DTP

Desktop publishing applications allow you to create documents containing

graphics and text on a computer. Business cards, flyers, brochures, newsletters and
stationery are a few things that you can create using a desktop publisher.
Consider the creation of a simple one-page flyer. Without a graphic artist's
tools, a person would be limited to a typewriter, markers, scissors, glue, a ruler, and
whatever else that was in the home that could be pressed into service. A graphic artist would
have press-type, the services of a typesetter, X-Acto knives, spray mount, technical ruling
pens, a stat camera (sizes photos and line drawings), etc. These tools make the job a lot
easier, but they still have their drawbacks; for instance, expensive ruling pens are useless if
you do not have a steady hand and a good eye. With desktop publishing, these tools have all
been moved onto a computer. Not only do the tools work in the same way, but they are just
as easy, or even easier, to use. Best of all, production time and costs drop dramatically with
the use of desktop publishing. PageMaker and the desktop computer can help you
accomplish tasks in minutes that once took hours to accomplish with traditional typesetting,
layout, and paste-up techniques. It was the first in a generation of desktop publishing
software packages.
Adobe PageMaker is a desktop publishing (DTP) application that allows you
to create publications such as brochures, newsletters, letterhead and more. Its specialty is
combining text (created in a word processing program such as Word or WordPerfect), and
images (created in an image program such as Photoshop or Illustrator) together in a
professional-looking document. In addition, you can easily convert the completed project into
Portable Document Format (PDF) so you can use it electronically.
PageMaker is originally released as Aldus PageMaker in 1985. This product
is used to create professional-looking publications for print, web or electronic distribution. It
incorporates text and image tools in a workspace designed like a large layout board. The last
new version of PageMaker was 7.0, released in 2001. Adobe has since replaced PageMaker
with the desktop publishing program InDesign.

Getting to Know the the PageMaker Workppace

The PageMaker workspace gives you access to all of the powerful tools and
features of this versatile program. It features a menu bar across the top of your screen, the
PageMaker window that contains your document, and a range of tools and palettes that you
can use to create and edit a document. This article will familiarize you with the PageMaker
workspace and its variety of features.

Elements of the PageMaker Window

The PageMaker window is designed to provide a number of elements to
facilitate creating and editing a document. Learning the purpose of these elements will make
working in PageMaker much easier. Here are the elements that you are most likely to use:
Title Bar
The title bar will display the name of your document. If you are working
with a brand new document and have yet to name it, the title bar will simply read:
Rulers
PageMaker provides two customizable rulers, which run horizontally and
vertically along your screen. You can set the rulers to measure in either inches or picas
(picas are a unit of measurement unique to typography. One pica is equivalent to 12 points,
which is about 1/6 of an inch).
Pasteboard
This is the background that lies behind your PageMaker document. It is a
handy element to use if you need to move text or images between pages. You can also place
these items on the pasteboard until you decide where to position them on the page. Any text
or images that you place on the pasteboard won't print.
Page Icons
The numbered page icons at the bottom left-hand corner of your screen
each represent the pages of the document you are working on. The icon of the particular
page that you are viewing will be highlighted.
The L and R icons in the extreme left represent your master pages. Any
items on the master pages appear on all of the document's pages.
Page Boundaries
These represent the edges of your paper. Any text or images that lie
outside the boundaries or overlap them will not be printed.
Scroll Bars
Much like Word and other Microsoft programs, these are designed to
enable you to move from one point to the other on the page you are working on. However,
you won't use the scroll bars to move from one page to another.
Resize Box
This is located in the lower right-hand corner of the screen, and is used to
adjust the size of the window. To resize the window, you will click and drag here to adjust
the window to the size you desire.
Previous Size Box
Also called the "Refresh Box," this feature is in the upper right corner and
is used to refresh your screen display. It is particularly useful if you are experimenting with
different styles and sizes. Using this feature clears the screen of previous edits so you can
start afresh.

Drawing with PageMaker

PageMaker offers a unique graphics environment. In PageMaker you can
move and resize graphics with ease, and format text around them. You can also use
PageMaker’s drawing tools to create your own basic shapes.

The toolbox is a floating box that contains tools used to create and edit
objects on the PageMaker screen. The user can grab this box by the bar at the top and drag
it to any position on the screen. The tools include a pointer tool for selecting objects, a text
tool for adding text to the page, a rotating tool to turn objects, line tools for straight or
angled lines, shape tools for circles and polygons, a crop tool for trimming images and a
zoom tool for magnifying the screen.

This table describes the available tools and their function.

Icon Function Description

 Version Displays, when clicked, the version of PageMaker that is being
Window used. To remove the Version Window, click inside this window.

Pointer Selects lines, shapes, graphics, and text boxes. Selected items
can be moved, resized, and have their attributes changed.

Text Selects text or sets insertion point for adding text.

Rotate Rotates text blocks and graphics to almost any angle.

Crop Crops graphics (press and hold the [Shift] key to crop
proportionally).

Line Creates straight lines at almost any angle.

Constrained Creates vertical, horizontal and 45-degree-angle lines.

Line

Rectangle Creates square and rectangle shapes.

Rectangle Text Creates rectangular-shaped text boxes.

Box

Ellipse Creates circular and oval shapes.

Ellipse Text Creates circular and oval-shaped text boxes.

Box

Polygon Creates basic polygons.

Polygon Text Creates polygon-shaped text boxes.

Box

Hand Allows the user to drag a page for optimal view.

