Beruflich Dokumente
Kultur Dokumente
9/10, 161-178
Kamil TÜGEN
Prof. Dr., Dokuz Eylul University
H. Ahmet AKDENİZ
Prof. Dr., Faculty of Administrative Sciences, Department of
Econometrics, Dokuz Eylul University
Mehmet AKSARAYLI
Dr., Dokuz Eylul University
Haluk EGELİ
Asst. Prof. Dr., Dokuz Eylul University
Ahmet ÖZEN
Res. Asst., Dokuz Eylul University
Abstract
Performance-Based Budgeting System (PBB) is one of the latest
techniques which is achieved in the development process of
modern budgeting systems. In its core, the system entails the public
organizations to primarily prepare a strategic plan containing their
visions and missions and to appropriate an allocation matching
most the operations they will accomplish in the budgets that they
will apply so that such organizations may prepare such budgets in
compliance with a market-focused managerial insight. And the
relationship between the goals and the allocations is evaluated
within the framework of performance indications and how and in
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Introduction
Budgeting systems are usually divided into two as conventional
and modern budgeting systems. The new public management
approach in the globalizing world order has brought to the
forefront the Performance-Based Budgeting System (PBB) which
is a modern budgeting system. The first applications of the
performance-based budgeting system have started in such
developed countries as the United States of America (USA),
Australia, New Zealand and the United Kingdom. Following such
countries, studies have been carried out to that effect in several
developed countries in the Continental Europe. In developing
countries, studies for the system are implemented with support
from several developed countries and from such international
organizations as the World Bank. There are some reasons why the
performance-based budgeting system has started to spread
throughout the world. For a State employs the PBB to ensure
accountability to its citizens and to high-ranked civil servants and
to enhance communications in the budgeting process and deems it
to be a medium which provides the society with information about
the State’s performance (O. Roark, 2001: 6). USA, where the
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consideration as well. But only in this way, one may mention the
existence of a budgeting system focused on performance.
Starting from here, an efficient solution technique should be
developed for the performance-based budgeting system which shall
take into consideration all such aspects. To this end, a
performance-based budgeting system diagram shall be developed,
starting from the critical control points solution technique in this
study, thus trying to optimize the effectiveness of the performance-
based budgeting system.
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PBBSCCP 1
Question 1: Is the performance of the organizations decisive in the allocation of public resources?
PBBSCCP 2
Question 2: Does it make the performance measuring possible by employing qualified personnel?
PBBSCCP 3
Question 3: Does the applications and present structure allow for an efficient information flow?
PBBSCCP 4
Question 4: Does it allow efficient use of resources?
Yes No Not PBBSCCP
Stop: Candidate Program B. S.
PBBSCCP 5
Question 5: Is the administrative and financial structure eligible for functional classification?
PBBSCCP 7
Question 7: Are budget allocations evaluated from the beginning each year without making
connections to previous years?
Yes No Not PBBSCCP
Stop: Planning – Programming B. S.
PBBSCCP 8
Question 8: Does the system allow for the preparation of an alternative budget?
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PBBSCCP 9
Question 9: Does the budgeting system enhance the executive’s initiative?
PBBSCCP 10
Question 10: Are the applications suitable for transparency and accountability?
PBBSCCP 11
Question 11: Is the budgeting system suitable for organizations’ accountability to the public?
PBBSCCP 12
Question 12: Can any connection be established with the previous years’ application in the budgeting
system?
Yes No Not PBBSCCP
Stop: Advanced Candidate P. B. B. S.
PBBSCCP 13
Question 13: Is the entry into performance contract with top executives at an adequate level in the budgeting
system?
Yes No Not PBBSCCP
Stop: Candidate P. B. B. Model Basing on Contract
PBBSCCP 14
Question 14: Are there any performance documents other than budget in the budgeting system?
PBBSCCP 15
Question 15: Do organizations prepare a strategic program?
Yes No Not PBBSCCP
Stop: P. B. B. Model Basing on Performance Contract
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- +
Focusing Personnel Communicati +
Improving the quality Legislative Quality on Quality
of an organization’s System on +
personnel and Performance
+ -
+ -
+ Optimization of + Communicatio
+ PBB System’s n Loss of Time
Identification of Effectiveness
Strategic and Cost
+ + + -
Setting forth the Priorities in -
organization’s Public Services +
strategic plan
+ + Savings in
public
resources
+ Utilization of performance
Allocation by information in accordance
performance in with the performance Customer-
the utilization of measurement, evaluation + citizen
public resources and reporting in the satisfaction
+
system
Optimization of quality
and effectiveness in
+ - public services +
-
Optimization of
necessary and Deviation from
correct continuous performance
information flow - goals
-: represents that the incident at the initial circle of the arrow adversely affects the
incident at the point where it ends;
+: represents that the incident at the initial circle of the arrow directly affects the
incident at the point where it ends.
Figure 2: Performance - Based Budgeting Diagram
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Results
As the algorithm of the systematic structure of the critical control
points aims at the selection of an alternative budgeting system in
the public sector, it is based on the principle of determining what
elements will be taken into consideration in the selection of the
critical control points established by this system structure and the
budgeting system of the public sector. Within this framework, an
algorithm has been established showing how the selection of an
alternative budgeting system in the public sector will be identified
by the structural conditions of each country. Starting from here, the
findings from the flow chart of the critical control systematic
structure as given in Figure 1 are as follows:
a. It is determined what kind of a budget technique the public
sector should employ and by what conditions.
b. The necessity of each country’s establishing the infrastructure
suitable for its budgeting system which it has identified in
accordance with its socio-economic conditions and, in line
with this, carrying out activities for the goals planned during a
certain period of time is determined.
c. It is revealed that it is not rational for a country to apply a
budgeting system at a more advanced level before establishing
the required infrastructure and completing those stages which
shall take the system to success.
d. It is shown what steps each country must take according to the
existing criteria in order to achieve an ideal budgeting system.
And several results have been obtained from the Figure 2
where the schematic structure which ensures the effectiveness
of the performance-based budgeting system established in
accordance with the analysis results of the critical control
points. The findings obtained under the systematic structure
established in the diagram in question are as follows:
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Conclusion
In order to obtain the expected effectiveness from a budgeting
system, it is required to plan each necessary step by establishing an
interrelation between the steps. Correct planning of such steps is an
indication of to what extent a country’s expectations of a system
have been satisfied. On the other hand, some factors are also
required, which facilitate the efficient functioning of the system as
well. As a consequence, the effectiveness of a budgeting system
may only be possible by the establishment of a resultant of the
steps identified by the critical control points and those factors as
represented in the diagram.
References
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