CONSTITUTION

OF THE
GREEN LAKE YOUTH AND SPORTS CLUB

Article I. NAME

1.1. The Club’s official name shall be “GREEN LAKE YOUTH AND SPORTS CLUB” and may be referred
to as “GREEN LAKE”, hereafter to be referred to as “The Club”; and shall be affiliated to the
Ministry of Social Transformation Youth and Sports through the Vieux-Fort Youth and Sports
Council.

Article II. AIMS AND OBJECTIVES

2.1 Provide a safe place for Young People to spend time with their peers.
2.2 Provide activities that will enhance the lives of Young People.
2.3 Provide unbiased and on the spot support and information for Young People.
2.4 Provide educational activities to complement the work that Young People are doing within their
school curriculum.
2.5 Provide a foundation for Young People to excel in Education and Sports at the highest
international level.
2.6 Ensure that staff (executive, coaches, tutors etc.) has access to accurate information, training
and resources.
2.7 Ensure that when providing Young People with activities and information that their
circumstances, choices and belief will be taken into account.
2.8 Ensure that the proper sports and education facilities are made available for Young People.

Article III. MEMBERSHIP

3.1 Membership of The Club shall be open to any person completing a Membership Application
Form and paying the relevant subscription (joining) fee as determine by the members at an
Annual General Meeting of club members.
3.2 There shall be two (2) classes of membership available:

3.2.1 Full Membership

3.2.2 Junior Membership (under 16 years of age)

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Article IV. EXECUTIVE AND THEIR RESPONSIBILITY

4.1 EXECUTIVE

4.1.1 Collectively, the executive will ensure that the club’s activities do not violate the laws of
its affiliates and St. Lucia Laws.
4.1.2 There shall not be less than four (4) Executive members at any one time that fulfill the
following functions.

4.1.2.1 THE PRESIDENT – Shall oversea the other members of the executive in fulfilling their
responsibility. He shall chair all meetings and represent the club at all external
functions. If absent, the President assign an executive member, giving all the
authority of the President. The President heads the Education Committee.
4.1.2.2 THE SECRETARY – Shall record votes and minutes of all meetings. Shall give and
cause to give notice of all meeting.
4.1.2.3 THE TREASURER – Shall oversee all financial dealing of the club. Shall keep records
of all financial dealing of the club. Shall organize and head all fund raising activities.
4.1.2.4 THE PUBLIC RELATION OFFICER – Shall liaise with and answer enquiries from media,
individuals and other organizations. Shall research, write and distribute information
to targeted media and affiliates. Shall manage and update information on the club’s
website.

Article V. GENERAL COMMITTEE, COMMITTEES AND THEIR RESPONSIBILITY

5.1 GENERAL COMMITTEE

5.1.1 The affairs of the Club shall be controlled by a General Committee and shall comprise of
the executive and members of the committees.
5.1.2 The Duties of the General Committee shall be:

5.1.2.1 To Control the affairs of the Club on behalf of the members.

5.1.2.2 To keep accurate accounts of the finances of the Club through the treasurer.
5.1.2.3 To make decision on the basis of a simple majority vote. In the case of equal votes,
the President shall be entitled to an additional casting vote.

5.2 COMMITTEES

5.2.1 Every Club activity shall be managed by a committee.

5.2.2 Each committee shall comprise of two (2) members.
5.2.3 Committee members shall be elected from and by full members of the Club.
5.2.4 Committees are accountable to the General Committee.
5.2.5 Sports Committee shall comprise of the Team Manager and the Coach and the
Education Committee shall comprise of the Tutor and the President.

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Article VI. MEETING

6.1 The Club’s quorum for meeting shall be not less than fifty (50) percent of the total members.
6.2 The executive shall meet at agreed intervals and not less than three (3) times
6.3 The General Committee shall meet at agreed interval and not less than three (3) times.
6.4 At least three (3) general Meeting shall be held during each year, including the annual general
meeting.
6.5 The business of the Annual General Meeting shall be to:

6.5.1 Confirm the minutes of the previous annual general meeting and any other General
Meeting.
6.5.2 Receive the audited report for the year, from the Treasurer.
6.5.3 Receive the annual report from the Secretary.
6.5.4 Elect the Executive and Committee Members of the Club;
6.5.5 Review Club subscription rates and agree for the forthcoming year;
6.5.6 Transact such other business received in writing, by the Secretary from members and
other external interest.

6.6 Nomination of candidates for election shall be made in writing to the Secretary at least
fourteen (14) days in advance of the Annual General Meeting. Nomination can only be made by
full members and seconded by Full Members only.
6.7 Decisions made by the general meeting shall be by a simple majority of vote from Full Members
attending the meeting. In the event of equal votes, the chairperson shall be entitled to an
additional casting vote.
6.8 Every Full Member of the Club shall be entitled to one vote at the Annual General Meeting.

Article VII. FINANCE

7.1 All the Club’s money shall be banked in an account held in the name of the Club.
7.2 The Club’s treasurer shall be responsible for the finance of the Club;
7.3 Any cheques drawn against the Club’s funds should hold the signature of the treasurer plus two
(2) other executive members.

Article VIII. ALTERATION TO THE CONSTITUTION

8.1 Any proposed alteration to the Club Constitution shall be considered at a general Meeting,
convened with the required written notice of the proposal.
8.2 Any alteration or amendment must be proposed by a full member of the Club and seconded by
another full member of the Club;
8.3 Such alteration shall be passed if supported by not less than two thirds (2/3) of those full
members present at the meeting, assuming that the quorum has been achieved.

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Article IX. DISSOLUTION

9.1 If at any General Meeting of the Club, a resolution is passed calling for the dissolution of the
Club, the secretary shall immediately convene a special General Meeting of the Club to be held
not less than one (1) month thereafter, to discuss and vote on the resolution;
9.2 If at that Special General Meeting the resolution is carried out by not less than two third (2/3) of
the full members present, The General Committee shall there upon or at such date as shall be
specified in the resolution, proceed to release the assets of the Club and discharge all debts and
liabilities of the Club;
9.3 After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or
distributed amongst the members. All funds will remain in the Clubs account for not less than 2
years after which it shall be given or transferred to some other voluntary organization having
the Aims and Objectives similar to those of the Club. However, all other assets will be
immediately given to the voluntary organization.

Signed _______________________________ Date ______________________________

PRESIDENT

Signed _______________________________ Date ______________________________

SECRETARY

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