Module in TLE IV PDF

JBLFMU MMARITIME HIGH SCHOOL
Everyday with
Spreadsheet
MS Excel 2007 Familiarization
Grade 10
A MODULE C P1- T L E - I V
I NPage
Grade 10 EVERYDAY WITH SPREADSHEETS
PREFACE
These modules are compilation of the teacher’s lectures as well as additional self
learning topics and instructions needed by the students who took the subject CP -TLE IV
(Spreadsheet Familiarization).
The subject in MS Excel application program proficiency and familiarization is

presented in a step-by-step process in the different chapters of this module. Specific
instruction for each of the learning tasks is written in the corresponding teaching frames
and module parts.
As you go along each of the modules, please be guided by these important icons.
The pre-test part of this module will gauge your present

knowledge about the topics in each chapter as well as it will help
you determine your progress after you finish all the topics in the
chapter.
This part leads you to the answers to the pre-test, which is found
after every pre-test in each chapter.
This is the is the icon for the module chapter test. All your
answers to the chapter test will have to be submitted to your
teacher.
This icon is for additional practice that compliments to the skills

that is expected for you to master in the chapter objective and
teaching frame.
Begin with the course syllabus so you will have an idea of what this module will
provide you with.
MA. JOHNA S. SINDINGAN

Teacher
Course Syllabus in CP - TLE – IV
A. SUBJECT: COMPUTER II (TLE IV)

B. COURSE DESCRIPTION
The subject in computer aims to bring quality computer education to fourth year
high school students by getting them acquainted in using the spreadsheet application
program. The students can gain an academic edge by developing proficiency in using
computers as tools for learning, productivity, creativity, and entertainment.
The subject further introduces the students to business tools like the preparation
and management of spreadsheets to automate mathematical operations. During the
final grading period, topics in MS PowerPoint will be discussed to provide students
with ample knowledge on slide presentation. Additional hands-on activities at the end
of every lesson are provided to enhance the students’ knowledge of the basic concepts
presented.
C. GENERAL OBJECTIVES
At the end of the school year, the students are expected to:
1. discuss the importance of computer literacy in dealing with the demands
of the fast changing world.;
2. familiarize the features of MS Excel 2007, specifically file management
using the features of Excel program;
3. manipulate data and cells using the different features of Excel program;
4. perform calculations, chart making, and formatting of worksheets through
the data that they come up;
5. develop the value of creativity through provided hand-on exercises;
6. show skills in making and handling presentations using the features of MS
PowerPoint; and
7. familiarize with the varied features of MS Excel and MS PowerPoint
through hands-on.
D. COURSE OUTLINE
Introduction
An Overview of a Spreadsheet Program
What is a Spreadsheet?
Types of Spreadsheets
Timeline in Spreadsheet History
What is MS Excel?
What is Excel 2007?
Worksheets and Workbooks
Chapter 1 Introduction to MS Excel 2007
Starting the MS Excel 2007 Program
The MS Excel 2007 Window and Its Parts
Managing MS Excel 2007 Files
Chapter 2 MS Excel 2007 Data and Content
Moving Around the Worksheet
Entering Data
Dealing with Formulas
Chapter 3 Manipulating Excel Data
Managing Data
Modifying a Worksheet
Sort and Filter Data
Chapter 4 Working with Objects, Tables, Charts and Worksheets
Adding a Picture
Adding Shapes
Adding Smart Art
Modify Fonts
Format Cells Dialog Box

Charts
Formatting Worksheets
Developing a Workbook
Chapter 5 Calculations
Excel Formulas
Calculate with functions
Logical Function (IF Function)
Chapter 6 Printing the Workbook
Setting the Page Margin before Printing
Printing a Worksheet or a Workbook
Print a Partial or Entire Worksheet or Workbook
Set the printing order of worksheet pages
Chapter 7 Protecting and Linking Files

Share, Remove User and Stop Sharing Workbook
Protect Workbooks
Hyperlink
Chapter 8 MS PowerPoint
1. Introduction to MS PowerPoint
2. Managing the Presentation
3. Slide Creation and Formatting
4. Presentation Enhancements
E. COURSE REQUIREMENTS
At the end of every grading period, the students are required to –
1. Perform complete hands on exercises required for each topic
2. Submit Projects every grading period
3. Pass the quizzes and periodical examinations
F. COMPONENTS OF GRADING
Quizzes - 10%
Periodic test - 25%
Performance - 20%
Project - 20%
Exercises - 25%
G. REFERENCES
Florida Gulf Coast University (Technology Skills Orientation). 2007. MS Excel 2007
Tutorial.
Innovative Training Works Inc. ( 1998). Whizkids Computer Literacy Program. Rex
Bookstore.
Proficiency in Spreaddsheet Using Microsoft Office Excel 2007. Win Series. Rex
Bookstore.
http://office Microsoft.com/en-us/excel/default.aspx
http://www.msexcel07.com
http://www.fgcu.edu/support/office2007/word/Index.asp
Table of Contents
Page
Preface
Course Syllabus
Introduction 1
An Overview of a Spreadsheet Program 1
What is a Spreadsheet? 1
Types of Spreadsheets 1
Timeline in Spreadsheet History 1
What is MS Excel? 2
What is Excel 2007? 3
Worksheets and Workbooks 3

Chapter 1 Introduction to MS Excel 2007 4
Starting the MS Excel 2007 Program 5
The MS Excel 2007 Window and Its Parts 6
Managing MS Excel 2007 Files 13
Chapter 2 MS Excel 2007 Data and Content 18
Moving Around the Worksheet 19
Entering Data 27
Dealing with Formulas 33
Chapter 3 Manipulating Excel Data 39
Managing Data 40
Modifying a Worksheet 45
Sort and Filter Data 48
Paste Special, Transpose and Paste Link 50

Chapter 4 Working with Objects, Tables, Charts and Worksheets 56
Adding a Picture and Clipart 57

Adding Shapes 62
Adding Smart Art 63
Modify Fonts 64
Format Cells Dialog Box 64
Add Borders and Colors to Cells 67
Merge Cells 71
Charts 73
Formatting Worksheets 78
Developing a Workbook 80
Formatting Workbook Backgrounds 83
Chapter 5 Calculations 87
Excel Formulas 88
Calculate with Functions 93
Logical Function (IF Function) 96
VLookUp Function 100
Chapter 6 Printing the Workbook 105
Setting the Page Margin before Printing 106
Printing a Worksheet or a Workbook 109
Print a Partial or Entire Worksheet or Workbook 111
Set the Printing order of worksheet Pages 111
Chapter 7 Protecting and Linking Files 117

Share, Remove User and Stop Sharing Workbook 115
Protect Workbooks 119
Hyperlink 123
Introduction
AN OVERVIEW OF A SPREADSHEET PROGRAM
What is a Spreadsheet?
It is a computer program such as Excel, OpenOffice Calc, or Google Docs

Spreadsheets. The said application has a number of built in features and tools, such as
functions, formulas, charts, and data analysis tools that make it easier to work with large
amounts of data. In addition it is used for storing, organizing and manipulating data.
In the realm of accounting jargon a "spread sheet" or spreadsheet was and is a
large sheet of paper with columns and rows that lays everything out about transactions for
a business person to examine.
The basic storage unit for a spreadsheet file is a table. In a table, the data is
arranged in rows and columns to make it easier to store, organize, and analyze the
information.
Spreadsheets nowadays have the ability to perform mathematical and logical
operations. It is a very powerful program used in business, accounting firms and even in
schools for calculating data, bookkeeping activities and computing grades.
Types of Spreadsheets
Manual – is done by using a ledger or a columnar paper.
Electronic – stores data in the form of numbers or text and contains workbooks and
worksheets that make it easier to organize and perform calculations on your
data.
Timeline in Spreadsheet History
1961 - Professor Richard Mattessich was the first to develop a computerized spreadsheet.
1978 - Robert Frankston & Dan Bricklin invented VisiCalc, the first spreadsheet. It came
out with the Apple II computer. VisiCalc did very well in its first year because it
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could run. On personal computers, could perform simple math formulas, and gave
immediate results.
1980 – DIF (Data Interchange formats) were invented. Data was more portable and could
be shared with other programs.
1980-83 - New versions of DIF, SuperCalc, and some other programs came out to the
public.
1983 - Lotus 123 was introduced. It allowed people to chart information and identify
cells. For example cell A1.
1985 - Lotus 123 number 2.
1987 - New spreadsheet programs such as Excel and Corel Quattro Pro were introduced.
This allowed people to add graphics. They are different because they include
graphic capabilities.
2001 - Spreadsheet programs in use today are Excel, Appleworks, Filemaker, and Corel
Quattro Pro.
What is MS Excel?
MS Excel is a computerized worksheet. It is one of the programs included in

Microsoft Office and its full name is Microsoft Office Excel. It has a standard feature of
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an electronic spreadsheet which uses cells that are represented in rows and columns used
to perform basic arithmetic operations.
What is Excel 2007?
Various changes can be observed in Excel 2003 to Excel 2007. The Toolbars and
the menu bars have been replaced by the office button, Quick Acess Toolbar, View
Tools, and the Ribbon. These changes were made to answer the call of time with regard
to the changes in analyzing, sharing, and managing Excel data.
Another outstanding feature of Excel 2007 is its additional rows and columns.
There are 1,048,576 rows and 16,384 columns in Excel 2007 compared to Excel 2003
which only had 65, 536 rows and 256 columns. Columns are now labelled from A to
XFD.
Sorting data in Excel 2007 is faster and easier to use. This would range from 3 to
64 levels and data can even be sorted according to color. Added to this, data can be
filtered according to date.
Excel 2007 has also its table enhancement. With this feature, the new user
interface allows you to create formats and expand tables which help you organize your
data in less time. Table headers can also be switched on and off.
Worksheets and Workbooks
A 'workbook' is a book that contains 'worksheets' or pages. When Excel is started
it opens a new workbook that contains 3 worksheets.
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Chapter 1
INTRODUCTION TO MS EXCEL 2007
Introduction
Welcome to MS Excel 2007 spreadsheet program. The introduction part which

you read before this lesson has provided you with basic information on the function, uses
and importance of a spreadsheet program. In this lesson you will get familiar on how to
start the Ms Excel 2007 program, a spreadsheet program we will be discussing and
learning to use in the entire lesson.
Hands-on familiarization on how to start the MS Excel 2007 program to getting
familiar with the Excel window, its parts and uses will be discussed.
Objectives
At the end of the lesson, the students are expected to:
1. Launch and quit MS Excel program;

2. navigate and get familiar with the location and uses of MS Excel 2007
environment.
3. manage MS Excel file by creating a folder and using Save and Save As
commands
Pre-Test:
Let’s find out your familiarity with the command icons in MS Excel. Name the
icon found in every item.
_______________1. ____________ 3.
_______________2. ____________ 4.
4
_______________5. _____________8.
_______________6. _____________9.
_______________7. _____________10.
Pre- test Feedback:
To find out how you score in the pre-test, here are the answers:
1. Font 6. Merge and Center

2. Font Color 7. Center
3. Border 8. Grow Font
4. Decrease Indent 9. Underline
5. Increase Decimal 10. Print Preview
III. Teaching Frame
Lesson 1 . Starting the MS Excel 2007 Program
There are different ways of starting the Excel Program. You can use any of this
when you want to work with spreadsheets.
 Using the Start Menu
1. Click the "Office" button in the bottom left corner of your desktop.
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2. Scroll up and click the "All Programs" or "Programs" option.

