Beruflich Dokumente
Kultur Dokumente
Date: 16-3-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” - submission of estimate-
approval – requested- regarding
Ref: Arising
--------
I submit that the construction of Boys hostel II block is in progress and the work is expected to
be completed by 15-5-2019. Further I submit that a representation was submitted to the
Government with a request to allot an extent of 1.48 acres land in contiguous to the Institute
land to create certain additional facility and the approval is awaited.
Meanwhile during the course of recent review meeting instruction were issued to prepare an
estimate for the work construction of compound wall on three sides excluding the North side,
which is common boundary with leased land and submit the same for according approval.
In this connection I submit that the total length of compound wall works out to 578 meters on
east, west and south side and it is proposed to construct the compound wall in our territory. It is
proposed to construct the wall for a height of 2.45 meters above the existing ground level and
the rates adopted for awarding the main work i.e. 2016-17 SSR were taken into consideration to
arrive at the total cost.
I submit an abstract estimate for Rs 35.27 lakhs along with detailed estimate and I request the
Principal to accord approval to the estimate. Further I request the Principal to accord permission
to take up the work departmentally.
Date: 20-6-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR
College of engineering including Civil, Electrical (internal works), Water supply
and Sanitary works –“Construction of Compound wall along the institute
boundary” – execution of compound wall on East side- sanction of advance –
requested- regarding
Ref: 1) This Office note dated 16-3-2019
--------
In continuation of the reference cited I submit that instructions were issued to take
up the construction of compound wall on east side departmentally. In this
connection I submit that the total length of the compound wall is 578 meters and
the cost to complete the work is about Rs 35.27 Lakhs. The total length of
compound wall on east side is 250 meters and the corresponding amount required
to complete the wall on east side is Rs 15.20 Lakhs.
Preliminary works like clearing bushes were taken up on east side. In this
connection I request the Principal to release an amount of Rs 50,000 as advance to
go ahead with the execution of the work and the advance will be adjusted in the
subsequent bills.
Date: 1-7-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on East side- submission of bills – payment requested- regarding
Ref: 1) This Office note dated 16-3-2019
--------
In continuation of the references cited I submit that the construction of compound wall on east
side was taken up for execution departmentally and the work in progress.
In this connection I submit that 100 bags of cement were procured for construction work. I
submit two bills received from Sri Roopa Enterprises, Vizianagaram for an amount of Rs 32,800
and I request the Principal to release an amount of Rs 32,800 to Sri Roopa Enterprises,
Vizianagaram in the shape of cheque.
Date: 1-7-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on East side- submission of bills – payment requested- regarding
Ref: 1) This Office note dated 16-3-2019
--------
In continuation of the references cited I submit an abstract for an amount of Rs 86,250 along
with detailed vouchers and I request the Principal to release an amount of Rs 86,250 to
Dean C & I in the shape of cheque for arranging payment to the concerned.. I submit that the
work in progress. The details of the abstract are as follows.
Date: 8-7-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on East side- submission of bills – payment requested- regarding
Ref: 1) This Office note dated 16-3-2019
--------
In continuation of the references cited, I submit that 100 bags of cement were procured for
construction work. I submit two bills received from Sri Roopa Enterprises, Vizianagaram for an
amount of Rs 31,500 and I request the Principal to release an amount of Rs 31,500 to Sri Roopa
Enterprises, Vizianagaram in the shape of cheque.
Date: 8-7-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on East side- submission of bills – payment requested- regarding
Ref: 1) This Office note dated 16-3-2019
--------
In continuation of the references cited I submit an abstract for an amount of Rs along with
detailed vouchers and I request the Principal to release an amount of Rs 1,05,837 to
Dean C & I in the shape of cheque for arranging payment to the concerned.. I submit that the
work in progress. The details of the abstract are as follows.
Date: 12-7-2019
Sir,Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering
including Civil, Electrical (internal works), Water supply and Sanitary works –“Construction of
Compound wall along the institute boundary” – execution of compound wall on East side-
Provision of Solar fencing - submission of quotation –Placement of work order requested- regarding
Ref: 1) This Office note dated 16-3-2019
--------
I invite a kind attention to the reference 1st cited where in estimate for the work “ Construction of
Compound wall along the institute boundary” was submitted for an amount of Rs 35.27 Lakhs. The total
length of compound wall is 578 meters. Approval was given to take up the work departmentally. The
work was taken up and initially the work was taken up in the Eastern side and is in progress.
In the detailed estimate provision was made for fencing with L angles and GI wire and the amount
required to execute this work is Rs 1,75,838. Meanwhile an attempt was made to study the aspect of
providing Solar fencing along the proposed compound wall. In this connection a local vendor was
requested to come for discussion and he had attended the Institute on 6-7-19 and initially had quotated an
amount of Rs 600 per RMT and after lot of deliberations had agreed to execute the work at the rate of Rs
504 per RMT excluding civil work – encasing the sections in concrete
In the reference 2nd cited the agency had submitted a detailed quotation for the same. The total amount
required to have solar fencing for the length of 576 meters is Rs 2,90,548 as against Rs 1,75,838 for GI
fencing . Since the difference of amount is Rs 1.15 lakhs and in view less maintenance for the galvanized
sections proposed , it is felt that the solar fencing may be a viable alternative.
I submit the quotation as received for the perusal of the Principal and if the proposal meets the approval
of the Principal, a detailed work order shall be placed in favor of the agency.