(Panning)

Zoom Magnifies or reduces the area of the page; useful for close
placements or viewing of graphics.

The Pointer Tool

The Pointer tool enables you to pick, drag and drop text boxes, images and
other objects, which can then be resized, moved or can have their attributes changed.
Text Tool
The Text tool enables you to select and edit text, as well as insert text
boxes. Click the text tool and then click on the document and start typing in text.

Rotate Tool
The rotate tool enables you to rotate a text box or image to a desired
angle. Select the rotate tool, and click on the object's reference point. Drag the object to the
angle you want it to be.
.

Crop Tool
Enables you to crop imported images down to size. You can only use this
Pagemaker tool on .tiff images.

Oblique Line Tool

Enables you to draw straight lines at an angle. Click on the oblique line
tool, then click on the document. Drag in the desired direction to draw a line.
Constrained Line Tool
The constrained line tool enables you to draw horizontal, vertical and 45-
degree angle lines. Click on the constrained line tool, then click on the document. Drag in the
desired direction to draw a line.

Box Tool
The box tool enables you to create rectangular shapes. Select the box tool
and click on the document. Drag to create a rectangular shape.

Rectangle Frame Tool

The rectangle frame tool enables you to create a rectangular text box that
you can type your text into. Select the rectangle frame tool, then click on the document.
Drag to draw a rectangular frame. Select the Text tool from the toolbox and click inside the
frame. Type in your text. The text will be confined within the text box.

Circle Tool
The circle tool enables you to create a circular or oval shape. Select the
circle tool, click on the document. Drag to draw a circle or ellipse.
.
Circular Frame Tool
The circular frame tool enables you to create a circular or oval-shaped text
box that you can type your text into. Select the circular frame tool, then click on the
document. Drag to draw the circular frame. Select the text tool from the toolbox and click
inside the frame. Type in your text. The text will be confined within the text box.

Polygon Tool
The polygon tool enables you to create a shape that has more than four
sides. Select the circular frame tool, then click on the document. Drag to draw the polygonal
shape. To modify the polygonal shape, click on Element and then select Polygon Settings
from the drop down menu.
.

Polygon Frame Tool

The polygon frame tool enables you to create a polygonal text box. Select
the polygon frame tool, then click on the document. Drag to draw the polygon frame. Select
the text tool from the toolbox and click inside the frame. Type in your text. The text will be
confined within the text box.

Hand Tool
 The hand tool enables you to reposition a page on your screen for optimal
view. It is especially useful when you are working with a large document and need to
navigate a large page. Select the hand tool and click on the page. Drag to navigate from one
part of the page to another.

Zoom Tool
The zoom tool enables you to magnify or shrink the area of the page on
your screen.
Page Icons
A PageMaker document can have multiple pages. Each time a new page is
added, a thumbnail icon appears at the bottom left of the screen. The user moves from page
to page by clicking on the corresponding icon. The icons will also show if the document pages
are facing pages or single pages. The L and R icons represent the "Master Pages." Master
pages can be use to can add elements that appear on all the pages such as headers, footers
and page numbers.
Rulers and Guides
Rulers appear at the top and left side of the PageMaker screen, which help
the user line up objects on the layout. If multiple columns are used on the page, vertical
column guides will appear. Individual guide lines can be added manually for more precise
layouts to ensure objects are aligned.
Colors and Styles Palettes
The colors and styles palettes are in a floating box like the toolbox. They
are used to add, delete or adjust colors and styles used in the PageMaker document. The
palettes can be separated by dragging the tab for an individual palette outside the box and
letting go. Colors and styles automatically show up when a new PageMaker document is
started, but additional palettes can be added to the screen by choosing them from the
Window menu. Other palettes include Layers, Master Pages and Hyperlinks.
Control Palette
The control palette is located at the bottom of the screen by default but
can also be dragged to any position on the screen. This palette contains the properties that
affect a selected object on the layout. For example, if a piece of text is selected, the
commands in this palette will include text properties such as bold, italics, underline, font and
font size. If a graphic is selected, the items in the control palette include height, width and
rotation angle.
Creating a New Document
There are two methods you can use to create a new document in PageMaker:
• Use a built-in PageMaker template
• Use the Document Setup dialog box
This tutorial focuses on the basics of creating a new document using the
Document Setup dialog box. A later tutorial in this series will demonstarte how
to use PageMaker's built-in templates.

Creating a New Document From Scratch

Click on the File menu, and select New... from the drop-down menu. This will
open up the Document Setup dialog box.

Using the Document Setup Dialog Box

The Document Setup dialog box enables you to customize your document
design. It provides a range of options that you can use to select your page size,
specify the document's orientation, print a double-sided document, rotate your
document, enlarge or reduce your printout, as well as adjusting the printable
area. The sections below describe each of the options in the Document set up
box.

Document Setup Options

Setting Page Size
PageMaker provides a number of standard page sizes that you can choose
from. You can customize a standard page size to fit your needs under
Dimensions.
Setting Page Dimensions
The default page dimensions differ based on the Page Size that you select. For
example, the default for a Letter size paper is are 8.5"x11" while the default for
an A4 size paper is 8.268"x 11.693"You can, however, adjust the dimensions of
your selected paper size by typing in new values into the two page dimension
boxes.
Page Orientation
Select your page orientation to be Tall or Wide.

