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Contract NZTA 2019359

Ahaura Bridge Replacement


Contract Documents

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CONTRACT DOCUMENTS

INSTRUCTIONS FOR TENDERING IFT 1

1 Key Information for Tenderers

2 Conditions of Tendering

3 Schedule to Conditions of Tendering

4 Non-Price Attributes

5 Alternative Tenders

6 Alternative Tenders Design Certificate

7 Tender Information Schedule

8 Tender Evaluation Procedure

9 Tender Acceptance and Debriefing

10 Tender Evaluation Marking Forms

Tender Form TF 1

SCHEDULE OF PRICES SP 1

BASIS OF PAYMENT BP 1

1 Preamble

2 Certificates and Payment

3 Valuing Scope Changes

4 Basis of Measurement and Payment

CONDITIONS OF CONTRACT CC 1

Contract Agreement

General Conditions

Schedule 1 Special Conditions of Contract – Specific Conditions of Contract

Schedule 2 Special Conditions of Contract – Other Conditions of Contract

Schedule 3 Form of Contractors Performance Bond

Schedule 4 Form of Principal’s Bond – NOT USED

Schedule 5 Form of Contractor’s Bond In Lieu of Retentions For Contract

Schedule 6 Form of Producer Statement – Construction

Schedule 7 Information on Contractor arranged Construction Insurance – NOT


USED

Schedule 8 Information on Contractor arranged Plant Insurance

Schedule 9 Information on Public Liability Insurance

Schedule 10 Information on Contractor arranged Motor Vehicle Insurance

Schedule 11 Information on Contractor arranged Professional Indemnity Insurance


CONTRACT DOCUMENTS

Schedule 12 Information on Principal arranged Construction Insurance

Schedule 13 Form of Contract (or Subcontractor) Warranty – NOT USED

Schedule 14 Agreement for off-site materials – NOT USED

Schedule 15 Practical Completion Certificate

Schedule 16 Final Completion Certificate

Schedule 17 Cost Fluctuations

PROJECT SPECIFICATION PS 1

1 Contract works

2 Preliminary and general

3 Contract plan

4 Contractor’s programmes

5 Contractor’s reports

6 Health and safety

7 Traffic management

8 Statutory approvals

9 Environmental management

10 Customer management

11 Site information

12 As-built requirements

13 Maintenance requirements

14 Technical requirements

15 Earthworks

16 Domestic well decommission

17 KiwiRail works

18 Stormwater drainage

19 Pavement and surfacing

20 Safety barriers

21 Traffic services

22 Utilities and street lighting

23 Contaminated land

24 Fencing and gates

25 Bridge

26 Retaining wall

27 Bridge deconstruction
CONTRACT DOCUMENTS

28 Scour protection

29 Landscaping

APPENDICES APP 1

I Statutory Approvals

II Archaeological Requirements

III Geotechnical Information

IV Known Hazards

V PPE Minimum Requirements

VI Risk and Safety in Design Registers

VII KiwiRail Requirements

VIII Schedule of Maintenance Responsibilities (PSF 15)

IX Draft NZTA M4 & M10 Specifications

X Contaminated Land Information

XI Electronic Speed Indication Device

XII Formworks and Falsework Certificate Templates

XIII Consultant’s Standard Technical Specifications

XIV Existing SH7 Bridge Information

DRAWINGS D1

The Drawings are bound separately and form part of the Contract Documents.

C0100 & 200 Series Cover Sheets, Drawing Index & Archaeology Plan

C0300 Series General Arrangement Plans

C0400 Series Services and Features

C0500 Control and Setout

C0600 Series Civil Works

C0800 Series String Names

C0900 Series Longitudinal Sections

C1000 Series Cross Sections

C1100 Series Typical Roading Sections & Earthworks Details

C1200 Series Civil Details, Earthworks, Geotechnical, Pavement and Surfacing

C1300 Series Drainage

C1900 Series Signs and Linemarkings

L0400 Series Landscaping

C2100 Series Land Designation Plans


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Instructions For Tendering

Ahaura Bridge Replacement


NZTA Contract No. NZTA 2019359
Ahaura Bridge Replacement NZ Transport Agency
     

Contract No: NZTA 2019359 Instructions for Tendering


IFT 1 

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SM031 App A1 Issue 16: March 2017


Ahaura Bridge Replacement NZ Transport Agency
     

Contract No: NZTA 2019359 Instructions for Tendering


IFT 1 

SET NO. ________________________________________

Contractor:

Address:

Contact
Numbers:
Engineer: Muir Coup
Address: Level 3, 100 Beaumont Street, PO Box
5848, Auckland 1141
Contact + 64 9 355 9514
Numbers: 027 233 2627
Principal: NZ Transport Agency
Address: 120 Hereford Street, Christchurch
Contact + 64 3 964 2896
Numbers:

Tender Close
Refer to IFT Section 1.6 for tender closing details.

   

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CONTENTS
1  Key Information for Tenderers 4 
1.1  Definitions 4 
1.2  Description of Contract Works 4 
1.3  Contract Type 4 
1.4  Principal’s Expectations 4 
1.5  Tender Submission 5 
1.6  Key Contract Data 5 
1.7  Communications During Tender Period 7 
1.8  Conflict of Interest, Risk of Bias Or Collusion 8 
1.9  Tender Tag and Clarification Statement 9 
1.10  Site Investigations 10 
1.11  Electronic Information 10 
1.12  Additional Project Information 10 
1.13  Compulsory Tender Inception Meeting 11 
1.14  Site Inspection 11 
1.15  Quality Assurance 12 
1.16  Privacy Act 12 
1.17  Confidentiality 12 
1.18  Probity 13 
1.19  Miscellaneous Requirements 13 

2  Conditions of Tendering 14 

3  Schedule to Conditions of Tendering 17 

4  Non-price Attributes 20 


4.1  Attribute Submission 20 
4.2  Tenderer and Tenderer’s Subcontractor Information 20 
4.3  Relevant Experience 20 
4.4  Relevant Skills 21 
4.5  Methodology 21 

