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Introducing P6.

The Best Thing That Happened to Project Planning


& Management
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What is a Project?

Project is
a job that has a beginning and an end (time)
a specified outcome(scope)
at a stated level of quality(performance)
and a budget(costs).
Examples of project

Moving a company's office to a new location


Developing a new software application
Power plant construction
Conducting a national election
New product development
Project characteristics

Temporary
Has a definite beginning & definite end
Does not mean that it is of short duration
Unique
Has got some unique features
Does not mean that it should start from scratch
Project Management

Application of knowledge , skills , tools & techniques to


project activities in order to meet stakeholder needs &
expectations from a project.
Needs
stated part of the project
Expectations
unstated part of the project
Why do companies use Project
Management?

To handle projects effectively in an organization.


To define the project and agree with the customer
To plan and assess resource needs for the project
To estimate project cost and make proposals
To plan & schedule activities in a project.
To allocate the right resources at the right time.
To assess risk and failure points and make backup plans.
To lead a project team effectively and communicate well among
team members.
Why do people learn PM?

To explore the latest concepts and techniques of project


management.
To acquire a professional degree/ recognition and increase
job prospects.
To increase value/contribution to the organization. To
prove yourself skillful in managing projects.
To learn a new thought process that helps organized
thinking and structured approach.
Endless possibilities and benefits……..
Areas of Application

Engineering
All the related areas of engineering
● Software Development Projects
● Construction projects
● Production management
● Finance management
● Maintenance and shutdown management
● Materials management
● Human Resource Management
● Logistics and supplies management
● and more……………….
Key Players

Project Manager / Project leader


Action and delivery focused
Project Team Members
Performs the work
Project Sponsor
Benefit focused
Project Management
Concepts
Project Management Context
Project Management Process
Knowledge Areas

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Project Management Context

Environment in which the projects operate


Project Phases & the Project Life Cycle
Project Stakeholders
Organizational Influences
Key General Management Skills
Socioeconomic Influences
Project Management Processes

Interaction between various project management


processes
Project Management Processes
Product Oriented Processes
Process Groups
Process Interaction
Generic Life Cycle of a Project
Organizational Structure

F u n c t i o n a l O r g a n i z a t i

C E O

F u n c t i o n a lF Mu na cn t a i o g n e a r l F M u na cn t a i o g n e a r l M

S t a f f S t a f f S t a f f

S t a f f S t a f f S t a f f

S t a f f S t a f f S t a f f
Organizational Structure

P r o j e c t iz e d O r g a n i z

C E O

P r o j e c t M P a r no aj e g c e t r m P a r no aj e g c e t r M a n a

S t a f f S t a f f S t a f f

S t a f f S t a f f S t a f f

S t a f f S t a f f S t a f f
Organizational Structure

M a t r i x O r g a n iz a t io n

C E O

P r o j e c t M Fa un na cg t e i o r n a lF Mu na cn t a i o g n e a r l F M u na cn t ai o g n e a r l M a n

S t a f f S t a f f S t a f f

S t a f f S t a f f S t a f f

S t a f f S t a f f S t a f f
Process Groups
Knowledge Areas:

Integration
Procurement

Quality Scope

PROJEC Cost
Time T
HR Risk

Communicatio
n
Project Integration Management

Includes the processes required to ensure that various


elements of the project are properly coordinated
Project Scope Management

Includes the processes required to ensure that the


project includes all the work required, and only the
work required, to complete the project successfully.
Project Time Management

Includes the processes required to ensure timely


completion of the project.
Project Cost Management

Includes the processes required to ensure that the


project is completed within the approved budget.
Project Quality Management

Includes the processes required to ensure that the


project will satisfy the needs for which it was
undertaken.
Project Human Resource
Management
Includes the processes required to make the most
effective use of the people involved with the project.
Project Communications
Management
Includes the processes required to ensure timely and
appropriate generation , collection , dissemination,
storage and ultimate disposition of project
information.
Project Risk Management

Includes the processes concerned with identifying,


analyzing and responding to project risk.
Project Procurement
Management
Includes the processes required to acquire goods and
services from outside the performing organization.
Project Management Techniques

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Scheduling
Resource Analysis
Cost Estimation
Tracking Project Progress
Monitoring & Report Generation
Multiple Project Support
Communication
Scheduling

Identifying activities and relationship between them.