Selecting Options For Single and Multiple Pages

Your selections in the Options section will determine how PageMaker will
handle a document that has multiple pages.
Single-sided
Select this option by un-checking the Double-sided box. The single-sided
option creates a publication that will print on only one side of each page. Only
one master page will be created.
Double-sided
Select this option for a publication that will print on both sides of each page. The
pages will still be displayed one at a time on your screen. However, two master
pages will be created.
Facing Pages
Select this option to display two pages at a time on your screen (all except page
1, which is typically displayed alone). This is the appropriate option if you are
working on a booklet or magazine, which will have their pages set up to face
each other, much like a book's. You cannot have facing pages unless they are
double sided.

Adjust Layout
Select this option if you want to change your document's properties after it has
been created. The Adjust Layout option forces PageMaker to re-arrange your
document to fit new settings.
Number of Pages
Use this option to change the total number of pages that you want to have in
your document. Type the desired number into the Number of pages text
box.Change the number of pages by typing the appropriate number in the
Number of pages text box.
Restart page numbering
PageMaker will, by default, begin all numbered pages from page 1. Select the
"Restart page numbering" option if you are working with numbered pages, and
want your document to start with a page number other than 1. Check the
Restart page numbering and then type the desired starting number into the
Start page# text box.

Setting Your Margins

Select the margins for your document in this section. A margin refers to the
space between your text or image and the edge of your page. Margins are
defined as Inside and Outside, or Right and Left.
*When you set up your document for double-sided printing, your margins will be
defined as Inside and Outside. The Inside margin is in the inner side of the
page, where the document binding will be.
*When you set up your document for single-sided printing, your margins will be
defined as Right and Left.

Margin Options

Other Document Options

Target Output Resolution
Use this section to select the resolution for your final document. If you intend to
print your document, select the default resolution of 300 dpi.
Compose to Printer
Use this section to specify the printer that you will use to print the document. If
your computer is part of a network that has more than one printer, use the drop-
down box to select the particular one you want to print to. PageMaker uses your
selection to determine the available fonts, printable area and other settings.
Numbers
Click on the Numbers button to select the style of page numbers for your
document. Click on OK to save your selection.

Print Options

Page Number Style

Saving Your Documents

PageMaker gives you two options for saving your documents:

1. Use the Save command
• To save a new document
• To save any moifications that you make to an existing document
2. Use the Save As command
• To re-name an existing file
• To save as a template
• To save in a PageMaker 6.5 format
• To compact a large file

How to Use the "Save" Command

Use the Save command to save a new document as well as any additional
changes you make to a document that you have previously saved. Here's how
to save your document using this command:
1. Click on File and then select Save from the drop-down menu. Clicking
this option will open the Save Publication dialog box.
2. Use the Save in drop-down list and the navigation window to navigate to
the folder where you want to save your document.
3. In the File name text box, type in the name of your file. For a new
document, this replaces the document's default name from Untitled.
4. In the Save as type drop-down list, select the desired file type:
Publication, Template or A copy in 6.5 format.
5. When you are done, click the SAVE button. PageMaker will save all
modifications you have made since the last save.

Using the "Save" Command

How to Use the "Save As..." Command
Re-naming an Existing File
When you use the Save As command to re-name an existing file, PageMaker
saves a copy of the document under the new name, leaving the original-titled
file unchanged from the last time it was saved. The new file name will now
appear in the title bar, and any further modifications will be saved to the new
file.
Saving as a Template
You can save the formatting in a particular document by saving it as a template.
This template can then be used in subsequent documents, and this saves you
time by not having to format all over again.
Saving in a PageMaker 6.5 format
Saving your document in the earlier 6.5 formats makes it possible to share your
documents with users who don't have Adobe PageMaker 7.0
Compacting a Large File
If you have a large document that is hogging disk space, you can use the Save
As command to compact it to take up much less disc space.
• Open the File menu and select the Save As option
• Do not change the file name. Click on the Save button
• Click Yes when prompted whether you want to replace the existing file.
Once you click Yes, PageMaker will reorganize and save the file to take up less
disc space on your drive.
Quick Tip
The Save As command can also be used to save a new document.

Using the "Save As" command

Printing a PageMaker Document

Printing a PageMaker Document

1. Click on File and select Print from the dropdown menu. This opens the
Print dialog box.
2. Make your selections from the print options in the dialog box. See An
Overview of the Print Dialog Box below.
3. Click the PRINT button to begin printing.

An Overview of the Print Dialog Box

In this section, we will review each of the different options available in the Print
Dialogue box, which you will use to set up your document for publication.
.

Printer
• Select your desired printer from the Printer dropdown menu. If you have
more than one printer, pick the printer to which you want to send your
printout.
Number of Copies
• To print multiple copies, type the number of copies of your document that
you want to print out.
• To print multiple copies of your document, type the number of copies that
you want into the Copies text box
Pages
• To print out every page of your document, click the All radio button
• To print out only a part of your document, use the Ranges option. Type
in the range of pages you want to print into the Ranges text box.
Example: To print pages 7 through18 of your document, type in 7-18.
• To print nonconsecutive pages, type in specific page numbers. Separate
the page numbers with a comma. Example: To print pages 2, 6 and 12
through 18, you will type in: 2, 6, 9, 12 - 18
Orientation
• Select the paper orientation that matches the way you intend for your
document to be printed. Choose between the tall (portrait) orientation
and wide (landscape) orientation.

