (4) user types, Owner of the Monlimar Development Academy, Principal,
Employee and the Finance Manager that can access the whole system.
58
Screen Layout
Server Form
Figure 4.10 Server Form
The form above shows the server form where the administrator is
required to fill the Server address, Database Name, Username and password.
Both admin side and user side of the system is required to fill up the information.
59
Time in and Time Out Form
Figure 4.11 User Side/ Time in and out form
Figure 4.11 shows the user side of the system it’s also shows the
interface where the employee enter his or her employee number and a pop-up
form that indicates the employee to scan his or her registered fingerprint to the
device and once the employee’s information was verified It will displays the name
of the employee, Job Description, schedule, and time in/out. The User Side form
also display the Announcements and queuing of first five who had their time in and
out
60
Login Form
Figure 4.12 Login Form
The system authenticates each user’s Id number and password when
entering. When the user enters incorrect ID Number or password, there will be an
error message box “Invalid Username/Password” will prompt in your screen.
Forgot Password is also available and it will require the employee number and the
scanned fingerprint to recover the account.

61
Dashboard
Figure 4.13 Admin side /Dashboard
The Figure 4.13 displays the system dashboard where the users can
choose from My Account, Employee Attendance, Payroll, Print Reports, Leave,
Announcement, Manage Employees and log out.
The Features above is not all available for the User. There is an Access
Level for every user level. As for the Owner all system features is available, for the
finance manager editing the user level and basic salary are restricted futher in the
user level the principal level and lower is restricted on accessing the payroll
management and lastly the user level can only access my account and logout.
62
My Account
Figure 4.14 My Account
The Figure 4.14 displays the My Account Dashboard where the users
can choose to view his or her Profile, Payslip, Attendance Record, and Leave list.
63
Profile
Figure 4.15 - Profile
The Figure 4.15 shows the profile of the user includes the Employee
Basic Information and Work Schedule.
My Payslip
Figure 4.16 – My Payslip

64
The Figure 4.16 the user can view the list of his or her previous payslip.
My Attendance Record
Figure 4.17 – My Attendance Record
The Figure 4.17 the user can view his or her Attendance. Every user
has this feature.
My Leave List
Figure 4.18 – My Attendance Record

65
The Figure 4.17 the user can view and fill up a leave form. Every user
has this feature.
Fill-up Leave From
Figure 4.19 – Leave Form
The Figure 4.19 the user can fill up his or her leave form. Every user
has this feature.

66
Employee Attendance
Figure 4.20 – Employee Attendance
The Figure 4.20 displays the Employees Daily Time Record and
Attendance for the day. This feature can be viewed by the finance manager,
principal and owner user level only.

67
Employee’s Daily Time Record List
Figure 4.21 – Employee’s Daily Time Record List
The Figure 4.21 under Employee’s Daily Time Record List shows the
employee Attendance list. This feature can be viewed by the finance manager,
principal and owner user level only.
Figure 4.22 – Employee’s Daily Time Record List

68
The Figure 4.22 under Employee’s Daily Time Record List shows the Employee’s
Absent Record List. This feature can be viewed by the finance manager, principal
and owner user level only.
Employee’s Attendance List
Figure 4.23 – Employee’s Attendance List
The Figure 4.23 displays the Employee’s Attendance list for the day
includes information such as employee name, Time in/out, minutes late, minutes
under time, total hours, date and day. This feature can be viewed by the finance
manager, principal and owner user level only.

69
Manage Employees
Figure 4.24 – Manage Employees
The Figure 4.24 displays the Register Employee Features and viewing
of Registered Employee and Employee over time. This feature is available for the
finance manager, principal and owner user level only.

70
Register Employee
Figure 4.25 – Register Employee
The Figure 4.25 above displays the registration for the new user the Id
number will automatically generated. The system requires the completion of the
Employee Information, Work Schedule and work Information so that the
registration for the new user can proceed to the next step. This feature is
available for the finance manager, principal and owner user level only.
.
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Enrolment Fingerprint
Figure 4.26 – Enrolment Fingerprint
The Figure 4.26 above displays the registration for the new user. In
enrolling Fingerprint the new user required to scan his or her fingerprint using the
device. The system will require 4 fingerprint samples for the registration this
feature is available for the finance manager, principal and owner user level only.
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Capture Image
Figure 4.27 – Capture Image
The Figure 4.27 above displays the registration for the new user.
Employee Image is required for the registration the system can capture or browse
an Image. This feature is available for the finance manager, principal and owner
user level only.

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Registration Summary
Figure 4.28 – Registration Summary
The Figure 4.28 above displays the summary of the registration for the
new user. This feature is available for the finance manager, principal and owner
user level only.

74
Registered Employee List
Figure 4.29 – Registered Employee List
The Figure 4.28 above displays the list of registered employee includes
the employee information such as Employee Id, Name, Gender, employee type
pag ibig number, Phil health number SSS number, Gross Pay, department and
Job Description This feature is available for the finance manager, principal and
owner user level only.