5  Alternative Tenders 24 


5.1  Overview 24 
5.2  Submitting an Alternative Tender 24 
5.3  Review of Alternative Tenders 27 

   

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5.4  Principal’s Acceptance of Alternative Tenders 27 


5.5  Alternative Tender Design and Check Certificates 27 

6  Alternative Tenders Design Certificate 28 


6.1  Design Certificate 28 
6.2  Design Check Certificate 29 

7  Tender Information Schedule 30 


7.1  General 30 
7.2  Proposed Subcontractors 30 
7.3  Acknowledgement of Notices to Tenderers 30 
7.4  Proposed Construction Programme 30 
7.5  Contractor’s Insurance Provider 31 
7.6  Proposed Surety 31 
7.7  Name of Tenderer's Banker 31 
7.8  Location of Proposed Dump Sites 31 
7.9  Resource Consent(s) 31 
7.10  Contractor’s Occupational Health and Safety Management Information 31 

8  Tender Evaluation Procedure 33 


8.1  Overview 33 
8.2  Tender Evaluation Team 33 
8.3  Tender Evaluation: Base Estimate 33 
8.4  File 1: Non-price Attribute Evaluation 34 
8.5  Interviews 34 
8.6  Agreement of Non-price Attribute Grades 34 
8.7  Non-Price Attribute Evaluation Report 34 
8.8  File 2 – Price 34 
8.9  Pre-Letting Meeting 35 
8.10  Tender Evaluation Report 35 

9  Tender Acceptance and Debriefing 36 


9.1  Tender Acceptance 36 
9.2  Tender Debriefing 36 

10  Tender Evaluation Marking Forms 38 


10.1  Tender Evaluation Marking Forms 38 

Tender Form 42 

   

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1 Key Information for Tenderers


1.1 DEFINITIONS
1.1.1 Tenderers are advised to read the Schedule 1 - Conditions of Contract, Section 1.2 and
Conditions of tendering, Section 2, 101.2. These sections define the terms used
throughout this document.

1.2 DESCRIPTION OF CONTRACT WORKS


1.2.1 This contract is for the construction of a replacement bridge over the Ahaura River and
associated realigned section of State Highway 7 approximately 35 km North East of
Greymouth, between RP 224/14.7 and 239/0.7. The works include the construction of a
new two lane bridge spanning the Ahaura River, earthworks and embankment
construction, utility diversions, drainage, pavement and surfacing construction, vehicle
and pedestrian barriers, signage, retaining walls, landscaping, and the deconstruction and
removal of the existing single-lane bridge.

Currently SH 7 crosses the Ahaura River using a single lane road bridge. The new bridge
has two traffic lanes and a pedestrian path on the upstream side of the bridge. The
bridge is 217 metres long, comprising 7 No. 30m (nominal) spans of 1225mm deep
Super T beam superstructure, supported by a substructure consisting pier and abutment
caps, twin 1.2m dia pier columns founded in 1.8m dia cylinder pier piles and 1.2m dia
cylinder abutment piles. The new bridge is located downstream from the existing road
bridge near to the existing Railway bridge.

1.3 CONTRACT TYPE


1.3.1 This contract is a ‘Measure and Value’ contract as defined by General Conditions of
Contract, Clause 2.1.1.

1.4 PRINCIPAL’S EXPECTATIONS


1.4.1 The Principal is seeking a contractor who will:
a) Promote the Principal’s statutory objective under the Land Transport Management
Act 2003;
b) Provide value for money and increased price certainty in the procurement and
construction of this project;
c) Plan and undertake the Contract Works in a manner that is consistent with the
Principal’s customer values which collectively include:
 Safer Journeys;
 Efficient and reliable journeys;
 Social and environmental responsibility;
d) Implement proactive strategies to enable the timely completion of the Contract
Works;
e) Develop and implement innovative work methods and/or materials that result in
enhanced performance and cost effective construction;

   

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f) Plan and implement protocols and mechanisms for working in and adjacent to a live
rail corridor, with KiwiRail; and
g) Have cognisance of local expectations with regard to the Ahaura River fishing and
boating access Plan, coordinate and execute the works with a high emphasis on
effective safety, environmental and risk management to ensure public and worker
safety, minimise any social and environmental impacts, plus minimise project risk
exposure impacting on cost, programme and reputation.
h) Ensure quality requirements are upheld to the required high standard.
1.4.2 Tenderers should demonstrate in their tenders that they understand the requirements of
the Tender Documents. They should also show that they can provide the necessary
resources and commitment to successfully complete the Contract Works to meet the
above expectations.

1.5 TENDER SUBMISSION


1.5.1 In accordance with the Prequalification for Physical Works, this contract has been
classified as Bridge Construction (level 3A), Construction (level 4A). Tenderers are
reminded that under the terms of the Highways and Network Operations (HNO)
Prequalification System, only those prequalified as above are eligible to submit a tender.
1.5.2 Where more than one classification level is specified (for example 3A and 4B) and the
tenderer is not prequalified for one of these, a subcontractor who does have this
prequalification registration shall be included in the tender.
1.5.3 A prequalified tenderer may be excluded from consideration if the Principal considers that
for this contract the tenderers attributes are not of an appropriate nature to the contract
being tendered. It is the responsibility of tenderers who consider that they may be in this
category to raise the issue with the Transport Agency's consultant, following the
procedure in section 1.7 of this IFT as soon as possible.
1.5.4 The Principal requires conforming tenders for this contract. Tenderers shall ensure that
their tenders meet all the requirements of the Tender Documents.
1.5.5 In accordance with Clause 105.7 of the Conditions of Tendering (Section 2 of this IFT), the
Principal will consider Alternative Tenders for this contract. The Tenderer shall clearly
define parts of the Contract Works for which an Alternative is being offered.
1.5.6 Tenders shall be submitted in accordance with the Schedule to Conditions of Tendering,
Clause 105.1 (Section 3 of this IFT).

1.6 KEY CONTRACT DATA


1.6.1 The following table summarises the key features of the contract. The information and
detail contained elsewhere within the Tender Documents shall over-rule this table if there
is any ambiguity or conflict with the following information.