How to Print a Non-Letter Size Document

If you would like to print a document in a different size from the standard letter
size, you will first need to specify the size of your document, and then configure
its print size. Here's how:
1. Document Setup for a Non-letter Size Document
• Click on File and select Document Setup... from the drop-down menu.
This will open the Document Setup dialog box.
• Select the desired paper size from the Page Size pull-down list
OR
• Type in the desired dimensions for your document into the Dimensions
text boxes
• Click OK
2. Print Setup for a Non-letter Size Document
• Click on File and select Print... from the drop-down menu. This will open
the Print dialog box.
• Click Set Up... to open the Printer Properties dialog box.
• Click on the Paper tab. Select your desired paper size from the Size is
dropdown list.
• Click on the Basics tab. Select the desired orientation of the paper from
the Orientation section.
• Click OK, and then click PRINT.
NOTE: You must choose the same paper size for both Document Setup and
Print Setup box.

How to Set a Default Printer

If you have more than one printer installed on your system, you can change
from one printer to another from the Printer drop-down list. Alternatively, you
can set a default printer, to which all your documents will automatically be
printed from. Here's how:
• Click on the Start button at the bottom right-hand corner of your screen.
This opens a dialog box listing each printer that you have installed on
your system.
• Right click on the icon of the printer that you want to set as the default.
• Click on Set as Default Printer.
• Open the File menu and select Close from the dropdown menu.
HINT: If there is already a check mark next to the printer icon or the Set as
Default Printer command, this indicates that the printer has already been set
as your default printer.

Control Palette

Adobe PageMaker's Control Palette is a versatile feature that you can use to
format and manipulate text and objects in your document. The Control Palette
displays the properties of a selected block of text or image, and enables you to
adjust its settings. Read on to learn how to use this feature.

The PageMaker Control Palette

The PageMaker Control Palette displays the settings and properties of selected
text, object or paragraph. It also enables you to adjust these settings and
properties so as to manipulate your text and images.

How to Display the Control Palette

To display the Control Palette
• Click on the Window menu and then select Show Control Palette from
the drop-down box.
To stop displaying the control palette
• Click on the Window menu and then select Hide Control Palette from
the drop-down box.

The Different Modes of the PageMaker Control

Panel
The Control Palette is context-sensitive, and will change from one mode or view
to another depending on the tool that you select from the toolbox. Each mode
provides different functions and enables you to manipulate your text and images
by adjusting settings in the Control Palette.

Character and Paragragh Modes

You can use the Control Palette to format text when you are in layout view or in
the story editor. You can switch between two modes as desired to format your
text:
• Character Mode
• Paragraph Mode
Control Palette In Character Mode
Use this mode to change character attributes. When you select the text tool, the
Control Palette will be displayed in character mode. It displays and lets you
adjust the properties of one or more characters in your text, including fonts, type
size, type style, leading, Kerning, tracking and width of your text.
Control Palette In Paragraph Mode
Use this mode to display and change the attributes of one or more selected
paragraphs. You can adjust attributes such as displays paragraph styles,
indentation, alignment, paragraph spacing and alignment as well as grid
alignment and grid spacing.

Using the Control Palette in Object Mode

When you select an object, the Control Palette will be displayed in object mode.
It displays and lets you adjust the properties of your object, including: the
reference point, size, position, cropping, scaling and printer resolution, as well
as horizontal and vertical reflection. You can also skew, scale or rotate the
object using the Control Palette in object mode.

Three Other Modes of the Control Palette

The Pointer Mode
The Pointer View indicates the X and Y coordinates of your pointer as you move
it within the PageMaker window.
Placed Object Mode
When you select an image using your Pointer tool, the Placed Object View will
display information on that graphic, such as its height, width and coordinates. It
also gives you the options to crop, scale and rotate the image.
In-Line Graphic Mode
The In-Line Graphic View displays information about a selected image relative
to the text that is around it. It also enables you to crop the image, as well as
increase or decrease the spacing between the image and the text that
surrounds it.

Quick Tip
It is helpful to always keep your Control Palette open. A convenient place to
dock it is at the top of the window, just under the menu bar.

Working with Rulers

 PageMaker's horizontal and vertical rulers are designed to help you position
the different elements on your page. They need to be visible if you want to use the ruler
guides.
• To display the rulers, click on the View menu and then select Show Rulers.

• To hide the rulers, select Hide Rulers in the View menu.

• To toggle between displaying and hiding the rulers use the short cut: [Ctrl + R]
Change the Ruler Unit of Measurements
You can specify and change the system of measurement to use for your
rulers. In the windows version of PageMaker, you can even choose a different measurement
unit for each ruler. Here's how to change ruler unit of measurements:
• Click on the File menu, and then select Preferences.
• Click on General… to open the Preferences dialog box. (Short Cut: Ctrl+K).
• Click on the Measurements in drop-down list, and choose a measurement system for
your horizontal ruler.
• Click on the Vertical ruler drop-down list, and choose a measurement system for
your vertical ruler.
• Click on OK.

Working with Guides

The PageMaker ruler guides are non-printing lines that help you
position text and images on the pages of your document precisely. You can
display, hide lock, move and remove the ruler guides as your needs change.
Displaying Ruler Guides

You need to display the ruler guides in order to use them to

position elements in the document, but you can also hide them if you want to
view just the elements that will print.
• To display the ruler guides, click on the View menu and then select Show
Guides.
• To hide the ruler guides when they are activated, select Hide Guides
under in the View menu.
• To toggle between showing and hiding the ruler guides, use the short
cut: [Ctrl + ;]
Locking Ruler Guides

You can lock the Ruler Guides in place to avoid moving them unintentionally.
• To lock the ruler guides, click on the View menu and then select Lock
Guides.
• To unlock the Ruler Guides, deselect Lock Guides under in the View
menu.
• To toggle between locking and unlocking the Guides use the shortcut:
[Alt+Ctrl+ ]
Positioning Ruler Guides
You can position new ruler guides as needed so as to align elements in
your document. You can create as many ruler guides as you need.
• Display the horizontal or vertical ruler from which you want to position the guide
[View >> Show Rulers]
• Click on the Pointer tool and then position it anywhere in the ruler area. Now click
and hold.
• Drag and drop the guide to the position you desire on your document. The new guide
will appear as a colored line.
• You can reposition a ruler guide at any time with a similar drag and drop method. If
the guide is locked, you need to unlock it [View >> Lock Guides] before you can
move it.

