GAIL (INDIA) LIMITED

CAUVERY BASIN, PONDICHERRY

TENDER NO.
GAIL/PY/C&P/SCRAP/FL-001/09-10
DATED.19.11.2010

TENDER FOR DISPOSAL OF

SCRAP ITEMS LYING AT GAIL, CAUVERY
BASIN

TENDER DUE DATE & TIME: 10.12.2010 AT 15.00 HRS

 GAIL (INDIA) LTD.
CAUVERY BASIN, PONDICHERRY

TENDER NO. : GAIL/PDY/C&P/FL-001/09-10 DT. :19.11.2010

TENDER FOR DISPOSAL OF SCRAP ITEMS LYING AT ADAIKKAMANGALAM,

NARIMANAM & NALLUR TERMINAL UNDER CAUVERY BASIN,PONDICHERRY,

A. DESCRIPTION OF ITEMS : 1.MS Steel scrap

2.Pipe Scrap
3.Used Capital Scrap
4.Security cabin scrap
5.Used Mec/Elec./Inst.scrap
6. Used Filter Scrap
7. Sludge oil waste

B. LOCATION OF ITEMS : GAIL (India) Ltd.,

Adiyakkamangalam, Tiruvarur Dist
Nallur Terminal,Tiruvarur Dist,
Narimanam, Nagapattinam Dist.
Terminal,

C. SALE OF TENDER DOCUMENTS : 19.11.2010 to 09.12.2010

Between 09:30 hrs to 17:00 hrs.
on all working days at
GAIL(India)Ltd
Savitha Plaza, 4th Floor,
Indira Gandhi Square,
Pondicherry-605005

D. INSPECTION OF ITEMS : From 19.11.2010 to 09.12.2010

between 10.00 hrs and 16.30 hrs on all
working days except Sundays and
holidays at the above locations.

F. PLACE FOR SUBMISSION : GAIL (INDIA) LTD.,

OF TENDER 4th FLOOR, SAVITHA PLAZA,
100 FEET ROAD,
INDIRA GANDHI SQUARE,
PONDICHERRY - 605 005.
Ph.0413-2200933/980

G. LAST DATE & TIME FOR SUBMISSION : 10.12.2010 ; 15:00 HRS.

OF TENDER DOCUMENTS.
H. PAYMENT TERMS : Within 15 days from the date of
receipt of Sale order with all taxes and
duties applicable.

I. PERIOD OF CONTRACT : 30 days from date of issue of Delivery

Order.

The above items shall be sold on ‘AS IS WHERE BASIS” and shall be put for
inspection from 19.11.2010 to 09.12.2010 between 1000 hrs and 1630 hrs at
the above locations on all working days.

Bids complete in all respects should reach Manager(C&P),GAIL(India)Ltd,4th

Floor, Savitha Plaza, 100 feet Road Indira Gandhi Square, Pondicherry - 605 005.
on or before the due date and time. Bids received after the due date and time are
liable to be rejected. If not bidding please return the enquiry document along with
the Regret letter within the due date.

Bidders are advised to quote strictly as per the terms and conditions of the
tender documents and not to stipulate any deviations/exceptions. Bids
seeking deviations / exception are liable for summary rejection. Once quoted
the bidder shall not make any subsequent price change whether resulting in
arising out of any technical/commercial clarifications sought regarding the
bid, even if any deviation or exception may be specifically stated in the bid.
Such price changes shall render the offer liable for rejection.

GAIL may reject/accept any or all offers without assigning any reason
whatsoever at its sole discretion.

Tenderers are requested to mention their PAN No in their offer.

In case of any clarifications, bidders are requested to contact Manager(C&P)
GAIL(India)Ltd, Pondicherry, Cell: 9443347934

For GAIL (India)Ltd.,

Manager(C&P)
 GAIL (INDIA) LIMITED
CAUVERY BASIN, Pondicherry

Contracts and Procurement Department

DISPOSAL OF SCRAP MATERIAL

TENDER OPENING DATE & TIME

10.12.2010 at 15.30 HRS.

INSPECTION DATE
FROM 19.11.2010 TO 09.12.2010
WORKING HOURS
10.00 TO 16.30 HRS.
(ON ALL WORKING DAYS)

VENUE:
GAIL (INDIA) LIMITED,,
4th FLOOR, SAVITHA PLAZA,
INDIRA GANDHI SQUARE,
PONDICHERRY - 605 005.
 SPECIAL CLAUSES

PURCHASE OF HAZARDOUS WASTE DEFINED UNDER THE

HAZARDOUS WASTE (MANAGEMENT & HANDLING) RULES 1989
NOTIFIED UNDER THE ENVIRONMENT (PROTECTION) ACT ,1986
ARE REQUIRED TO HAVE ENVIRONMENTALY SOUND PROCESSING
TECHNIQUE , EFFICIENT POLLUSION CONTROL SYSTEMS & VALID
AUTHENTICATION FROM THE STATE POLLUTION CONTROL
BOARD /POLLUTION CONTROL COMMITTEES IN UNION
TERRITORIES OF HANDLING SUCH WASTES IN ADDITION TO
COMPLIANCE OF STANDARDS LAID DOWN UNDER ACT.VIOLATION
OF ANY PROVISION OF THE RULES AND NON-COMPLIANCE WITH
THE STANDARDS ARE PUNISHABLE UNDER SECTION 15 OF THE
SAME ACT.

AS SUCH ALL THE PURCHASERS OF WASTE OIL SLUDGE, SCRAP

FILTERS ARE REQUIRED TO SUBMIT THE FOLLOWING
CLEARANCE CERTIFICATES ALONG WITH THE TENDER
DOCUMENTS AT THE TIME OF TENDER OPENING.