TABLE 1.7: KEY CONTRACT DATA

DESCRIPTION KEY CONTRACT DATA DOCUMENT REFERENCE

Type of contract Measure and Value IFT Section 1.3

Supplier selection method Prequalification, PQM IFT Section 8.1

Conditions of Contract NZS 3910:2013 CC General Conditions

   

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TABLE 1.7: KEY CONTRACT DATA

DESCRIPTION KEY CONTRACT DATA DOCUMENT REFERENCE

Contract Period For Separable Portion 1 – CC Schedule 1, 10.2.1


main contract works excluding
those works under the other
separable portions:
300 Working Days

For Separable Portion 2 –


landscaping (Note: Runs
Concurrently with SP1):
300 Working Days

For Separable Portion 3 –


removal of the existing SH
bridge: 62 Working Days

Liquidated Damages Separable Portion 1: $1,650 CC Schedule 1, 10.5.1


per Working Day
Separable Portion 2: $200 per
Working Day
Separable Portion 3: $380 per
Working Day

Defects Notification Period Separable Portion 1: 52 CC Schedule 1, 11.1


weeks
Separable Portion 2: 104
Weeks (Defects & Maintenance)
Separable Portion 3: 0 weeks

Cost fluctuations Apply from commencement of CC Schedule 1, 12.8


Contract

Closing date for tender 8 working days prior to tender IFT Section 1.7
queries close

Tenders close 4pm, Tuesday 1st October IFT Section 3


2019

Compulsory Tenderers 10:30am, Wednesday 28th IFT Section 1.13


Inception Meeting August 2019
WSP Opus
12 Moorhouse Avenue
Christchurch

   

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TABLE 1.7: KEY CONTRACT DATA

DESCRIPTION KEY CONTRACT DATA DOCUMENT REFERENCE

Site Inspection During Daylight Hours IFT Section 1.14


Monday 2 September 2019
nd

through to Friday 6th


September 2019 (inclusive)

Target date for naming of Tuesday 12th November 2019


Preferred Tenderer

Target date for Acceptance Tuesday 26th November 2019


of Tender

Note: W/C = week commencing

1.6.2 The above timetable depends on the Principal obtaining resource consents and land. The
Principal may delay awarding this contract if it is unable to achieve these within the tender
period.
1.6.3 The Principal has arranged for Principal Arranged Insurance (PAI) for the Contract Works
and Public Liability for this contract.
1.6.4 Refer to the following Link for details of the PAI, policy: http://nz.marsh.com/nzta-pai/.

1.7 COMMUNICATIONS DURING TENDER PERIOD


1.7.1 For the purposes of this IFT, communications “During Tender Period” is from date of
invitation to tender to tender closing date.
1.7.2 When tenderers receive the Tender Documents, they shall notify the Consultant’s
Nominated Person in Clause 1.7.4 of the name and contact details of the person within
their own organisation with whom they will direct all communications during the tender
period (the Tenderer’s Nominated Person).
1.7.3 All communications between the Consultant’s Nominated Person and tenderers must be
in writing. For the purposes of this IFT, this includes facsimile and e-mail communication,
which may include attachments.
1.7.4 Communications must be clearly labelled with the Principal’s assigned contract number
and name. Communications not so addressed may be delayed and/or not actioned. All
tenderer’s queries shall be addressed to:
WSP Opus
12 Moorhouse Avenue
PO Box 1482
Christchurch 8140
For the Attention of: Greig Larcombe
Contract Number: NZTA 2019359
Contract Name: Ahaura Bridge Replacement
Email: greig.larcombe@wsp.com

   

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1.7.5 Tenderer’s enquiries shall be raised with the Consultant’s Nominated Person as soon as
possible but not later than eight working days before the tender closing date. Where the
Principal considers it necessary and/or appropriate, they will endeavour to respond to all
queries within 48 hours of receiving them.
1.7.6 It is the tenderer’s responsibility to ensure that the Consultant’s Nominated Person has
received any enquiry that they have raised.
1.7.7 Where the Principal considers it necessary and/or appropriate, the answers to any
questions will be made in writing, by way of Notice to Tenderers, to all who have uplifted
tender documents and will subsequently be annexed to, and form part of, the Contract
Documents. All tenderers shall acknowledge receipt of each Notice to Tenderers by
emailing or returning the associated Acknowledgement Receipt to the Tenders Secretary
and also confirm receipt of each Notice to Tenderers in the tender submission.
1.7.8 Telephone communications shall be permitted between the Consultant’s Nominated
Person and the Tenderer’s Nominated Person, for the purpose of clarifying the specific
issues raised in that tenderer’s tender query. Discussions will be strictly limited to such
clarifications. Any such telephone communication is non-contractual, and is for
information only.

1.8 CONFLICT OF INTEREST, RISK OF BIAS OR COLLUSION


1.8.1 Tenderers are required to declare, at the commencement, as soon as practicable after
uplifting the Tender Documents, or as they become aware of them, any actual or potential
conflicts of interest or risk of bias during the tender process, relating to any individual or
company involved in the tenderer's bid. This includes individuals and companies engaged
in any subconsultant, subcontractor or other supply arrangement. The tenderer must
advise the Principal of the means that they intend to use to remove or mitigate such
conflicts of interest or risk of bias.
1.8.2 Tenderers are required to warrant that their tender has not been prepared with any
consultation, communication, contract, arrangement or understanding with any
competitor, other than where:
 Joint venture arrangements exist between the Tenderer and a competitor;
 The Tenderer has communicated with a competitor for the purpose of subcontracting
a portion of the tender, and where the communication with the competitor is limited
to the information required to facilitate that particular subcontract; and/or
 The Tenderer and a competitor have an agreement that has been authorised by the
Commerce Commission.
1.8.3 Any Tenderer that is uncertain as to what would be considered by the Principal to be
collusive or anti-competitive behaviour is encouraged to proactively discuss potential or
perceived collusive behaviour with the nominated Probity Auditor, Commerce Commission
and/or the Principal, in advance to preparing their Tender. In such circumstances the
Tenderer may be required to disclose to the Principal the name of the competitor and the
extent of any arrangements or agreements with them.
1.8.4 In the event that no such disclosure is made, the Tenderer warrants that their tender has
not been prepared with any consultation, communication, contact, arrangement or
understanding with any competitor.
1.8.5 The Principal reserves the right, at its discretion, to report suspected collusive or anti-
competitive conduct by Tenderers to the Probity Auditor and/or other appropriate
   

