The

Division
Biometrics
System
DIVISION BIOMETRICS STEERING COMMITTEE

Chair : Dr. Tarcila P. Javier, CESO V

Co-Chair : Dr. Carolina L. Sugpatan
Mrs. Medina M. de Jesus
Members :
 Personnel : Pilar C. Ignacio, Liza Manuel,
Joeviel Vitanzos, Josefina T. Naguit
 Accounting: Leila C. Estioco, Erlinda Oliveria
 Support Staff: Edgar E. Garcia, Bessie M. Mena,
Laarni Bautista, Alejandra Duran, Rosita P. Serrano
AD HOC DISTRICT BIOMETRICS COORDINATORS

 Din. West: AndyMatawaran  Pilar: Maricelle Madriaga

 Din. East: Jennifer G. Cruz
 Hermosa: Rosario S. Canlas
 Orani: Rodrigo S. Panlaque,
 Samal: Victoria Laqui
 Abucay: Anabelle Ambrocio
 Orion: Ilynne SJ. Samonte
 Limay: Criselda P. Cruz
 Mariveles: Noel T. Lagman
 Bagac: Grace Daracay
 Morong: Rhodell M. Mendoza
 DIVISION MEMORANDUM
No. 19, s. 2013

OBJECTIVE:
 Develop punctuality and improve attendance system

 Biometrics System shall be implemented in all

elementary and secondary schools in the
division beginning school year 2013-2014.
 DIVISION MEMORANDUM
No. 19, s. 2013

 All teaching and non-teaching personnel

being funded by the national, SEF (LSB, PSB)
and school MOOE are mandated to enroll.

 Newly hired and transferred teaching and non-

teaching personnel shall enroll immediately to
the School Biometrics Coordinator.
 OFFICIAL TIME
Morning Afternoon
Personnel
Log in Log out Log in Log out
Elementary
7:30 AM 11:30 AM 1:00 PM 5:00 PM
Teachers
Secondary
7:30 AM 12:00 NN 1:00 PM 4:30 PM
Teachers
All Non-
Teaching 8:00 AM 12:00 NN 1:00 PM 5:00 PM
Personnel
 DIVISION MEMORANDUM
No. 19, s. 2013

 The personnel must log in and out in the morning

following the same procedure in the afternoon (4
logs per day).

 Failure to comply with the required number of log-in

and out will be considered absent.
 DIVISION MEMORANDUM
No. 19, s. 2013

 A separate log book with prepared list of teaching

and non-teaching personnel must be provided by
the school and needed to be filled up the same time
reflected on the biometrics for validation purposes.
(Elementary by grade level/ Secondary Schools by
department)
 DIVISION MEMORANDUM
No. 19, s. 2013

 Special provisions will be applied to the school heads

and teachers who are attending official business
(meetings/seminars) who failed to log in and out on
biometrics provided they will submit to the Division
Office the travel order before the date of the official
business and certificate of appearance a week after
 DIVISION MEMORANDUM
No. 19, s. 2013

 Alternative Learning System (ALS) Mobile Teachers

and District ALS Coordinator must log in to the nearest
school and must submit their itinerary to the division
office (cc: District Office)a week before the end of
the month if they failed to log in and log out.
 DIVISION MEMORANDUM
No. 19, s. 2013

 Each Elementary District and Secondary School can

use one of their existing computers in downloading
the entries in the biometrics per month.

 A separate flash drive (maximum of 4 gigabytes) must

be provided by each school through MOOE Fund
intended for the biometrics system ONLY.
 DIVISION MEMORANDUM
No. 19, s. 2013
 Each elementary and secondary school shall designate a
School Biometrics Coordinator (SBC) preferably school
clerk or school head who is tasked to:
 download the files (with the use of USB)from the Biometrics
machine after the last official time of the last working day
of the month
 For SECONDARY - immediately submit the downloaded
biometrics file (thru email or actual delivery) to the Division
Office (bataanbiometrics@gmail.com)
 DIVISION MEMORANDUM
No. 19, s. 2013
 For ELEMENTARY:
 The SBC shall immediately submit the downloaded
biometrics file (thru email or actual delivery) to the
designated District Biometrics Coordinator (DBC)
 The DBC preferably the Liaison Officer or District Clerk
shall email the downloaded files to the Division Office
(bataanbiometrics@gmail.com) on the first day of the
following month.
 DIVISION MEMORANDUM
No. 19, s. 2013
 The District (Elementary) or School (Secondary) Biometrics
Coordinators shall send the user backup file to the Division
Office together with the all logs backup every last working
day of the month.

 In return, the Division office will send the soft copy of the Daily
Time Record (DTR) in PDF format to the District Offices and
secondary schools at the first day of the following month.
 DIVISION MEMORANDUM
No. 19, s. 2013
 The emailed DTR from the Division Office will be
printed in 3 copies by secondary schools and
elementary schools concerned.

 After printing, the SBC shall reconcile or tally the

entries in the DTR with the School Attendance
Logbook.
 DIVISION MEMORANDUM
No. 19, s. 2013
 If there is NO discrepancy, employees must sign the
DTR and submit it to the Division Office on or before
the second day of the month.

 If there is a discrepancy, employees concerned must

settle it with the SBC/DBC before signing the DTR and
submit it to the Division Office on or before the
second day of the month.
 Biometrics Data to DTR
Submission FLOWCHART for ELEMENTARY LEVEL

Download data from

Download DTR from E-mail
biometric device using USB Consolidate all the printed
of D.O.
flash drive DTR (hardcopy) with
signature in the district
Disseminate softcopy of the
Submit the flash drive in the DTR to every school
District Office
Printing and Reconciliation Submit to D.O.
Consolidate & E-mail to of DTR and Log Book
D.O.
Signature of Employees
Biometrics Data to DTR
Submission FLOWCHART for SECONDARY LEVEL

Download data from Download DTR from E-mail

of D.O. Submit printed DTR
biometric device using USB
(hardcopy) with signature
flash drive
to D.O.
Disseminate softcopy of the
DTR to every school

Consolidate & E-mail to

Printing and Reconciliation
D.O.
of DTR and Log Book

Signature of Employees