A) A VALID AUTHORISATION FROM THE APPROPRIATE

AUTHORITIES AS PER LAW OF HANDLING OF HAZARDOUS
WASTE UNDER THE HAZARDOUS WASTE (MANAGEMENT &
HANDLING)RULES 1989.

B) VALID CONSENT LETTERS FROM THE STATE POLLUTION

CONTROL BOARDS UNDER AIR AND WATER ACT.

PARTY SHOULD BE REGISTERED RECYCLER AUTHORISED BY

STATUTORY AUTHORITIES. DOCUMENTARY PROOF HAS TO BE
SUBMITTED ALONG WITH TENDER DOCUMENTS.

EVEN AFTER MAKING IT VERY CLEAR TO ALL TENDERERS ABOUT

SUBMISSION OF AUTHORISATION LETTERS AS STATED ABOVE , IF
ANY TENDERER SUBMITS HIS QUOTATION FOR SUCH SPECIFIED
MATERIAL , THEN IT SHALL BE PRESUMED THAT HE SHALL BE
SUBMITTING SAME LATER ON BUT BEFORE ISSUE OF SALE
ACCEPTANCE LETTER BY GAIL. THE SECURITY DEPOSIT OF SUCH
TENDERERS /PURCHASERS SHALL AUTOMATICALLY STANDS
FORFEITED WHO FAIL TO SUBMIT THE REQUIRED STATUTORY
 DOCUMENT WITHIN THE VALIDITY PERIOD OF SALE ACCEPTANCE
LETTER.

SPECIAL TERMS AND CONDITIONS OF THE TENDER

The following terms and conditions supercede the relevant clauses of

General Terms and conditions:

1.0 SUBMISSION OF TENDER:

1.1 All sealed tenders must be submitted on or before 15:00 hrs
of 10.12.2010.
No tender after the specified time and date shall be accepted.
Tender will be opened at 15:30 hrs on the same day
thereafter in the presence of such tenderers who wish to be
present.
1.2 All tenderers shall keep their tenders open for acceptance for
a period of 120 (one twenty) days from the date of opening.
1.3 Only one tender is to be submitted by one tenderer.
1.4 The quotation must be made for full lot as mentioned in the
material list. Any deviation from that shall not be
considered.

2.0 LOCATION: GAIL.CAUVERY BASIN, PONDICHERRY.

3.0 INSPECTION: The materials offered for sale may be inspected from
19.11.2010 to 09.12.2010 from 10.00 AM to 4.30 pm on all
working days except Sundays and holidays.

3.1 The tenderer should thoroughly satisfy themselves about the

nature, specifications conditions and quality of the materials
and working conditions. GAIL gives no guarantee or
warranty as to the condition of the materials or its quality or
its fitness for any specific purpose or use. It should be
clearly understood that no claim/complaint about the
quality, specifications quantity and conditions/fitness for the
use shall be entertained by GAIL.

4.0 EARNEST MONEY DEPOSIT / SECURITY DEPOSIT:

 4.1 The tender should be accompanied by the EMD of 5% of total
net value quoted. The EMD must be in form of Demand
Draft drawn in favour of GAIL (India) Limited payable at
Pondicherry. This shall be released immediately to
unsuccessful bidders on finalization of contract. However,
EMD of successful bidder shall be released on successful
Completion of Delivery order.

5.0 SALE ORDER

5.1 The Contract shall be treated as having been entered into as

soon as a letter of acceptance / Sale Order is used by GAIL
to the successful tenderer. The contract shall be deemed to
be completed as soon as the area is cleared by the buyer/
lifting the entire lot as per Sale Order or on completion of the
period of contract whichever is the earliest.

6.0 PAYMENTS : The 100% value of entire value of materials

along with all taxes and duties must be paid within 15 days on
receipt of Sale Order.

7.0 DELIVERY ORDER:

7.1 After receipt of entire material value (including taxes and

duties) in full by GAIL, the Delivery Order will be issued to
the successful tenderer. The successful bidder will have to
lift the entire material lying in the lot allotted to them by
employing their own labour and cost from the area allotted
to them within 30 days from the date of issue of Delivery
Order (including date of issue) by GAIL or within such time
as may be prescribed in the Delivery Order.
7.2 The buyer is to ensure that the vehicles deputed for disposal
should report for loading in early hours in such a manner
that requisite time is available for loading and vehicles are
released before closing of the working hours. No loading
shall be permitted during lunch hour and after 4.30 PM.
7.3 The material will have to be removed on “AS IS WHERE IS
BASIS” at the buyer’s own cost and expenses. No processing
other than dismantling as may be required for convenient
transportation will be permitted at the sole discretion of the
Owner. The buyers shall not be provided with any manpower
or equipments including Dozer, Scrapper, Cranes, Gas and
Power, Water or other facilities by the Owner. The buyer has
to arrange for any of these at their own cost and they shall
take prior permission from Owner for this purpose. While
 removing one lot, the other lots should not be disturbed /
damaged.

