Document Control Procedure

Q-011

1.0 PURPOSE AND SCOPE

This document establishes the requirements for how documents are created, modified or removed,
approved and uploaded into the Integrated Quality Management System (IQMS). This document is
applicable to all employees globally.

2.0 PROCEDURE

2.1 Creation or Modification of a Document

Functional Owner Functional Owner Functional Owner Functional Owner
New or Revised  3) Record approvals 
Policy or  2) Collaborate with 
through DAS of  4) Submit Document 
1) Identify  Stakeholders to 
Procedure  Stakeholders develop new Policy/
Stakeholders and  and record of DAS 
Needed  Functional Owner  approval to Quality
Procedure
Lead

Quality

NO 6a) Contact 
submitter and ask 
for correction
Quality

5) Review for 
adherence to  Correct?
Document Control 
Quality Quality Quality
Policy

8) E‐mail  DAS  Released Document is 
YES 6b) Assign  Approvers and owner 
Document Number
7) Upload to IQMS
document number and 
under IQMS control
confirmation of upload.

1) Functional Owner identifies stakeholders. Stakeholders are departments that contribute to (input) or are
recipients of the outcome (outputs) of the Policy/Procedure.
2) Functional Owner and Stakeholders collaborate to develop an agreeable Policy or Procedure.
3) Once the group comes to an agreement and the document is written, the Functional Owner submits it for
approval through DAS in order to obtain a record of the approvals. Levels of Approval is per table 2.3 in the
Q-003 Document Control Policy.
4) Once approval cycle has completed in DAS formally documenting the approval, the Functional Owner forwards
the Document and the completed DAS approval to Quality at IQMS_Submission@speedcast.com.
Note: The document should include the Document Control information as outlined in Q-003 Document
Control Policy which will be used to set the Document Attributes in IQMS.
5) Quality reviews the submissions for completeness to the extent that the correct format is used, that the
Document Control Information has been provided, and that the approvals have been obtained.
6) a) If the completeness is found deficient, Quality contacts the submitter and ask that it be corrected and re-
submitted once corrected.
b) If it is found correct, Quality accepts the Document and assigns it a document number.

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 Document Control Procedure
Q-011

7) Quality uploads the Document into IQMS and enters the Document attributes using the Document Control
Information provided. Approval box is populated with the list by title of who approved the release of the
document along with the DAS number that was circulated.
8) Once uploaded, Quality sends an email to the Approvers and the Functional Owner notifying them that the
Document is uploaded to IQMS along with the document number.

2.2 Obsoleting of a Document

It may be necessary to completely obsolete a document if it no longer is applicable or for other reasons such as two
documents being combined into one.
Note: Documents that are being updated should not be OBSOLETED instead they should be modified and re-issued
in order to keep a history of the changes through version control.

Functional Owner Functional Owner Functional Owner Functional Owner

Procedure/Policy  3) Record approvals 
Needing to be  2) Get consensus  through DAS of  4) Submit record of 
1) Identify 
that document is to  Stakeholders and  DAS approval to 
Obsoleted Stakeholders
be obsoleted. Functional Owner  Quality
Lead

Quality

NO 6a) Contact 
submitter and ask 
for correction
Quality

5) Review for Proper  Correct?
Approvals
Quality

Document Obsolete in 
YES 6b) Set Document to 
Obsolete
IQMS

1) Functional Owner identifies stakeholders. Stakeholders are departments that contribute to (input) or are
recipients of the outcome (outputs) of the Policy/Procedure.
2) Functional Owner and Stakeholders agree that Policy or Procedure should be obsoleted.
3) Once the group comes to an agreement, the Functional Owner submits it for approval through DAS in order to
obtain a record of the approvals. Levels of Approval is per table 2.3 in the Q-003 Document Control Policy.
4) Once approval cycle has completed in DAS formally documenting the approval, the Functional Owner forwards
the completed DAS approval with instructions to obsolete the noted document to Quality at
IQMS_Submission@speedcast.com.
Note: The email should include the exact Document Number and Name along with a copy of the approval.
5) Quality reviews the submissions for proper approvals.

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 Document Control Procedure
Q-011

6) a) If the completeness is found deficient, Quality contacts the submitter and ask that it be corrected and re-
submitted once corrected.
b) If it is found correct, Quality sets the document status to OBSOLETE.

3.0 SUPPORTING DOCUMENTS

SpeedCast Q-003, Document Control Policy

SpeedCast Q-003.01, Policy and Procedure Template
SpeedCast Q-003.02, Supporting Document Template

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