Date: 26-7-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on East side- submission of bills – payment requested- regarding
Ref: 1) This Office note dated 16-3-2019
--------
In continuation of the references cited I submit an abstract for an amount of Rs55,280 along
with detailed vouchers and I request the Principal to release an amount of Rs 55,280 to
Dean C & I in the shape of cheque for arranging payment to the concerned.. I submit that the
work was temporarily stopped due to non-availability of sand. The details of the abstract are as
follows.
Date: 26-7-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works – soil
obtained from excavation – depositing the same in the low lying areas of vagu on the west side
submission of bills – payment requested- regarding
Ref: Arising
----
I submit a large quantity of soil was obtained from the area excavated for UG sump and
DEWATS and the contracting agency had dumped the soil north side adjacent to the existing
fencing. Since the work related to Boys hostels is nearing completion, instructions were issued
to convey the excavated soil from the dump to the low lying areas of the existing vagu on the
west side of the site. In this connection I submit that JCB with two numbers on tractors were
engaged to convey the soils to the identified area and the work was completed.
The details are as follows:
S.No Date Description Quantity Amount in Rs Remarks
1 13-7-19 JCB for soil dumping 8 hours- @ 6800
Rs 850 per
hour
2 14-7-19 JCB for soil dumping 8 hours- @ 6800
Rs 850 per
hour
3 14-7-19 Tractors-2 NO’s 2500/tractor 5000
4 20-7-19 JCB for soil dumping 7 hours- @ 5950
Rs 850 per
hour
5 21-7-19 JCB for soil dumping 7.5 hours- 6375
@ Rs 850
per hour
6 20-7-19 Tractors-2 NO’s 2500/tractor 5000
7 21-7-19 Tractors-2 NO’s 2500/tractor 5000
8 22-7-19 JCB for soil dumping 8.58 hours- 7293
@ Rs 850
per hour
9 23-7-19 JCB for soil dumping 7.92 hours- 6732
@ Rs 850
per hour
10 24-7-19 JCB for soil dumping 8 hours- @ 6800
Rs 850 per
hour
11 22-7-19 Tractors-2 NO’s 2500/tractor 5000
12 23-7-19 Tractors-2 NO’s 2500/tractor 5000
13 Grand total 71750
Apart from the above, an amount of Rs 2860 was incurred towards labor charges for form work
in the lift area of Boys hostel 2nd block and for fixing wash basins in the common lounge area of
Boys hostel block 2.
I submit an abstract for an amount of Rs 74,610 along with detailed vouchers and I request the
Principal to release an amount of Rs 74,610 to Dean C & I in the shape of cheque for
arranging payment to the concerned
Date: 27-7-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on south side with link mesh - submission of proposals –approval requested- regarding
Ref: 1) This Office note dated 16-3-2019
------
I invite a kind attention to the reference 1st cited where in proposals were submitted for
construction of compound wall for a length of 578 meters at an estimated amount of Rs 35.27
Lakhs. Based on the instructions, execution was taken up departmentally for construction of
compound wall on the east side and the work is in progress.
I invite a kind attention to the reference 2nd cited where in instructions were issued to take the
compound wall on south side also duly providing a link mesh with L angles support for a height
of 8 feet with one foot bend and a gate for passage of vehicles and for movement of students.
In this connection it is to submit that the length of our boundary on south side is 55 meters and it
is estimated that an amount of Rs 97,930 is required to provide compound wall on south side
with link mesh and a gate of size ( 18 x 8) feet. It is proposed to meet this amount from the
original estimate submitted for an amount of Rs 35.27 Lakhs.
In anticipation of approval to the office note, we are proceeding with the execution of work on
south side.
Date: 27-7-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works – UG
Sump- Laying pipe line from existing bore 2 and 3 to UG sump- installation of pumps in
UG Sump to pump water to various blocks- submission of proposals – approval requested
regarding
Ref: Supplementary agreement dated 5-6-2018 concluded with M/s Mehar Infrastructures,
Visakhapatnam.
----
I invite a kind attention to the reference cited where in supplement agreement was concluded
with M/s Mehar Infrastructures, Visakhapatnam for various items including external water
supply and drainage. The cost component of external water supply and drainage is Rs 92.73
Lakhs. Subsequently it was decided to delete the item i.e. supplying and fixing of pumps in UG
Sump to supply water to various blocks from the scope of the agreement and it was decided to
execute this item of work departmentally.
The total requirement of pipes proposed from existing bore well 2 and 3 to UG sump,
procurement of 3 numbers of pumps of 5 HP capacities (one stand by) was assessed based on
ground conditions and it is estimated that an amount of Rs 2.14 Lakhs is required.
I submit a copy of estimate for the perusal of the Principal with a request to approve proposals.
Further I submit that quotations shall be called for after the proposals are approved.
Date: 26-8-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works -
Construction of path ways with pavers in the area from Amenities block to Boys hostel block 1
and from Boys hostel block 1 to Boys hostel block 2-submission of bills – payment requested-
regarding
Ref: Arising
----
I submit that there are two connecting pathways, one from Amenities block to Boys hostel block
1 and the 2nd one from Boys hostel block 1 to Boys hostel block 2. It was proposed to provide
pavers in those areas and permission was obtained for the same.
The work was taken up departmentally and was completed. I submit an abstract for an amount
of Rs 36,730 along with detailed vouchers for the perusal of the Principal.