8.0 REMOVAL OF MATERIALS

8.1 Dismantling and transportation of the goods shall be the

responsibility of the buyer at his costs and risks, taking all
safety precautions.
8.2 The buyer will arrange to remove the materials sold to him
and clear the site within the stipulated period mentioned in
Delivery Order.
8.3 If at any time, after Sale Order is issued, owner wants to
retain any; item/items for purpose of running of any
equipments, the Buyer should agree to it and necessary
deduction will be made from the Sale Order value, as per
Owners, assessment which shall be binding on the Buyer.
8.4 Normally dispatch of material is allowed only by Road and all
trucks are to be weighed at Owners Weigh Bridge / Owners
Authorised Weigh Bridge. For heavier and longer
consignments, if required, Buyer may; arrange trailers with
prime-movers through their own resources. Owner shall not
be responsible for any delay accounting due to non
availability of trailors etc.,
8.5 Owners or its authorized representatives shall have the right
to stop dismantling and loading of the materials if they feel
that the buyer or his representative are not following the
instructions given to them or the job is not carried out in
accordance with the provisions of the contract.
8.6 Dismantling / removal of materials on Pick & Choose basis
shall not be allowed.
8.7 Dismantling work, removal and transportation of materials
shall be done only during 10.00 Hrs to 1630 Hrs. of the
factory/site. No materials will be allowed to go out after 5.00
PM on week days. Similarly, no materials will be allowed to
go out of on Sundays and holidays. No buyers men will be
allowed to stay inside the factory beyond the above and also
on Sundays and holidays excepting the Security Guards
posted by the Buyer to look after the sold goods and his own
tools, tackles and other materials with prior approvals.
8.8 The buyer shall not be allowed to store the material on the
road sides which may block traffic on the road or cause
inconveniences to the working of any factory/site.
 8.9 The first stored material should be removed first. The time
schedule and sequence of the removal of the material,
prepared jointly by owner and the Buyer shall have to be
strictly adhered to.
8.10 The buyer shall not be entitled to resell any material
equipment / items out of the goods sold to him while these
goods are still lying within the premises of Owner. No
delivery of material would be affected by the owner to any
persons other than the buyer or his authorized
representative.
8.11 The buyer shall comply with all safety, security and
statutory provisions as applicable.
9.0 ENGAGEMENT OF LABOUR
9.1 The labour should be generally being in accordance with the
labour laws of the Government.
9.2 The entry of the employees of the Buyer shall be regulated
through the valid gate passes issued by security on the
recommendations of the Engineer-in-Charge of the contract.
All rules enforced from time to time in this respect shall have
to be followed by the buyer.
9.3 In case any dispute on payment, creating disturbances, the
Owners will have right to intervene in the issue and go
through the wage/pay register of the Contractor, if necessary
to decide the conflict/issue.
9.4 The Buyer shall have to follow all other statutory obligations
from time to time as per labour laws of the State.

10.0 SAFETY
10.1 No work of dismantling will be allowed unless a valid safety
permit for the particular job/section is issued by the
Authorised Representative of GAIL countersigned by the
representative of the Owners safety department.
10.2 The buyers shall be responsible to follow safety instructions
as per safety permit issued to him and other safety
regulations of Owner / State Govt. and will ensure that no
accident or damage to either man or machine inside the
GAIL premises takes place any loss / accident on this score
will be dealt in accordance with the Factory rules and Buyer
shall be responsible for the same.
10.3 Any loss / damage caused to the property of the owner has
to be made good by the Buyer as per the assessment of the
Committee constituted by the Owner Management only who
decision shall be final and binding on the buyer.
10.4 Gas cutting work to be carried out by the Buyer in course of
dismantling work etc. will be allowed only under supervision
Buyers supervisory personnel who will ensure that all safety
 precautions have been taken including those for prevention
of fire in and around the area.
10.5 All arrangements for dismantling, removal, loading and for
transportation of the sold material have to be made by the
buyer himself. The owners do not take any responsibility for
providing oxygen / DA cylinders or any other consumables
to the Buyer for dismantling job.

However, subject to availability, the owner may provide the above

facility to the Buyer on existing hire charges as fixed for the
contractor(s) and the amount towards hire charges has to be
deposited with owner in advance.
 DECLARATION BY TENDERERS

I/WE HAVE FULLY UNDERSTOOD THE ABOVE SPECIAL TERMS AND

CONDITIONS AS WELL AS GENERAL TERMS AND CONDITIONS OF
THE TENDER (ATTACHED WITH THE TENDER) WHICH ARE
RETURNED HEREWITH DULY SIGNED BY ME / US ON EACH PAGE IN
TOKEN OF HAVING ACCEPTED THE SAME IN TOTO AND I / WE HAVE
MADE MY / OUR OFFER KEEPING IN VIEW TO THE TERMS AND
CONDITIONS:

01. OUR CST / ST REGISTRATION NO. IF ANY: __________________

02. NAME AND ADDRESS OF OUR BANK : _________________

03. OUR BANK A/C __________________________________________

04. FULL NAME OF TENDERER / REP

ADDRESS : ________________________________________________

_________________________________________________

_________________________________________________

TELEPHONE NO. WITH STD CODE ___________________________

MOBILE NO. ____________________________
E-MAIL ADDRESS _______________________

05. SIGNATURE OF THE TENDERER/REP ____________________

06. OFFICIAL STAMP / SEAL :

IMPORTANT NOTE TO ALL TENDERERS:

1.0 RETURNED / UNDELIVERED MAIL:

1.1 The tenderers must write their complete postal

address correctly and legibly (preferably in Bold Letter) so
that the Sale Acceptance Letters / Sale Order or the EMD
refunds are made correctly, GAIL shall not be responsible for
either delay or non-delivery of SOs/EMDs due to wrong or
illegible / incomplete address given in the tender document.

1.2 In case the SOs/EMD cheques / Drafts are returned

by; the postal authorities / courier service to GAIL
undelivered with any remarks such as “addressee not found”,
“Incomplete address”, “Wrong address”, “Shop closed”, “No
such firm exists at this address”, or likewise, then it shall be
viewed very seriously and, therefore, such
cheques/drafts/SOs shall by lying in GAIL office at the sole
risk & responsibility of tenderers. However, GAIL may at its
sole discretion and on written request of tenderers, again
send the undelivered letter/SOs/EMD Cheques/Drafts to
the addressee (without changing the text) on pre-payment of
Rs.100.00 by Bank Draft in favour of GAIL(India) Ltd.,
payable at Pondicherry.