Removing Ruler Guides

You can remove your ruler guides individually or all at one time.
• To remove an individual guide, select the pointer tool, then click and hold your guide.
Drag it back into the ruler area, and then release.
• To remove the ruler guides all at one time, click on the View menu and then select
Clear Ruler Guides. This will remove all the ruler guides you placed in the document,
leaving the column and margin guides behind.
NOTE: If the guide is locked, you need to unlock it [View >> Lock Guides] before you can
remove it.

Using "Snap To"

 You can position elements in your document by forcing alignment. This is a
quick way to position multiple elements consistently. You can do this by making the element
or elements align with (snap to) your ruler increments or to ruler guides.
• To snap to rulers, click on the View menu and then select Snap to Rulers. This snaps
the object to the nearest ruler increment.
• To snap to a guide, click on the View menu and then select Snap to Guides. This
snaps the object to a ruler guide if it is moved within 3 pixels of the guide.
• To deactivate the Snap to feature, click the View menu and deselect the option.
Keyboard Shortcuts
PALETTES / TOOLBAR

TOOLBOX HAS VARIOUS TOOLS YOU CAN CLICK ON INCLUDING

COMMONLY USED POINTER (ARROW), TEXT TOOL (T).

THE STYLES / COLORS PALETTE AND THE MASTER PAGES / LAYERS

PALETTE CAN BE DISPLAYED (IF NOT) BY CLICKING ‘WINDOWS’ AND
THEN ‘SHOW…’ FOR EACH PALETTE.

SINCE PALETTES OFTEN BLOCK VIEW OF DOCUMENT YOU CAN REDUCE

THE SPACE THEY TAKE UP BY DRAGGING TABS WITH THE NAMES OF THE
PALETTE INTO THE TAB REGION OF ANOTHER PALETTE TO CONDENSE
THEM INTO ONE WINDOW.

BY PRESSING THE TAB KEY (WITHOUT TEXT TOOL SELECTED) ALL

PALETTES AND THE TOOLBOX ARE REMOVED TO PROVIDE FULL VIEW.
PRESS TAB AGAIN AND THEY RE-APPEAR AS YOU HAD THEM. PRESS TAB
AND SHIFT KEYS TOGETHER AND ONLY PALETTES DISAPPEAR LEAVING
TOOLBOX SHOWING. PRESS TAB AND SHIFT AGAIN TO HAVE PALETTES
RE-APPEAR.

SETTING COLUMN GUIDES

MUST BE IN A NEWLY CREATED DOCUMENT WITH NO GUIDES ALREADY

SET TO SET COLUMN GUIDES. CLICK LAYOUT, THEN COLUMNS. ENTER
NO. OF COLUMNS AND GUTTER WIDTH. UNITS OF GUTTER WIDTH CAN
BE CHANGED IN PREFERENCES / GENERAL. PRESS OK.

MASTER PAGES

ALL NEWLY CREATED PAGES ARE BASED ON THE MASTER PAGE. NEWLY
CREATED PAGES WILL THEN HAVE ALL OBJECTS AND SETTINGS THAT
MASTER PAGE HAS. YOU CAN CHOOSE ‘NONE’ IN MASTER PAGE
PALETTE AND THEN CREATE A NEW PAGE THAT IS TOTALLY BLANK AND
IS NOT BASED ON ANY MASTER PAGE. A MASTER PAGE BY DEFAULT IS
CREATED WITH NEW DOCUMENT. YOU CAN ADD OBJECTS TO IT TO USE
AS A TEMPLATE FOR CREATING NEW PAGES.

YOU CAN CREATE ADDITIONAL MASTER PAGES (LIKE ADDITIONAL

TEMPLATES) AND ADD WHATEVER OBJECTS YOU LIKE TO THEM. THEN
NEW PAGES CAN BE BASED ON THOSE MASTER PAGES INSTEAD.

TO CREATE A NEW MASTER PAGE, IN MASTER PAGE TEMPLATE, CLICK

ICON THAT LOOKS LIKE A PAGE AT BOTTOM OF PALETTE. IN RESULTING
WINDOW, NAME IT , SET MARGINS, AND COLUMN GUIDES, CLICK ‘OK’
PAGES: CREATING, NAVIGATING, DELETING

TO CREATE A NEW PAGE SELECT MASTER PAGE FROM MASTER PAGE

PALETTE THAT IT WILL BE BASED ON OR SELECT NONE FOR BLANK
PAGE. THEN CLICK ‘LAYOUT’, THEN CLICK ‘INSERT PAGES’. CHOOSE
NUMBER OF PAGES TO INSERT, AFTER OR BEFORE CURRENT PAGE, ETC.