I request the Principal to release an amount of Rs 36,730 in favor of the following in the shape
of cheque.
Date: 27-8-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on south side and a part of east side with link mesh - submission of bills –payment
requested- regarding
Ref: 1) This Office note dated 16-3-2019
------
In continuation of the reference 4th cited, I submit that the angular work on the southern side
and a part of eastern side (excluding the masonry wall portion) was taken departmentally and
was completed including erection of entrance gate on south side and the work on east side is in
progress.
I submit an abstract for an amount of Rs 2,22,657 along with detailed vouchers for the perusal of
the Principal. In this connection I submit that an amount of Rs 2 Lakhs was taken as an advance
and I request the same may please be recovered from the present bill.
I request the Principal to release an amount of Rs 22,657 duly adjusting the outstanding
advance of Rs 2 lakhs to Dean C & I in the shape of cheque.
Date: 27-8-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on East side- submission of bills – payment requested- regarding
Ref: 1) This Office note dated 16-3-2019
--------
In continuation of the references cited I submit an abstract for an amount of Rs38,100 along
with detailed vouchers for the perusal of the Principal. .
I request the Principal to release an amount of Rs 38,1000 to the following in the shape of
of cheque.
1. Sri Roopa Enterprises, VZM : Rs 13,500
2. Dean C & I : Rs 24,600
3. Grand total . : Rs 38,100
In this connection I furnish the details of expenditure as follows:
Date: 29-8-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on East side- submission of bills – payment requested- regarding
Ref: 1) This Office note dated 16-3-2019
--------
In continuation of the references cited I submit an abstract for an amount of Rs 21,815 along
with detailed vouchers for the perusal of the Principal. The work is in progress.
FACOR, Garividi
Sir,
Ref: Arising
-----
I wish to inform that the MVGR College of Engineering had constructed Boys hostel for an
intake of 700 members. As a part of water conservation, a decentralized waste water system was
installed in the premises of the Boys hostel.
I wish to inform that a filter media is to be placed in waste water system with slag, a waste
byproduct . In this connection it is to inform that a quantity of 800 cft ( 8 units) of slag is
required and I request you to spare a quantity of 800 cft of slag for the purpose.
Thank you
Yours Truly
Office note
Date: 9-9-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
execution of certain works- submission of bills – payment requested- regarding
Ref: Arising
----
I submit an abstract for an amount of Rs 62,850 along with detailed vouchers for the perusal of
the Principal. The details of the works executed are as follows:
I request the Principal to release an amount of Rs 62,850 in favor of Dean C & I in the shape
of cheque for making necessary payments.
Date: 9-9-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on west side and east side - submission of bills – payment requested- regarding
Ref: 1) This Office note dated 16-3-2019
--------
1) It is proposed to go for compound wall on west side for the total length is 261 meters . It
is proposed to provide link mesh in between the angles and on the top of link mesh ,
concertina coil is proposed.
2) It is proposed to provide concertina coil above the already executed link mesh on part of
Eastern compound wall. The length is 90 meters.
3) It is proposed to provide concertina coil above the masonry wall constructed on eastern
side for a length of 192 meters.
In this connection Proforma invoice were obtained from Steelon Call, Visakhapatnam and
Agarwal industries , Vizianagaram and I enclose the same for the perusal of the Principal.
I request the Principal to release an amount of Rs 1,08,928 and Rs 2,76,649 in favor of Steelon
Call, Visakhapatnam and Agarwal industries , Vizianagaram in the shape cheques. The cheques
shall be handed over once the material is received at the site.
In this connection I furnish the details of expenditure as follows:
Date: 20-9-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
execution of certain works- submission of bills – payment requested- regarding
Ref: Arising
----
I submit an abstract for an amount of Rs 36,450 along with detailed vouchers for the perusal of
the Principal. The details of the works executed are as follows:
I request the Principal to release an amount of Rs 36,450 in favor of Dean C & I in the shape of
cheque for making necessary payments.
Date: 20-9-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
certain works carried out departmentally- submission of bills – payment requested- regarding
Ref: 1) This Office note dated 26-7-2019
----
In continuation of the reference cited , I submit an abstract for an amount of Rs 19,250 along
with detailed vouchers for the perusal of the Principal. In this connection I request the Principal
to release an amount of Rs 19,250 to Dean C & I in the shape of cheque for arranging
payment to the concerned.
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of path ways with pavers from main entrance gate of Boys Hostel block to the
existing village BT road , on S-W side of Amenities block and on west side connecting Amenities
block with Boys hostel block 1 and block 2 - submission of estimate- approval –requested regarding
Ref: Arising
-----
It is proposed to Construction of path ways with pavers from main entrance gate of Boys Hostel block to
the existing village BT road , on S-W side of Amenities block and on west side connecting Amenities
block with Boys hostel block 1 and block 2. The proposals were discussed with the Principal and
instructions were issued to prepare an estimate and submit the same to accord approval.
In this connection I submit that the length of path way from entrance gate to the existing village BT road
is 36 meters and from S-W side of Amenities block and on west side connecting Amenities block with
Boys hostel block 1 and block 2 put together is 110 meters. Thus the total length of path way is 146
metres.
I submit that an estimate is prepared for the two components of the work and it is estimated that an
amount of Rs 5.50 Lakhs is required to execute the work. The rates adopted in the estimate are as that of
rates adopted for Boy’s hostel estimate.