1.3 While submitting to GAIL, DD towards EMD, it must

be ensured by tenderers the same has not become STALE
(six months from the date of its issue). Please NOTE that
such STALE DDs shall not be accepted by GAIL under any
circumstances and if found in the tender same shall be
ignored and therefore, not counted for towards EMDs.
However, the tenderers desirous of submitting such DDs
must get REVALIDATED well in advance before enclosing
with tender document.
GENERAL TERMS AND CONDITIONS OF THE TENDER

1.0 GAIL(India) Limited shall be hereinafter referred to as GAIL and the

successful tenderer (i.e., the tenderer in whose favour the contract
may be awarded) shall hereinafter be referred to as the buyer /
purchaser.

2.0 MODE OF SUBMISSION OF TENDER

All tenders must be submitted in the prescribed form only and in sealed covers,
superscribed with the reference number of the tender enquiry. The tenders
must be addressed to Manager(C&P), GAIL (India) Limited, 4th Floor,
Savitha Plaza, 100 feet Road, Indira Gandhi Square, Pondicherry-605005
and be sent by post or put in a tender box placed for this
purpose at the said address.

2.1 Tenderers should enclose the following documents inside the

sealed cover.

a) Demand Draft / Pay order / Bankers cheque towards Earnest

Money Deposit (personal cheques shall not be considered)
b) The Special as well as General Terms and Conditions of tender
(copy of complete set of tender documents issued to the
tenderer) both duly signed by the tenderer in token of having
accepted the same in TOTO.
c) Schedule of Rate(s) duly filled in figures and words in and
signed by the tender with seal (as placed in Annexure )

2.2 No fax / E-mail/Telegram/Telex quotations will be accepted.

2.3 Tenderers sending their bid through post will do so solely at
their own risk and GAIL will not be responsible for any loss in
transit or postal delay.
2.4 Incomplete tenders submitted with qualifying conditions at
variance with the Special as well as General Terms and
Conditions of tender are liable to be rejected summarily.
2.5 In the event of GAIL’s office remaining closed on the day of
opening of the tender for any unforeseen reason, the tender
shall be received up to 3:00 PM on the next working day for
GAIL and will be opened at 15:30 hrs on the same day in the
presence of such tenderers who may like to be present. The
tenders shall be submitted on the prescribed due date. GAIL
shall not entertain any complaint as to the fact that the
tenderers were not aware of the exact next working day and it
is the responsibility of the tenderers to find out from the office
 of GAIL about such details. GAIL does not undertake any
responsibility whatsoever to inform any or all the tenderers
such changes and it is within the rights and discretion of GAIL
to take all such decision and the same shall be binding on all
tenderers.
2.6 Unless and until specified in the special terms and
conditions, enclosed herewith, the validity of the offers,
submitted by tenders, shall be kept open for 120 (one twenty)
days (including date to tender opening)
2.7 Please refer to special terms and conditions for any change
in general terms and conditions, since for any practical
purposes the special terms and conditions shall supercede
general terms and conditions.

3.0 EARNEST MONEY / SECURITY DEPOSIT / NO OBJECTION

CERTIFICATE (NOC)

3.1 The tender should be accompanied by Earnest Money

deposit of 5% of the total value quoted for each lot subject to
maximum of Rs. One lakh per lot quoted by way of DD/Bankers
Cheque / Pay Order on any scheduled bank in favour of GAIL
(India) Limited and payable at Pondicherry. Preferably, separate
DD/PO should be submitted towards EMD for separate lots.
However, in any case tenderer who wishes to submit a single
PO/DD of the total EMD becoming due against all the lots
quoted for, he should furnish the break up of the EMD
submitted against each lot quoted for in the appropriate column
provided for this purpose in the schedule of rate(s). No interest
will be payable on the EMD. For the purpose of calculation of
EMD, taxes and duties etc. will not be counted.
3.2 EMD in any other form, for example cheque (including
GOOD FOR PAYMENT by the bank). Bank Guarantee, Bid
Bonds/Cash Deposits will not be acceptable to GAIL and any
request to recoup EMD from Tenderers pending bills or for
adjustment of the same from previous SDs if any or from any
other amount lying with GAIL shall not be entertained.
3.3 In case of unsuccessful tenderers, the EMD will be refunded
after the expiry of the offer or earlier at the discretion of GAIL.
3.4 In case the tender is accepted and after the receipt of the due
payments towards full value of the materials including
taxes/duties (as the case may be) as per the payment terms
stipulated in the Special Terms and Conditions, the EMD
deposited by the successful tenderer against each accepted
quotation shall be automatically converted into Security
Deposits. In case the tender is accepted and the tenderer /
buyer refuses / fails to make further financial arrangements
 towards the full value of materials including taxes and duties as
stipulated in the Special Terms and Conditions of the tender,
the full EMD against the particular accepted lot(s) shall be
forfeited without prejudice to the rights of GAIL to claim such
further damages in this regard without further reference to the
tenderer(s)/Buyer(s).
3.5 No interest is payable by GAIL on the Security Deposit. The
SD is / or refundable to the buyer(s) only on fulfillment of all
contractual obligations of the buyer(s) to the satisfaction of the
GAIL’s representative whose certificate in this regard shall be
final and binding on the buyer(s).
PROFORMA FOR ISSUE OF NO OBJECTION CERTIFICATE BY
STOCK HOLDER AFTER DELIVERY OF STORES TO PURCHASER.

TO
Sr.Manager(F&A)
GAIL (INDIA) LIMITED,
PONDICHERRY.

SUB.: ISSUE OF NOC

REF: DELIVERY ORDER NO. DT.
SALE ORDER NO. DT.
TENDER NO. DT.
LIFTED LOTS

Dear Sir,

We hereby confirm that M/s

Have lifted above lots in respect of subject delivery order issued

and nothing is outstanding against them. You may take necessary;
action for release of the Security Deposit accordingly.

