****** UNOFFICIAL (QR1) PO - UNLESS SIGNED BY PURCHASING MANAGER ***********

Monroe County Page 1 of 1

Purchasing and Central Services Phone: (585) 753-1100 November 20, 2019
200 County Office Building Fax: (585) 753-1104
Rochester, NY 14614 Email: mcpurchasing@monroecounty.gov

Purchase Order
Purchase Order Number: 4500003539

Ship To

Vendor Address MONROE COUNTY

CONFLICT DEFENDER OFFICE
Vendor#: 11106578 80 WEST MAIN STREET, SUITE 300
STAPLES BUSINESS ADVANTAGE INC ROCHESTER NY 14614
50 METHODIST HILL DR. SUITE 1300
ROCHESTER, NY 14623-4269 Bill To
MONROE COUNTY CONTROLLER
ACCOUNTS PAYABLE - ROOM 401
39 W. MAIN STREET
ROCHESTER, NEW YORK 14614

Information
Delivery Date P.O. Date October 27, 2006
Buyer Susan Archacki Delivery Terms FOB DESTINATION

Contact Name Contact Number

Item Material/Description Qty UM Unit Price Net Amount

010 HP BLACK CART. 2.000 EA $24.12 $48.24

Item completely delivered
020 HP TRI-COLOR CART. 2.000 EA $49.05 $98.10
Item completely delivered
______________

***Total Amount $146.34

INSTRUCTIONS TO VENDOR:
This Purchase Order is subject to the Terms and Conditions incorporated herein by this reference. All purchases are tax exempt.

Signature __________________________________________________ Date November 20, 2019