Preparing the Network Diagram.
CPM, PERT
Scheduling the project from the start date.
Find the project finish date & the critical path.
CPM Problem

2 7
4
A B
0 6 8 C 3
S E F G 5
10 D
H
CPM Problem

2 7
2
0 A 1 8 4
B 9
2 3 9
0 1 C 12
6 8 10 14 3
0 0 0 5 13
6 13
S E F G 16 5
0 5 6 13 14 16 17
0 0
0 10 D
21
H 9 17 21
7 16

Critical Path S--E--F--G--D


Resource Analysis

Men, Material, Machinery & facilities


Identifying over allocated resources

Analyzing resource over allocation, work done in


hourly basis, resolving over allocation by leveling
resources, exercising better control over distribution of
resources.
Cost Estimation

Estimation of total project cost prior to execution of


the project.
Including various cost factors
Fixed cost, baseline cost, actual cost etc.,
Determining variance in budget and cost controlling
Tracking Project Progress

Editing the schedule based on project progress


Earned value analysis
BCWP,ACWP,BCWS
Determining variances from the baseline plan ie.,
schedule, cost variances
Analyzing Project performance
Monitoring & Report Generation

To capture, analyze and report project performance, usually


as compared to plan.
Both tabular as well as graphical reports is used to monitor
the project performance.
Multiple Project Support

Managing several project simultaneously by


combining all project files into one consolidated
project file.
Establishing cross project links
External predecessor/successor relationship.
Communication

Exchange project information at web site


Microsoft Project Central
E-mail the project information
Workgroup Features
Collaborative planning of project team
Primavera P6.0

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Project Planning Management Tool
Developed by Primavera System Inc. in 1983
Primavera Project Planner (P3) is the 1st
software released by Primavera.
Introduction to Primavera 6.0
The versions are P3.0, P3.e, P4.0, P5.0, P6.0
The latest version is P6.1
The modules are
ü Project Management
ü Methodology Management
ü myPrimavera
PPM life cycle
Project
Initiation Management Module
Planning
Execution
Monitoring / Controlling
Closing
Advantages
Central database, Primavera v6.0 enables
managers to access project data anywhere, at any
time.
This single database design increases
efficiency,
consistency and repeatability,
saving organizations time and money.
OBS – Organizational Breakdown Structure
EPS – Enterprise Project Structure
What's
Undo optionnew in Primavera 6.0?
Unlimited Baselines
Edit Activity ID
Multiple rates for roles and resources
New user preferences to better control the hours per day,
week, month and year
Organizational Breakdown
Structure
Organizational
OBS represents the Breakdown Structure:
management responsible for
the projects in a hierarchy.
Structure of your organization ,from top-level
personnel down through the various levels.
OBS and Project Manager
OBS is set up with a Project Manager at the
project level to oversee and coordinate the entire
project.
Constraints of OBS:

Maximum of 25 levels can be created


Maximum character length for an OBS element is
100.
Enterprise Project Structure
EPS is a hierarchical structure that identifies the
company- wide projects and enables organizing
and management of those projects by means of
subdivisions of levels.

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EPS can be used for:
Perform top-down budgeting and resource and
cost-analysis.
Organize work breakdown and organizational
breakdown structure into one common structure.
Manage multiple projects.
Implementing coding standards for flexible
reporting.
Maintain appropriate security throughout the
enterprise.
Calendars
Calendars can be assigned to each project,
resource and each activity.
Defines the available work hours in each calendar
day.
Calendar assignments are used for activity
scheduling ,tracking and resource leveling.
Three Calendar pools:
Global :contains calendars that apply to all
projects.
Resource :separate pool of calendars for each
resource.
Project : separate pool of calendars for each
resource.
WBS-Work Breakdown
Structure
WBS represents a hierarchical breakdown of a
project into elements.

Features of WBS:
Hierarchical structure to which activities are
attached.
A maximum of 50 levels are available.
Steps for using WBS facility:
Define the WBS structure.
Build the WBS code dictionary
Assigned the WBS codes to the activities.
Different type of views of WBS
Tabular or column view Graphical or chart view
Activities

Activities are the fundamental work elements of a


project. They are the lowest level of a Work
Breakdown Structure.

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Activity type:
Task Dependent
Resource Dependent
Level of Effort
Start Milestone
Finish Milestone
WBS Summary

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Scheduling
Identifying tasks
Estimate task duration
Establish relationship between task
Identifying critical tasks
Revising schedules when needed
Analyzing scheduling flexibility with slack values
Constraints
Constraints are used to impose restriction on
activities that cannot be realistically scheduled
with logical links

Two types of constraints are:


Primary Constraints
Secondary Constraints

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Work Products and Documents:
This feature enables to track all project relayed
documents .Including:
Guidelines
Procedures
Standards
Design
Templates
worksheets

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Benefits of using WP’s and
Documents

Actual document files can be stored on a:


Network file server
Configuration management system
Web site
This module helps in finding out the cost of project
Currencies
in various other currencies based on the
exchange rate

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Roles
These are project personnel job titles or skills.
Represent a group of resources with a certain
level of proficiency.
Can be assigned to specific resources to further
identify the skills of the resource.

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Resource Management
Define resources
Assign resources to tasks
Analyze resource distribution
Trace over allocated resource and idle resources
Level resources
Status updating
Tracking progress
Update actual duration.
Update actual % complete.
Update actual resource & cost.
Comparing baseline with actual performance
Analyze schedule and cost variances
Controlling project by corrective actions
Report Generation
Tabular Reports

Graphical Reports in terms of Units & Cost


S-Curve
Histogram
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