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authority(s), and to provide them with any relevant information, including their Tender
Submission.
1.8.6 Similarly, the Principal may refer any actual or potential conflicts of interest or any risk of
bias that it becomes aware of, to the Probity Auditor, and decide the appropriate action to
remove or mitigate any potential conflicts of interest or risk of bias.
1.8.7 The Principal reserves the right to decline the tender of any tenderer that
 Has been found to contravene their warrant, and / or
 Cannot satisfactorily remove or mitigate a conflict of interest or risk of bias that, in
the opinion of the Principal, creates an unfair advantage or impropriety in the tender
process.

1.9 TENDER TAG AND CLARIFICATION STATEMENT


1.9.1 The Principal’s preference is that tenderers’ tenders do not contain tags or clarifications.
However, it is acknowledged that in some circumstances tenderers may feel it is
necessary to tag or clarify their tender submission.
1.9.2 If the tenderer wishes to tag or clarify their tender submission in order to modify the
contractual terms detailed in this Tender Document, then that tenderer must detail that
modification in either their Tender Tag and Clarification Statement, or in an Alternative
Tender Statement.
1.9.3 Tender Tag and Clarification Statements must include the following information for each
item:
 reference to the part of the contract document that is intended to be changed;
 a full description of the proposed change; and
 the tenderer’s reason for requiring such a change to the contractual requirements.
1.9.4 Only tag(s) or clarification(s) that comply with the above, and that are included in File 1 of
a tenderer’s tender submission, shall be considered by the Principal.
1.9.5 Any statement that has the general effect of being a tag or clarification but is not included
in a Tender Tag and Clarification Statement or Alternative Tender Statement
 may be disregarded at the Principal’s discretion;
 does not take precedence over the requirements of this Tender Document; and
 is of no effect unless expressly recognised in writing by the Principal.
1.9.6 The Principal is not required to accept any tag or clarification. Tenderers may be required
to modify or remove any or all tags or clarifications at the Principal’s discretion. Failure
to modify or remove a tag or clarification on request may result in that tender being
deemed to be a Non-conforming Tender.
1.9.7 The Principal may, at its discretion, assign a premium to any tender in the tender
evaluation process in respect of an accepted tag or clarification that the Principal
considers to alter the risks, benefits, or cost of the project.

   

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1.10 SITE INVESTIGATIONS


1.10.1 Some site investigation has been carried out as shown on Drawing Sheet 6-DK507.00
Sheets G1221 and G1222. The information arising from such ground investigations is
enclosed in Appendix III. Tenderers are required to make their own interpretation of this
information and shall be deemed to have satisfied themselves as to the nature of the
ground and subsoil before submitting their tender.
1.10.2 The Principal warrants the accuracy relative to the control for the topographical survey
undertaken in accordance with the Transport Agency’s Minimum Standard Z/6 Survey
Specification.

1.11 ELECTRONIC INFORMATION


1.11.1 Electronic copies of the following documentation have been appended to the GETS
advertisement:

DOCUMENT FORMAT

The Schedule of Prices Excel

Instructions for Tendering PDF

Tender Form and Tender Information Schedule Word

Supporting Information as listed in 1.12 (available on PDF


request)

1.11.2 Electronic copies of documents are provided in good faith to assist tenderers. If there is a
discrepancy between the electronic copy and the hard copy (PDF) of the Tender
Documents made available to tenderers, the hard copy (PDF) shall take precedence.

1.12 ADDITIONAL PROJECT INFORMATION


1.12.1 The reports and other information referred to in, or attached to, or made available with,
the Request for Tender Documents have been compiled in good faith by the designers
and are provided for the information of tenderers. Any Geotechnical Interpretative Report
included, is based on the designers assessment of the factual information obtained from
ground investigations. Tenderers are deemed to have studied, and are required to make
their own interpretation of, the contents of all the reports and information provided and
made themselves aware of any matter whatsoever that may affect their tender. Tenderers
are responsible for interpreting the Site conditions from the information given, their
inspection of the Site and other investigations and enquiries and shall be deemed to have
satisfied themselves as to the nature of ground and sub-soil conditions before submitting
their tender. The Principal does not guarantee, and accepts no responsibility for, the
accuracy or completeness or correctness of any data or information presented, or the
correctness of any interpretations. Tenderers shall rely on all information provided by the
Principal at their own risk.
1.12.2 Electronic copies of the following supporting information can be viewed. The
Consultant’s Nominated Person shall be contacted to request access, following the
procedures in section 1.7 of this IFT:
 Ahaura Bridge Replacement Detailed Business Case

   

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 Ahaura River Bridge Structure Design Statement


 SH7 Ahaura Hydraulic Report
 Ahaura Bridge Detailed Site Investigation Contaminated Land Report

1.13 COMPULSORY TENDER INCEPTION MEETING


1.13.1 A compulsory tender inception meeting has been arranged for:

10:30am, Wednesday 28th August 2019


WSP Opus
12 Moorhouse Avenue
Christchurch

1.13.2 A register of attendees will be taken at the compulsory tender inception meeting. Tender
submissions shall only be accepted from tenderers who have attended the compulsory
tender inception meeting.
1.13.3 The tender inception meeting is intended to provide all tenderers with an introduction to
the project, a background as to how the design was developed, and residual opportunities
and risks associated with the project.

1.14 SITE INSPECTION


1.14.1 The site will be available for inspection during daylight hours from:

Monday 2nd September 2019 through to Friday 6th September 2019 (inclusive).