3. Click "Microsoft Excel." It will launch. If you do not see it, look for
the Microsoft Office folder. Click it, scroll over and click
"Microsoft Excel."
 Using the Search Box
1. Click the Start Button
2. From the Search Box, type Excel then press enter.
 Creating Shortcut Icon

1. Click the Start Button
2. Click all programs, then choose Microsoft Office.
3. Right-click Microsoft Office Excel 2007.
4. Choose Pin to Start Menu.
Exiting MS Excel 2007
In exiting MS Excel you can choose any of the following ways:
 Click the Office Button followed by the Exit Excel button.
 Click the Close button in the upper right topmost corner of the MS Excel window.
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 Double click the Office Button
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Lesson 2 . The MS Excel 2007 Window and Its Parts
The MS Excel Window
Quick Access Minimize

Tabs Title Bar
Toolbar Button
Close
Microsoft Office Button
Button
Ribbon
Maximize
Button
Name Box
Active Cell
Worksheet
Scrollbars
Rows
Zoom Level
Sheet Tabs Status Bar Views
The Microsoft Excel Screen Elements
Microsoft Office Button – located at the top left of the Excel window. It contains a pull
down menu with commands that performs functions located in the File
menu of MS Excel 2003 and other older versions of Excel.
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Quick Access Toolbar – a customizable toolbar that allows you to access frequently used
commands.
Ribbon – a panel located at the top portion of the document that contains a series of tabs
that provides you with quicker access to different commands you want to
use in your worksheet.
The ribbon has seven tabs. Each tab represents different tasks you can do
in Excel. The different commands are found under the following categories:
 Home (Clipboard, Font, Alignment, Number, Styles, Cells and Editing)

 Insert (Tables, Illustrations, Charts, Links and Texts)
 Page Layout (Themes, Page Setup, Scale to Fit, Sheet Options and Arrange)
 Formulas (Function Library, Defined Names, Formula Auditing and Calculations)
 Data ( Get External Data, Connections, Sort & Filter, Data Tools and Outline)
 Review (Proofing, Comments and Changes)
 View (Workbook Views, Show/Hide, Zoom, Window and Macros)
Name Box – indicates the location of the active cell, which is the selected cell. It also
shows the name assigned to a cell or range of cells. It can be used to navigate
to different cells in your worksheet.
Formula Bar – The area where you can enter or edit text or formulas. It is located below
the ribbon and on the same line with the Name Box.
Column Headings – colored rows found below the toolbar, containing the letters used to
identify each column in the worksheet.
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Row Headings - colored column containing the numbers used to identify each row in the
worksheet. It is located to the left of column 1 in the worksheet.
Active Cell - A cell that is selected . The active cell is indicated in the Name Box at the
Formula Bar. It has a black border indicating that a data is ready for entry.
By default, when you open a new worksheet, the active cell is located in
cell A1.
Pointer - allows you to select the cell address where you can enter your text, the
command you want to apply in your worksheet or apply a button in the
toolbar.
Scroll Bars – can either be located horizontal or vertical. It allows you to scroll through
the different parts of the worksheet you are working. The Horizontal
scrollbar is located in the bottom of the working area and the Vertical
Scrollbar is in the left side of the working area.
Vertical Scrollbar
Horizontal Scrollbar
Menu - a list of application commands that is displayed when you click a menu name
from the top of the Excel screen
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Menu bar - horizontal bar below the title bar that contains the names of menus.
Button - a picture that performs a command when clicked on.
Worksheet – consists of cells that are organized into columns and rows. Always
remember that all worksheets are stored in a workbook.
Sheet Tabs – tabs that allow you to view a specific sheet in Excel. The default number of
sheet tabs which appear each time you create a new workbook is three.
Zoom Control – located at the bottom right corner of the window. It is used to increase or
decrease the viewing size of your work area. The + sign increases the size of the
text, while the – sign decreases the size of the text on the screen.
Status Bar – Displays options such as signature, permissions, track changes and macros
are turned on or off.
Minimize Button – reduces the size of the entire screen and places it on the taskbar.
Maximize Button – Expands the application to fill the entire screen
Restore – brings back the original size of the worksheet.
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Enrichment Activity:
Open MS Excel 2007 program and name the icons found in every tab of the menu
bar. Place your output in a short size bond paper and prepare for an oral report next
meeting.
Quick Test:
Name the parts of the MS Excel Screen found below.
1 4
2 3
5
6
7
10
8
9
11
12
14 13
15 16 17
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Lesson 3 . Managing MS Excel 2007 Files
Saving the Workbook for the First Time
Follow these steps:
1. Click on the File menu

2. Click Save or Save As. The Save As Dialog Box Appears
(You can search for the drive where you want to place your new folder or file)
3. Click the New Folder button in the Save As dialog box if you want to create a
new folder.
4. Type the Name you want for your folder or type your filename and Click Enter.
When working in a higher version program, and you want your work to be
opened in a lower version Excel program, simply follow the steps below:
a. Click the File tab.

b. Select Save As
c. In the Save as type drop down menu, select Excel 97-2003.
c. Select the location you wish to save the file.

d. Enter a name for the file and click Save.
Using Save As Command
The Save As command is used to save an existing file in a different location or to

have a copy of the same file with a different file name.
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To use the Save As command, follow the steps below:

1. Open the workbook you want to make a copy or you want to change the
file name.
2. Click the Office Button and select the Save As command from the
list of available commands.
3. The Save As dialog box appears.
4. In the File Name text box, type a new name for the workbook.
5. Click Save.
Create a Folder
To create a folder while saving files, follow these steps:
1. Click the Microsoft Office Button , and then click Save .
2. In the Save box, select the folder in which you want to create the new
folder.
3. Click Create New Folder .
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4. In the New Folder dialog box, type a name for the new folder, and then
click OK.
Hands – on Activity:
1. Open a New workbook.

2. Using a Save Command in the Office Button, Create a New Folder for
your workbook with file name > Hands-On Activities
3. In your new folder, create a file Hands-on 1, as the file name of your
workbook.
4. Save the workbook.
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Chapter Review
I. Directions: Identify the following:
________ 1. A computer generated spreadsheet that makes the basic task much easier. It
also stores data in the form of numbers and texts either in workbooks or
worksheets.
________ 2. The total number of rows in Excel 2007 worksheet.
________ 3. It is located at the top left of the Excel Window that contains pull down
menu with commands such as new, open, and save.
________ 4. The newest part of Excel window that allows the user to enlarge or decrease
the font of the text in a worksheet.
________ 5. A panel located at the top portion of the formula bar and below the menu bar
that consists a series of tabs for quick access to commands.
________ 6. It consists of cells that are organized into columns and rows and are stored
in workbook.
________ 7. A command used to save an existing file in a different location or to have a

copy of the same file with a different file name.
________ 8. The total number of columns in MS Excel 2007 program.
________ 9. A function key that is used to close MS Excel.
________ 10. The basic storage unit for a spreadsheet file.
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II. Enumeration
1. The (7) seven tabs of MS Excel 2007 ribbon
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
__________________________________
2. Name the buttons/commands found in the Home and Insert groups listed below:
Home a.Font: _______________________________________________
b. Alignment:__________________________________________
c. Number:_____________________________________________
d. Styles_______________________________________________
e. Cells________________________________________________
f. Editing______________________________________________
Insert a. Tables: _____________________________________________
b. Illustrations:_________________________________________
c. Charts______________________________________________
d. Links: _____________________________________________
e. Texts: ______________________________________________
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Chapter 2
MS EXCEL 2007 DATA AND CONTENT
Introduction
What gives beauty to MS Excel program is when you get familiar with the
different ways on how to work with your data in the worksheet. The moment you get
familiar on how to deal with rows and columns that made up the worksheet, you will find
it easy and more manageable to work with different types of data that can be entered in
MS Excel. One salient feature of the program is working with formula. In this Chapter,
you will learn an introductory lesson on how to deal and work with formula in MS Excel.
Objectives
At the end of the chapter, the students are expected to:
1. manage the data in the worksheet using the different arrow and short cut
keys;
2. move around the worksheet by getting familiar with name box in identifying
the cell address of the data;
3. name the different types of data used in MS Excel;
4. gain familiarization of the uses of the different types of mouse pointer; and
5. discover ways on how to deal with different types of operators in working
with formula.
Pre-test:
In naming a cell address of your data, the column where the data is found should
be identified first followed by the row. Let’s have a practice in naming the cell address of
the following data.
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The data has item numbers. Name the cell address of the data by writing your
answer on the space provided. Refer to the picture below.
Write your answer here:
1. _________
2. _________
3. _________
4. _________
5. _________
6. _________
7. _________
8. _________
9. _________
10. ________
Pre-test Feedback:
1. A3 3. C3 5. D7 7. E1 9. E9
2. B7 4. D3 6. D11 8. E5 10. F8
This time you already have an idea how to enter your data on the exact cell
address. Let us now get familiar and skillfull in dealing with Excel 2007 by
understanding the lesson and performing the different hand-on activities prepared for
each lesson in this Chapter.
Teaching Frame
Lesson 1. Moving Around the Worksheet
In entering your data you must first select the cell where you want your data to
appear. You need to activate the cell first. Once the cell is active you can enter the data
or label on it. The default location of the active cell is A1 but you can transfer it to your
desired cell address. The moment you select a certain cell and make it active, the address
of the active cell is displayed on the name box. You will notice that the cell address is
identified by the column followed by the row where the cell is activated.
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The illustration below shows the location of the active cell and its address. This is
the default cell address (A1) when you open a worksheet.
The Arrow Keys to Move Through a Worksheet
To move between cells on a worksheet, click any cell or use the arrow keys.
When you move to a cell, it becomes the active cell.
To scroll Do this
To the start and Press CTRL+an arrow key to scroll to the start and end of each
end of ranges range in a column or row before stopping at the end of the
worksheet.
To scroll to the start and end of each range while selecting the
ranges before stopping at the end of the worksheet, press
CTRL+SHIFT+an arrow key.
One row up or Press SCROLL LOCK, and then use the UP ARROW key or
down DOWN ARROW key to scroll one row up or down.
One column left Press SCROLL LOCK, and then use the LEFT ARROW key or
or right RIGHT ARROW key to scroll one column left or right.
One window up Press PAGE UP or PAGE DOWN.
or down
One window left Press SCROLL LOCK, and then hold down CTRL while you press
or right the LEFT ARROW or RIGHT ARROW key.
A large distance Press SCROLL LOCK, and then simultaneously hold down CTRL
and an arrow key to quickly move through large areas of your
worksheet.
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When the SCROLL LOCK is on, Scroll Lock is displayed on the status bar.
Pressing an arrow key while SCROLL LOCK is on will scroll one row up or down or one
column left or right. To use the arrow keys to move between cells, you must turn SCROLL
LOCK off.
CTRL combination shortcut keys
Key Description
CTRL+SHIFT+( Unhides any hidden rows within the selection.
CTRL+SHIFT+) Unhides any hidden columns within the selection.
CTRL+SHIFT+& Applies the outline border to the selected cells.
CTRL+SHIFT_ Removes the outline border from the selected cells.
CTRL+SHIFT+~ Applies the General number format.
CTRL+SHIFT+$ Applies the Currency format with two decimal places

(negative numbers in parentheses).
CTRL+SHIFT+% Applies the Percentage format with no decimal places.
CTRL+SHIFT+^ Applies the Exponential number format with two decimal

places.
CTRL+SHIFT+# Applies the Date format with the day, month, and year.
CTRL+SHIFT+@ Applies the Time format with the hour and minute, and AM or
PM.
CTRL+SHIFT+! Applies the Number format with two decimal places,

thousands separator, and minus sign (-) for negative values.
CTRL+SHIFT+* Selects the current region around the active cell (the data area
enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
CTRL+SHIFT+: Enters the current time.
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CTRL+SHIFT+" Copies the value from the cell above the active cell into the
cell or the Formula Bar.
CTRL+SHIFT+Plus Displays the Insert dialog box to insert blank cells.

(+)
CTRL+Minus (-) Displays the Delete dialog box to delete the selected cells.
CTRL+; Enters the current date.
CTRL+` Alternates between displaying cell values and displaying

formulas in the worksheet.
CTRL+' Copies a formula from the cell above the active cell into the
cell or the Formula Bar.
CTRL+1 Displays the Format Cells dialog box.
CTRL+2 Applies or removes bold formatting.
CTRL+3 Applies or removes italic formatting.

CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes strikethrough.
CTRL+6 Alternates between hiding objects, displaying objects, and
displaying placeholders for objects.
CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
CTRL+A Selects the entire worksheet.

If the worksheet contains data, CTRL+A selects the current
region. Pressing CTRL+A a second time selects the current
region and its summary rows. Pressing CTRL+A a third time
selects the entire worksheet.
When the insertion point is to the right of a function name in a
formula, displays the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses
when the insertion point is to the right of a function name in a
formula.
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1
CTRL+B Applies or removes bold formatting.
CTRL+C Copies the selected cells.

CTRL+C followed by another CTRL+C displays the
Clipboard.
CTRL+D Uses the Fill Down command to copy the contents and format
of the topmost cell of a selected range into the cells below.
CTRL+F Displays the Find and Replace dialog box, with the Find tab
selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the
last Find action.
CTRL+SHIFT+F opens the Format Cells dialog box with the
Font tab selected.
CTRL+G Displays the Go To dialog box.

F5 also displays this dialog box.
CTRL+H Displays the Find and Replace dialog box, with the Replace
tab selected.
CTRL+I Applies or removes italic formatting.
CTRL+K Displays the Insert Hyperlink dialog box for new hyperlinks
or the Edit Hyperlink dialog box for selected existing
hyperlinks.
CTRL+N Creates a new, blank workbook.