TO CHANGE VIEW FROM ONE PAGE TO ANOTHER CLICK ON DESIRED

PAGE ICON AT BOTTOM LEFT OF SCREEN. IF NO PAGE ICONS APPEAR,
MINIMIZE DOCUMENT FILE WITHIN APPLICATION AND THEN RESTORE
AND THEY SHOULD APPEAR.

TO DELETE A PAGE RIGHT CLICK ON THAT PAGES ‘PAGE ICON’ AT

BOTTOM LEFT OF SCREEN AND CHOOSE ‘REMOVE PAGES’

TEXT BLOCKS

CREATING TEXTBLOCKS
CLICK ‘T’ IN TOOLBOX. WITH TEXT CURSOR, DRAG TO DRAW A
RECTANGULAR TEXT BOX WHERE EVER YOU WANT IT. CLICK MOUSE TO
CHANGE TO CURSOR AND TYPE IN TEXT (OR PASTE IN – SEE PLACING
TEXT BELOW) NO WORRY ABOUT DRAWING RECTANGULAR TEXT
BLOCK WRONG SIZE/SHAPE AS THAT CAN BE CHANGED.

MODIFYING SIZE, SHAPE AND POSITION OF TEXTBLOCKS

TO CHANGE SIZE AND POSITION OF TEXTBLOCK CLICK POINTER TOOL IN
TOOLBOX AND CLICK ON TEXTBLOCK TO SELECT IT. DRAG HANDLES ON
TOP OR BOTTOM OF TEXTBLOCK TO CHANGE HEIGHT OF BLOCK. IF TEXT
IS HIDDEN BY DOING THIS RED TRIANGLE APPEARS IN HANDLE AND
WILL RE-APPEAR IF DRAGGED BACK. DRAG ON BLACK SQUARES AT
CORNERS TO CHANGE WIDTH OF TEXTBLOCK. TEXT WILL ‘FLOW’ TO
ACCOMMODATE NEW TEXTBLOCK DIMENSIONS. CLICK IN MIDDLE OF
TEXTBLOCK TO DRAG THE WHOLE BOX AROUND.

CLICK ROTATION TOOL (CIRCULAR ARROW) IN TOOLBOX TO PROVIDE

HANDLES THAT YOU CAN DRAG TEXTBLOCK AROUND TO ROTATE IT TO
ANY ANGLE OR TILT.

DELETING TEXT BOXES:

WITH TEXTBLOCK SELECTED WITH POINTER TOOL YOU CAN PRESS
‘DELETE’ KEY TO TOTALLY DELETE TEXTBLOCK AND TEXT. OR YOU
CAN DRAG BOTTOM HANDLE UP ALL THE WAY TO TOP OF BOX AND HIDE
ALL TEXT AND THEN CLICK ELSEWHERE TO HAVE IT DISAPPEAR. IF YOU
CLICK IN THE VICINITY OF WHERE IT DISAPPEARED IT WILL RE-APPEAR
AND YOU CAN DRAG THE LOWER HANDLE DOWN TO RESTORE
TEXTBLOCK WITH TEXT. (BETTER THAN DELETING IF YOU CHANGE
YOUR MIND AND WANT IT BACK)

PLACING TEXT IN TEXT BOXES

THREE WAYS….

1. COPY AND PASTE – OPEN WORD DOCUMENT WHERE TEXT IS AND

HIGHLIGHT TEXT YOU WANT TO COPY. (CTRL + A WILL HIGHLIGHT IT
ALL QUICKLY) THEN PRESS CTRL + C TO COPY HIGHLIGHTED TEXT.
BACK IN PAGEMAKER, PLACE CURSOR IN TEXTBLOCK WHERE YOU WISH
TO PASTE TEXT (WHERE YOU PLACE IT TEXT WILL BE PASTED BELOW
AND TO THE RIGHT). PRESS CTRL + V TO PASTE IT IN. DRAWBACK TO
THIS METHOD: IF PASTED TEXT EXCEEDS EXISTING SPACE IN
TEXTBLOCK ONLY WHAT FITS WILL BE PASTED

2. USE ‘PLACE’ WITH ‘AUTOFLOW’ OFF – CLICK ‘FILE’ AND THEN ‘PLACE’.
IN ‘PLACE’ WINDOW BROWSE TO WORD FILE WITH TEXT YOU WANT.
(WORD FILE MUST NOT BE OPEN) WITH WORD FILE HIGHLIGHTED CLICK
‘OPEN’ AND CLICK MOUSE AT TOP LEFT CORNER OF WHERE YOU WANT
TO PLACE TEXT. TEXT WILL FILL ALL AVAILABLE SPACE AND IF THERE
IS ANY EXTRA TEXT THAT WOULDN’T FIT A RED TRIANGLE APPEARS AT
BOTTOM OF TEXTBLOCK OR COLUMN. CLICK THIS RED TRIANGLE AND
MOVE CURSOR TO TOP LEFT OF NEXT COLUMN OR TEXTBLOCK YOU
CHOOSE TO CONTINUE PLACING TEXT. REPEAT UNTIL ALL TEXT IS
PLACED. ADVANTAGE – YOU CAN CHOOSE MANUALLY WHERE TO
CONTINUE PLACING TEXT. DISADVANTAGE- FOR HUGE AMOUNTS OF
TEXT YOU HAVE TO REPEAT PROCESS OVER AND OVER.