1.14.2 This time period has been arranged so that appropriate temporary traffic management
can be implemented for the site by NZTA. The Consultant/Principal will not be in
attendance at this site visit.
1.14.3 Tenderers shall be advised if the time period has to be rescheduled due to adverse
weather conditions etc.
1.14.4 Tenderers shall note that the land and buildings are tenanted and there may be livestock
present. Access to all buildings is prohibited, access to the land shall be by foot only and
all gates shall be closed after entry. Vehicles shall be parked clear of the highway. Some
suggested parking locations include:

Southern Approach
 The unsealed side road to the railway line
 Pull off area on SH7 immediately south of the unsealed side ride to the railway line
 Accessway to shearing shed/yards immediately south of Ahaura Stream

Northern Approach
 Ahaura Domain (off Ahaura Street)
1.14.5 Tenderers who wish to inspect the interior of the residential dwelling at No. 3329B SH7,
which is being offered for use by NZTA (refer section 11.1.2 of the project specification),
shall make a request for viewing in accordance with section 1.7 above. Tenderers shall

   

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note that a viewing appointment may not coincide with the site inspection period as
appointment times will need to be agreed with the current tenant. Combined viewing
appointments with several tenderers attending at the same time may be held.
1.14.6 All visitors to the site shall provide their own PPE to meet NZTA’s minimum Workplace
Personal Protective Equipment Requirements – refer Appendix V, as a minimum.
1.14.7 Tenderers wishing to visit the site at a time/day other than the arranged site visit shall
ensure that the requisite permissions have been obtained in advance, and the appropriate
Health and Safety measures complied with. All personnel within the state highway reserve,
for whatever reason, shall comply with the requirements of the Code of Practice for
Temporary Traffic Management Level 1.

1.15 QUALITY ASSURANCE


1.15.1 The Contractor shall be required to complete the Contract Works in accordance with TNZ
Q/4:1995 Specification for High Quality Assurance Level Contracts
1.15.2 Where the Contract Works are to be completed in accordance with TNZ Q/4:1995,
Tenderers are required to supply, with their tender, evidence of certification to Transit
New Zealand Quality Standard TQS1: 2005 or an acceptable quality assurance alternative.
Acceptable alternatives include AS/NZS ISO 9001.
1.15.3 The Quality Assurance requirements applicable to completing the Contract Works are
described in the Project Specification.

1.16 PRIVACY ACT


1.16.1 The Tenderer acknowledges that the Principal’s obligations are subject to the
requirements imposed by the Official Information Act 1982 (OIA), the Privacy Act 1993,
parliamentary and constitutional convention and any other obligations imposed by law.
1.16.2 The Principal requires the consent and authority of the tenderer to discuss and verify the
tenderer’s stated Relevant Experience with all the parties associated with that experience.
This requirement also applies to the tenderer’s subcontractors.
1.16.3 The authorised signatory, in executing the Tender Form, is deemed to have authorised
the Principal (or its designated representative) to make enquiries concerning the
performance of the tendering company. These enquiries will concern the works and/or
projects listed as Relevant Experience by the company in the non-price attributes section
of their tender. The Principal may contact parties named as having involvement in the
works/projects and other parties involved in the works/projects.
1.16.4 The tenderer gives up any claim to confidentiality for the works and/or projects they list
as Relevant Experience in the non-price attributes section of their tender.

1.17 CONFIDENTIALITY
1.17.1 Tenderers shall not release details of the Tender Documents or the tendering process
other than on an "In Confidence" basis to those people who have a legitimate need to
know or with whom they need to consult to prepare their tenders.
1.17.2 Tenderers shall not at any time release information concerning the Tender Documents or
the tendering process for publication in the media or any other public domain.

   

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1.18 PROBITY
1.18.1 An independent probity auditor has been appointed to overview the tendering process (up
to contract award) and verify that the procedures set out in the Tender Documents are
complied with. The Probity Auditor is not a member of the Tender Evaluation Team (TET).
A tenderer concerned about any procedural issue has the right to contact the Probity
Auditor and request a review. The outcome will be documented with copies sent to both
the tenderer who raised the issue and the Principal. The name of the Probity Auditor and
their contact details are as follows:
Shaun McHale
Managing Director (Team Leader, Probity Assurance Services)
McHale Group Ltd
Level 1, 187 Featherston Street
PO Box 25103
WELLINGTON 6146
Mobile: 027 486 3412
Email: shaun.mchale@mchalegroup.co.nz

1.19 MISCELLANEOUS REQUIREMENTS


1.19.1 Tenderers shall submit with their tender all information requested in the Tender
Information Schedule (section 7 of this IFT) and Clause 105.3(c) of the Schedule to the
Conditions of Tendering (section 3 of this IFT).

   

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2 Conditions of Tendering
The Conditions of Tendering are those included in NZS 3910: 2013 - Conditions of Contract
for Building and Civil Engineering Construction as amended below.
Clause numbers refer to Conditions of Tendering clauses.

101 Interpretation
Add the following Clause 101.2
101.2 In these Tender Documents the following definitions apply:
CONFORMING TENDER means a tender that meets or exceeds the
requirements of the Tender Documents. Specifically, a Conforming Tender
must score greater than 35 on all non-priced attributes.
NOTICE TO TENDERERS means a notice issued to all Tenderers prior to the
close of tenders, which upon issue becomes part of the Tender Documents.
PRINCIPAL means the Transport Agency.
PROBITY AUDITOR means the qualified person formally engaged and
appointed by the Principal to oversee and advise on the probity of all
processes leading up to the award of the Contract.
TENDER DOCUMENTS means this document, which includes the Instructions
for Tendering, as well as the Schedule of Prices, Basis of Payment, Conditions
of Contract, Specifications, Drawings and Appendices.
TENDERS SECRETARY means the person formally engaged and appointed by
the Principal to oversee and administer the tender process leading up to the
award of the Contract.
THE TRANSPORT AGENCY’S CONSULTANT means the person formally engaged
and appointed by the Principal to oversee and administer the tender process
leading up to the award of the Contract.