Thanking you,
Yours faithfully,

Signature and seal of the Store / Stock-in-Charge (C&P)

4.0 PAYMENTS

The total cost of each lot of material, alongwith all taxes and duties must
be paid by the buyer within 15 days of date of issue of Sales Order.
4.1 Tenderer is required to pay the total sale value within 15
days.
4.2 Sale value including Sales Tax and duties and other charges
applicable must be paid by Demand Draft / Pay Order /
Bankers cheque drawn on any scheduled bank in favour of
GAIL INDIA LIMITED as directed in sale order to be issued by
GAIL.

5.0 QUALITY, QUANTITY AND SECURITY OF SOLD MATERIAL

5.1 The goods will be sold on “As is where is” basis in so far as
the physical condition of the same is concerned. That is to say,
the tenderer(s) will be deemed to have made themselves aware
of the physical conditions, dimensions, size, weight, working
conditions etc. by inspecting the material before submitting
their tender and no complaint / claim in this regard will be
entertained by GAIL after the submission of the tender.
5.2 Tenderers may quote for all or any of the lots mentioned in
the schedule of Rate(s) but no quotation for part quantity of
material in any particular lots will be accepted. Preferably,
separate DD/PO should be submitted towards EMD for
separate lots. However, in any case tenderer who wishes to
submit a single PO/DD of the total EMD becoming due against
all the lots quoted for, he should furnish the break up of the
EMD submitted against each lot quoted for in the appropriate
column provided for this purpose in the schedule of rate(s). No
interest will be payable on the EMD. For the purpose of
calculation of EMD, taxes and duties etc. will not be counted.
5.3 Where goods are sold on “lot” basis and not by unit weight /
number basis, the entire material lying in the lot will have to be
lifted by the buyer(s) so as to clear the entire lot. The quantity,
if indicated in such cases against the respective lots, are purely
indicative and GAIL shall not entertain any claim / complaint
from the buyer(s) for any deficiency in quantity / quality / size
/ dimension or for refund of the whole or any part of the
purchase money or loss of profit or interest / damages or
otherwise.
5.4 Where the goods are sold by unit i.e. weight or number and
not on the basis of “lot”, the quantity indicated in such cases
against the respective lots are purely indicative which in actual
may turn out, to be more or less than the indicated quantity
after duly completion of the lifting by the buyer(s), the buyer(s)
 shall not be entitled to claim any damages, loss of interest of
compensation or any other account, but shall be entitled to
proportionate refund only.
5.5 Where there are items of more than one classification of any
form in any lot and the tenderer quoted in lump sum of the
entire lot instead of quoting in units per item, then no refund of
any kind shall be entertained by GAIL / Owners, if the quantity,
whatever mentioned in the tender, turns out to be less at the
time of delivery. However, if the quantity turns out to be more
that the tendered quantity then the delivery of materials shall
be limited to tendered quantity only.
5.6 GAIL reserves the right to accept or withdraw from sale the
material offered for sale in full or part thereof prior to or after
the acceptance of the tender without assigning any reason
whatsoever. In such and event the payment, if any, deposited
by tenderer / purchaser shall be refunded by GAIL in due
course of time without interest, and thereafter no liability /
complaint whatsoever shall be entertained by GAIL.
5.7 GAIL reserves the right to accept or reject the highest tender
without assigning any reason and the contract of any or all the
lots may be allotted by GAIL to one or more that one tenderer as
GAIL may deem fit and no claim / complaint in this regard will
be entertained by GAIL.

6.0 INSPECTION

6.1 The materials quoted for may be inspected at the Owner’s

site by prior appointment with the concerned department of the
owner and by observing the entry procedure in the works of the
Owners. The discretion to allow any person to inspect the
stores would rest solely with the Owners and the mere fact of
producing the tender paper at the concerned works of the
Owners will not confer any such right on the person concerned.
6.2 The material quoted for may be inspected at the appropriate
site(s) as indicated in the Schedule of Rate(s) and tenderer(s),
should thoroughly satisfy themselves about the nature,
conditions and quality of the materials and working conditions.
GAIL give no guarantee or warranty as to the conditions of the
material or / its quality or its fitness for any specific purpose or
use. It should be clearly understood that no claim / complaint
about the quality, quantity and conditions / fitness for use
shall be entertained by GAIL.

7.0 PERIOD OF CONTRACT

7.1 The period of contract will be as specified in the Special
Terms and Conditions of tender. Unless the materials are lifted
 within the stipulated time, the contract for the quantity not
lifted within the stipulated time shall be deemed to have been
cancelled and GAIL / Owner shall be at liberty to dispose them
off without prejudice to its rights against the buyer(s). If further
material is left in the area allotted to the buyer(s) after the
period of contract GAIL/Owner may at its sole discretion give
the extension of time to the buyer(s) to complete the contract in
all respect and the buyer(s) shall remove the materials during
the extended period also at the same contract rate as provided
for, subject to the price escalation clause.

8.0 DEFAULT IN PAYMENT BY THE BUYER

8.1 In case of default in payment within time limits specified in
the special terms and conditions of tender, the due payment
may be made together with additional charges @ 1% per week
or part thereof on the due amount for the period of delay within
14 (fourteen) days from the due date. However, GAIL reserves
the right not to accept the payment with or without the
additional charges after expiry of the above mentioned time
limits or even within the aforesaid additional period of 14
(fourteen) days at GAIL’s sole discretion and in such an event
the sale of the lot will be automatically cancelled and the
Earnest Money / Security Deposit (as the case may be) of the
tenderer will automatically stand forfeited and in addition, the
terms of clause 12 herein will be applicable.