I submit an abstract cum detailed estimate for the perusal of the Principal with a request to accord
approval for the estimate. Further approval may please be given to take up the work departmentally.
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of path ways with pavers from main entrance gate of Boys Hostel block to the existing
village BT road, on S-W side of Amenities block and on west side connecting Amenities block with Boys
hostel block 1 and block 2 - submission of quotation –i) approval ii) release of advance -requested
regarding
-----
I invite a kind attention to the reference 1st where in permission was sought for to take up the work
departmentally. In this connection I submit that quotation was obtained from “Elite Precast Concrete
Products, Modavalasa towards supply of paver blocks- 80mm of M-35 for the work. The rate quoted is Rs
42 per square feet excluding GST. GST is 18 %. Transportation, loading and un loading charge are extra.
I submit the quotation for the perusal of the Principal. One sample was obtained from the firm and was
tested in the laboratory and the compressive strength was found to be of order of 42 N/mm2.
The total area of pavers is 5544 square feet (3552+1992). The total cost of the pavers is Rs 2, 74,761. In
this connection I request the Principal to accord approval to the quotation and place the purchase order in
favor of Elite Precast Concrete Products, Modavalasa. Further I request the Principal to release an
amount of Rs 54,952 as an advance to the firm and the balance 80 % shall be released after completion of
the work based on area executed.
Date: 26-9-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on west side and east side - submission of bill – payment requested- regarding
Ref: 1) This Office note dated 16-3-2019
10) This Office note dated 9-9-2019 ( angles and linked mesh)
--------
I invite a kind attention to the reference 10th cited where in an amount of Rs 1,08,928 was paid
to Steelon Call, Visakhapatnam in the shape of cheque towards supply of MS angles and other
material. However, the firm had requested to reissue the cheque in favor of A R Steels,
Vizianagaram. The material was received at site and the agency had submitted a tax invoice
VZM/873/19-20 Dated 19-9-19 for an amount of Rs 1,04,126. The reduction in the bill amount
is due to i) reduction in the steel rate ii) short supply in the quantity.
In this connection I submit tax invoices ( 2 No’s) I request the Principal to issue a cheque for an
amount of Rs 12,155 (16957+104126- 108928 ) in favor of A R Steels, Vizianagaram .
In this connection I furnish the details of expenditure as follows:
Date: 30-9-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on East side- submission of bills – payment requested- regarding
Ref: Ref: 1) This Office note dated 16-3-2019
10) This Office note dated 9-9-2019 ( angles and linked mesh)
--------
In continuation of the references cited I submit an abstract for an amount of Rs 88,475 along
with detailed vouchers for the perusal of the Principal. The work is in progress.
I request the Principal to release an amount of Rs 88,475 to the following in the shape of
of cheque.
1. Dean C & I : Rs 88,475
2. Grand total . : Rs 88,475
Date: 14-10-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on East side- submission of bills – payment requested- regarding
Ref: Ref: 1) This Office note dated 16-3-2019
10) This Office note dated 9-9-2019 ( angles and linked mesh)
12) This Office note dated 30-9-2019 (Material and labor charges)
--------
In continuation of the references cited I submit an abstract for an amount of Rs 72,827 along
with detailed vouchers for the perusal of the Principal. The work is in progress and
programmed to be completed by this month end..
The details of the abstract are as follows.
I request the Principal to release an amount of Rs72,827 to the following in the shape of
of cheque.
1. Dean C & I : Rs 72,827
2. Grand total . : Rs 72,827
Date: 19-10-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of Compound wall along the institute boundary” – execution of compound
wall on East side- submission of bills – payment requested- regarding
Ref: Ref: 1) This Office note dated 16-3-2019
10) This Office note dated 9-9-2019 ( angles and linked mesh)
12) This Office note dated 30-9-2019 (Material and labor charges)
13) This Office note dated 14-10-2019 (Material and labor charges)
--------
In continuation of the references cited I submit an abstract for an amount of Rs 72,754 along
with detailed vouchers for the perusal of the Principal. The work is in progress and
programmed to be completed by this month end..
The details of the abstract are as follows.
I request the Principal to release an amount of Rs 72,754 to the following in the shape of
of cheque.
1. Sri Roopa enterprises, VZM : Rs 13,750
2. Dean C & I : Rs 59,004
3. Grand total . : Rs 72,754
Date: 26-10-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering including Civil,
Electrical (internal works), Water supply and Sanitary works –“Construction of Compound wall along the
institute boundary” – execution of compound wall on all sides except on North side- submission of bills –
payment requested- regarding
Ref: Ref: 1) This Office note dated 16-3-2019
10) This Office note dated 9-9-2019 ( angles and linked mesh)
12) This Office note dated 30-9-2019 (Material and labor charges)
13) This Office note dated 14-10-2019 (Material and labor charges)
14) This Office note dated 19-10-2019 (Material and labor charges)
--------
In continuation of the references cited I submit an abstract for an amount of Rs 87,090 along with detailed
vouchers for the perusal of the Principal. The work is in progress and programmed to be completed by 15 th of
November .
I request the Principal to release an amount of Rs 87,090 to the following in the shape of cheque.