CTRL+O Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
CTRL+P Displays the Print dialog box.
CTRL+SHIFT+P opens the Format Cells dialog box with the
Font tab selected.
CTRL+R Uses the Fill Right command to copy the contents and format
of the leftmost cell of a selected range into the cells to the
right.
CTRL+S Saves the active file with its current file name, location, and
file format.
CTRL+T Displays the Create Table dialog box.
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CTRL+U Applies or removes underlining.

CTRL+SHIFT+U switches between expanding and collapsing
of the formula bar.
CTRL+V Inserts the contents of the Clipboard at the insertion point and
replaces any selection. Available only after you have cut or
copied an object, text, or cell contents.
CTRL+ALT+V displays the Paste Special dialog box.
Available only after you have cut or copied an object, text, or
cell contents on a worksheet or in another program.
CTRL+W Closes the selected workbook window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or action, if possible.
CTRL+Z Uses the Undo command to reverse the last command or to

delete the last entry that you typed.
CTRL+SHIFT+Z uses the Undo or Redo command to reverse

or restore the last automatic correction when AutoCorrect
Smart Tags are displayed.
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Hands-on Activity:
1. Open an MS Excel 2007 workbook and identify the following cell addresses by
highlighting the cell yellow:
A5 M20 G19 L3 M16
D15 J6 K12 N9 F17
Quick Test:
I. Cell Address Familiarization: From the picture below name the cell address of the cells
with numbers 1 to 10. Write your answer on the space below.
Write your answer here:
1. 6.
2. 7.
3. 8.
4. 9.
5. 10
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1
I. Keyboard shortcuts familiarization: Below are situations that require you to identify
the exact keyboard shortcut you need to use to make your work faster. Write
the keyboard shortcut on the space before the number.
__________1. It closes the selected workbook window.

__________2. Displays the Open dialog box to open or find a file.
__________3. Selects the entire worksheet.
__________4. Hides the selected columns.
__________5. To scroll a large distance
__________6. Displays the Find and Replace dialog box, with the Replace tab selected.
__________7. Displays the Create Table dialog box.
__________8. Uses the Undo command to reverse the last command or to delete the last
entry that you typed
__________9. Cuts the selected cells.
__________10. Applies or removes underline.
26
Lesson 2. Entering Data
There are three types of data that you oftentimes deal with Excel. These are the
labels, values and formulas.
Labels refer to text entries which do not have any value. It can also be a numerical
data provided that it is not used in calculations. A combination of alphanumeric
characters, dates and serial numbers are also classified to belong under a label type of
data.
Values differ with the labels since these are numeric data used in calculations
including dates, times, fractions, percentages, currencies and formulas. A value when
entered on the cell is automatically aligned to the right and labels are aligned to the left.
Formulas are different from labels and values and its distinct characteristics are
that these are composed of values, cell addresses, arithmetic operators and special
functions.
Different Types of Mouse Pointers
In Excel 2007 you will notice that as you move to the different parts of the screen
the mouse pointer changes in appearance. Below are the different types of mouse pointers
and its function/uses.
Arrow - select a command from the ribbon or menu bar.

Thick Cross – select a cell or range of cells.
I-Beam - edit text within a formula bar. It appears when your mouse pointer rests on
the Name Box , Font Box and on the active cell when you double click it
for you to edit the text.
Fill Handle – copy cell content
Double Arrow – adjust the column width by dragging it to the left and right and the
row height by dragging it up and down.
27
Entering Data in Excel 2007
You have several options to enter data in Excel. The data that you enter can be
numbers, text, dates, or times. You can format the data in a variety of ways. And, there
are several settings that you can adjust to make your data entry easier for you.
 Enter text or a number in a cell
1. On the worksheet, click a cell.
2. Type the numbers or text that you want to enter, and then
press ENTER or TAB.
 Change the width of a column

At times, a cell might display #####. This can occur when the cell
contains a number or a date and the width of its column is smaller than cell
content.
For example, suppose a cell with the Date format "mm/dd/yyyy" contains
12/31/2007. However, the column is only wide enough to display six characters.
The cell will display #####. To see the entire contents of the cell with its current
format, you must increase the width of the column.
1. Click the cell for which you want to change the column width.
2. On the Home tab, in the Cells group, click Format.
3. Under Cell Size, do one of the following:
 To fit all text in the cell, click AutoFit Column Width.

 To specify a larger column width, click Column Width, and
then type the width that you want in the Column width box.
28
Modify Fonts
Modifying fonts in Excel will allow you to emphasize titles and headings. To
modify a font:
1. Select the cell or cells that you would like the font applied
2. On the Font group on the Home tab, choose the font type, size, bold, italics,
underline, or color
Hands-on Activity:
1. Open MS Excel and in a new blank workbook, create the following data.
A2: Family Name
D2: Given Name
G2: Middle Name
A5: Address
A8: Telephone Number
G8: Age
A11: Curriculum Year
C11: Time
E11: Subject
G11: Teacher
2. Change the column width for your text to be fully viewed.
3. Save the file > with filename > Registration Form inside the Hands-On Folder.
29
 Change the Format of a Number

In Excel, the format of a cell is separate from the data that is stored in the
cell. This display difference can have a significant effect when the data is
numeric. For example, when a number that you enter is rounded, only the
displayed number is rounded. Calculations use the actual number that is stored in
the cell, not the formatted number that is displayed. Hence, calculations might
appear inaccurate because of rounding in one or more cells.
After you type numbers in a cell, you can change the format in which they
are displayed.
1. Click the cell that contains the numbers that you want to format.
2. On the Home tab, in the Number group, point to General, and then
click the format that you want.
To select a number format from the list of available formats, click

More, and then click the format that you want to use in the Category list.
30
 Format a number as text
For numbers that should not be calculated in Excel, such as phone numbers,
you can format them as text by applying the Text format to empty cells before typing
the numbers.
1. Select an empty cell.
2. On the Home tab, in the Number group, point to General, and then
click Text.
3. Type the numbers that you want in the formatted cell.
Numbers that you entered before you applied the Text format to the
cells need to be entered again in the formatted cells. To quickly re-enter numbers
as text, select each cell, press F2, and then press ENTER.
Hands-on:
1. Open the Registration Form inside the Folder: Hands-On

2. Add 2 columns after row 8 and label cell A11 Date of Birth and G11 Date
Enrolled
3. Now enter the exact data on the labelled cell addresses
NOTE: For the data under Curriculum Year, Time, Subject and Teacher;
follow your section schedule.
4. Data for the label Date of Birth should follow the format: Month Date, Year
(E.g. June 17, 2000) and the same format for Label Date Enrolled.
5. Save your work.
30
 Selecting a Range of Cells

A range is a selected rectangular block of cells that belong on the same
column or rows.
To select a range, click the cell where you want your range of cells to start
and drag your mouse on the entire range you want to cover.
To select a range of cells. Click the cell

you want to start (C2). drag the mouse button
down to the last part of the row and if you want to
include the next row (D) drag your mouse to the
right (column D).
The example shows that the range of cells

selected has the cell addresses C4:D14 (read as
C4 through D14)
 Selecting Non-Adjacent Cells

Non-adjacent cells refer to cells apart from each other.
To select non-adjacent cells:
 Select the first cell

 Click the CTRL key while selecting the
rest of non-adjacent cells.
 When you are through with your
selection release your hold of the
CTRL key
31
Hands-on Activity:
Open MS Excel and perform the following:

1. Select the following cell range:
 A4:C8
 E2:F16
2. Create an non-adjacent cells from the given cell addresses:
 B2, C3, D4, E5, D6, C7, B8
 A2, G5, H10, J13, G2, H7, B8, L12
Quick Test
A. Name the Cell Address of the following:
1. 2.
B. Differentiate
1. a range from adjacent cell
2. a label from a value
32
Lesson 3. Dealing with Formulas
Formulas are equations that perform calculations on values in your worksheet. A

formula starts with an equal sign (=).
A formula can also contain any or all of the following:
a. functions- a prewritten formula that takes a value or values, performs an
operation, and returns a value or values. Use functions to simplify and
shorten formulas on a worksheet, especially those that perform lengthy or
complex calculations.
b. references – the address of the cell based on the position of the text.
c. operators - A sign or symbol that specifies the type of calculation to

perform within an expression. There are mathematical, comparison,
logical, and reference operators.
d. constants - A value that is not calculated.
You can create a simple formula by using constants and calculation operators.
For example, the formula = 5 + 2 *3, multiplies two numbers and then adds a number
to the result. Microsoft Office Excel follows the standard order of mathematical
operations. In the preceding example, the multiplication operation ( 2*3 ) is performed
first, and then 5 is added to its result.
You can also create a formula by using a function. For example, the formulas
=SUM(A1:A2) and SUM(A1,A2) both use the SUM function to add the values in cells
A1 and A2.
The following are Mathematical and logical Operations and its symbol(s) used to
represent the operation:
() Operators enclosed in parenthesis
% Percentage
^ Exponential
* Multiplication
/ Division
+ Addition
- Subtraction
& Concatenation of strings
=.< >,><, <=,>= Comparison of logical operators
33
 Create a simple formula by using constants and calculation operators
1. Click the cell in which you want to enter the formula.
2. Type = (equal sign).
3. To enter the formula, do one of the following:
 Type the constants and operators that you want to use in the
calculation.
Example formula What it does
=5+2 Adds 5 and 2
=5-2 Subtracts 2 from 5
=5/2 Divides 5 by 2
=5*2 Multiplies 5 times 2
=5^2 Raises 5 to the 2nd power
 Click the cell that contains the value that you want to use in the
formula, type the operator that you want to use, and then click
another cell that contains a value.
Example
formula What it does
=A1+A2 Adds the values in cells A1 and A2
=A1-A2 Subtracts the value in cell A2 from the value in A1
=A1/A2 Divides the value in cell A1 by the value in A2
=A1*A2 Multiplies the value in cell A1 times the value in A2
=A1^A2 Raises the value in cell A1 to the exponential value specified

in A2
You can enter as many constants and operators as you need to achieve the
calculation result that you want.
4. Press ENTER.
34
 Create a formula by using cell references and names
The example formulas on the next page contain relative references to and
names of other cells. The cell that contains the formula is known as a dependent cell
when its value depends on the values in other cells. For example, cell B2 is a
dependent cell if it contains the formula =C2.
To create a formula using cell references, follow these steps:
1. Click the cell in which you want to enter the formula.
2. In the formula bar , type = (equal sign).
3. Do one of the following:
 To create a reference, select a cell, a range of cells, a location in

another worksheet, or a location in another workbook. This
behavior is called semi-selection. You can drag the border of the
cell selection to move the selection, or drag the corner of the border
to expand the selection.
a. The first cell reference is B3, the color is blue, and the cell range has a
blue border with square corners.
b. The second cell reference is C3, the color is green, and the cell range has
a green border with square corners.
If there is no square corner on a color-coded border, the reference is

to a named range.
 To enter a reference to a named range, press F3, select the name in the
Paste name box, and click OK.
35
Example
formula What it does
=C2 Uses the value in the cell C2
=Sheet2!B2 Uses the value in cell B2 on Sheet2
=Asset-Liability Subtracts the value in a cell named Liability from the value in a
cell named Asset
4. Press ENTER.
Hands-on Activity:
1. Open a new workbook.

2. Enter the data the same as what you can find below and follows the proper cell
address of each data.
3. Create a formula to get the total amount of allowance for one week, and place your
formula below the values for amount.
4. Create a formula for the total expenses after the column labelled others and label
the new column TOTAL EXPENSES.
5. Find out the total savings for everyday and place the value after the column for
total expenses. Label this new column SAVINGS.
6. Save your work with file name Formula and save this in Hands-on Folder.
36
Quick Test:
1. Name the two ways of creating a formula in Excel

_______________________________________________________________
_______________________________________________________________
2. The four most commonly used mathematical operator
_______________________ _________________________
_______________________ _________________________
3. Using cell references and names create a formula from the given data. Write your
formula on the first column of the space below and your answer for the computation
on next column.
Formula Answer to the Computation
1. _________________________ _____________
2. _________________________ _____________
3. _________________________ _____________
4. _________________________ _____________
5. _________________________ _____________
37
Chapter Review
I. Directions: Identify the following:
_____________ 1. A Type of mouse pointer is used to copy the cell content.
_____________ 2. It refers to the cell that contains a value that is dependent to the value
in other cells.
_____________ 3. Equations that perform calculations on values in your worksheet and

it always start with an equal sign.
_____________ 4. Cells apart from each other.

