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Computerized Enrollment System for St. Claire Of Aya Lipa ,Batangas

Chapter1

INTRODUCTION
Enrollment system is one of the most important and evident, not only in a university, but also in
lower levels of education. An accurate and efficient enrollment records help to ensure a good
impression of the institution on possible enrollees encouraging them to matriculate in the
institution.
The purpose of an enrollment process is to provide a means for staffs and the faculty to write
down data that are essential to enrollment. As the enrollees increase every year, the
enrollment procedures become harder and harder to deal.
The amount of information that needs to be jot down also increases. This only serves to slow
process and confusion among the staffs and faculty.

Also, unexpected problems such as loss of information may occur. A manual process of
enrollment system takes more time and effort and causes delays of transaction. The
unsystematic procedure of school during enrollment is now dreaded by them. Instead student
enrollees have to stand and wait of
Fishing it in hour or two, sometimes students are made to come back the next day or even after
a week so that day can be officially enrolled.

The process would also be burden for those students and parents who would line – up for
hours just to get enrolled and paid. This problem will be eliminated in this proposed system.

The idea behind an enrollment system is not a new concept. As enrollees increase every year,
enrollment procedures become harder to deal. This will only serve to increase the problem
facing enrollment that provides more easy way in enrolling. It will help their institution to have
another system that will upgrade enrollment processes so as to meet the quality that their
institution are trying to meet. Technology has been a part of our daily lives. Billion of people are
using computer and we need to be aware of all the things around us to respond properly.
Today, the use of technology has been an effective tool on improving such kind of enrollment
system.

STATEMENT OF THE PROBLEM

The burden of section states that the questions the researchers used in proposed study, the
enrollment system of St. Claire Lipa Batangas

Specifically, it seeks to answer the following question:

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1. How is the enrollment process in the institution?

2. What are the problems encountered by the assigned staff on the current enrollment
process?
3. What should be done to solve the problems encountered by the staff?
4. What is the perception of the end users of the Implementing Successful Enrollment
System in terms of:

A. Usability
B. Design
C. User friendliness
D. Error handling
E. Reliability And
F. Acceptability

5. What is the overall performance level of the system as perceived by the respondents

OBJECTIVES OF THE STUDY

The main objective of this study is to design and to develop a St. Claire for the enrollment of
the pupils in the school.
Specifically, it aims to:
1. Determine the procedures of enrollment process by the faculty and staff and their
advisers of the school. 2. Identify the problems encountered by the teachers, advisers, and
pupils in relation to the present procedures and enrollment. 3. Find out and provide solution to
the problems encountered but the pupils the teachers and advisers in relation to enrollment. 4.
Determine the perception of the end users of the enrollment system in terms of its.

SIGNIFICANCE OF THE STUDY

The main output of this study will be beneficial to the following stakeholders: The institution.
The St. Claire Online Enrollment System will eventually raise the quality of services offered by
the school.

The faculty and staff. The system will lessen the repetitive, the-consuming enrollment records
monitoring tasks of the faculty if the school. The system provides posting the names and level
of pupils and automatically generates individual pupils information, list of subjects, classify
pupils in their grade level.

The registrar. The system will ultimately lessen the burden of the registrar in issuing enrollment
form for retrieving and storing data purposes. The advisers. Since the system provides list of
pupils with deficiencies, this will help the advisers to identify pupils needing assistance and
counseling. The pupils. The development of the St. Claire Online Enrolment System will make
the enrollment process faster than the usual method of process and will consequently lessen
enrollment time. The electronic database created with the system will eventually lessen the
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time. The researcher, this study will enable the researcher to be move familiar in terms of the
enrollment process of pupils particularly the transferees. Also, this will aid the developer to
have more aptitude in computer programming and to have a supplementary enhancement in
his skills in analyzing and organizing information. The future researchers the study will serve as
a ready reference for other researchers who may wish to conduct a similar system.

SCOPE AND DELIMITATION OF THE STUDY

This study in focused on the design and development of a St. Claire Online Enrollment System
of each pupils enrolled at St. Claire of lipa batangas, St. Claire of Aya lipa batangas the time they
are admitted until they finished the grade school enrolled.

1. The proposed system is designed to accept personal information of the enrollee which
includes ethnic affiliation and feeder school.
2. The system generates reports such as individual enrollment sheets of pupils, like
distribution of pupils by address, age profile, minority group profile, gender profile, and
enrollment data.
3. The system is designed in a local area network which will facilitate in providing an
electronic database for the storage of enrollment obtained by pupils every year which
will serve a basis for monitoring their enrollment information and classifying them into
grade levels.
4. Servers will be managed by the assigned member of the faculty of each institute to the
information of the enrollee. They will be the one who will manage all the records of
each student may it be a newcomers or transferees.
5. A full backup internally backs up the entire database, which includes part of the
transaction log, so that the entire database will be recovered to the point in time at
which the backup will be completed. It’s very important to analyze and understand the
amount of free space required for full backups on the server. During a full backup, the
backup operation basically copies only the data that is available in the database to the
backup file, the free or unused space which was available in the database is completely
discarded.

DEFINITION OF TERMS

COMPUTER -is a programmable machine. This means it can execute a programmed list of
instructions and respond to new instructions that it is given. Today, however, the term is most
often used to refer to the desktop and laptop computers that most people use.
It refers to any collection of component elements for the network to perform a task
usability. This refers to one of the indicators of software performance which focuses on the
functionality of the system and can be used by specific user to achieve specified goals with
effectiveness, efficiency and satisfaction in a specified context of use.
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ERROR – Handling. It refers to the anticipation, detection and resolution of programming,

application and communication error
ENROLLMENT FORM –This is a document which list down the required subjects of the enrollee.