Internet Expenses

It is a self service application which is used to enter the expense reports from wherever internet
available

I-Expenses setups can be classified following ways

1. Responsibility
2. Employee setups
3. AP setups
4. Internet Expense setups

Responsibilities

Step1: Define i-Expenses Responsibility

Step2: Define Expenses Auditor Responsibility

Step3: Define internet expenses setup& administration

Employee setups

Step1: Define auditor job

Step2: Create Employee

Step3: Create user for employee

Step4: Assign Default Expense Accounts to employee

AP Setups

Step1: Enter expense clearing a/c at financial options

Step2: Define (or) modify expense report template

Step3: Define expense report authorization approval limits

 Internet Expenses status

Expense report with audit

Step1: Enter Expense Report

Step2: Approve Expense Report by login with manager user

Step3:Check Expense report status

Step4: Audit Expense Report

Step5: Check expense report status

Step6: Run expense report export program

Step7: Query expense report in AP & validate it.

Expense Report with policy schedule

Step1: select operating unit in i-Expenses responsibility

Step2: Define policy schedule

Step3: Assign policy schedule to expenses report template

Step4: Enter expense reports

Step5: Approve Expense report by login with manager user

Step6: Audit Expense report

Step7: Run Expense report export program

Step8: query invoice in AP &Validate it.

 E-Business Tax

EBT is used to configure tax related things as per the country specific

There are 2 types of taxes

1. Direct tax

2. Indirect Tax

Direct tax: Tax amount which can be collected directly from the tax payers

Ex: Direct tax only one is there in India that is Income tax

Indirect tax: Tax amount which can be collected directly from the tax payers based on the usage of
goods or services

Ex: India has only one indirect tax which is GST, Under GST are Service tax sales tax etc..

→ Payables and Receivables integrates with EBT to automatically determine and calculate the applicable

Tax lines for invoices

I have done setups based on BR100 document and having basic flow & configuration of EBT

1. First Geographical location then Create Legal entity & Party tax profile

2 .Create tax régimes

3. Create tax

4 .Create tax status

5 .Create tax jurisdictions

6. Define tax rate

7 .Define tax rules

8. Enable Make tax available on transactions for tax code

Party: Party nothing but legal entity and legal entity nothing but a company name like sonata

Tax regime: Sonata register with tax regime who they will GST authority

(The set of laws and regulations that determines the treatment of one or more)

Tax: Under GST multiple taxes is there Serves tax, VAT

(The classification of a charge imposed by a government through a fiscal or tax authority )

Tax status: Will use to group the taxes based on requirement, We can group tax for particular
geographical area (The taxable nature of product in the context of transaction for a tax )

Tax jurisdiction: Geographical are like India State City etc.

Tax rate : like 7 8 9

Tax rules: Based on rules Tax will get calculate.

 SLA (Sub Ledger Accounting)

It is not a module, it is one of the new feature in R12

In 11i how it was there..

In sub ledger AP,AR,FA we are entering transaction journals and Data will transfer to GL interfaces then
move to GL, that means in the 11i interfaces was there.

When it comes R12

In Sub ledger AP AR FA we are entering transaction journals and Data will go to SLA tables then move to
GL, Interface is there but will not using in the sub ledger
When we are running accounting program, action validate and final all that time SLA will take place and
move to GL

Def: Sub ledger accounting is rule based accounting engine that defines how journals entries are
generated in sub ledger transactions in oracle sub ledger applications, before we get in to SLA we need
to know some basic concepts like event types, event class etc,

Event Class: Classifies transactions types for accounting rule purpose, E,g in payables, following are
possible event classes , invoices, debit memo, prepayments ,payments and refunds.
Event Type: for each transaction type, define possible actions with accounting significance E.g, in
payables, following are possible event classes: AP invoice events –validation, adjustment and
cancellation. Similarly we will have event types for other event classes,

Ledger

Convention Method (Accrual and Cash basis)

(2 types of convention method: Accrual and Cash basis. Accrual: We buy today, we pay later and we sell
today , we received later.. Cash basis: We buy material on cash, we sell on cash all cash transactions)

AAD -Application Accounting Definition (AP AR FA)

Event (Invoices)

Journal (Journal contain Lines)

Journal Line (JLD-Journal Line Definition)

(Journal Line contain Dr/Cr account and Description)

Dr or Cr Account Description
JLT-Journal Line Type ADR-Account Derivation Rule JLD-Journal Line Description
Requirement is Liability account cost center should pick from invoice distribution account

1 .Create account derivation rule (ADR)

2 .Create journal line definition

3 .Create application accounting definition (AAD)

4 .Create sub ledger accounting method

5 .Assign sub ledger accounting to ledger

6 .Run validate application accounting definition program

7. Query AP Invoice