_____________ 5. A selected rectangular block of cells that belong on the same column
or rows.
_____________ 6. The tab where the Number group of command icons are located .
_____________ 7. It refers to the text entries which do not have any value.
_____________ 8. Numeric data used in calculations including dates, time, fractions and
currencies.
_____________ 9. The default location of the active cell.
_____________10. A mouse pointer used when you want to adjust the column width and
the row height of your worksheet.
I. Write the shortcut keys of the following:
______________1. Copy _______________ 6. Redo
______________ 2. Paste _______________ 7. Replace
______________ 3. Underline _______________ 8. Cut
______________ 4. Go To _______________ 9. Find
______________ 5. Undo _______________10. New
38
Chapter 3
MANIPULATING EXCEL DATA
Introduction
This Chapter is the continuation of Chapter 2, but it discusses basic skills which
can be done with your data if you want to use a step by step process rather than using the
keyboard shortcuts.
On the last part of the chapter, lessons on sorting and filtering the values you enter
on MS Excel will be further discussed. Hands-on and enrichment activities would be
provided for you not just to teach you with varied information’s but also to develop and
enrich your skills in working with workbooks.
Objectives
1. Apply the copy, paste, undo, redo and auto fill commands in their Excel
data;
2. modify worksheets through adding and deleting rows and columns;
3. use the find and replace and go to commands in managing data in
worksheets; and
4. develop the skills in Sorting and Filtering data.
Pre-Test:
Below are situations you met when working with data in your worksheet. Find
solutions to the given situation by encircling the letter of the correct answer.
1. You are making adjustments to the column widths of your worksheet, what is the
easiest and fastest way to change the column width of multiple columns you wish to
modify?
a. change the column width one by one using the double headed arrow
b. select the columns, right click the mouse, choose column width and enter the
desired width you wish to use.
39
2. What command you will use to find the data in the cell?
a. Find b. Go to
3. In what ribbon can you find the spelling button?

a. References b. Review
4. In what group of Home tab are the copy and paste commands located?
a. Clipboard b. Editing
5. In what group of Home tab the Cells group of commands which is used to insert, delete
and format rows and columns located?
a. alignment b. cells
Pre-Test Feedback:
1. b 2. a 3. a 4. a 5. b
Teaching Frame:
Lesson 1 . Managing Data
Excel allows you to move, copy, and paste cells and cell content through cutting
and pasting and copying and pasting.
Selecting Data in a Worksheet

To select a cell or data to be copied or cut:
1. Click the cell where the data is located
40
2. Click and drag the cursor if you want to select many cells in a range
Select a Row or Column in a Worksheet

To select a row or column click on the row or column header.
Copy and Paste Data

To copy and paste data:
1. Select the cell(s) that you wish to copy

2. On the Clipboard group of the Home tab, click Copy
41
3. Select the cell(s) where you would like to copy the data
4. On the Clipboard group of the Home tab, click Paste
(If you want to use the shortcut keys to copy and paste the data simply use the
shortcut CTRL + C to copy the data and CTRL + V to paste. Another way to
copy and paste data is by selecting the text, then right click the mouse and
select the copy followed by paste command on the clipboard.)
Cut and Paste

To cut and paste data:
1. Select the cell(s) that you wish to copy

2. On the Clipboard group of the Home tab, click Cut
3. Select the cell(s) where you would like to copy the data
4. On the Clipboard group of the Home tab, click Paste
42
Undo and Redo

To undo or redo your most recent actions:
a. On the Quick Access Toolbar

b. Click Undo or Redo
Auto Fill
The Auto Fill feature fills cell data or series of data in a worksheet into a selected
range of cells. If you want the same data copied into the other cells, you only need to
complete one cell. If you want to have a series of data (for example, days of the week)
fill in the first two cells in the series and then use the auto fill feature.
To use the Auto Fill feature:
1. Click the Fill Handle
2. Drag the Fill Handle to complete the cells
43
Hands-on Exercise:
1. Open a new workbook.

2. Using the auto fill button, number cells A1: A20 from 1-20.
3. Align center the numbers.
4. Enter the following data on the column after the numbers (Column B from cell
A1).
5. Copy the data on B1 and Paste it to cell addresses C4, C5 and E7

6. Cut the data on B1 and transfer it to B7
7. Save your work with file name Chapter 3 (A1)
44
Lesson 2. Modifying a Worksheet
Insert Cells, Rows, and Columns

To insert cells, rows, and columns in Excel:
1. Place the cursor in the row below where you want the new row, or in the
column to the left of where you want the new column
2. Click the Insert button on the Cells group of the Home tab
3. Click the appropriate choice: Cell, Row, or Column
Delete Cells, Rows and Columns

To delete cells, rows, and columns:
1. Place the cursor in the cell, row, or column that you want to delete
2. Click the Delete button on the Cells group of the Home tab
3. Click the appropriate choice: Cell, Row, or Column
45
Find and Replace

To find data or find and replace data:
1. Click the Find & Select button on the Editing group of the Home tab
2. Choose Find or Replace
3. Complete the Find What text box
4. Click on Options for more search options
Go To Command
The Go To command takes you to a specific cell either by cell reference (the
Column Letter and the Row Number) or cell name.
1. Click the Find & Select button on the Editing group of the Home tab
2. Click Go To
46
Spell Check
To check the spelling:
1. On the Review tab click the Spelling button
Hands-on Activity:
1. Open Registration file inside your Hands-on Folder

2. Delete Columns B, C and E in your worksheet
3. Adjust the column width of worksheet to accommodate your text.
4. Provide exact data to complete the information in the newly opened workbook.
(for the family name, middle name and given name part, enter your data on the
row before the respective label)
5. After you complete the needed data, delete rows 3, 6 and 9.
6. Then save your data with file name HO (C-2)
47
Lesson 3. Sort and Filter Data
Sorting and Filtering allows you to manipulate data in a worksheet based on given
set of criteria.
Basic Sorts
To execute a basic descending or ascending sort based on one column:
1. Highlight the cells that will be sorted
2. Click the Sort & Filter button on the Home tab
3. Click the Sort Ascending (A-Z) button or Sort Descending (Z-A) button
Custom Sorts
To sort on the basis of more than one column:
1. Click the Sort & Filter button on the Home tab
2. Choose which column you want to sort by first
3. Click Add Level
4. Choose the next column you want to sort
5. Click OK
48
Filtering
Filtering allows you to display only data that meets certain criteria. To filter:
1. Click the column or columns that contain the data you wish to filter
2. On the Home tab, click on Sort & Filter
3. Click Filter button
4. Click the Arrow at the bottom of the first cell
5. Click the Text Filter
6. Click the Words you wish to Filter
7. To clear the filter click the Sort & Filter button
8. Click Clear
Hands-on:
Below are average grades of ten (10) students in TLE-IV. Enter the same data on
your newly opened workbook. Sort the data in column B with label Name in alphabetical
order and column C (Average Grades) from highest to lowest. Save your worksheet;
filename: Students Grade
49
Lesson 4. Paste Special, Transpose and Paste Link
Paste Special dialog box is used to copy complex items from a Microsoft Office
Excel worksheet and paste them into the same worksheet or another Excel worksheet
using only specific attributes of the copied data, or a mathematical operation that you
want to apply to the copied data.
The following steps will help you use the Paste Special command:
1. Select the cells with the data you want to copy.
2. Click Copy on the Clipboard group of the Home Tab.
3. Select Paste option from the Clipboard group of the Home tab.
4. Choose Paste Special. The Paste Special dialog box appears giving you
options to choose from.
5. Click your desired option.
6. Click the OK button.
The Paste Special Dialog Box Contains two main options: Paste and Operation.
We will discuss the commands available for each option.
A. Paste
All - Pastes all cell contents and formatting of the copied data.
Formulas - Pastes only the formulas of the copied data as entered in the
formula bar.
Values - Pastes only the values of the copied data as displayed in the cells.
50
Formats - Pastes only cell formatting of the copied data.
Comments - Pastes only comments attached to the copied cell.
Validation - Pastes data validation rules for the copied cells to the paste area.
All using Source theme - Pastes all cell contents in the document theme
formatting that is applied to the copied data.
All except borders - Pastes all cell contents and formatting applied to the
copied cell except borders.
Column widths - Pastes the width of one copied column or range of columns
to another column or range of columns.
B. Operation
Specify which mathematical operation, if any, that you want to apply to

the copied data.
None - Specifies that no mathematical operation will be applied to the copied

data.
Add - Specifies that the copied data will be added to the data in the destination
cell or range of cells.
Subtract - Specifies that the copied data will be subtracted from the data in the
destination cell or range of cells.
Multiply - Specifies that the copied data will be multiplied with the data in the
Divide - Specifies that the copied data will be divided by the data in the
Skip blanks - Avoids replacing values in your paste area when blank cells
occur in the copy area when you select this check box.
51
1
Transpose - Changes columns of copied data to rows, and vice versa when
you select this check box.
Paste Link - Links the pasted data on the active worksheet to the copied data.
Formulas and number formats - Pastes only formulas and all number
formatting options from the copied cells.
Values and number formats - Pastes only values and all number formatting
options from the copied cells
Another option available in the Paste Special dialog box is the transpose function.
The transpose function returns a vertical range of cells as a horizontal range, or vice
versa. It must be entered as an array formula in a range that has the same number of rows
and columns, respectively, as the source range has columns and rows. Use transpose to
shift the vertical and horizontal orientation of an array or range on a worksheet.
To transpose data, follow these steps:
1. Copy the cell range either by using the keyboard shortcut, clicking the copy
button from the Clipboard group of the ribbon or right clicking the mouse.
2. Select the location where you want to move the copied cell.
3. Click the Paste arrow from the Clipboard group of the ribbon.
4. From the drop-down menu choose Transpose.
Hands-on Activity:
Situation: Your English teacher assigned you to meet the Librarian and make a
summary of the three most read books of your classmates for the first
quarter of the school year. She requires your output to be the same as
illustrated below.
52
1. Open MS Excel.
2. Type the data illustrated below as List of Borrowers for first quarter.
3. Beside the table, create a summary report required your adviser. Copy the content
of A2:A4 and paste it starting on cell H2. Adjust the column width if necessary.
4. Copy B2:B4
5. This time use the Transpose function, Click I1, then click the Paste arrow and
choose Transpose.
The data will appear the same as illustrated below:
6. Type “Total in cell H6

7. Type “Total” in cell H6.
8. Copy the formula in F7
53
9. Click I2. This time, use the Link Cells option under Paste Special command.
10. Click the Paste arrow then choose Paste Link. The result and formula will also
be copied in the cell. Whatever changes made in the transactions table will take
effect on the summary report.
11. Copy the content of F8 and paste it as link on cell I3.
12. Copy the content of F9 and paste it as link on cell I4.
13. Analyze the data. Do the same process in copying and pasting the other data to the
remaining two books.
14. In cell I6, make a formula that will get the total of I2:I4. Get the total for two (2)
remaining books.
15. Save the file as Book Summary.xlsx.
54
Chapter Review
Home Tabs and Home Tab Commands Familiarization
Direction: Enumerate what is being asked in the statement/question. Write your answer
on the space provided.
1. The commands available in the clipboard home tab
___________________________ ___________________________
___________________________ ___________________________
2.The commands available in the quick access toolbar home tab
___________________________ ___________________________
3. The commands available in the cells home tab
__________________ _________________ __________________
4. The commands you can choose in the insert button of the cells tab
___________________________ ___________________________
___________________________ ___________________________
5. Others options found in the delete command
___________________________ ___________________________
___________________________ ___________________________
II. Differentiate:
1. Basic sort from custom sort
2. Sorting from filtering
55
Chapter 4
WORKING WITH OBJECTS AND TABLES
Introduction
Objects which include pictures, clip arts and shapes can be added to your
worksheet. This lesson will help you manage objects you add in your worksheet. Added
features in managing tables will also be discussed.
Objectives
1. develop skills in adding objects to worksheets;

2. edit objects to its desired appearance, size, effect and color;;
3. align objects, such as pictures, shapes, text boxes, and WordArt, and
4. manage tables and borders.
Pre –Test :
Check the space before the number if the statement is correct and leave it blank if
not.
_______ 1. The Picture command could be found in the insert tab.
_______ 2. Graphics can be moved to any position in the worksheet.
_______ 3. The search clip art dialog box is used to look for different type of cliparts.
_______ 4. The format tab command allows you to format your graphics.
_______ 5. Smart Art in Excel 2007 allows you to choose from a variety of graphics
including flow charts, lists, cycles and processes.
56
Pre – test Feedback:
All the five items speak true of adding objects in Excel.
Teaching Frame:
Lesson 1. Adding a Picture and Clipart

To add a picture to your worksheet, follow these steps:
1. Click the Insert tab

2. Click the Picture button
3. Browse to the picture from your files
4. Click the name of the picture
5. Click Insert
6. To move the graphic, click it and drag it to where you want it
To Recolor a Picture
1. Select the picture you want to modify.
2. On the Picture toolbar, click Recolor Picture .