102 Issue of Documents


Add the following Clause 102.2(d)
102.2 (d) To other tenderers without requiring return of the documents, providing a
bona fide tender is submitted.
102.3 Tenderers will be provided with one electronic copy of the Tender Documents.
Electronic copies of forms and schedules are available for the convenience of
Tenderers. In the event that the wording on a form or schedule submitted by a
Tenderer differs from the wording of the form or schedule as contained in the
Tender Documents, the wording on the form or schedule in the Tender
Documents shall take precedence.
A Tender Document deposit is not required.

   

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103 Tenderers to inform themselves


Clause 103.1 is deleted and replaced with the following
103.1 Each tenderer shall be deemed to have inspected the Site, examined the Tender
Documents and any other information supplied in writing, satisfied itself that a
reasonable level of investigation has been undertaken and to have satisfied itself
as far as is practicable for an experienced contractor to the extent appropriate as
to the correctness and sufficiency of its tender for the Contract Works and of the
prices stated in its tender.

104 Ambiguities in Tender Documents


Add the following clause 104.4
104.4 Should any ambiguity as to interpretation arise between the contents and
requirements of the Transport Agency’s Procurement Manual (the Procurement
Manual), Part a of the Transport Agency’s Contract Procedures Manual (CPM), and
the Tender Documents (TD), the order of precedence will be the Procurement
Manual, CPM, TD.
104.5 Despite any other provision in these Conditions of Tendering the Principal may,
on giving due notice to the Tenderers amend, suspend, cancel and/or re-issue
the RFT, or any part of the RFT.

105 Submission of tenders


Clause 105.2 is deleted and replaced with the following
105.2 The Principal may at its sole discretion consider any tender received after the
time stipulated, if the circumstances can be shown to be extreme, and beyond
the control of the tenderer.
Add the following Clause 105.8 and 105.9
105.8 Alternative tenders will be considered
105.9 Alternative tenders which provide for a variation to the contract duration will be
considered

106 Acceptance of Tender


Add the following clauses 106.3, 106.4 and 106.5
106.3 The Principal reserves the right to reject any or all tenders.
106.4 The Principal reserves the right, on giving reasonable notice to the tenderers, to
amend, suspend, cancel and/ or re-issue the Tender Documents at any time
before entry into the Contract. If the Principal withdraws from the tender process
then no tenderer shall have any claim for compensation or otherwise against the
Principal.
106.5 The Principal is under no obligation to check any tender for errors. Acceptance of
a tender that contains errors will not invalidate any contract that may be
negotiated on the basis of that tender.

   

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108 Notification of acceptance


Clause 108.1 is deleted and replaced with the following
108.1 If no tender has been accepted within two Months after closing of tenders, each
tenderer shall be notified in writing by the Principal or its agent whether its
tender is or is not still under consideration.
Clause 108.2 is deleted and replaced with the following
108.2 Unsuccessful tenderers who have submitted bona fide tenders complying with
the Tender Documents shall be notified by the Principal or its agent of the name
and tender price of the successful tenderer and the other tender prices (if more
than 3 conforming tenders received) within 10 Working Days of acceptance of
tender.

   

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3 Schedule to Conditions of
Tendering
The Schedule to Conditions of Tendering are those included in NZS 3910: 2013.

Clause numbers refer to Conditions of Tendering clauses.

Contract for: NZTA 2019359, Ahaura Bridge Replacement

Clause Title and subject matter Specific condition data


in (Expand cells if required)
Conditions
of Tendering

102 Issue of documents

102.2 Is a Tender Documents deposit required? No

If yes, the amount of the Tender Documents


deposit shall be:

103 Tenderers to inform themselves

103.1 Is an appointment required to view the Site? No

If yes, the appointment details are:

105 Submission of tenders

105.1 Tenders shall close at: GETS eTender box

4pm

Tuesday, 1 October 2019

Tender submission: Two electronic files (zipped pdf format):


File 1: Proposal excluding price
File 2: Price
Files 1 and 2, named Tender for Contract Number
Ahaura Bridge Replacement – File 1 / 2: Proposal
excluding price / Price
The file upload limit is 50 MB.
Tenderers should refer to the GETS website for
instructions on uploading their tender submission files
(https://www.gets.govt.nz/SupplierUserTenderHelp.htm).
Are electronic tenders acceptable? Yes

105.3 (c) Is supplementary information required to be Yes


submitted with the tender? As detailed below:

   

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FILE 1 CONTENTS

ITEM DESCRIPTION OF DOCUMENTS OR INFORMATION REFERENCE PAGE


LIMIT

A Tenderers must provide evidence of their eligibility to


Tender:

Copy of Prequalification Certificate 1


Quality Assurance Certification 1
A Tenderer’s Non-price Attributes IFT Section 4 25
Tenderers must provide one (1) electronic copy of their
non-price attribute submission (zipped pdf format).
The non-price attribute submission must be on single
sided A4 or A3 size pages of ordinary type (12 point
Times Roman or similar typeface). Typeface
requirements applicable to all text, tables and diagrams
and additional pages. A3 size paper shall be deemed to
be two A4 pages, and shall be numbered accordingly.
Pages in excess of the stated page limits, excluding the
additional pages, will not be considered in the evaluation
of tenders.
The page limit includes all subcontractor attribute
information.
Additional pages may be included as follows:
 Title Page (one page)
 Covering Letter (one page but will not be
considered as part of tender evaluation)
 Index (one page)
 CVs (two pages for each person nominated in the
tender)
 Prequalification certificate (one page)
 Quality Assurance Certification (one page)
B Tender Information Schedule (including Outline IFT Section 7 Unlimited
Construction Programme (two A3 pages, legible font)
C Tender Tag and Clarification Statement (Note: IFT Section 1.9 Unlimited
Tenderers will be required to remove all Tags and/or
clarifications included in File 2)

FILE 2 CONTENTS

ITEM DESCRIPTION OF DOCUMENTS OR INFORMATION REFERENCE PAGE


LIMIT

D Completed and signed Tender Form Page TF 1 1


E Completed Schedule of Prices N/A Unlimited

   

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For an Alternative Tender, the following All items described in the tables above, together with:
documentation is required:

FILE 1 ALTERNATIVE PROPOSAL CONTENTS

ITEM DESCRIPTION OF DOCUMENTS OR REFERENCE PAGE LIMIT


INFORMATION

F Alternative Tender Statement IFT Section 5.2.2 Unlimited


G Alternative Tenders - Design Certificate IFT Section 6 Unlimited

FILE 2 ALTERNATIVE PRICE CONTENTS

ITEM DESCRIPTION OF DOCUMENTS OR INFORMATION REFERENCE PAGE


LIMIT

H Completed and signed Tender Form(s) Page TF 1 1


I Completed Schedule of Prices for each Alternative IFT Section Unlimited
Tender 5.2.10
105.3(e) Are the percentages for On-site Overheads and Yes
for Off-site Overheads and Profit required to be (see 9.3.8, 9.3.9 & 9.3.10 of the General Conditions)
nominated in the tender?