(Purchasing Manager)
 MONROE COUNTY PURCHASE ORDER GENERAL TERMS AND CONDITIONS
COMPLIANCE WITH ALL LAWS - The vendor agrees that all employees and subcontractors shall strictly comply with all local, state and federal laws, ordinances, rules or regulations controlling or limiting in any way the
actions of those engaged in the work performed pursuant to this purchase order, and furthermore, that each and every provision of law and clause required by law to be inserted in this purchase order shall be deemed to
be inserted herein and that this purchase order shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted or is not correctly inserted, then upon
the application of either party this purchase order shall be forthwith physically amended to make such insertion or correction. The vendor shall specifically assure compliance with the following:
A. WAGES AND HOURS - Should this purchase order be for public work which may involve the employment of laborers, workers or mechanics, the vendor agrees to pay prevailing wages and otherwise comply with the
provisions of Section 220 and Sections 220(a) through 220(d) as amended, of the Labor Law of the State of New York, as applicable.
B. NON-DISCRIMINATION - (a) The vendor agrees to comply with the following provisions of the Labor Law of the State of New York, Section 220-e amended: (a) That in the hiring of employees for the performance of
work under this order or any subcontract hereunder, no contractor, subcontractor, nor any person acting on behalf of such contractor or subcontractor, shall by reason of age, race, creed, color, disability, sex, marital
status or national origin discriminate against any citizen of the State of New York who is qualified and available to perform the work to which the employment relates; (b) That no vendor, subcontractor, nor any person on
his behalf shall, in any manner, discriminate against or intimidate any employee hired for the performance of work under this contract on account of age, race, creed, color, disability, sex, marital status or national origin.
C. EQUAL OPPORTUNITY - (a) The vendor acknowledges that it is Monroe County's policy to require all contractors, lessors, vendors, and suppliers doing business with Monroe County to follow a policy of equal
opportunity in accordance with the requirements set forth herein. Monroe County further does not discriminate on the basis of handicap status as defined in Federal Regulation 31 CFR Part 51 in admission, or access to,
or treatment or employment in its programs and activities; (b) Therefore, vendor agrees to comply with (and to ensure compliance by any subcontractors with) all State and Federal Equal Opportunity Laws and
Regulations, including but not limited to 31 CFR Part 51 and shall submit documentation regarding equal opportunity upon Monroe County's request; (c) Failure to comply shall be deemed a breach of contract.
D. WORKERS' COMPENSATION AND DISABILITY INSURANCE - This purchase order shall be void and of no effect unless the vendor shall be void and of no effect unless the vendor shall secure compensation
compensation for the benefit of, and keep insured during the life of this contract, any and all employees as are required to be insured under the provisions of the Workers' Compensation Law of the State of New York. The
foregoing specifically includes but is not limited to compliance with the provisions of Article 9 of the Workers' Compensation Law, entitled "Disability Benefits Law" as amended.
SHIPPING INSTRUCTIONS
A. FOB DESTINATION - Unless otherwise specified on the face of this order, all goods are to be shipped Prepaid, F.O.B. Destination. Where specific written authorization is granted to allow shipping goods F.O.B.
shipping point, vendor agrees to prepay all shipping charges, route cheapest common carrier, and to bill Monroe County as a separate item on the invoice for said charges, less any transportation tax. It is also agreed by
the vendor that Monroe County reserves the right to refuse any C.O.D. shipments.
B. DATE OF DELIVERY - (a) For any exception to the delivery date as specified in this contract, the vendor shall give prior notification and obtain written approval thereto from the Monroe County Purchasing Manager.
With respect to delivery of this order, time is of the essence and the purchase order is subject to termination for failure to deliver by the date shown on the face of this order. The acceptance by Monroe County of late
performance with or without objection or reservation shall not waive the right to claim damage for such breach nor constitute a waiver of the requirements for the timely performance of any obligation remaining to be
performed by the vendor. (b) If items are shipped substantially in advance of scheduled delivery dates, Monroe County may return them at the vendor's expense and risk.
SPECIFICATIONS, TERMS AND CONDITIONS - Any and all item(s) and/or service(s) covered by this purchase order shall be as specified in the agreement, contract, bid or quotation specifications and terms and
conditions referenced on the face of this order, unless any vendor's exceptions or alternates are explicitly accepted by Monroe County. All items and/or services delivered to or otherwise provided are subject to inspection
and approval by Monroe County. Any rejection of items and/or terms and conditions of the bid or quotation, will be at the vendor's risk and expense.
INVOICES AND PAYMENT
A. Payment will be based on any invoice used in the contractor's normal course of business. However, payment will not be made unless the invoice is clearly legible, and contains at a minimum all of the following
information (as applicable): a. Accurate item description; b. Catalog number of the item; c. Quantity; d. Unit price per item; e. Net total cost to Monroe County, after discount; f. Monroe County Purchase Order number; g.
Date of delivery; h. location of delivery.
B. Invoices are to be submitted to the "Bill To" address shown on the face of this order. The responsibility to submit a properly completed invoice will result in rejection of a claim for payment.
OFFICIALS NOT TO BENEFIT - The vendor specifically agrees that no County official and no member of the County Legislature of Monroe County shall be permitted to receive a share or part of this contract or order, or
any benefit that may arise therefrom, unless the Purchasing Manager is given prior written notice thereof.
AUDIT - Should the purchase order be for any public work, the vendor agrees that Monroe County shall for a period of three (3) years after final payment, have access to and the right to examine any directly pertinent
books, documents, papers, and records and those of any subcontractors engaged in the performance of and involving transactions related to this purchase order or any subcontracts.
In the event the vendor is a recipient through this order, directly or indirectly, of any funds of or from the United States government, the vendor agrees to comply fully with, and to cooperate fully with the County in its
efforts to comply with, the terms and requirements of the Federal Single Audit Act of 1984, as the same may be amended from time to time (the "Act"). The vendor agrees to perform or cause to have performed all
examinations and audits, to retain all documents and records and otherwise to take or cause to have taken such other action as may be required pursuant to the Act, OMB Circulars A-128, A-110 and A-133 issued by the
Office of Management and Budget of the United States (collectively the "Circulars"), to the extent applicable, and and such other circulars, interpretations, opinions, rules or regulations as may, from time-to-time, be
issued or promulgated pursuant to or in connection with the Act. The vendor also agrees that, promptly upon completion, at least three copies of reports of all such examinations or audits shall be delivered to the County.
Furthermore, the vendor shall, upon request of the County, provide to the County such documentation, records, information and data and respond to such inquiries as the County may deem necessary or appropriate and
shall fully cooperate with independent auditors to examine and copy all records, documents, reports and financial statements as may be necessary to comply or to assure or monitor compliance with the Act, the Circulars
and such other circulars, interpretations, opinions, rules or regulations as may, from time-to-time, be issued or promulgated pursuant to or in connection with the Act.
INDEPENDENT CONTRACTOR - The vendor, in accordance with his status as an independent contractor, covenants and agrees that he will conduct himself consistent with such status, that he will neither hold himself
out as, nor claim to be, an officer or employee of Monroe County by reason thereof, and that he will not, by reason thereof, make any claim, demand or application to or for any right, or privilege applicable to an officer or
employee of Monroe County, including but not limited to Workers' Compensation Coverage, Unemployment Insurance benefits, Social Security coverage or retirement membership or credit.
TAXES - (a) The vendor agrees that the purchase price shall not include any tax or duty which need not be applicable to expenditures made by Monroe County, or any tax or duty for which an exemption is applicable
upon the furnishing of an exemption certificate issued by Monroe County. If any such tax or duty has been included in the purchase price through error or otherwise, the purchase price shall be correspondingly reduced. If
any tax or duty included in the purchase price shall be later found not to be applicable to expenditures by by Monroe County, the purchase price shall be reduced accordingly. The vendor acknowledges that Monroe
County is exempt from State and local sales taxes on all purchases; (b) Monroe County's tax identification number is 16-6002563.
CONTRACT DEEMED EXECUTORY - The vendor specifically agrees that this contract shall be deemed executory only to the extent of the monies appropriated and made available for the purpose of such contract and
that no liability shall be incurred by Monroe County beyond the monies appropriated and made available for the said purpose. It is understood by the vendor, and the vendor agrees, that no representation by any public
employee or officer creates any legal or moral obligation to request, appropriate or make available monies for the purpose of the contract.
PROHIBITION AGAINST ASSIGNMENTS - The vendor agrees that he is is prohibited from assigning, transferring, conveying, subletting or or otherwise disposing of this contract or any of its contents, or of his power to
execute such contract to any person or corporation without the prior consent in writing of Monroe County.
WARRANTY - Vendor warrants that the items and/or services supplied under this order conform to the terms and conditions of the agreement, contract, bid or quotation referenced on the face of this order herein and are
fit for the purpose for which such items are are ordinarily used or provided. The vendor and Monroe County also agree that this purchase order does not exclude, or in any way limit, other warranties provided for in the
referenced bid or quotation or by law.