3. USE ‘PLACE’ WITH ‘AUTOFLOW’ ON – CLICK ‘LAYOUT’ AND THEN

‘AUTOFLOW’. CLICK ‘FILE’ AND THEN ‘PLACE’. IN ‘PLACE’ WINDOW
BROWSE TO WORD FILE WITH TEXT YOU WANT. (WORD FILE MUST NOT
BE OPEN) WITH WORD FILE HIGHLIGHTED CLICK ‘OPEN’ AND CLICK
MOUSE AT TOP LEFT CORNER OF WHERE YOU WANT TO PLACE TEXT.
TEXT WILL FILL ALL AVAILABLE SPACE AND AUTOMATICALLY FILLS
NEXT COLUMNS OR PAGES UNTIL ALL TEXT IS PLACED, CREATING NEW
PAGES AS NEEDED. (NEW PAGES MUST BE CREATED ACCORDING TO
MASTER PAGE DESIRED IF THEY ARE TO HAVE SAME FORMAT AS
ORIGINAL PAGE)

COUNTING WORDS
CLICK TEXT TOOL IN TOOLBOX, CLICK ON TEXTBLOCK, HIGHLIGHT ALL
TEXT IN BLOCK EITHER BY SWIPING IT ALL DRAGGING THE MOUSE OR
BY PRESS CTRL + A. WITH ALL TEXT HIGHLIGHTED, CLICK ‘UTILITIES’,
‘PLUGINS’ AND THEN ‘WORD COUNT’.

SPELL CHECKING

CLICK POINTER TOOL IN TOOLBOX, CLICK TEXTBLOCK TO SELECT IT.

CLICK ‘EDIT’, ‘EDIT STORY’, THEN CLICK ‘UTILITIES’ BACK ON TOP
TOOLBAR, CLICK ‘SPELLING’. CLICK ‘START’ IN SPELLING WINDOW.
(DOT ‘ALL STORIES’ TO SPELL CHECK ENTIRE DOCUMENT, DOT ‘ALL
PUBLICATIONS’ TO CHECK ALL OPENED DOCUMENTS IN PAGEMAKER)
MAKE CHANGES OR REPLACEMENTS. CLOSE SPELL WINDOW, CLOSE
‘STORY EDITOR’ WINDOW. CHANGES WILL APPEAR IN TEXTBLOCK(S).

FIND AND REPLACE TEXT

FIND:
CLICK POINTER TOOL IN TOOLBLOCK, CLICK ON TEXTBLOCK TO SELECT
IT. CLICK ‘EDIT’, CLICK ‘EDIT STORY’. (DOT ‘ALL STORIES’ TO SPELL
CHECK ENTIRE DOCUMENT, DOT ‘ALL PUBLICATIONS’ TO CHECK ALL
OPENED DOCUMENTS IN PAGEMAKER) CLICK ‘UTILITIES’ BACK ON TOP
TOOLBAR, CLICK ‘FIND’. TYPE WORD TO FIND IN FIND BOX, CLICK FIND
(FIND NEXT) BUTTON.

FIND AND REPLACE:

CLICK POINTER TOOL IN TOOLBLOCK, CLICK ON TEXTBLOCK TO SELECT
IT. CLICK ‘EDIT’, CLICK ‘EDIT STORY’. (DOT ‘ALL STORIES’ TO SPELL
CHECK ENTIRE DOCUMENT, DOT ‘ALL PUBLICATIONS’ TO CHECK ALL
OPENED DOCUMENTS IN PAGEMAKER) CLICK ‘UTILITIES’ BACK ON TOP
TOOLBAR, CLICK ‘CHANGE’. FILL ‘FIND’ BOX AND ‘CHANGE TO’ BOX.
WITH WHAT YOU WANT TO CHANGE AND WHAT YOU WANT TO CHANGE
IT TO. CLICK FIND (FIND NEXT) BUTTON TO MAKE CHANGES ONE AT A
TIME OR CLICK ‘CHANGE ALL’ BUTTON TO DO ALL AT ONCE.

IMAGES: IMAGE TYPES, PLACING IMAGES, WRAPPING TEXT

AROUND

IMAGE TIPS FOR QUALITY:

AVOID JPEGS (.jpg) AND GIFS (.gif) IMAGE FILES BECAUSE THEY ARE
COMPRESSED TO VARYING DEGREES AND THE COMPRESSION CAN
REDUCE PRINT QUALITY ALTHOUGH THEY WILL LOOK FINE ON THE
SCREEN. USE EPS (.eps) OR TIFFS (.tif) AS THEY ARE NOT COMPRESSED
AND WILL HAVE FINE PRINT QUALITY. IF SCANNING AN IMAGE AVOID
SCANNING DOT MATRIX PICTURES FROM MAGAZINES, NEWSPAPERS,
AND MOST OTHER PRINTED SOURCES AS THE DOTS PATTERNS WILL
COMBINE WITH THE PIXEL PATTERNS TO CREATE INTERFERENCE
PATTERNS THAT WILL AFFECT QUALITY ON THE SCREEN AND IN PRINT.
SCANNING PHOTOGRAPHIC PRINTS IS FINE.

RESOLUTION OF IMAGES MUST BE AT LEAST 300 DPI OR BETTER

DEPENDING ON HOW LARGE THE IMAGE WILL BE IN PRINT.

PLACE IMAGE FILES IN SAME FOLDER AS PAGEMAKER DOCUMENTS (.pmd

FILES) TO AVOID RE-LINKING.

