Department of Electrical Engineering

ELEG 405/455-Senior Design Project Progress Report

You are required to provide your client with both a written progress report and presentation. These reports
are due by April 4, 2010.

The purpose of the progress report is:

1) To help you analyze and document your efforts and results step by step. This should help you manage your
time effectively by identifying both successes and problem areas which should also allow you to write sections
of your final report as you go along, rather than leaving the documentation to the end.

2) To help your instructors/mentors manage the projects by making you accountable for your progress in
meeting your deliverables, by helping you with problems you may encounter through guiding you to ask
appropriate questions, and by making sure you have the required resources.

3) To help your instructors/mentors evaluate your work in terms of the group’s ability to apply engineering
principles to the project, complete tasks in a timely manner, and in terms of each individual’s ability to
contribute productively to the team effort.

In your oral presentation you should be prepared to answer questions from your peers, your Group’s Review
Team and instructors/mentors, who may provide you useful with insights.

As long as you have been trying different ways to complete your design successfully, do not worry
about not making as much progress as you expect to. Report challenging technical issues and what
you have done about them and/or what your plans to handle them.

Report Guidelines

Progress reports, written and spoken, help your instructors provide you with important feedback designed to
help you be successful. The written report should include:

 A cover page, including name of the project, team members, and advisor(s), and time period covered
by report

 A summary of the project including a brief task description and problem statement, the scope and
focus of your project, your objectives, deliverables, societal implications, and overall project plan.
Details regarding the progress made on the various phases and tasks should include preliminary
results and analysis, design sketches, justification of the decision making process, and problems
encountered and solved.

 Revised timelines and budgets to show money spent, work completed, work in progress ,work
remaining, and deadlines, both original and modified.

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Specific Guidelines:

Written Reports

1. A title page: project title, report title, team members, advisor, date

2. A brief 1-2 page Status Summary that briefly describes

o Overall project status (% complete)

o Status of all deliverables (% complete)

o Work completed during this reporting period (including key decisions reached, results
achieved, problems encountered/solved)

o Current spending/budget status

o Brief description of work in progress

o Table showing breakdown of tasks accomplished and hours spent (for each team member )

o Any changes to scope, deliverables, budget, or schedule

3. Details of Work Completed

o Organized by project phases and tasks (using your Gantt chart)

 Decisions - explain the decision and provide your rationale (criteria, alternatives,
decision matrix)

 Literature Research - describe any new research you completed, including its
relevance to the project

 Models - present and explain mathematical modeling work you've completed,

including equations used, assumptions made, relevance of modeling approach

 Design sketches - include and explain design alternatives you have generated

 Tests - data, analysis, findings, and implications of any theoretical or experimental

tests you have completed

 Results - identify, explain, and interpret results achieved

 Problems - describe any problems you have encountered and explain how they
impact your project

NB: In this section include only those phases completed.

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4. Details of Work in Progress

This section should include details of the phase you are in at the moment and should:

 Refer to your GANTT chart

 Explain what you are doing and why you are doing it
 What you expect to achieve/find and the method you are using (Models , Design
sketches ,Tests ,Results )
 What completion of this phase will allow you to do next
 Problems you are encountering and proposed solutions
 Expected completion date

Work Remaining

This section should include details of the phase remaining once you have completed that which you are
working on at the moment, and should:

 Refer to your GANTT chart

 Explain what you will be doing, including methods and materials
 What you expect to achieve
 Predictions of problems you may encounter and proposed solutions
 Expected completion date

Concluding Remarks

This section should briefly summarize what you have achieved so far, and explain your commitment to
developing a design that meets the client’s requirements in terms of specifications and deadlines.

Appendices

o An updated Gantt chart, showing progress made, with an explanation of the status/changes

o An updated budget, with explanations of all expenditures

o Relevant data too extensive for the body of the report, figures/data/drawings necessary to
understanding current work/findings you think helps explain your work.

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 Oral Presentation of Progress Report

 You will have 15-20 minutes total for your report; plan to speak for 10-12 minutes and allow time for
feedback.
 Please use PowerPoint to supplement your presentation with appropriate visuals.
 The oral report should be organized into the following sections:

1. Introduction

o Briefly remind the audience of the purpose of your project

o Provide a clear overview of the current status of the project (including overall status and
status of individual deliverables, using an adapted GANTT chart)

2. Work Completed

o Provide details on the major work completed, focusing on the work that is most
important – what you wanted to do and why, major findings, key decisions, new designs,
models developed, etc. and what each task allowed you to do next. Try to explain the value
of each stage

3. Work in Progress

o Provide details of work that is in progress, what you expect to achieve, the approach
being used, what it will allow you to do after you have completed it, and your expected
completion date of this stage. You may also want to explain some of the problems you are
encountering.

4. Work remaining

o Describe the work remaining, purpose, and methods used. Predicted problems that you
have identified and how you intend to deal with them

5. Concluding Remarks

o This section should briefly summarize what you have achieved so far, and explain your
commitment to developing a design that meets the client’s requirements in terms of
specifications and deadlines.

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 ELEG 405/455 SENIOR DESIGN PROGRESS REPORT
Design topic:
Team members: 1 2
3 4
CRITERIA COMMENTS Exceeds Meets Below
Expectation Expectation Expectation
4-5 3-4 0-3
INTRODUCTION: (5)
Topic / Purpose /
Background/ Order/Team
CONTENT (40)
Tasks completed(20) 16 - 20 12 - 15.9 0 - 11.9

Main ideas/objectives
Clear descriptions
Tech. content/support

Tasks in Progress(10) 8.5 - 10 7.1 – 8.4 0-7

Main ideas/objectives
Clear descriptions
Tech. content/support
Tasks Remaining(5) 4.25 - 5 3.6 – 4.2 0 – 3.5
Clear descriptions
Predictions
Concluding Remarks(5) 4.25 - 5 3.6 – 4.2 0 – 3.5
Concise and accurate summary
based on finding/result/outcome
Q & A (25) 21-25 14.5 - 20.5 0 - 15
Knowledge Team member 1
Tech. content/support Team member 2
Manner
Team member 3
Team member 4
DELIVERY (30)
Visuals (5) 4.25 - 5 3.6 – 4.2 0 – 3.5
Error free
Appropriateness
Synchronization
Verbal Communication (15) 12.5 - 15 10.5 – 12.5 0-9 -9.5

Pronunciation, Fluency, Clarity Team member 1:

Grammar, Vocabulary Transitions Team member 2:
Coherent and Cohesive
Team member 3:
Non-verbal Communication
Gesture, eye contact, Team member 4:
Movement in support of
verbal message
Organization, (5) 4.25 - 5 3.6 – 4.2 0 – 3.5

Timing Pace

Overall Task Completion (5) 4.25 - 5 3.6 – 4.2 0 – 3.5

Understanding of task requirements.

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