57
 Click Colors to change any color in the picture.

 Click Fills to change only background or fill colors in the
picture.
4. Select the check box for each color you want to change. To choose a
different color, click the arrow next to the new color to see more
colors.
To Apply Picture Effect

1. Click the picture that you want to add an effect.
To add the same effect to multiple pictures, click the first picture, and
then press and hold CTRL while you click the other pictures.
2. Under Picture Tools, on the Format tab, in the Picture Styles group, click
Picture Effects.
If you do not see the Picture Tools or Format tabs, make sure that you clicked
a picture.
3. Do one or more of the following:
o To add or change a built-in combination of effects, point to Preset,
and then click the effect that you want.
o To customize the built-in effect, click 3-D Options, and then
choose the options that you want. For additional information about
the options in the 3-D Format pane, click Help at the top of
the Format Picture dialog box.
o To add or change a shadow, point to Shadow, and then click the
shadow that you want.
o To customize the shadow, click Shadow Options, and then choose
the options that you want. For additional information about the
options in the Shadow pane, click Help at the top of the
Format Picture dialog box.
58
o To add or change a reflection, point to Reflection, and then click

the reflection variation that you want.
o To add or change a glow, point to Glow, and then click the glow
variation that you want.
To customize the glow colors, click More Glow Colors, and then
choose the color that you want. To change to a color that is not in the
theme colors, click More Colors, and then either click the color that you
want on the Standard tab, or mix your own color on the Custom tab.
Custom colors and colors on the Standard tab do not update if you later
change the document theme. For more information about themes, see All
about themes, Quick Styles, cell styles, and background styles.
1. To add or change a soft edge, point to Soft Edges, and then click
the size of the edge that you want.
2. To add or change an edge, point to Bevel, and then click the bevel
that you want.
To customize the bevel, click 3-D Options, and then choose the
options that you want. For additional information about the options in the
3-D Format pane, click Help at the top of the Format Picture dialog
box.
1. To add or change a 3-D rotation, point to 3-D Rotation, and then
click the rotation that you want.
To customize the rotation, click 3-D Rotation Options, and then

choose the options that you want. For additional information about the
options in the 3-D Rotation pane, click Help at the top of the Format
Shape dialog box.
59
Adding Clip Art

To add Clip Art:

2. Click the Clip Art button
3. Search for the clip art using the search Clip Art dialog box
4. Click the clip art
5. To move the graphic, click it and drag it to where you want it
Editing Pictures and Clip Art

When you add a graphic to the worksheet, an additional tab appears on the Ribbon
(The format tab). The Format tab allows you to format the pictures and graphics. This
tab has four groups:
Adjust: Controls the picture brightness, contrast, and colors
Picture Style: Allows you to place a frame or border around the picture and add
effects
Arrange: Controls the alignment and rotation of the picture
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Size: Cropping and size of graphic
Hands-on:
Perform the following:
1. Open MS Excel Worksheet

2. In Sheet 1, the default sheet, insert the logo of the school.
3. Adjust the size of your image and crop its unnecessary parts
4. Position your image on the upper left side of the worksheet .
5. Add the Bureau of Veritas Logo On the Upper right side of the worksheet.
6. Your work should be the same as the picture found in the picture below.
7. Save your work with filename High School in the Hands-on folder.
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Lesson 2. Adding Shapes

To add Shape:

2. Click the Shapes button
3. Click the shape you choose
4. Click the Worksheet

5. Drag the cursor to expand the Shape
To format the shapes:
1. Click the Shape

2. Click the Format tab
62
Lesson 3. Adding SmartArt

SmartArt is a feature in Office 2007 that allows you to choose from a variety of
graphics, including flow charts, lists, cycles, and processes. To add SmartArt:

2. Click the SmartArt button
3. Click the SmartArt you choose
4. Select the Smart Art

5. Drag it to the desired location in the worksheet
To format the SmartArt:
1. Select the SmartArt

2. Click either the Design or the Format tab
3. Click the SmartArt to add text and pictures.
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Lesson 4. Modify Fonts

Modifying fonts in Excel will allow you to emphasize titles and headings. To
modify a font:
1. Select the cell or cells that you would like the font applied
2. On the Font group on the Home tab, choose the font type, size, bold, italics,
underline, or color
Lesson 5. Format Cells Dialog Box

In Excel, you can also apply specific formatting to a cell. To apply formatting to
a cell or group of cells:
1. Select the cell or cells that will have the formatting

2. Click the Dialog Box arrow on the Alignment group of the Home tab
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There are several tabs on this dialog box that allow you to modify properties of the
cell or cells.
Number: Allows for the display of different number types and decimal places
Alignment: Allows for the horizontal and vertical alignment of text, wrap text,
shrink text, merge cells and the direction of the text.
Font: Allows for control of font, font style, size, color, and additional features
Border: Border styles and colors
Fill: Cell fill colors and styles
65
Hands-on:
1. Open your High School file found in the Hands-on Folder

2. Add the text:
John B. Lacson Foundation Maritime University (Molo), Inc.

MARITIME HIGH SCHOOL
M.H. del Pilar Street, Molo, Iloilo City
3. Copy the text of the sample worksheet found on the next page, follow the proper
cell addresses where the texts are found.
3. Change the alignment of selected labels/texts to 420 the same as found below:
4. Save your work
66
Lesson 6. Add Borders and Colors to Cells

Borders and colors can be added to cells manually or through the use of styles.
To add borders manually:
1. Click the Borders drop down menu on the Font group of the Home tab
2. Choose the appropriate border
To apply colors manually:
1. Click the Fill drop down menu on the Font group of the Home tab
2. Choose the appropriate color
67
To apply borders and colors using styles:
1. Click Cell Styles on the Home tab

2. Choose a style or click New Cell Style
Change Column Width and Row Height

To change the width of a column or the height of a row:
1. Click the Format button on the Cells group of the Home tab
2. Manually adjust the height and width by clicking Row Height or Column
Width
3. To use AutoFit click AutoFit Row Height or AutoFit Column Width
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Hide or Unhide Rows or Columns

To hide or unhide rows or columns:
1. Select the row or column you wish to hide or unhide

2. Click the Format button on the Cells group of the Home tab
3. Click Hide & Unhide
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Hands-on:
1. Create a calendar as shown below:
2. Use the formatting below:
July Calendar of Activities Days

Font: Tahoma Font: Tahoma
Size: 26 Size: 12
Fill Color: Yellow Fill Color: BLack
Font Color: Black Font Color: White
Row Height:33.75
Dates: 1-31 8, 9, 12, 13

Size: 16 Size: 16
Font Color: Black 40% Fill Color: Orange, Accent 6, Lighter 40%
Font Color: Black
1-2 14-16
Size: 16 Size: 16
Fill Color: Olive Green Accent 3, Lighter 40% Fill Color: Purple Accent 4, Lighter 40%
Font Color: Black Font Color: BLack
5–7 Legend
Font: Tahoma
Fill Color: Dark Blue, Accent 6, Lighter 40% Font: Tahoma
Size: 16
3. Save the file as August Calendar. xlsx.
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Lesson 7. Merge Cells

To merge cells select the cells you want to merge and click the Merge & Center
button on the Alignment group of the Home tab. The four choices for merging cells are:
Merge & Center: Combines the cells and centers the contents in the new, larger cell
Merge Across: Combines the cells across columns without centering data
Merge Cells: Combines the cells in a range without centering
Unmerge Cells: Splits the cell that has been merged
Align Cell Contents

To align cell contents, click the cell or cells you want to align and click on the
options within the Alignment group on the Home tab. There are several options for
alignment of cell contents:
Top Align: Aligns text to the top of the cell

Middle Align: Aligns text between the top and bottom of the cell
Bottom Align: Aligns text to the bottom of the cell
Align Text Left: Aligns text to the left of the cell 70
Center: Centers the text from left to right in the cell

Align Text Right: Aligns text to the right of the cell
Decrease Indent: Decreases the indent between the left border and the text
Increase Indent: Increase the indent between the left border and the text
Orientation: Rotate the text diagonally or vertically
71
Hands-on:
1. Open the High School file

2. Add all borders to cells A7 : J38
3. Add one (1) column before column A of your worksheet .
4. Add numbers from 1-30 starting cell A9 of column A .
5. Change the alignment of the texts from D7:J7 including J8 to 00.
6. Using the Merge and Center button, place in the center the texts:
John B. Lacson Foundation Maritime University (Molo), Inc.

MARITIME HIGH SCHOOL
M.H. del Pilar Street, Molo, Iloilo City
7. Change the column width of the following:
Column A - 3.00
Column B - 14.00
Column C - 14. 00
Columns D – I - 7.00
Column J - 10.00
8. Merge and Center cells A8:C8 and I7: I8

9. Color all the labels found in cell A7:J8 yellow
10. Save your work
72
Quick Test:
Let’s check your knowledge on the lessons you previously learned. Write your
answer on the boxes provided after every statement.
1. This is done to move a picture, clipart or shape.
2. An additional tab that appears on the ribbon when you add a graphic to the
worksheet .
3. An Excel feature that allows you to choose from a variety of graphics, including
flow charts, lists, cycles, and processes.
4. One of the two tabs used to format smart art.
5. A dialog box that allows you to apply formatting to a cell or group of cells in your
worksheet.
6. A command in the font group of the home tab that Customizes the borders of the
selected cells or text.
7. It quickly format a cell by choosing from pre-defined styles.
8. A group in home tab where you can find the merge and center button.
73
9. One of the choices in the merge and center button that Combines the cells across
columns without centering data.
10. A command in the Cells group of the Home tab that change the row height or
column width, organize sheets or protect or hide cells.
74
Lesson 8. Charts
Charts allow you to present information contained in the worksheet in a graphic

format. Excel offers many types of charts including: Column, Line, Pie, Bar, Area,
Scatter and more. To view the charts available click the Insert Tab on the Ribbon. You
can also choose from several variations in each chart category as follows:
Chart Area – includes the font style for chart text and background color. When
cells around it are altered, the chart moves and resizes. The chart area is
actually the space of the whole chart.
Legend – interprets the symbols in the chart.
Legend Key – a small object in the legend box, the color pattern of which
corresponds to a series in the chart.
Plot area – the area where the axis and series data are drawn.
Category Axis (X-Axis) – where the categories of data are plotted.
Values Axis (Y Axis) – composed of lines that define the value of a series point in
the plot area.
Series – A group of data markers of series points that shows the description of the
plotted values.
Series Point – describes a single piece of data for one category of a series.
Values Axis Major Gridlines - shows the measurement of a given series point in
the chart.
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Create a Chart
To create a chart:
1. Select the cells that contain the data you want to use in the chart
2. Click the Insert tab on the Ribbon
3. Click the type of Chart you want to create
Modify a Chart
Once you have created a chart you can do several things to modify the chart.
To move the chart:
1. Click the Chart and Drag it another location on the same worksheet, or
2. Click the Move Chart button on the Design tab
3. Choose the desired location (either a new sheet or a current sheet in the
workbook)
To change the data included in the chart:
1. Click the Chart

2. Click the Select Data button on the Design tab
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To reverse which data are displayed in the rows and columns:
1. Click the Chart

2. Click the Switch Row/Column button on the Design tab
To modify the labels and titles:
1. Click the Chart

2. On the Layout tab, click the Chart Title or the Data Labels button
3. Change the Title and click Enter
Chart Tools
The Chart Tools appear on the Ribbon when you click on the chart. The tools are
located on three tabs: Design, Layout, and Format.
Within the Design tab you can control the chart type, layout, styles, and location.
77
Within the Layout tab you can control inserting pictures, shapes and text boxes,
labels, axes, background, and analysis.
Within the Format tab you can modify shape styles, word styles and size of the
chart.
Copy a Chart to Word
1. Select the chart

2. Click Copy on the Home tab
3. Go to the Word document where you want the chart located
4. Click Paste on the Home tab
78
Hands-on:
Using your Students’ Grade file create a column chart.
79
Lesson 9. Formatting Worksheets
Convert Text to Columns

Sometimes you will want to split data in one cell into two or more cells. You can
do this easily by utilizing the Convert Text to Columns Wizard.
1. Highlight the column in which you wish to split the data

2. Click the Text to Columns button on the Data tab
3. Click Delimited if you have a comma or tab separating the data, or click fixed
widths to set the data separation at a specific size.
80
Hands-on:
1. Open High School file