9.0 DEFAULT IN LIFTING BY THE BUYER

9.1 In case of any default in lifting the materials by the buyer(s)
within the time limits specified in the Special Terms and
Conditions of tender, the un-lifted material may be lifted within
14 (fourteen) days from the due dates subject to payment of
ground rent for the period of delay beyond the specified free
delivery period. In case of goods sold on ‘lot’ basis, the ground
rent will be payable @ 2% per week or part thereof, on the value
of the entire lot, even lifted in part, whereas in case of goods
sold on unit / number basis the ground rent will be payable @
2% per week or part thereof on the value of the un-lifted
quantity. However, it will be the sole discretion of owner not to
allow the buyer(s) to lift the material with or without the ground
rent after the expiry of the stipulated free delivery period or even
within the aforesaid additional period of 14 days and in such
event the sale of the material not lifted by buyer(s) will be
automatically stand forfeited and in addition, the terms of the
clause 12 hereinafter will be applicable.
10.0 SALES TAX / EXCISE DUTIES AND LEVIES
10.1 All taxes including sales tax or other levies, entailing on the
transaction under any provincial, local or central taxes in force for
the time being or enforced hereafter having its impact on the
transaction, will be to tenderer’s account and shall be deposited by
him alongwith cost of the material.
10.2 The materials to be purchased by the tenderer shall be subject to
all such duties (including excise duty) as may be applicable from
time to time and the same shall have to be borne by the buyer.
10.3 Whatever rate of excise duty / sales tax / other levies etc., if any,
be assessed / applicable on the date of actual removal / lifting of
materials shall be paid by the buyer(s).
10.4 The buyer(s) will be responsible for complying with the provisions
of the Central and State Excise and Salt Act and the Sales Tax Act
of concerned State and the rules framed there under and also by
the order of instruction issued in this behalf by the appropriate
authority.

11.0 DELIVERY

11.1 The buyer(s) shall lift the full materials lying in the lot quoted
for by employing their own labour and transport at their own
risk and cost from the area allotted to them within the
time stipulated in the Special Terms and Conditions of Tender
or within such time as may be prescribed in the delivery order.
The buyer(s) shall lift the materials only from the lots / site
space as may be earmarked / demarcated by the Owner from
time to time which should be final and binding on the buyer(s)
and they shall observe the rules and regulations and working
hours as may be fixed by the owner. The buyer(s) shall observe
the rules only after fulfilling the provisions of advance payments
and issue of Delivery Order by the Competent Authority. The
buyer(s) shall follow the procedure of taking the material out of
the owner’s premises prevailing in the respective works of the
Owner. The buyer(s) shall note that no lifting will be allowed on
weekly holiday and closed holiday observed by the Owner.
11.2 The materials have to be removed on “AS IS WHERE IS BASIS”
at the buyer(s) own cost. No processing other than as may be
required for convenient transportation, will be permitted at the
sol e discretion of owner before removal from the owner’s
premises. The buyer shall not be provided with any equipment
including dozer, scraper, gas, power water facilities etc., by
owner. The buyer(s) have to arrange for any of these at their
own cost and they shall have to take prior permission from the
owner for this purpose.
11.3 The locations where the lots are lying are one of the areas of
active work. Under no circumstances shall the operation of the
buyer(s) interrupts / interface with normal operation of the
owner. Further the buyer(s) shall not indulge in any which
could interface with owner’s plant installation, if any, in their
area in the vicinity or site.

If any damage or loss is caused to the employees or the property

of the owner or if any; claims are made against GAIL by reason
of any acts of commission or negligence on the part of the
buyer(s) or on the part of their agents, representatives or
employees, GAIL shall be entitled to recover such losses or
damages or claim as may; be ascertained by owner (which
ascertainment shall be final and binding or buyer(s) from any
amount due to the buyer(s) including the advance made / to be
made by the buyer(s) as the EMD / Security Deposit (as the
case may; be) without prejudice to GAILs rights to take further
action under the contract as well as recover such losses,
damages or claim from any other money due or becoming due
under any other transaction with GAIL or from the buyer(s)
directly.

11.4 The buyer(s) shall follow the owner’s procedure in regard to the
issue of Gate Passes for taking the materials out of the owners
works. The buyer(s) shall use for the above purpose only trucks
/ vehicles / cranes having area passes recommended by the
owner and issued by appropriate authority.

All the motor trucks / tractors / trailors / cranes and other

material handling equipment of the buyer(s) shall be duly
registered, taxes paid properly and otherwise properly
maintained in accordance with Motor Vehicles Act or Rules or
any other acts, rules in force.

The Owner shall allow reasonable number of the buyer(s)

authorized representatives / workers / trucks at the sole
discretion of the owner for entering into the works site for the
purpose of removal and transportation of the materials. The
owner shall have the right to ban entry of any entry of any of
the buyers representatives / workers / trucks at the sole
discretion of the owner without assigning any reason.

11.5 The buyer(s) will have to fulfill the safety rules, security rules
and be governed by the rules under the Factories Act etc., for
the representatives of the buyer(s) prevailing from time to time.
 The buyer(s) shall supply safety equipment and appliances to
their works at their own cost.
11.6 The buyer(s) shall be fully responsible for the acts of their
representatives / workers and shall fully indemnify GAIL for
losses / damages sustained by GAIL. The GAIL will not be
responsible for any claim from labour employed by the
buyer(s). The buyer(s) shall wholly and fully be responsible for
such claim for compensation either or accident or
injury/death or damage, caused during operation to their
employees transport or to any of the owner’s employees or to
others or to the owner’s property.
11.7 The buyer(s) or any of their representative worker/agent shall
not indulge in any activity which is directly or indirectly
prejudicial to GAIL interest or shall not commit any; acts or a
misappropriation, pilferage or abetting misappropriation or
pilferage of owners property or any attempt thereof to offer or
attempt offer illegal gratifications including offering bribe,
reward or advantage etc., pecuniary or otherwise to any officer
or employees of GAIL. Indulge in any malpractice namely but
not limited to forgery, falsification or fabrication of documents,
bills, voucher, indents etc., in support or any claim against
GAIL for any reduction of any liability or in connection with
work of GAIL or indulge in any other act which amounts to an
offence punishable under the Indian Penal Code or any other
enactment.