1. Dean C & I : Rs 87,090
2. Grand total . : Rs 87,090
Date: 29-10-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering including Civil,
Electrical (internal works), Water supply and Sanitary works –“Construction of Compound wall along the
institute boundary” – execution of compound wall on all sides except on North side- submission of bills –
payment requested- regarding
Ref: 1) This Office note dated 16-3-2019
10) This Office note dated 9-9-2019 ( angles and linked mesh)
12) This Office note dated 30-9-2019 (Material and labor charges)
13) This Office note dated 14-10-2019 (Material and labor charges)
14) This Office note dated 19-10-2019 (Material and labor charges)
15) This Office note dated 26-10-2019 (Material and labor charges)
--------
In continuation of the references cited I submit an abstract for an amount of Rs 62,248 along with detailed
vouchers for the perusal of the Principal. The work is in progress and programmed to be completed by 15 th of
November .
I request the Principal to release an amount of Rs 62248 to the following in the shape of cheque.
Date: 2-11-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering including Civil, Electrical
(internal works), Water supply and Sanitary works –“Construction of Compound wall along the institute boundary” –
execution of compound wall on all sides except on North side- submission of bills – payment requested- regarding
Ref: 1) This Office note dated 16-3-2019
10) This Office note dated 9-9-2019 ( angles and linked mesh)
12) This Office note dated 30-9-2019 (Material and labor charges)
13) This Office note dated 14-10-2019 (Material and labor charges)
14) This Office note dated 19-10-2019 (Material and labor charges)
15) This Office note dated 26-10-2019 (Material and labor charges)
16) This Office note dated 29-10-2019 (Material and labor charges)
--------
In continuation of the references cited I submit an abstract for an amount of Rs 32,390 towards the cost of engagement of labor
for the period from 15-10-19 to 31-10-19 along with details of labor engaged for the perusal of the Principal. The work is in
progress and programmed to be completed by 20th of November.
I request the Principal to release an amount of Rs 32,390 to Dean C & I in the shape of cheque.
In this connection an estimate is prepared for the two components of work and the total amount required to take up
works is estimate as Rs 1,99,000.
I submit a copy of the estimate alog with site plan for the perusal of the Principal. I request the Principal to accord
approval to the estimate and also give permission to take up the work departmentally.
The cost of work is estimated as Rs 15 Lakhs including two motors of capacity 3 HP each , one at the out
let of DEWATS and the other in the proposed sump in continuation of the protected gravel filter outlet.
I submit a copy of the estimate along with site plan and other plans communicated in the reference cited
for the perusal of the Principal. I request the Principal to accord approval to the estimate and also give
permission to take up the work departmentally.
Date: 19-11-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering including Civil,
Electrical (internal works), Water supply and Sanitary works –“Construction of Compound wall along the
institute boundary” – execution of compound wall on all sides except on North side- submission of bills –
payment requested- regarding
Ref: 1) This Office note dated 16-3-2019
10) This Office note dated 9-9-2019 ( angles and linked mesh)
12) This Office note dated 30-9-2019 (Material and labor charges)
13) This Office note dated 14-10-2019 (Material and labor charges)
14) This Office note dated 19-10-2019 (Material and labor charges)
15) This Office note dated 26-10-2019 (Material and labor charges)
16) This Office note dated 29-10-2019 (Material and labor charges)
--------
In continuation of the references cited I submit an abstract for an amount of Rs 1,11,095 along with detailed
vouchers for the perusal of the Principal. The work is in progress and programmed to be completed by 25 th of
November .
The details of the abstract are as follows.
I request the Principal to release an amount of Rs 1,11,095 to the following in the shape of cheque.
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering including Civil, Electrical
(internal works), Water supply and Sanitary works – “Construction of path ways with pavers from main entrance gate of
Boys Hostel block to the existing village BT road , on S-W side of Amenities block and on west side connecting
Amenities block with Boys hostel block 1 and block 2 - submission of bills-payment –requested regarding
-----
In continuation of the references cited I submit an abstract for an amount of Rs 41,668 along with detailed vouchers for the
perusal of the Principal.
5 11-11-19 Rent for flat vibrator for 2 days @ Rs 600 per day 1,200
6 16-11-19 Crusher dust 200 cft, Rs 2000 per 100 cft 4,000
7 18-11-19 Rent for flat vibrator for 1 day @ Rs 600 per day 6,00
8 Grand total 41,668
I request the Principal to release an amount of Rs 41,668 to the following in the shape of cheque.
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of path ways with pavers from main entrance gate of Boys Hostel block to the existing
village BT road, on S-W side of Amenities block and on west side connecting Amenities block with Boys
hostel block 1 and block 2 - 1st and part payment -requested regarding
-----
I invite a kind attention to the reference 2nd cited where in an amount of Rs 54,952 was paid to “Elite
Precast Concrete Products, Modavalasa” as an advance, being 20 % of total cost of pavers. Part of the
material was supplied and the work from main entrance gate to the existing village B.T road was
completed. The total area is 2257.62 square feet. Further work is in progress.
The amount to be paid for 2257.62 square feet @ Rs 42 per square feet is Rs 94820. I request the
Principal to release an amount of Rs 39868 ( Rs 94820 – Rs 54952) as 1st and part payment to “Elite
Precast Concrete Products, Modavalasa”
The work was taken up and ground was excavated to the required level as per the approved drawing. Further work is
in progress.
I submit an abstract for an amount of Rs 50,650 along with details for the perusal of the Principal
I request the Principal to release an amount of Rs 50,650 to the following in the shape of cheque.
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
“Construction of path ways with pavers from main entrance gate of Boys Hostel block to the existing
village BT road, on S-W side of Amenities block and on west side connecting Amenities block with Boys
hostel block 1 and block 2 - submission of bills – payment - requested regarding
-----
In continuation of the references cited, I submit an abstract for an amount of Rs 5,600 along with details
for the perusal of the Principal. The expenditure is towards procurement of 350 No’s of fly ash bricks.
I request the Principal to release an amount of Rs 5,600 to the following in the shape of cheque.
I request the Principal to release an amount of Rs 57,177 to the following in the shape of cheque.
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering
including Civil, Electrical (internal works), Water supply and Sanitary works – “Construction of path
ways with pavers from main entrance gate of Boys Hostel block to the existing village BT road, on S-W
side of Amenities block and on west side connecting Amenities block with Boys hostel block 1 and block
2 - submission of bills – payment - requested regarding
-----
In continuation of the references cited, I submit an abstract for an amount of Rs 68,750 along with details
for the perusal of the Principal and for arranging payment. The work is in progress.
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering
including Civil, Electrical (internal works), Water supply and Sanitary works – “Construction of path
ways with pavers from main entrance gate of Boys Hostel block to the existing village BT road, on S-W
side of Amenities block and on west side connecting Amenities block with Boys hostel block 1 and block
2 - submission of bills – payment - requested regarding
-----
In continuation of the references cited, I submit an abstract for an amount of Rs 14,464 along with details
for the perusal of the Principal and for arranging payment. The work is in progress.
/
Office note date 12-12-2019
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering including
Civil, Electrical (internal works), Water supply and Sanitary works – “Construction of path ways with pavers from
main entrance gate of Boys Hostel block to the existing village BT road, on S-W side of Amenities block and on
west side connecting Amenities block with Boys hostel block 1 and block 2 - submission of bills – payment -
requested regarding
-----
In continuation of the references cited, I submit an abstract for an amount of Rs 14,000 along with details for the
perusal of the Principal and for arranging payment. The work is in progress.
Date: 12-12-2019
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works –
execution of certain works- submission of bills – payment requested- regarding
Ref: Arising
----
I submit an abstract for an amount of Rs 8,823 along with detailed vouchers for the perusal of
the Principal. The details of the works executed are as follows:
I request the Principal to release an amount of Rs 8,823 in favor of Dean C & I in the shape of
cheque for making necessary payments.
I request the Principal to release an amount of Rs 53,600 to the following in the shape of cheque.
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering including
Civil, Electrical (internal works), Water supply and Sanitary works – “Construction of path ways with pavers from
main entrance gate of Boys Hostel block to the existing village BT road, on S-W side of Amenities block and on
west side connecting Amenities block with Boys hostel block 1 and block 2 - submission of bills – payment -
requested regarding
-----
In continuation of the references cited, I submit an abstract for an amount of Rs 34,400 along with details for the
perusal of the Principal and for arranging payment. The work is in progress. The expenditure incurred was towards
engagement of labor and masons for the period from 1-12-19 to 15-12-19.
I request the Principal to release an amount of Rs 34,400 to the following in the shape of cheque.
-----
In continuation of the references cited, I submit an abstract for an amount of Rs 12,900 along with detailed
vouchers for the perusal of the Principal and for arranging payment. The expenditure is towards cost of 50 bags of
cement which is intended for construction of wall al round for protected gravel filter outlet. The work is in
progress.
I request the Principal to release an amount of Rs 12,900 to the following in the shape of cheque.
I request the Principal to release an amount of Rs 51,920 to the following in the shape of cheque.
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering including
Civil, Electrical (internal works), Water supply and Sanitary works – “Construction of path ways with pavers from
main entrance gate of Boys Hostel block to the existing village BT road, on S-W side of Amenities block and on
west side connecting Amenities block with Boys hostel block 1 and block 2 - submission of bills – payment -
requested regarding
-----
In continuation of the references cited, I submit an abstract for an amount of Rs 5,000 along with details for the
perusal of the Principal and for arranging payment. The expenditure is towards the labor charges for fixing pavers (
Part payment). The work is in progress.
I request the Principal to release an amount of Rs 5,000 to the following in the shape of cheque.
-----
I invite a kind attention to the reference 2nd cited where in proposals were submitted for” Construction of
Protected Gravel filter outlet near DEWATS” in Boys hostel for an amount of Rs 15 lakhs based on
drawings communicated by the Consultant vide reference 2nd cited. In the estimate LS provision for Rs
3,03,515 was made towards the construction of sump in the absence of detailed drawing for the sump.
The work of protected gravel filter outlet was taken up and is in progress.
In the reference 3rd cited, the Consultant had communicated drawing for the proposed sump with RCC
raft and RCC side walls with top slab. An estimate was prepared based on the approved drawing and it
was assessed that an amount of Rs 10 lakhs is required for execution of the work. The estimate is
prepared on the rates contained in the original agreement of Boys hostel i.e. 2016-17 SSR rates.
An alternative with RR masonry walls with top slab was also worked out for the same capacity of sump
and the cost works out to Rs 5.50 Lakhs. In this connection it is to submit that the second alternative is
technically sound as well as economical.
I submit copies of abstract cum detailed estimate for two alternatives for the perusal of the Principal with
a request to issue orders either for alternative 1 or 2. Further I request the Principal to accord permission
to take up the work departmentally.
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering
including Civil, Electrical (internal works), Water supply and Sanitary works – “Construction of path
ways with pavers from main entrance gate of Boys Hostel block to the existing village BT road, on S-W
side of Amenities block and on west side connecting Amenities block with Boys hostel block 1 and block
2 - release of balance amount of 80 % of amount – requested regarding
-----
I invite a kind attention to the reference 2nd cited where in an amount of Rs 54,952 was paid to “Elite
Precast Concrete Products, Modavalasa” as an advance, being 20 % of total cost of pavers. In reference
3rd an amount of Rs 39,868 was paid further taking into consideration the extent of area for which the
pavers were laid. Thus the total amount paid to the agency is Rs 94,820.
It is to submit that as per approved quotation, 80 % of the cost of the material is to be released to the
agency once the material is delivered at site. The total number of pavers supplied so far is 18,636 at
different points of time (3900+3968+3128+4140+3500). The total number of pavers occupied in 1 square
feet is 2.92. Thus the total number of pavers supplied in terms of square feet is 6382.19 (18638/2.92) or
6382 square feet. The rate per square feet is Rs 42. The total amount to be paid to agency works out
Rs 2, 14,435 (6382*42*0.80). Hence an amount of Rs 1, 19,615 is to be released to the agency i.e. “Elite
Precast Concrete Products, Modavalasa” duly taking into cognizance the amount already paid (2, 14,435-
94,820). The work is in progress and is expected to be completed by this month end.
I request the Principal to release an amount of Rs 1,19,615 to “Elite Precast Concrete Products,
Modavalasa” through NEFT.
I request the Principal to release an amount of Rs 40,820 to the following in the shape of cheque.
(PTO)
I request the Principal to release an amount of Rs 1,22,518 to the following in the shape of cheque.
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering
including Civil, Electrical (internal works), Water supply and Sanitary works – “Construction of path
ways with pavers from main entrance gate of Boys Hostel block to the existing village BT road, on S-W
side of Amenities block and on west side connecting Amenities block with Boys hostel block 1 and block
2 -fixing of pavers –labor component – payment requested regarding
-----
I invite a kind attention to the reference 1st and 2nd cited where in an amount of Rs 20,318 and Rs 6,000
totaling to an amount of Rs 26,318 was paid towards labor charges for fixing pavers. The amount of Rs
20,318 was towards fixing pavers for an area of 2257.62 square feet @ Rs 9 per square feet and the
amount of Rs 6,000 was paid as an advance for carrying out further work. The total quantity of pavers
area is 7566 square feet , out of which 6985 square feet was already executed which is inclusive of
2257.62 square feet for which payment was already made apart from Rs 6,000 which was paid as
advance.
I submit an abstract for an amount of Rs 36546 along with detailed calculations and I request the
Principal to release an amount of Rs 36,546 to the following in the shape of cheque.
Sir,
Sub: - Boy’s Hostel Campus of MVGR College of engineering– carrying out certain maintenance related
works- submission of bills- payment requested regarding
Ref: Arising
-----
I submit that a requisition was received from the Warden, Boys hostel to fabricate and fix ladders on the
roof tops in Boys hostel three blocks for the purpose of maintenance of over head tanks. The work was
taken up departmentally. Apart from this, certain tools that are required for execution of civil works were
also procured.
I submit an abstract for an amount of Rs 8,700 along with detailed vouchers for the perusal of the
Principal and for arranging payment. The details are as follows:
I request the Principal to release an amount of Rs 8,700 to the following in the shape of cheque.
Date: 3-1-2020
Sir,
Sub: Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering
including Civil, Electrical (internal works), Water supply and Sanitary works –“Construction of
Compound wall along the institute boundary” – execution of compound wall on all sides except on
North side- completion report – submission - regarding
Ref: 1) This Office note dated 16-3-2019
10) This Office note dated 9-9-2019 (angles and linked mesh)
12) This Office note dated 30-9-2019 (Material and labor charges)
13) This Office note dated 14-10-2019 (Material and labor charges)
14) This Office note dated 19-10-2019 (Material and labor charges)
15) This Office note dated 26-10-2019 (Material and labor charges)
16) This Office note dated 29-10-2019 (Material and labor charges)
18) This Office note dated 19-11-19 (Material and labor charges)
--------
In continuation of the references cited, I submit that the work related to compound wall construction was
completed in all respects. In this connection I submit that the estimate was prepared for construction of
wall for a total length of 601 meters. However, during the course of execution based on the instructions
received from time to time , the length for which the wall was constructed is restricted to 106 meters and
the balance i.e. 495 meters was completed with iron angles with linked mesh with concertina coil above
the link mesh. The total amount spent to complete the work is Rs 15, 18,850 as against Rs 35, 27,000 for
which the estimate was sanctioned. The savings is due to providing angular with linked mesh for a length
of 495 meters and due to execution of the work departmentally.
I enclose a statement showing the expenditure incurred on this item of work for the perusal of the
Principal and for reference.
I request the Principal to release an amount of Rs 29,650 to the following in the shape of cheque.
I request the Principal to release an amount of Rs 78,484 to the following in the shape of cheque.
I request the Principal to release an amount of Rs 37,250 to the following in the shape of cheque.
I request the Principal to release an amount of Rs 96,476 to the following in the shape of cheque.