2. Copy all the text in Sheet 1 of your workbook and create same data on Sheet 2.
3. Enter complete name of 20 students in your class starting cell B9 of your Sheet 2
worksheet.
4. Using the Text to Columns command in the Data Tools tab, convert the texts on
cell B9 until the last content of column B to columns.
5. Save your work.
81
Lesson 10. Developing a Workbook
Format Worksheet Tab

You can rename a worksheet or change the color of the tabs to meet your needs.
To rename a worksheet:
1. Open the sheet to be renamed

2. Click the Format button on the Home tab
3. Click Rename sheet
4. Type in a new name
5. Press Enter
82
To change the color of a worksheet tab:
1. Open the sheet to be renamed

2. Click the Format button on the Home tab
3. Click Tab Color
4. Click the color
Reposition Worksheets in a Workbook

To move worksheets in a workbook:
1. Open the workbook that contains the sheets you want to rearrange
2. Click and hold the worksheet tab that will be moved until an arrow appears in the
left corner of the sheet
3. Drag the worksheet to the desired location
83
Insert and Delete Worksheets

To insert a worksheet
1. Open the workbook

2. Click the Insert button on the Cells group of the Home tab
3. Click Insert Sheet
To delete a worksheet
1. Open the workbook

2. Click the Delete button on the Cells group of the Home tab
3. Click Delete Sheet
Copy and Paste Worksheets:

To copy and paste a worksheet:
1. Click the tab of the worksheet to be copied

2. Right click and choose Move or Copy
3. Choose the desired position of the sheet
4. Click the check box next to Create a Copy
5. Click OK
84
Hands-on:
1. Open the High School File

2. Rename Sheet 1 to HO1 and change its tab color yellow. Then rename Sheet 2 to
HO2 and change its tab color red.
3. Save your work.
Lesson 11. Formatting Worksheet Backgrounds
The background of your worksheet can also be changed based on the image
background you wish to use. But background patterns can be added for viewing purposes
only and these background patterns cannot be printed or retained in individual worksheets
or items that you save as Web Pages. This background is retained only when an entire
workbook is published as a Web Page.
To add Background to your worksheet, simply follow these steps.
1. Click the worksheet that you want to display with a sheet background.
Make sure that only one worksheet is selected.
2. On the Page Layout tab, in the Page Setup group, click Background.
3. Select the picture that you want to use for the sheet background, and
then click Insert.
o The selected picture is repeated to fill the sheet.
o To improve readability, you can hide cell gridlines and apply
solid color shading to cells that contain data.
85
o A sheet background is saved with the worksheet data when

you save the workbook.
o To use a solid color as a sheet background, you can apply cell
shading to all cells.
In removing a sheet background, follow these steps:
1. Click the worksheet that is displayed with a sheet background. Make

sure that only one worksheet is selected.
2. On the Page Layout tab, in the Page Setup group, click Delete
Background.
The Delete Background is available only when a worksheet has

a sheet background.
86
Chapter Review
A. Direction: Name the command buttons used to perform the given changes in your
worksheet. Write your answer on the space provided before the number.
__________________1. The button in the insert tab that allows you to add pictures and
clip arts to your worksheet.
__________________ 2.A tab added to the ribbon that allows formatting of graphics and
pictures added in the worksheet.
__________________ 3. A home tab command that format or modify fonts.
__________________ 4. A dialog box that modify properties of the cell or cells.

__________________ 5. A group of the home tab where you find the borders drop
down menu.
__________________ 6. A drop down menu that changes the color of the cell.
__________________ 7. A button in the cells group of the Home Tab that changes the
format of the column width and row height.
__________________ 8. A button that merge cells
__________________ 9. A group of home tab that align cell contents.
__________________10. A tool that appear on the Ribbon when you click on the chart.
87
B. Direction: Below are options for alignment of cell contents. Match Column A with
Column B.
A B
_____ 1. Aligns text to the top of the cell a. center
_____ 2. Aligns text to the left of the cell b. Top Align
_____ 3. Aligns text between the top & bottom of the cell c. align text right
_____ 4. Aligns text to the bottom of the cell d. decrease indent
_____ 5. Centers the text from left to right in the cell e. align text left
_____ 6. Aligns text to the right of the cell f. orientation
_____ 7. Decreases the indent between the border and the text g. middle align
_____ 8. Rotate the text diagonally or vertically h. Increase Indent
_____ 9. Increase the indent between the border and the text i. Wrap text
_____10.make all content visible within a cell j. bottom align
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Chapter 5
CALCULATIONS
Introduction
One of the most important features of Excel is its ability to perform mathematical
expression and calculations in cells. In performing calculations, a formula is very
important, it help to arrive at a certain value.
In this Chapter, you will learn how to deal with formula and solve calculations
using the exact function needed in the kind of data you deal with. Once you get adept
with the lessons in this chapter you will find more beauty in working with Excel
application program especially in working with calculations.
Objectives
1. develop skills in dealing with different mathematical operations using

formulas;
2. familiarize oneself with different functions and its uses;
3. enter and edit functions related to formulas; and
4. analyze Excel data by the use of formulas and functions.
Pre –Test:
Below are different functions you may deal in Excel application. Name the
function.
_______________1. EOMD
_______________ 2. ERAVEAG
_______________ 3. KLEHPRYIN
_______________ 4. ONUTC
_______________ 5. EIDANM
89
Pre-Test Feedback:
1) Mode 2) Average 3) Hyperlink 4) Count 5) Median
Teaching Frame:
Lesson 1. Excel Formulas

A formula is a set of mathematical instructions that can be used in Excel to perform
calculations. Formals are started in the formula box with an = sign.
There are many elements to deal in excel formula.
References: The cell or range of cells that you want to use in your calculation
Operators: Symbols (+, -, *, /, etc.) that specify the calculation to be performed
Constants: Numbers or text values that do not change
Functions: Predefined formulas in Excel
To create a basic formula in Excel:

 Select the cell for the formula
 Type = (the equal sign) and the formula
 Click Enter
90
Use References
A reference recognizes a cell or range of cells and helps excel to locate the value
or data that you use in a formula. References could be classified as relative, absolute and
mixed.
1. Relative references - is based on the relative position of the cell that contains
the formula and the cell the reference it refers to. If the position of the cell that contains
the formula changes, the reference is changed. If you copy or fill the formula across rows
or down columns, the reference automatically adjusts. By default, new formulas use
relative references. For example, if you copy or fill a relative reference in cell B11 to cell
B12, it automatically adjusts from =A10 to =A11.
A B C
10 12
11 14 =A10
12 =A11
2. Absolute references - refer to a cell in a specific location. If the position of

the cell that contains the formula changes, the absolute reference remains the same. If
you copy or fill the formula across rows or down columns, the absolute reference does
not adjust. By default, new formulas use relative references, and you may need to
switch them to absolute references. For example, if you copy or fill an absolute
reference in cell B11 to cell B12, it stays the same in both cells =$A$10.
A B C
10 12
11 =$A$10
12 =$A$10
91
3. Mixed references - has either an absolute column and relative row, or

absolute row and relative column. An absolute column reference takes the form $A1,
$B1, and so on. An absolute row reference takes the form A$1, B$1, and so on. If the
position of the cell that contains the formula changes, the relative reference is changed,
and the absolute reference does not change. If you copy or fill the formula across rows
or down columns, the relative reference automatically adjusts, and the absolute
reference does not adjust. For example, if you copy or fill a mixed reference from cell
A2 to B3, it adjusts from =A$1 to =B$1.
To switch between relative, absolute, and mixed references simply follow these
steps:
1.Select the cell that contains the formula.
2.In the formula bar , select the reference that you want to change.
3.Press F4 to switch between the reference types.
The table below summarizes how a reference type updates if a formula

containing the reference is copied two cells down and two cells to the right.
For a formula being It changes

copied: If the reference is: to:
$A$1 (absolute column and $A$1

absolute row)
A$1 (relative column and absolute C$1

row)
$A1 (absolute column and relative $A3

row)
A1 (relative column and relative C3

row)
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Error Values in Excel
Error Value Meaning Causes
#### The contents of the cell cannot be displayed

correctly as the cell column is too narrow.
#DIV/0 Division by zero A cell that contains the value 0 or is blank
#N/A No value available This is not an error value but a special value.
You can manually encode this into a cell to
indicate that you still don’t have the
necessary value.
#NAME? Excel doesn’t Occurs when MS Excel doesn’t recognize

recognize a name. text in a formula. A formula cannot be
computed if text is included.
#NULL! You specified an Occurs if you insert a space instead of a

intersection of two comma between ranges used in function
cell ranges whose arguments.
cells don’t actually
intersect.
#NUM Problem with a Occurs when invalid arguments exist in an

number in the excel function or a formula produces a
formula number that is too large or too small to be
represented in the worksheet.
#REF! Invalid cell reference This warning means that your formula
referred to a cell that doesn’t exist, and thus
the result cannot be displayed.
#VALUE! Wrong type of This error is most often the result of

argument in a specifying a mathematical operation with
function or wrong one or more cells that contain text.
type of operator
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Correcting Common Formula Errors One at a Time
1. Select the worksheet that you want to check for errors.
2. If the worksheet is manually calculated, press F9 to recalculate.
3. On the Formulas tab, in the Formula Auditing group, click the Error
Checking in-group button.
The Error Checking dialog box is displayed when errors are found.
4. If you have previously ignored any errors, you can check for those errors again
by doing the following:
o Click Options.
o In the Error Checking section, click Reset Ignored Errors.
o Click OK.
o Click Resume.
5. Position the Error Checking dialog box just below the formula bar.
6. Click one of the action buttons in the right side of the dialog box. The available
actions differ for each type of error.
NOTE If you click Ignore Error, the error is marked to be ignored for each
consecutive check.
7. Click Next.
8. Continue until the error check is complete.
94
Lesson 2. Calculate with Functions

A function is a built in formula in Excel. A function has a name and arguments
(the mathematical function) in parentheses. Common functions in Excel are:
Sum: Adds all cells in the argument

Average: Calculates the average of the cells in the argument
Min: Finds the minimum value
Max: Finds the maximum value
Count: Finds the number of cells that contain a numerical value within a range of
the argument
To calculate a function:
 Click the cell where you want the function applied

 Click the Insert Function button
 Choose the function
 Click OK
 Complete the Number 1 box with the first cell in the range that you want
calculated
 Complete the Number 2 box with the last cell in the range that you want
calculated
95
Function Library
The function library is a large group of functions on the Formula Tab of the Ribbon.
These functions include:
AutoSum: Easily calculates the sum of a range

Recently Used: All recently used functions
Financial: Accrued interest, cash flow return rates and additional financial functions
Logical: And, If, True, False, etc.
Text: Text based functions
Date & Time: Functions calculated on date and time
Math & Trig: Mathematical Functions
96
Hands-on:
1. Launch MS Excel 2007

2. In a new blank workbook, on sheet 1, type the data as shown below:
3. Get the sum for quizzes in each subject by using the SUM function. Type the formula
in column H7.
4. Copy the formula to the succeeding cells.
5. The same as the process you have done with numbers 3 and 4, compute the average
grades for quizzes this time by using the AVERAGE function.
5. Save your workbook as Quizzes in your Excel Activity folder
97
Lesson 3. Logical Function (IF Function)
IF Function
The IF function returns one value if a condition you specify evaluates to
TRUE, and another value if that condition evaluates to FALSE.
E.g.: The formula =IF(A1>10,"Over 10","10 or less") returns "Over 10" if

A1 is greater than 10, and "10 or less" if A1 is less than or equal to 10.
The IF syntax is:
IF(logical_test, value_if_true, [value_if_false])
The IF function syntax has the following arguments:

(argument- a value that provides information to an action, an event, a method, a
property, a function or a procedure)
 Logical_Test Required. Any value or expression that can be evaluated to

TRUE or FALSE. For example, A10=100 is a logical expression; if the value
in cell A10 is equal to 100, the expression evaluates to TRUE. Otherwise, the
expression evaluates to FALSE. This argument can use any comparison
calculation operator.
 Value_if_True Required. The value that you want to be returned if the

logical_test argument evaluates to TRUE. For example, if the value of this
argument is the text string "Within budget" and the logical_test argument
evaluates to TRUE, the IF function returns the text "Within budget." If
logical_test evaluates to TRUE and the value_if_true argument is omitted
(that is, there is only a comma following the logical_test argument), the IF
function returns 0 (zero). To display the word TRUE, use the logical value
TRUE for the value_if_true argument.
 Value_if_False Optional. The value that you want to be returned if the

logical_test argument evaluates to FALSE. For example, if the value of this
argument is the text string "Over budget" and the logical_test argument
98
evaluates to FALSE, the IF function returns the text "Over budget." If

logical_test evaluates to FALSE and the value_if_false argument is omitted,
(that is, there is no comma following the value_if_true argument), the IF
function returns the logical value FALSE. If logical_test evaluates to FALSE
and the value of the value_if_false argument is omitted (that is, in the IF
function, there is no comma following the value_if_true argument), the IF
function returns the value 0 (zero).
To use the IF function, follow these steps:
3. Select the cell where you want the result to appear.