DO AS MUCH AS POSSIBLE OR ALL IMAGE EDITING IN PHOTOSHOP

BEFORE INSERTING INTO PAGEMAKER DOCUMENT TO SAVE SIZE OF
PAGEMAKER FILE AND RENDERING TIME.
PLACING IMAGES AS INDEPENDENT OBJECTS:
CLICK ON POINTER TOOL IN TOOLBOX. CLICK ‘FILE’, CLICK ‘PLACE’,
BROWSE TO IMAGE FILE AND HIGHLIGHT IT. CLICK ‘OPEN’ BUTTON.
CLICK ANYWHERE IN DOCUMENT AND IMAGE WILL BE PLACED BELOW
AND TO RIGHT OF THE POINT YOU CLICK.

PLACING IMAGES IN ‘FLOW’ WITH TEXT:

CLICK ON TEXT TOOL IN TOOLBOX. CLICK ON TEXTBLOCK AND PUT
CURSOR AT END OF TEXT OR PICTURE WILL GO OVER TEXT. (YOU
COULD MOVE TEXT TO PROVIDE A GAP FOR PICTURE) CLICK ‘FILE’,
CLICK ‘PLACE’, BROWSE TO IMAGE FILE AND HIGHLIGHT IT. CLICK
‘OPEN’ BUTTON AND IMAGE WILL BE PLACED IMMEDIATELY WHERE
CURSOR WAS.

RESIZING IMAGE:
ALTHOUGH RESIZING IS IDEALLY DONE IN PHOTOSHOP BEFORE-HAND
YOU CAN RESIZE IN PAGEMAKER. CLICK POINTER TOOL IN TOOLBOX.
CLICK ON IMAGE TO SELECT IT. BLACK SQUARE TABS APPEAR ON SIDES
OF IMAGE AND AT CORNERS. CLICK ON ANY TAB AND DRAG TO RESIZE
PICTURE. NOTE: DRAGGING ON SIDE TABS DISTORTS THE PICTURE AND
SHOULD BE AVOIDED IN MOST CASES. DRAG ON CORNER TABS TO
RESIZE PROPORTIONALLY WITHOUT DISTORTION. IF PICTURE IS
DISTORTED YOU CAN RESTORE IT’S ORIGINAL TRUE PROPORTIONS BY
CLICKING ON A CORNER TAB WHILE HOLDING DOWN THE SHIFT KEY
AND WAITING A COUPLE OF SECONDS.

WRAPPING TEXT AROUND PICTURES:

CLICK THE POINTER TOOL FROM THE TOOLBOX. CLICK ON A PICTURE TO
SELECT IT. CLICK ‘ELEMENT’, CLICK ‘TEXT WRAP’ AND THE TEXT WRAP
WINDOW OPENS. CHOOSE A TEXT WRAP STYLE AND SET THE BOUNDARY
SPACE OR MARGIN (STANDOFF) THAT IS LEFT OPEN AROUND THE
PICTURE’S TOP, BOTTOM AND LEFT AND RIGHT SIDES. PRESS OK. YOU
CAN DRAG THE PICTURE AROUND TO SUIT YOU.
The Menus
The following is a list of the menus located on the horizontal toolbar and a brief
description
of the items contained in that menu item.
· File—Create a new file, open an existing file, select a recent file, save, save
as,
revert, place, acquire, export, manage links, change document or printer
settings,
and change the preferences. Place is used to link files from an outside source,
i.e.,
graphics or text. When the original files are changed, linked files will
automatically
change. Acquire is similar to import.
· Edit—Contains the Cut/Copy/Paste functions, select functions, Edit Story
and Edit
Original. Editing story is a separate function that is active when editing text from
a
word processing application. When you are in edit story mode, the menu
changes
and to return to layout select Edit Layout.
· Layout—Contains Go to Page, Insert/Remove page, Sort Pages, Go
back/forward,
Column Guides, Copy Master Guides and Autoflow.
· Type—Change Font, Size, Leading, Type Style, Expert Tracking, Horizontal
Scale,
Character/Paragraph/Indents & Tabs/Hyphenation properties, Alignment, Style
and
Define Styles.
· Element—Change Fill, Stroke properties, Frame properties, Arrange how
objects/
Text are stacked, Align objects, Text wrap, Group, Ungroup, Lock position,
Unlock,
Mask, Unmask, Image Properties, Polygon Settings, Round Corners, Link info,
Link
Options, Non-Printing and Remove Transformation.
· Utilities—Plug-In options used to perform various tasks. Plug-Ins can vary
depending
on how PageMaker was loaded. Find, Find Next, Change, and Spelling are
used when in Edit Story mode.

View—Zoom options, Ruler options, Guides, and Grids. There are several
preset
magnifications in PageMaker, which allow you to view your work, the page or
the
desktop with simple shortcut keys.
o The default view is “Fit in Window.” The shortcut for this view is Ctrl + 0
(zero)
o To zoom in to your work you would use “Actual size.” The shortcut for this
view is
Ctrl + 1 (one)
o The final preset view is “Entire Pasteboard.” The Pasteboard is the complete
work
area, similar to a drafting table. All the elements you want to bring onto your
document
can be placed on the pasteboard and later added to your document. The
items on the pasteboard will NOT print but are available for all pages. This
makes
designing your document easier. The shortcut for this view is Ctrl + Shift + 0
(zero)
· Window—When an option is picked, a palette is displayed for the
corresponding
choice. Most of the options on this menu are toggles. This means that they can
be
either Shown (On or Visible) or Hidden (Off or Invisible). If you are working with
two or more projects, this is where you would toggle between them.
· Help—This menu provides the help search engine. It also provides a
shortcut key
menu that can be printed.