11.8 The buyer(s) shall abode by the Central / State Labour

Legislation as may be applicable from time to time. It shall be
the responsibility of the buyer(s) to provide necessary
insurance cover to their workers / labours as may; be
required under the law.

12 TERMINATION / BREACH OF CONTRACT RISK PURCHASE

12.1 In the event of tenderer’s failure to fulfill any of the tender

obligation including not lifting the contracted materials under
this agreement GAIL shall have the full liberty to do any or all
of the following.

a) Cancel the contract with immediate effect for the materials

under the contract not taken delivery of by; the tenderers as
on the date in which case security deposit and or the EMD
(as the case may be) shall be forfeited.

AND / OR
 b) Retain and / or adjust / cover from tender’s any amount
lying with GAIL to the tenderer’s credit either under this
contract or any other contract or which may at any time
become payable / refundable to the tenderer either under
this contract or any other contract, the amount of losses or
damages or claim that might be incurred by GAIL in selling
the materials under the contract not taken delivery of by the
tenderer at tender’s risk and costs. Even after such recovery
/ adjustment by GAIL from tenderers any amount as
mentioned above lying with GAIL, if any further amount is
still found payable / refundable by the tenderer, the tenderer
shall pay the same to GAIL on demand without any objection
or demurrage. The reasonableness of the rate at which GAIL,
decides, the decision of GAIL shall be final and binding on
the tenderer. Provided no loss is incurred by GAIL the
tenderer shall only be entitled to the refund of the amount
retained by GAIL/Stockholder by way of advance payment
towards the undelivered stores without any interest there on
but not other amount.

13 FORCE MAJEURE
13.1 GAIL shall not be liable for any failure or delay in performance
due to any cause beyond their control including fires, floods,
strikes, go-slow, lockout, closure, pestilence, distilence
dispute with staff, dislocation of normal working conditions,
war, riots, epidemics, political upheavals, Government action,
civil commotion, breakdown of machinery shortage of labour,
acts, demands or otherwise any other cause or conditions
beyond the control of aforesaid caused or not any the
existence of such cause or consequence may operate at the
sole discretion of GAIL to extend the time of performance on
the part of the GAIL by the period as may be necessary to
enable GAIL to effect performance after the cause of delay will
have ceased to exit. The provisions aforesaid shall not be
limited or abrogated by any other terms of the contract
whether printed or written.

14 ARBITRATION

14.1 All disputes or differences whatsoever between the parties out

of or relating to the construction, meaning an operation or
effect of this contract or the breach thereof shall be settled by
arbitration in accordance with the Prevailing of Arbitration
conciliation Act. 1996 and award made in pursuance thereof
shall be binding on the parties.
 15 GENERAL

15.1 It should be noted by the tenderer’s that by entering into this

contract GAIL is not precluded for entering into similar
contracts with any one else of their choice at any time during
the subsistence of this contract.
15.2 GAIL shall have the right to issue addendum to tender
documents to clarify, amend, modify supplement or delete any
of the conditions, clauses or items stated. Addendum so
issued shall form part of the original invitation to the tender.
15.3 In case offer is not accepted the tenderer shall not be entitled
to claim any cost, charges, expenses incidental to or incurred
by the tenderers through or in connection with the submission
of the offer even through GAIL may elect to withdraw the
invitation to tender should all invitation to tender be
withdrawn or cancelled by GAIL for which GAIL shall have the
right to do so at any time the EMD paid by the tenderers with
the tender will be refunded to them in due course without
interest.
15.4 The tenderers shall have no right to issue addendum to tender
documents to clarify, amend supplement or delete any of the
conditions, clause or items stated therein.
15.5 The tenderers are required to submit their quotations only in
the space provided for the purpose i.e. in SCHEDULE OF
RATES / OFFER SHEET attached with the tender. GAIL shall
not be responsible for rates quoted by tenderers if any; other
place being missed out during tender opening. No
representation in this regard shall be entertained by GAIL
from such tenders.
15.6 Unless otherwise specified, all rates and prices in the tender
form should be quoted both in figures and in words. Tender
containing over rewritten or revised rates are liable to be
rejected. Should there be any variation between the rates
indicated in figures and words, the higher of the two shall be
considered. However, the decision to accept / reject such offer
by GAIL shall be reserved with GAIL only.

15.7 In case of tie (same rate quoted by two or more tenderer (s) in
quotations of a particular lot, the decision to accept / reject
any / all of the quotations (s) shall be reserved with GAIL.
15.8 The tenderer shall note that the above general terms and
conditions are in additions to the special terms and conditions
of tender which forms an integral part of the general terms
and conditions of the tender in so far as the general terms and
 conditions of tender may be altered by the special terms and
conditions of tender.
15.9 Intending tender(s) may obtain any clarification before
tendering. Submission of tender implies that the tenderer (s)
has obtained all the clarifications required and that he has
agreed to all general terms and conditions herein specified as
well as Special terms and conditions of tender, if any.
15.10 The decision of GAIL India Limited or his authorized nominee
in the matter arising out of this sales shall be final in regard
to all matters relating to the contract.
15.11 All kinds of legal proceedings in any matter arising out of the
contract shall be trialed only by appropriate Civil court at New
Delhi.
15.12 Tenderer(s) must ensure the following while submitting the
tender :
a) That every page of tender document is duly signed and
sealed by the tenderer before submitting the tender.
b) That all cases, rates quoted against individual item / lot is /
are invariably quoted in figures and as well as in words.
c) That all alterations, erasure(s) and / or over-writing, if any in
the schedule of rates(s) are duly authenticated by the
tenderer’s signature.
DECLARATION BY THE TENDERER