4. Type (=) sign and the function IF and an open parenthesis
5. Type the correct arguments for the function, and then type the close
parenthesis.
E.g. Let’s place a remark for the average grade of 82.67 by using the
IF function. Column J will display PASSED or FAILED remarks.
The formula would be:
=IF(I7>75,”PASSED”,”FAILED”)
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Nested IF’s
Nested functions use a function as one of the arguments of another

function. You can nest up to 64 levels of functions.
If you have the data below:
The formula to get the Remarks for the grades as reflected also in the formula bar
in the illustration above is:
=IF(A2>=90,"A",IF(A2>=80,"B+",IF(A2>=75,"B",IF(A2>=70,"C",IF(A2<70,"D")))))
Linking Worksheets
You may want to use the value from a cell in another worksheet within the same
workbook in a formula. For example, the value of cell A1 in the current worksheet and
cell A2 in the second worksheet can be added using the format "sheetname!celladdress".
The formula for this example would be "=A1+Sheet2!A2" where the value of cell A1 in
the current worksheet is added to the value of cell A2 in the worksheet named "Sheet2".
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Hands-on:
1. Open Excel 2007.

2. In a new blank workbook, type the following:
3. In cell B7, create a formula that will convert the value entered in B3 which is weight
in Kg. into pounds (Lbs.). Thus, the value in B3 must be multiplied to 2.2.
4. In cell B8, create a formula that will convert the value entered in B5 which is Height
in feet into inches. Thus, the value must be multiplied to 12 for there are 12 inches in
a foot.
5. Add the value in B6 to the result in B8.
6. In cell B9, create a formula that will compute for the BMI (Body Mass Index) using
this equation: BMI = Weight in lbs * 705/Height in inches/Height in inches.
7. For the Remarks which is in B10, create a nested IF statement that will display if the
BMI is underweight, healthy, overweight, or obese. The table below is your reference
for the Remark.
8. Save the file as BMI.

101
Lesson 4. VLOOKUP Function
The VLOOKUP function is used to search the first column of a range of cells,
and then return a value from any cell on the same row of the range. For example, suppose
that you have a list of employees contained in the range A2:C10. The employees' ID
numbers are stored in the first column of the range, as shown in the following
illustration.
If you know the employee's ID number, you can use the VLOOKUP function to
return either the department or the name of that employee. To obtain the name of
employee number 38, you can use the formula =VLOOKUP(38, A2:C10, 3, FALSE).
This formula searches for the value 38 in the first column of the range A2:C10, and then
returns the value that is contained in the third column of the range and on the same row as
the lookup value ("Axel Delgado").
The V in VLOOKUP stands for vertical. Use VLOOKUP instead of

HLOOKUP when your comparison values are located in a column to the left of the data
that you want to find.
The VLOOKUP function syntax has the following arguments:
VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
102
lookup_value Required. The value to search in the first column of the table or
range. The lookup_value argument can be a value or a reference. If the value you
supply for the lookup_value argument is smaller than the smallest value in the
first column of the table_array argument, VLOOKUP returns the #N/A error
value.
table_array Required. The range of cells that contains the data. You can use a
reference to a range (for example, A2:D8), or a range name. The values in the
first column of table_array are the values searched by lookup_value. These
values can be text, numbers, or logical values. Uppercase and lowercase text are
equivalent.
col_index_num Required. The column number in the table_array argument from

which the matching value must be returned. A col_index_num argument of 1
returns the value in the first column in table_array; a col_index_num of 2 returns
the value in the second column in table_array, and so on.
If the col_index_num argument is:
Less than 1, VLOOKUP returns the #VALUE! error value.
Greater than the number of columns in table_array, VLOOKUP returns the

#REF! error value.
range_lookup Optional. A logical value that specifies whether you want

VLOOKUP to find an exact match or an approximate match:
If range_lookup is either TRUE or is omitted, an exact or approximate

match is returned. If an exact match is not found, the next largest value that
is less than lookup_value is returned.
In the given example you will type the name of the country in cell A1 which will
display the capital in cell B1 using VLOOKUP function. Thus the formula used is
=VLOOKUP(A1,A4:B10, 2,False). The formula searches for the value in cell A1 in the
first column of the range A4:B10, 2, False). The formula searches for the value in cell A1
in the first column of the range on the same row as the lookup value “Philippines”.
103
Hands-on:
1. Type the data as shown below:
2. Click cell A1 and type the word Philippines.

3. Click cell B1. This is where you will see the result, the capital of the country.
4. Click the Formulas tab.
5. Choose Lookup & Reference on the Ribbon to open the function drop-down list.
6. Choose VLOOKUP
104
7. In the dialog box, click on the Lookup value line.

8. Click on cell A1.
9. In the dialog box, click on the Table array line.
10. Drag the mouse from cells A4:B10 highlighting as the range. This table array will be
configured as the table of data that VLOOKUP will be searching to get the lookup
value which has been specified in cell A1.
11. Click on the col_index_num_line. Type number 2 which will indicate that the data
you want to be returned is on the 2nd column of the table array.
12. Click on the range_lookup line. Type the word “False” to indicate that you want to
display an exact match for your query.
13. Click OK.
14. In cell A1, type the country “Canada.” You will notice that after typing the country,
cell B1 will display its corresponding capital.
15. Save your file as VLOOKUP.xlsx.
105
Chapter Review
I. Answer the following:
1. Differentiate IF Function from Nested IF.
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
2. What is -
a. relative reference ____________________________________________________
____________________________________________________________________
b. absolute reference ___________________________________________________
____________________________________________________________________
c. mixed reference ____________________________________________________
____________________________________________________________________
3. What are the elements to deal with Excel formula? Explain each.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
106
Chapter 6
PRINTING THE WORKBOOK
Introduction
After you are done with your text and all the important things you want to do with
your worksheet, you can now print it. Your printed worksheet would serve as your final
output, unless after printing your work you have noticed that certain changes need to be
done with it.
In printing the workbook, there are certain ways you need to learn in order to
come up with the best output. This Chapter will teach you certain skill on how to manage
your workbook in its final phase which is the printing of it.
Objectives
At the end of the lesson, the students are expected to:
1. Use different options in printing worksheets such as:

a. setting the page margin;
b. fixing page breaks and;
c. Setting the printing order of worksheet pages
2. Develop skills in managing the printing of worksheets.
Pre-Test:
As quick as you can figure out whether the statement is true or not. Write T on the
blank provided if the statement is true and F if it is false.
______1. The final phase of working with worksheet is by printing it.

______ 2. It is in the page layout tab where margins, orientation and size commands are
found.
______ 3. The page margin should be set before printing the worksheet for a better result.
______ 4. The order of printing Excel worksheets is from left to right.
107
______ 5. Page break command is used to adjust too wide or too long to fit on one page
worksheets.
Pre-Test Feedback:
2) T 2) T 3) T 4) F 5) T
Learning Frame:
Lesson 1. Setting the Page Margin before Printing
The blank spaces between the worksheet data and the edges of the printed page
are the page margins. This can be used for headers, footers, and page numbers.
To better align a worksheet on a printed page, you can use predefined margins,
specify custom margins, or center the worksheet horizontally or vertically on the page.
The Page margins that you define in a given worksheet are stored with that worksheet
when you save the workbook. You cannot change the default page margins for new
workbooks.
To set the page margin, follow the following steps:
1. Select the worksheet or worksheets that you want to print.
Here are ways on how to select the worksheet-
To select Do this
A single sheet Click the sheet tab.
If you don't see the tab that you want, click the tab scrolling
buttons to display the tab, and then click the tab.
Two or more Click the tab for the first sheet. Then hold down SHIFT while
adjacent sheets you click the tab for the last sheet that you want to select.
108
Two or more Click the tab for the first sheet. Then hold down CTRL while
nonadjacent you click the tabs of the other sheets that you want to select.
sheets
All sheets in a Right-click a sheet tab, and then click Select All Sheets on the
workbook shortcut menu.
2. On the Page Layout tab, in the Page Setup group, click Margins.

 To use predefined margins, click Normal, Wide, or Narrow.
Supposing you previously used a custom margin setting, that setting is
available as the predefined margin option Last Custom Setting.
 To specify custom page margins, click Custom Margins and then, in the
Top, Bottom, Left, and Right boxes, enter the margin sizes that you want.
109
To set header or footer margins, click Custom Margins, and then enter a new
margin size in the in the Header or Footer box. Setting the header or footer margins
changes the distance from the top edge of the paper to the header or from the bottom edge
of the paper to the footer.
Always Remember: The header and footer settings should be

smaller than your top and bottom margin settings, and larger than
or equal to the minimum printer margins.
 To center the page horizontally or vertically, click Custom Margins and

then, under Center on page, select the Horizontally or Vertically check
box.
If you want to see how the new margins will affect the printed
worksheet, click Print Preview on the Margins tab in the Page Setup
dialog box. To adjust the margins in print preview, click Show Margins,
and then drag the black margin handles on either side and at the top of the
page.
110
Lesson 2. Printing a Worksheet or a Workbook
To turn your data on the printed pages, it is important that the data shows the
printed output you desire it to be. In some cases, if the printed data will appear as number
signs (##). To avoid this problem, you can increase the column width of your worksheet
to accommodate the data, to make the text visible on the screen and on the printed pages.
In some cases, in printing a worksheet that contains large quantities of data or

charts, you can quickly fine-tune the worksheet in the new Page Layout view to achieve
professional-looking results. In this view, you can see your data in the context of printed
pages. You can easily add or change page headers and footers, hide or display row and
column headers, change the page orientation of printed pages, change the layout and
format of data, use the rulers to measure the width and height of the data, and set margins
for printing.
Adjusting the placement, fit, and margins of the worksheet

If want to center a worksheet horizontally or vertically on the printed page. You
can do it in the Page Layout view. With the help of the horizontal ruler and a vertical
ruler, you can take precise measurements of cells, ranges, objects, and page margins of
your worksheet. The rulers help you to position objects and to view or to edit page
margins directly on the worksheet.
To fit a few more columns on the printed page, you can adjust the width of
margins or columns. If your data is too wide for one page, you can adjust vertical page
breaks.
If the data is just a bit too large to fit on a printed page, you can scale the
worksheet to make it fit. Scaling reduces the horizontal and vertical size of the printed
data by a percentage or by the number of pages that you specify.
If some columns contain data that you don't need to print, you can temporarily
hide the columns. Hidden data will not be printed.
You can also use Page Layout view to position and resize charts so that they
appear exactly where you want them to appear on the printed pages.
111
Fixing Awkward Page Breaks
If you worksheet data may be too wide or too long to fit on one page, or if you
want to keep specific data together on the same page, you can use Page Break Preview
view to quickly adjust the vertical and horizontal page breaks. In this view, page breaks
that are manually inserted appear as solid lines. Dashed lines indicate where Office Excel
2007 will break pages automatically.
1 Automatic Page Break
2 Manual Page Break
Page Break Preview view is especially useful for seeing how other changes that
you make (such as formatting changes and page orientation) affect the automatic page
breaks. For example, changing the row height and column width can affect the placement
of the automatic page breaks. You can also make changes to the page breaks that are
affected by the margin settings of the current printer driver.
To print a worksheet with the exact number of pages that you want, you can
adjust the page breaks in the worksheet before you print it. Although you can work with
page breaks in Normal view, it is best that you use Page Break Preview view to adjust
page breaks so that you can see how other changes that you make (such as page
orientation and formatting changes) affect the automatic page breaks.
To adjust page breaks, you can insert your own page breaks, move existing page
breaks, or delete any manually-inserted page breaks. You can also quickly reset all page
breaks to automatic page breaks. After you finish working with page breaks, you can
return to Normal view.
112
Lesson 3. Print a Partial or Entire Worksheet or Workbook