Is the Working Day rate in compensation for Yes


time-related On-site Overheads and Off-site (see 9.3.11 of the General Conditions)
Overheads and Profit incurred in relation to an
extension of time required to be nominated in
the tender?

Is the percentage for processing of Variations No


required to be nominated in the tender? (see 9.3.15 of the General Conditions)

105.7 Are the rates included in the Schedule of Prices Yes


fully inclusive of all allowances for On-site (see 9.3.8, 9.3.9 & 9.3.10 of the General Conditions)
Overheads and for Off-site Overheads and
Profit?

107 Tender evaluation

107.1 The tender evaluation method shall be: PQM Simple

   

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4 Non-price Attributes
4.1 ATTRIBUTE SUBMISSION
4.1.1 The tenderer shall provide information on the non-price attributes listed below.
4.1.2 The tenderer shall provide sufficient relevant information for each attribute for the
contractor and proposed key subcontractors, to allow the Tender Evaluation Team (TET)
to mark the attribute as provided for in the table below.

TABLE 4.1: ATTRIBUTES


ATTRIBUTE OVERALL ATTRIBUTE
WEIGHTING %

Relevant Experience 5

Relevant Skills 20

Methodology 25

Price 50

4.2 TENDERER AND TENDERER’S SUBCONTRACTOR


INFORMATION
4.2.1 The submission for each attribute shall clearly distinguish the attributes of the tenderer
and the tenderer’s key subcontractor(s).
4.2.2 For the purposes of this contract, key subcontractors are defined as subcontractors
proposed to undertake greater than 10% of the works (by value).
4.2.3 The Methodology shall clearly define the role of each key subcontractor and the role of
the main contractor for each key part of the Contract Works. The key parts of the Contract
Works are:
a) Earthworks and drainage;
b) Structures (Construction and Demolition);
c) Pavement and surfacing;
d) Safety; and
e) Environmental.

4.3 RELEVANT EXPERIENCE


4.3.1 Tenderers must provide details for a total of three projects that demonstrate the
suitability of their experience and that of their subcontractors to complete the Contract
Works.
4.3.2 Should the tenderer nominate less than the required number of projects this will be taken
as a deficiency in the attributes for Relevant Experience, and will be scored accordingly.

   

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Where more than the required number of projects are submitted, only the first nominated
projects for Relevant Experience will be considered.
4.3.3 Tenderers shall provide the following details for each project nominated for Relevant
Experience:
a) Project name, location, contract value (“scale”: the value of the work carried out, or
the value of work completed so far if still under construction) and when the project
was completed (“currency”: when the work was carried out, or the % completed so
far if still incomplete).
b) The Engineer’s name, company, contact telephone number(s) and email address.
4.3.4 For each factor the tenderer must provide detail of the percentage of work carried out by
their own directly employed labour and resources, and the percentage undertaken by
subcontract.
4.3.5 Tenderers shall provide the following details for each factor nominated for Relevant
Experience. A separate table must be included for each factor:

TABLE 4.3: RELEVANCE


RELEVANCE EXPERIENCE FACTORS

Provide details of your relevant experience for the following factors on your nominated
projects. Provide a description of the work carried out and its relevance to this tender

 Earthworks and drainage  Environmental management


 Structures
 Pavement and Surfacing
 Safety

4.4 RELEVANT SKILLS


4.4.1 The tenderer must nominate personnel for each of the key positions identified on the
Relevant Skills Tender Evaluation Marking Form and state the key practical experience,
qualifications and training of each.
4.4.2 The tenderer must state the percentage of time and over what duration each of the above
nominated persons will be allocated to the contract and whether they will be based on or
off the Site.
4.4.3 Attach a curriculum vitae (CV) for each of the key positions identified on the Relevant
Skills Tender Evaluation Marking Form (two pages per CV). The CVs need to demonstrate
specific experience relevant to the position. CV’s shall be appended in order of the
Relevant Skills Tender Evaluation Marking Form.

4.5 METHODOLOGY
4.5.1 Tenderers must describe the methodology they will use to carry out the Contract Works
on time and to the standards and requirements specified in the Contract Documents for
those factors listed in the Methodology tender evaluation marking form.
4.5.2 The methodology should highlight any special features of the way the tenderer intends to
work and their management of quality. It should also highlight how the tenderer will
manage the perceived risks.

   