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Employee Overtime
Figure 4.30 – Employee Overtime
The Figure 4.29 above displays the list of registered employees and the
list of employees with overtime, additionally the figure displays the scheduling of
employees overtime/overload.
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Payroll Management
Figure 4.31 – Payroll Management
The Figure 4.31 displays the Payroll Management with features
including: viewing of payslip records generation of payslip deduction management
and tax management. This feature is only applicable for finance manager and
owner.
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Payslip Record List
Figure 4.32 – Payslip Record List
The Figure 4.32 displays the list of payslip that is being generated by
the finance manager and/or owner the figure is accessible through figure 4.30
78
Payslip Generation
Figure 4.33 – Payslip Generation
The Figure 4.33 displays the list of employees that is applicable for
payroll generation having the active status. The figure also displays the range on
which the payroll is being generated and the payroll generation date.
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Deduction Management
Figure 4.34 – Deduction Management
The Figure 4.34 displays the list of deductions and the interface in
which the deduction can be add and edit.

80
Tax Management
Figure 4.35 – Tax Management
The Figure 4.35 displays the list of tax brackets and the interface in
which the tax bracket can be add and edit.

81
Announcement
Figure 4.36 – Announcement
The Figure 4.36 displays the list, Adding, Editing, and Deleting, of
Announcement.
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Adding of Announcement
Figure 4.37 – Adding of Announcement
The Figure 4.37 displays Interface in which announcements can be
added in database.
83
Editing of Announcement
Figure 4.38 – Editing of Announcement
edited in database.
84
Deleting of Announcement
Figure 4.39 – Deleting of Announcement
deleted in database.
85
Leave List
Figure 4.40 – Leave List
The Figure 4.40 displays Interface for the leave list and viewing of
employees leave request.

86
Generate Report
Figure 4.41 – Generate Report
The Figure 4.41 displays Interface in which employee record,
attendance record, payroll record, payslip, and absent record can be printed.
87
CHAPTER V
SUMMARY, CONCLUSION AND RECOMMENDATIONS
In this chapter, the summary and conclusion of the project study are
being presented by the proponents. Also included is the recommendation for the
future researcher for their further studies.
Summary
Biometric Attendance Monitoring with Payroll Management System was
designed to make attendance monitoring and payroll process automated also
includes faster operation for Monlimar Development Academy Inc. administration.
It minimizes the problems that encountered during the manual system.
Conclusion
After all the studies, research, analysis and observation, the
proponents therefore conclude that Monlimar Development Academy Inc.’s
administration is having difficulties on their existing system particularly on
generating and distributing attendance and payroll reports.
The proponents have studied and looked into diverse consideration
and have analysed every procedure within the existing system to occur with a
competent software and design.

88
Recommendation
The proponents highly recommend improving the Biometrics
Attendance Monitoring and Payroll System by using more advanced biometric
technology and adding a mobile application that will help the employee in
monitoring their Daily Time Records and files more conveniently.

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RIZAL TECHNOLOGICAL UNIVERSITY

College of Engineering and Industrial Technology

on improving their lifestyle. Wherein, modern technologies, such as gadgets,

robotics, machines, takes a significant role on this rapid development. In fact, it is

considered as essential tool in different fields including education, industry,

sciences, businesses, government, organizations, and home. In many

organizations, today, biometrics is used to track employee time and attendance

Utilization of biometric technology and payroll processing eliminates the

Studies prove that biometric technology increases the payroll computation

cannot be forge or duplicate.

The biometric identification is one of the most accurate systems to

attendance is transferred into payroll processing department.

Background of the Study

The Monlimar Development Academy Inc. was founded on January 16,

and Four (4) employee for maintenance.

propose a new system.

Concerning to fix the issue, the proponents propose a biometric-based

Attendance monitoring and payroll management system. Wherein, the proposed

techniques for identification and verification of employees Time in and out. In

secure and maintain the records.

Statement of the Problem

Managing the Monitoring and Summarizing the report manually is one of

the problems that the administration is encountering. In which it requires a lot of

human error, (e) time consuming, and (f) payroll errors.

time by signing from falling in line.

Time consuming creating a summary to be passed on the finance officer is time

1. How to develop a secured Biometric-based Technology attendance-

monitoring system and payroll system intended for Monlimar Development

2. How to implement a biometric attendance monitoring with payroll

management system to Monlimar Development Academy, Inc.?

3. What are the applicable monitoring reports for Monlimar Development

System Design Paradigm

The system development Input-Process-Output (IPO) shown in figure 1.1

represents how the proponents conducted the conceptualization to solve or give

an acceptable solution on the identified problem during the data gathering.

INPUT PROCESS OUTPUT

 Data Gathering  Requirement

Figure 1.1 System Design Paradigm

The following inputs help the proponent on developing the system.

Gathering, problem identification, objectives, project scope and delimitation and

analysis, process development, system testing and system deployment is the

process to attain a desired biometric attendance monitoring system.

principal to determine the important information such as current attendance

for validation of the problem.

of the current system.

proposed by the proponent.

solution during the objective identification of this developmental study. Wherein,

Delimitation – since that in all developed systems there are boundaries to be

will be able to create an attendance report.

applicably connected in the proposed attendance monitoring and payroll system by

the final output with client’s satisfactory in mind.

system’s capabilities and the accuracy.

system is ready to be implemented to the target client.

Biometric Attendance Monitoring and Payroll System – attendance record,

employee record, payroll report and absent record.

Objective of the Study

The General objective of this study is to design and develop a Biometric-

1. Develop a Biometric-based attendance monitoring that will monitor the

Monlimar Development Academy, Inc. Faculty time in and out.

3. Test and evaluate the system accuracy and efficiency.

Scope and Delimitation of the Study

The developed system Biometrics Attendance Monitoring and Payroll

System is intended only for Monlimar Development Academy, Inc. wherein, it