 To print a partial worksheet, click the worksheet, and then select the range of
data that you want to print.
 To print the entire worksheet, click the worksheet to activate it.
 To print a workbook, click any of its worksheets.
2. Click Microsoft Office Button , and then click Print.
Keyboard shortcut You can also press CTRL+P.
3. Under Print what, select an option to print the selection, the active sheet or
sheets, or the entire workbook.
To print quickly or to preview the printout before you print, click Microsoft Office
Button , click the arrow next to Print, and then click Quick Print or Print Preview.
Lesson 4. Set the printing order of worksheet pages
Another way you can do with your worksheet before printing it is to control the
order in which worksheet pages are numbered and printed when the data does not fit on
one page. By default, Excel prints pages from the top down and then left to right on the
worksheet, but you can change the direction to print pages from left to right and then
from the top down. To do this, simply follow the steps below:
1. Click the worksheet for which you want to change the printing.
2. On the Page Layout tab, in the Page Setup group, click the Dialog Box
Launcher next to Page Setup.
113
3. On the Sheet tab, under Page order, click Down, then over or Over, then
down.
114
Chapter Review
I. Identify the button below and write your answer inside the box.
II. Look for the words below in the puzzle.
PAGE PAGE BREAK FOOTER

PRINT LAYOUT MARGIN
PREVIEW HEADER SHEET
SETUP
115
Chapter 7
PROTECTING AND LINKING FILES
Introduction
This chapter will help you share workbook and place it on a network location
where several people can edit the contents. This can be used with people in your work
group handling the same projects and when they need to know the status of each other's
projects, in this manner, the group can use a shared workbook to track the status of the
projects. All persons involved can then enter the information for their projects in the
same workbook.
As the owner of the shared workbook, you can manage it by removing users from
the shared workbook and resolving conflicting changes. When all changes have been
incorporated, you can stop sharing the workbook.
But in some cases there are certain workbooks that you don’t want others to make
changes to its layout. In this situation, you can use the protect workbook command. You
can also lock the structure of your workbook to limit users from adding or deleting
worksheets or even from displaying hidden worksheets.
Objectives:
At the end of this chapter, the students are expected to:
1. develop skills on how to manage and change workbooks;

2. protect and share workbooks;
3. apply hyperlinks; and
4. edit and remove hyperlinks
116
Pre-Test :
Form an excel term from the scrambled letters below.
1. TOCLABORALE
2. CTOPERT
3. ARESH
4. REMPISSION
5. SPASWORD
Pre-test Feedback:
1. collaborate 2. protect 3. share 4. permission 5. password
Teaching Frame:
Sharing a workbook makes group work easier. Other members of the group can
freely access, and make changes at any time to shared files in a workbook. The original
user can manage the workbook and stop sharing it by removing users after they already
changes into it.
Lesson 1. Share, Remove User and Stop Sharing Workbook
To Share a Workbook:
2. Create a new workbook and enter any data that you want to provide, or
open an existing workbook that you want to make available for multiuser
editing
2. On the Review tab, in the Changes group, click Share Workbook.
117
3. On the Editing tab, select the Allow changes by more than one user at the
same time. This also allows workbook merging check box.
4. On the Advanced tab, select the options that you want to use for tracking
and updating changes, and then click OK.
 If this is a new workbook, type a name in the File name box.

 If this is an existing workbook, click OK to save the workbook,
click Microsoft Office Button , and then click Save As.
Remove a user from a shared workbook
If needed, you can disconnect users from a shared workbook. But before
disconnecting users, make sure that they have completed their work on the
workbook. If you remove an active user, any unsaved work will be lost.
2. On the Editing tab, in the Who has this workbook open now list,
review the names of users.
3. Select the name of the user who you want to disconnect, and then
click Remove User.
Although this action disconnects the user from the shared workbook,
it does not prevent that user from editing the shared workbook again.
4. To delete any personal view settings of the removed user, do the

following:
118
 On the View tab, in the Workbook Views group,

click Custom Views.
 In the Views list, select the view of another user,

and then click Delete.
Stop Sharing a Workbook
A. To keep a copy of the change history information, do the following:
1. On the Review tab, in the Changes group, click Track Changes,

and then click Highlight Changes.
2. In the When list, select All.
3. Clear the Who and Where check boxes.
4. Select the List changes on a new sheet check box, and then click
OK.
5. Do one or both of the following:
 To print the History worksheet, click Microsoft Office

Button , and then click Print.
 To copy the history to another workbook, select the cells that

you want to copy, click Copy on the Home tab in the
Clipboard group, switch to another workbook, click where
119
you want to place the copied data, and then click Paste
on the Home tab in the Clipboard group.
B. In the shared workbook, on the Review tab, in the Changes group, click
Share Workbook.
C. On the Editing tab, make sure that you are the only person listed in the
Who has this workbook open now list.
D. Clear the Allow changes by more than one user at the same time. This
also allows workbook merging check box.
If this check box is not available, you must first unprotect the workbook. To
remove shared workbook protection, do the following:
1. Click OK to close the Share Workbook dialog box.
2. On the Review tab, in the Changes group, click Unprotect Shared

Workbook.
3. If you are prompted, enter the password, and then click OK.
5. On the Editing tab, clear the Allow changes by more than one
user at the same time. This also allows workbook merging
check box.
E. When you are prompted about the effects on other users, click Yes.
120
Lesson 2. Protect Workbooks
To prevent other users from accidentally or deliberately changing, moving, or

deleting important data from a worksheet or workbook, you can protect certain worksheet
or workbook elements, with or without a password. You can remove the protection from
a worksheet as needed.
Protect Worksheet Elements
1. Open t the worksheet that you want to protect.
2. To unlock any cells or ranges that you want other users to be able to change, do
the following:
 Select each cell or range that you want to unlock.

 On the Home tab, in the Cells group, click Format, and then click
Format Cells.
 On the Protection tab, clear the Locked check box, and then click OK.
3. To hide any formulas that you do not want to be visible, do the following:
 In the worksheet, select the cells that contain the formulas that you
want to hide.
 On the Home tab, in the Cells group, click Format, and then click
Format Cells.
 On the Protection tab, select the Hidden check box, and then click
OK.
4. To unlock any graphic objects (such as pictures, clip art, shapes, or Smart Art
graphics) that you want users to be able to change, do the following:
121
 Hold down CTRL and then click each graphic object that you want
to unlock. This displays the Picture Tools or Drawing Tools,
adding the Format tab.
 On the Format tab, in the Size group, click the Dialog Box
Launcher next to Size.
 On the Properties tab, clear the Locked check box, and if present,
clear the Lock text check box.
5. On the Review tab, in the Changes group, click Protect Sheet.
6. In the Allow all users of this worksheet to list, select the elements that you want
users to be able to change.
Worksheet Elements
Clear this check

box To prevent users from
Select locked cells Moving the pointer to cells for which the Locked check box
is selected on the Protection tab of the Format Cells dialog
box. By default, users are allowed to select locked cells.
Select unlocked Moving the pointer to cells for which the Locked check box
cells is cleared on the Protection tab of the Format Cells dialog
box. By default, users can select unlocked cells, and they
can press the TAB key to move between the unlocked cells
on a protected worksheet.
Format cells Changing any of the options in the Format Cells or

Conditional Formatting dialog boxes. If you applied
conditional formats before you protected the worksheet, the
formatting continues to change when a user enters a value
that satisfies a different condition.
122
Format columns Using any of the column formatting commands, including

changing column width or hiding columns (Home tab, Cells
group, Format button).
Format rows Using any of the row formatting commands, including

changing row height or hiding rows (Home tab, Cells
group, Format button).
Insert columns Inserting columns.
Insert rows Inserting rows.

Insert hyperlinks Inserting new hyperlinks, even in unlocked cells.
Delete columns Deleting columns.
Delete rows Deleting rows.
Sort Using any commands to sort data (Data tab, Sort & Filter
group).
Use AutoFilter Using the drop-down arrows to change the filter on ranges
when AutoFilters are applied.
Use PivotTable Formatting, changing the layout, refreshing, or otherwise

reports modifying PivotTable reports, or creating new reports.
Edit objects Doing the any of the following:
 Making changes to graphic objects including maps,
embedded charts, shapes, text boxes, and controls that
you did not unlock before you protected the worksheet.
For example, if a worksheet has a button that runs a
macro, you can click the button to run the macro, but
you cannot delete the button.
 Making any changes, such as formatting, to an
embedded chart. The chart continues to be updated
when you change its source data.
 Adding or editing comments.
Edit scenarios Viewing scenarios that you have hidden, making changes to
scenarios that you have prevented changes to, and deleting
these scenarios. Users can change the values in the changing
cells, if the cells are not protected, and add new scenarios.
123
Select this check

box To prevent users from
Contents Making changes to items that are part of the chart, such as
data series, axes, and legends. The chart continues to reflect
changes made to its source data.
Objects Making changes to graphic objects—including shapes, text

boxes, and controls—unless you unlock the objects before
you protect the chart sheet.
In the Password to unprotect sheet box, type a password for the

sheet, click OK, and then retype the password to confirm it.
Protect Workbook Elements
1. On the Review tab, in the Changes group, click Protect Workbook.
2. Under Protect workbook for, do one or more of the following:
 To protect the structure of a workbook, select the Structure check box.
 To keep workbook windows in the same size and position every time the
workbook is opened, select the Windows check box.
3. To prevent other users from removing workbook protection, in the Password

(optional) box, type a password, click OK, and then retype the password to
confirm it.
124
Remove Protection from a Worksheet
1. On the Review tab, in the Changes group, click Unprotect Sheet.
The Protect Sheet option changes to Unprotect Sheet when a worksheet is

protected.
2. If prompted, type the password to unprotect the worksheet.
Lesson 3. Hyperlink
For quick access to related information in another file or on a Web page, you can
insert a hyperlink in a worksheet cell. You can also insert hyperlinks in specific chart
elements.
A hyperlink is a colored and underlined text or graphic that you click to go to a
file, a location in a file, a web page on the World Wide Web.
125
Chapter Review
I. Directions: Name the icons.
1. 2. 3. 4. 5.
II. Directions: Name the steps in-
A. Sharing a Workbook
B. Stop Sharing a Workbook
C. Protecting Workbooks
126

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JBLFMU MMARITIME HIGH SCHOOL

The subject in MS Excel application program proficiency and familiarization is

The pre-test part of this module will gauge your present

This icon is for additional practice that compliments to the skills

MA. JOHNA S. SINDINGAN

Course Syllabus in CP - TLE – IV

A. SUBJECT: COMPUTER II (TLE IV)

An Overview of a Spreadsheet Program

Timeline in Spreadsheet History

What is Excel 2007?

Worksheets and Workbooks

Chapter 1 Introduction to MS Excel 2007

Starting the MS Excel 2007 Program

The MS Excel 2007 Window and Its Parts

Managing MS Excel 2007 Files

Chapter 2 MS Excel 2007 Data and Content

Moving Around the Worksheet

Dealing with Formulas

Chapter 3 Manipulating Excel Data

Sort and Filter Data

Chapter 4 Working with Objects, Tables, Charts and Worksheets

Format Cells Dialog Box

Logical Function (IF Function)

Chapter 6 Printing the Workbook

Setting the Page Margin before Printing

Printing a Worksheet or a Workbook

Print a Partial or Entire Worksheet or Workbook

Set the printing order of worksheet pages

Chapter 7 Protecting and Linking Files

Timeline in Spreadsheet History 1

What is Excel 2007? 3

Worksheets and Workbooks 3

The MS Excel 2007 Window and Its Parts 6

Managing MS Excel 2007 Files 13

Chapter 2 MS Excel 2007 Data and Content 18

Moving Around the Worksheet 19

Dealing with Formulas 33

Chapter 3 Manipulating Excel Data 39

Sort and Filter Data 48

Paste Special, Transpose and Paste Link 50

Chapter 4 Working with Objects, Tables, Charts and Worksheets 56

Adding a Picture and Clipart 57

Logical Function (IF Function) 96

VLookUp Function 100

Chapter 6 Printing the Workbook 105

Setting the Page Margin before Printing 106

Printing a Worksheet or a Workbook 109

Print a Partial or Entire Worksheet or Workbook 111

Set the Printing order of worksheet Pages 111

Chapter 7 Protecting and Linking Files 117

AN OVERVIEW OF A SPREADSHEET PROGRAM

It is a computer program such as Excel, OpenOffice Calc, or Google Docs

Manual – is done by using a ledger or a columnar paper.

Timeline in Spreadsheet History

1985 - Lotus 123 number 2.

MS Excel is a computerized worksheet. It is one of the programs included in

What is Excel 2007?

Worksheets and Workbooks

A 'workbook' is a book that contains 'worksheets' or pages. When Excel is started

it opens a new workbook that contains 3 worksheets.

INTRODUCTION TO MS EXCEL 2007

Welcome to MS Excel 2007 spreadsheet program. The introduction part which

At the end of the lesson, the students are expected to: