Data Modeling DB

Data Gathering and Planning
For BIT222K-KTb(L) - Database Management (Info Mgt) G&D Business Solution

2st Sem SY 2019-2020 Jan Dierekh B. Arroyo
JOENHEL C. ARCILLA Gian Carlo Yu
Data Modeling Preparations
CONTINENTAL’S POS
(Point of Sales)
Inventory Management System
Issue 1
A Documentation Presented to
The Faculty of the College of Computer Studies
University of Nueva Caceres
In Partial Fulfillment
Of the Requirements for the Degree
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY
BACHELOR OF SCIENCE IN COMPUTER STUDIES

0.1 USE OF THIS DOCUMENT
This document has been prepared using Google Doccument, Microsoft

Office Word, Office.com, to showcase the transaction procedures of the
business, Bussines Rules, policies concerning data managment or not. It also
shows the entities and objects.
Properties:
a.
Title: POS Design Documentation
Author : Jan Dierekh B. Arroyo
Gian Carlo Yu
b.
Project: Continental’s POS and Inventory Management
System
Version: Issue 1(one)
Date: February 2, 2020
0.2 BASIS OF THIS DOCUMENT
The following introductory sections set out an approach to creating a

proposal system that may be developed under Continental Bar. It attempts to
keep track of products by the company, purchased from suppliers and sold to
customers. This Program will benefit the company in terms of management of
products, it will also optimize the process of sales and inventory
management.
I INTRODUCTION
The project Continental’s Bar POS & Inventory System is a complete

desktop based application designed on .Net technology using Visual Studio
Software. The main aim of the project is to develop POS & Inventory System
Model software in which all the information regarding the product will be
presented. It is an intranet-based desktop application which has admin
component to manage the sales & inventory and maintenance of the system.
II. Company Background
Continental is a perfect location and no matter the occasion, you are

guaranteed a unique first-class bar experience. Whether you are after a
private party, we cater BUT strictly for PROFESSIONALS only. Continental
boasts a separate function room with a seating capacity of up to 15 people,
which you can rent ranging from ₱250,000.00 to ₱350,000.00 which ever you
prefer. The room has its own bar and live Jazz band so you can enjoy a truly
sensational private event.
Continental boasts an innovative menu, it has a comprehensive menu with a

variety of more than 400 different kinds of alcohol from around the world.
The menu also has a different variety of meats including the famous Japanese
wagyu A5 steak. All the dishes are prepared with a genuine passion for
creating authentic and mouth-watering food.
Inspired by the movie John Wick, Continental is the first of its kind here in the
Philippines which is only open for professionals. The entire experience from
wandering down a hidden bar to find the entrance, to tasting the first sip of a
special drink around the world – is a privilege.
At Continental they also offer a specialty cocktail made with exotic herbs and
fruits. The presentation of a cocktail is just dramatic as the cocktail itself. The
bar is no longer a bar. It’s a stage. A chemistry lab. A theatre. A unique-shaped
crystal glass is carefully selected for each cocktail, and into it, is poured a
beautiful, jewel-colored liquid. This is much more than a cocktail – this is a
cocktail continental.
III. Process FLow Diagram

The Process FLow Diagram focuses of the process of controlling the
quantity of the Inventory.
● DATABASE
Sends a notification
that the current Inventory
of certain product has
reached the limited amount
● SUPPLIER
Receives the notification,
then Calls the management or
Employee to recheck the order
● EMPLOYEE
Rechecks the Database,
then confirms the order
to the Supplier
● SUPPLIER
Receives the Final
Confirmation, then sends the
product within 24 Hours
● EMPLOYEE
Receives the Product
then updates the Inventory
throught the Database
● DATABASE
Updated the new Quantity and
resumes other actions
IV. Current Issues (Problems)
● Expensiveness/Costly and Maintenance
○ Paying for Php 20,000 per year is a big impact on the profit of the
company, that doesn’t cover maintenance, upgrades and other
system malfunctions that may happen, e.g of the ff.
● Database handling staff required
● Database Failure
● High Hardware Cost
● Huge Size
● Upgradation Costs
● Cost of Data Conversion
V. Proposed System
● System Plan
● Contents:
○ Title:
■ Continental’s POS and Inventory Management

○ Description
■ CP-IBM, will help the company in optimizing the
product quality without degrading it before the

customer obtains it. Implementing the CP-IBM can
help an organization reduce labor costs, improve
inventory accuracy, improve flexibility and
responsiveness, decrease errors in picking and
shipping goods. Modern Inventory management
systems operate with real-time data, allowing the
organization to manage the most current information
on activities like orders, shipments, receipts and any
movement of goods.
○ Objectives
■ To organized and customized depending on the
product in the demand. which enables the company
to customize workflow and picking logic to make sure
that the warehouse is designed for optimized
inventory allocation. The SC-WMS establishes bin

slotting that maximizes storage space and accounts
for variances in seasonal inventory.
○ Scope
■ Input
● Receive the products and entered upon the
stock register.
● Preservation of the inventory.
■ Process
● Ability to access goods whenever called upon.
● Appropriate record keeping through coding as
to preserve goods and reduce obsolescence.
● Proper stocking of goods as ensure smooth
handling.
● A smooth flow of production
■ Output
● Appropriate layout management to reduce
material handling and equipment handling
● Reduce to wastage as well as spoilage

● Eliminate the possibility of theft and damage
● Ensure preservation of the environment and
reduce pollution, specifically the temperature.
● Encourage cost reduction and driving efficiency
■ Others
● Easy material handling including receipt,
dispatch and storage.
● Easy supervision of materials as well as
personnel
● Reduce and control obsolescence of the goods
by following appropriate method.
● Optimum utilization of space
○ Limitations
■ Inventory Accounting of raw material, work-in-
progress
■ Integration with Accounting
■ Preservation of the inventory for a very long period of
time.
● Pros/Advantages
○ Automated Reordering and In-Stock Information

■ Computerized inventory informs employees and customers
within seconds whether an item is in stock.
○ Forecasting and Planning

■ Review trends regarding which products do well in certain
months or during specific cyclical seasons. Can use this data
to plan for growth and order inventory intelligently to best
utilize cash flow resources.
○ The Use of Cloud Database
■ Cloud databases reside on the Internet instead of within
the organization’s own network infrastructure. This can
reduce costs because the organization is not required to
purchase and maintain the hardware and software
necessary to house the database and support the necessary
levels of system performance
○ Structural Independence
■ Structural independence exists when data access programs
are not subject to change when the file's structural
characteristics, such as the number or order of the columns
in a table change. Structural independence is important
because it substantially decreases programming effort and
program maintenance costs.
● Cons/Disadvantages
○ System Crash
■ One of the biggest problems with any computerized system
is the potential for a system crash. A corrupt hard drive,
power outages and other technical issues can result in the
loss of needed data.
○ Reduced Physical Audits
■ When everything is automated, it is easy to forego time-
consuming physical inventory audits. They may no longer
seem necessary when the computers are doing their work.
However, it is important to continue to do regular audits to
identify loss such as spoilage or breakage. Audits also help
business owners identify potential internal theft and
manipulation of the computerized inventory system.
VI. Requirement Specification
● Hardware Specifications
○ The deployment approach will dictate the bulk of the hardware
costs. The two main choices are either on premise or hosted. If
you choose on premise then you will need to cater for all of the
server, infrastructure and third party licensing. If you choose
hosting your costs will be the recurring hosting fees and ensuring
that you have sufficient bandwidth to ensure that the operation
can run seamlessly.
○ RF and/ Voice devices

○ Label and laser printers
○ Any Material Handling Equipment in the future to implement
○ Peripherals to support your hardware
■ Buses
■ Types of Cards
● Sound Card
● Network Card
■ External
● USB
■ Devices
● Removable Storage
● Non-removable Storage
■ Network peripherals
● Software Specifications
○ Microsoft Visual Studio Code
● Peopleware
○ Jan Dierekh B. Arroyo – In-charge in Diagram Designs
○ Gian Carlo Yu – In-charge in Documentation
VII. System Requirements
Table 1.0
Personal Computer(Desktop)/Laptop
System Specs Minimum Specs Recommended Specs
Operating System OS: Windows 8.1 64-bit OS: Windows 10 64-bit
or Windows 10 64-bit
CPU: Intel® Core™ i5- CPU: Intel® Core™ i5-
4430 @ 3 GHz / / AMD 4430 @ 3 GHz / AMD

CPU
FX-4100 @ 3.60 GHz or FX-8370 @ 3.4 GHz or
bette better
RAM 4 GB 8 GB
Free Disk Space 100 GB 200 GB

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Data Gathering and Planning

For BIT222K-KTb(L) - Database Management (Info Mgt) G&D Business Solution

Data Modeling Preparations

Data Gathering and Planning

The Faculty of the College of Computer Studies

University of Nueva Caceres

Of the Requirements for the Degree

BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

BACHELOR OF SCIENCE IN COMPUTER STUDIES

0.1 USE OF THIS DOCUMENT

This document has been prepared using Google Doccument, Microsoft

0.2 BASIS OF THIS DOCUMENT

The following introductory sections set out an approach to creating a

The project Continental’s Bar POS & Inventory System is a complete

II. Company Background

Continental is a perfect location and no matter the occasion, you are

Continental boasts an innovative menu, it has a comprehensive menu with a

III. Process FLow Diagram

IV. Current Issues (Problems)

● Expensiveness/Costly and Maintenance

company, that doesn’t cover maintenance, upgrades and other

system malfunctions that may happen, e.g of the ff.

● Database handling staff required

● High Hardware Cost

● Cost of Data Conversion

■ Continental’s POS and Inventory Management

■ CP-IBM, will help the company in optimizing the

product quality without degrading it before the

customer obtains it. Implementing the CP-IBM can

help an organization reduce labor costs, improve

inventory accuracy, improve flexibility and

responsiveness, decrease errors in picking and

shipping goods. Modern Inventory management

systems operate with real-time data, allowing the

organization to manage the most current information

on activities like orders, shipments, receipts and any

■ To organized and customized depending on the

product in the demand. which enables the company

to customize workflow and picking logic to make sure

that the warehouse is designed for optimized

inventory allocation. The SC-WMS establishes bin

slotting that maximizes storage space and accounts

for variances in seasonal inventory.

● Receive the products and entered upon the

● Preservation of the inventory.

● Ability to access goods whenever called upon.

● Appropriate record keeping through coding as

to preserve goods and reduce obsolescence.

● Proper stocking of goods as ensure smooth

● A smooth flow of production

● Appropriate layout management to reduce

material handling and equipment handling

● Reduce to wastage as well as spoilage

● Eliminate the possibility of theft and damage

● Ensure preservation of the environment and

reduce pollution, specifically the temperature.

● Encourage cost reduction and driving efficiency

● Easy material handling including receipt,

dispatch and storage.

● Easy supervision of materials as well as

● Reduce and control obsolescence of the goods

by following appropriate method.

● Optimum utilization of space