Sir,
Sub: - Construction and Site development of Boy’s Hostel Campus of MVGR College of engineering including
Civil, Electrical (internal works), Water supply and Sanitary works – “Construction of path ways with pavers from
main entrance gate of Boys Hostel block to the existing village BT road, on S-W side of Amenities block and on
west side connecting Amenities block with Boys hostel block 1 and block 2 -submission of tax invoice –payment
requested regarding
-----
I invite a kind attention to the reference 4th cited where in an amount of Rs 1,19,615 was paid to “Elite Precast
Concrete Products, Modavalasa” towards supply of pavers and the total amount paid so far is Rs 2,14,435. In the
reference 5th cited, the Agency had furnished the final bill for an amount of Rs 4,39,498 and requested this to
arrange payment duly deducting the advance paid earlier. In this connection the following points for the perusal of
the Principal.
I enclose tax invoice in original along with details and I request the Principal to release an amount of Rs
2,25,063 as a final payment to “Elite Precast Concrete Products, Modavalasa” through NEFT.
-----
In continuation of the references cited, I submit an abstract for an amount of Rs 82,150 along with detailed vouchers for the
perusal of the Principal and for arranging payment. The expenditure is towards construction of RR walls for sump in
continuation of protected gravel filter outlet. The work is in progress.
In this connection I submit that an amount of Rs 1,00,000 is with Dean C & I as an advance sanctioned for others works and an
amount of Rs 68,900 ( 82150-13250) was paid from this outstanding advance. Thus an amount of Rs 31,100 is available with
me out of Rs 1,00,000 outstanding advance. Further an amount of Rs 448, being 1 % of Rs 44720 was deducted from Sri
P.Santosh towards IT and the same is being remitted in the relevant head.
I request the Principal to release an amount of Rs 82,150/ 13,500 to the following in the shape of cheque.
-----
I invite a kind attention to the reference 4th cited where in two proposals were submitted for”
Construction of sump” with RCC raft and RCC side walls with top slab and also with RR
masonry wall. with top RCC slab for the same carrying capacity. The costs of these two
alternative proposals are estimated as Rs 10 lakhs and Rs 5.50 Lakhs respectively. The proposals
were submitted to the perusal of the Principal with a request to issue orders either for alternative
1 or 2. Further a request was made to the Principal to accord permission to take up the work
departmentally. The Principal had agreed to 2nd alternative and had also given permission to
execute the work departmentally.
During the course of execution, it was found that the size of the sump (7 x 5 x 3) meters which
can store water of capacity of about 1,005,315 liters and it was designed to cater to the needs of
ultimate phase of Boys hostel where it can accommodate about 1400 in mates. Since the ultimate
phase takes a pretty long time to happen, it was decided to reduce the capacity of tank and the
size now proposed is ( 7 x 5 x 2) meters and the total capacity is 70,210 liters. The issue was
brought to the notice of the Principal and was also discussed in the last admin meeting which
was held on 28-12-19. The construction work of sump was taken up by the department
accordingly.
Sir,
Sub: - Establishment- Construction and Site development of Boy’s Hostel Campus of MVGR College of
engineering including Civil, Electrical (internal works), Water supply and Sanitary works – Construction staff-
redeployment - requested regarding
Ref: Arising
-----
I submit that the work “Construction and Site development of Boy’s Hostel Campus of MVGR College of
Engineering” was taken up during the month of July, 2017 and the first part of the work was completed during July,
2018 and the second and last part of the work was completed during the month of August, 2019. Some of the
residual works like Construction of Compound wall along the Institute boundary were taken up departmentally and
were completed.
The following staff members are looking after the construction works connected with Boys hostel.
Since the works connected with Boys hostel were completed it is felt that the services of the staff can be utilized
effectively by redeployment. As such I request the Principal to review the subject and take necessary steps in this
regard.
Dean C & I
Office note 8-2-20
Sir,
Sub: Construction of Protected Gravel filter outlet near DEWATS in Boys hostel- submission of bills- Payment requested regarding
-----
In continuation of the references cited, I submit an abstract for an amount of Rs 30,750 along with detailed vouchers for the perusal of the
Principal and for arranging payment. The expenditure is towards construction of RR walls for sump in continuation of protected gravel filter
outlet. The work is in progress.
In this connection I submit that an amount of Rs 31,100 is with Dean C & I as an advance sanctioned for others works and an amount of Rs
14750 ( 30750-16000) was paid from this outstanding advance. Thus an amount of Rs 16,350 is available with
me out of Rs 1,00,000 outstanding advance.
I request the Principal to release an amount of Rs 30,750/ 16,000 to the following in the shape of cheque.
S.No Aggregate size in mm Quantity in units Rate per 1 unit Total amount
1 10 mm to 12 mm 22 2550 49,500
2 16 mm to 18 mm 66 4550 3,00,300
3 100 mm to 120 mm 7.5 3250 24,375
4 Grand total 3,74,175
I submit the quotation in original for the perusal of the Principal and to give approval to the rates for various sizes. The material shall be procured
after approval is received for the proposal.
-----
In continuation of the references cited, I submit that a quantity of 598 kgs of HYSD bars of different diameter
besides 5 kgs of binding wire was procured for casting the roof slab of sump which is a part of treated protected
gravel filter outlet. I submit the tax invoice in original for an amount of Rs 29,770 and I request the Principal to
release the amount to Sri Ketala Steels, Vizianagaram in the shape of cheque. It is programmed to cast the slab by
20th of this month.