1. Total EMD payable by me / us against all the lots quoted for me

/ us is Rs.
(in words Rs. ______________________________________________).
2. The aforesaid amount of EMD is enclosed by me / us with this
tender in for form of Pay Order / Bankers Cheque / Demand
Draft bearing no. _______________________, dated
______________________ of issuing bank
____________________________ payable at Pondicherry in favour of
GAIL (INDIA) LIMITED.
3. The tenderer should declare whether he is the relatives of any
Director of GAIL or tenderer is a firm in which Director his
relatives of GAIL is a partner or tenderer is a company in which
Director of GAIL or his relatives are member(s) or director(s).

4. I / We have fully understood the above General Tems and

Conditions of tender as well as the Special Terms and Conditions
attached with the tender which are returned herewith duly signed
by me / us in token of having accepted the same into toto and I /
We have made my / our offer keeping in view of these terms and
conditions. I / We fully agree that once I / We have endorsed my
/ our signatures herein below all conditions whatsoever
mentioned by me / us fully aware that no grievances whatsoever
shall be entertained by you if our tender / quotation is accepted
/ finalised.

Signature & Seal of Tenderer

SCRAP DISPOSAL – TENDER DOCUMENT

1. SIGNATURE OF THE TENDER : ____________________________

2. FULL NAME : _________________________

3. POSTAL ADDRESS : _________________________

_________________________
_________________________

4. TENDERING FIRM : __________________________

5. TELEPHONE NUMBER (with STD code) : ___________________

6. DATE : _________________________
 GAIL (INDIA) LIMITED
CAUVERY BASIN, PONDICHERRY

SCHEDULE OF RATES / OFFER SHEET

TENDER NO.: _________________________________________________
Lot Description Quantity Rate Amount
No. (Rs.) (Rs.)
Scrap material at
Adayakkamangalam
Stores
01 PE Coated pipe 1400 kgs
scrap6” & 8” and coal (appr)
tar coated pipe 4”

02 MS Steel 3300
scrap(Assorted) Kgs(appr)
03 Scrap security cabin – 1 Lot
(Metallic-1 No & FRP-
2 Nos)
04 Used Mech,Elect& 1 Lot
Inst.scrap (assorted)
05 Used Capital items 1 Lot
scrap including
Chairs,Xerox M/c &
A/c’s (Annexure
enclosed)
06 Used Filter 1 Lot
scrap(277Nos)
Scrap Material at
Nallur Terminal
07 Sludge oil waste 2500 Ltrs

Scrap material at
Narimanam Stores
08 PE Coated Pipe scrap 4” 1350
Kgs(appr)

(Words in rupees ____________________________________________ )

Note : Rates to be quoted for Lot.

SIGNATURE AND SEAL OF TENDERER

 B : 1) Quantities are subject to variation of +/- 5%. However,
billing will be done on actual weighment only.

Parties should quote for entire lot of materials in the schedule of

rate/offer seat format and lift the materials accordingly from
different locations.
 ANNEXURE (LOT
NO.5)

CAPITAL SCRAP MATERIALS

SL.NO. DESCRIPTION QTY.
1 Modem 56 KBPS 1
2 Canon Xerox Machine 1
3 1.5 T Split A/c 4
4 Comp. Table 1
5 Chair Godrej PCH 702 1
6 Table T-125 1
7 Voltas Water Cooler 1
8 Chair CH-1018 3
9 Revolving Chair 1
10 Chair PCH 7003 1
11 Chair CH-7 13
12 Chair CH 018 1
13 Stool ST-II 2
14 Rolling Chair 1
15 Revolving Chair 1
16 Ordinary Chairs 3
17 Window AC 1
18 V Con Stabiliser 1
19 Caproco Corossion Coupon Retriever 1
Power Supply Unit 230/3.8 V, Make
20 ITSWA 1
21 SSB Radio Telephone (PSB 53) 1
22 Base Station EURO B ITSWA 2
23 Stabilizer 0.25 KVA Bhurji make 2
24 Terminal Monitor & Key Board 2
 GAIL(India)Limited
( A Govt. of India Undertaking)
Cauvery Basin, Pondicherry.

SALE OF SCRAP

Tender No. GAIL/PDY/C&P/SCRAP/FL-001/09-10

Sealed tenders are invited for sale of following scrap material lying at Adaikkamangalam,
Narimanam & Nallur Terminal under GAIL, Cauvery Basin , Pondicherry.

MS Scrap, Pipe scrap & Used capital items scrap, Sludge oil waste etc.

Tender documents with detailed description of the scrap material therein shall be
available in the office of Manager(C&P), GAIL(India) Ltd, 4th Floor, Savitha Plaza,
Indira Gandhi Square, Pondicherry - 605 005 from 19.11.2010 to 09.12.2010 between
10.00 Hrs to 16.00 Hrs, on any working day . Tender documents can also be down
loaded from website (http://gailtenders.in & http://tenders.gov.in)

Sealed tenders along with EMD/SD of 5% of quoted value shall be accepted in the GAIL
office on or before 10.12.2010 up to 15.00 Hrs and shall be opened on the same day at
15.30 Hrs.

GAIL shall not be responsible for any delay in receiving the tender documents and
reserves the right to accept or reject any or all tenders without assigning any reason
thereof.