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4.5.3 Tenderers shall describe the measures taken in their programming of the works to avoid
sealing activity in the winter period, and to ensure the timely completion of the works.
Tenderers shall describe how progress against programme will be monitored to ensure
programme slippage is identified early, and how it might be mitigated.
4.5.4 The Principal seeks a “no surprises” financial management and reporting strategy. The
tenderer’s methodology shall describe how they would co-operate with the Principal to
achieve this. In particular, tenderers shall describe their proposed financial management
and reporting methodology for this contract and their approach to minimising the risk to
the Principal of additional costs, this being one of the Principal’s key objectives.
4.5.5 Tenderers shall demonstrate their understanding of how the Principal’s customer values
affect the Contract Works, and their methodology to give effect to these values (e.g.
customer safety, minimising travel delay and disruption, minimising ride discomfort and
nuisance, communications and public relations, and social and environmental impacts of
construction).
4.5.6 The following highlights the specific information tenderers may wish to include to cover
each of the factors listed on the methodology marking sheets:
a) Organisational Structure
Provide a project staff organisational structure for this contract using a diagram
showing how both internal and external staff relates. Also show which positions
would have personnel dedicated on site, and which position will act as the
Contractor’s Representative (as NZS 3910:2013).
Within this structure describe the communication links between key parties
(management team, site staff, subcontractors, designers, Principal, Network
Consultant, etc), and indicate the proportion of time each person will be dedicated
to this project;
b) Financial Management and Reporting
c) Temporary Works
Describe the temporary works methods that will be used for works in, on or above
the river (bank to bank, i.e. wetted area and dry riverbed). Information shall also be
provided detailing the temporary works designs procedures that the Contractor will
employ. The description shall also outline how the contractor’s methodologies
comply with the consent requirements for the project. Outline the systems and
procedures to be used to monitor river flows and water levels (from the Grey and
Ahaura Rivers) and detail the associated action plans and methods for dealing with
river events.
d) Structures (construction and demolition)
Provide detailed descriptions and information regarding the following key aspects:
 Piling construction including pitching, guiding, driving and excavating steel
casings
 Piling through rock including excavation ahead of and, advancing the steel
casings, pile socket construction including pile socket cleaning and socket
cleanliness and integrity verification
 Tremie methodology (note: above gravity pressure requirement)
 Bridge Beam construction, transport to site and placement

   

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 Demolition methodology including removal of the existing bridge piles


below river bed level
The information supplied should cover both the technical and non-technical
(compliance) requirements of the contract to confirm the tenderer’s understanding.
e) Earthworks, drainage, pavement and surfacing, and barriers
Describe the methodology for:
 buried forest excavation and backfill (including dealing with ground water)
 Stormwater and drainage construction and management including both
temporary and permanent works.
 handling of contaminated material
 Ahaura Stream diversion
 Dewatering
 Bulk fill material source and any modification for complying with specified
requirements
 Pavement aggregate source
f) Site and Environmental (with reference to the Contractor’s Social and Environmental
Management Plan)
Provide a summary of how the archaeological requirements will be met
g) Liaison (Stakeholder Consultation)
Detail the liaison and communication that will be used with the stakeholders and
Ahaura community
Details for maintaining public river access (northern bank)
h) Management of Quality assurance (including quality systems, inspection and testing
methodology and procedures to rectify defects, implement corrective actions and
lessons learnt migration)
i) Management of Risk
Provide a summary of the key construction risks and how these will be managed
Provide details regarding the management of the risks associated with working in
the Ahaura Riverbed
Confirm and detail the procedures, processes and methodology for construction of
the railway line level crossing and working within and adjacent the KiwiRail corridor
j) Health and Safety
In addition to submitting the completed Contractors Occupational Health and Safety
Management Information form, give a statement of your policy on health and safety
including the training and welfare of staff at construction sites and your method for
controlling on-site safety performance
Provide details of the Health and Safety procedures that will be employed for
contaminated land works

   

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5 Alternative Tenders
5.1 OVERVIEW
5.1.1 An Alternative tender is a tender proposing alternative methods, forms or materials which
might produce a different quality or durability, but not scope, from that specified in the
Request for Tender (RFT) Documents.
5.1.2 Any Alternative Tender that does not conform to this definition shall be deemed to be a
Non-conforming Tender and shall be excluded from further consideration.
5.1.3 Tenderers submitting an Alternative Tender are required to also submit a non-Alternative
Tender.

5.2 SUBMITTING AN ALTERNATIVE TENDER


5.2.1 Tenderers shall submit to the Transport Agency’s Consultant details of their proposed
Alternative Tender at the earliest opportunity, at least 10 working days prior to the close
of tenders, otherwise the Alternative Tender may be deemed to be a Non-conforming
Tender and excluded from further consideration. The Transport Agency’s consultant will
advise the Tenderer if a meeting is required to discuss the Alternative Tender, and
arrange a suitable date with the Tenderer. The objective of the individual meeting is to
allow structured and meaningful discussions to take place.
5.2.2 The tenderer shall submit with each Alternative Tender an Alternative Tender Statement.
The Alternative Tender Statement shall include as a minimum the following information:

ALTERNATIVE TENDER STATEMENT - ALTERNATIVE TENDER NO. #

1 A general description of the nature of the proposed Alternative Tender and a


detailed statement explaining in what respects it varies the requirements of the
Tender Documents.

2 A statement stating the commercial terms of the Alternative Tender where they
vary from those prescribed in the Tender Documents (for example a lump sum
design and build offer). If the Alternative Tender can be considered in
combination with other Alternative Tenders then this shall be explained.

3 Dimensioned general arrangement and typical cross-sectional drawings that


clearly demonstrate geometric limits, configuration and inter-relation of various
components of the Alternative Tender.

4 A statement explaining the adopted design: philosophies, criteria, standards,


guidelines, manuals, specifications etc. used in the development of the
alternative, highlighting and quantifying differences from the non-alternative
design. This shall include an explanation of any deviation from these mandatory
standards.
Where an alternative encompasses the bridge structure, then an updated design
statement shall be provided addressing the key considerations that influenced
the non-alternative design. Where altered demands on foundations or alternative
foundations are being proposed, then this shall be accompanied by the
tenderer’s geotechnical interpretive report to outline the assessment carried out.

   

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5 A description of:
a) the degree of design checking undertaken during the preparation of the
tender; and
b) design work including design checking remaining should the Alternative
Tender be accepted.

6 A description of the on- and off-site supervision that shall be provided by design
personnel in order to monitor the works and ensure construction in compliance
with the design.

7 A description of the expected long-term performance of the proposed


alternative, including expected design life and details of any anticipated changes
in operational or maintenance requirements, or other whole of life costs.

8 Provide without disclosing any tender price information, details of any risk,
benefits or costs to the Principal should it accept the Alternative Tender, and a
statement explaining where responsibility lies for the various construction,
commercial and professional risks.

9 A separate programme clearly showing the relationship between any design and
construction components of the Alternative Tender. The programme must
clearly indicate the time allowed for obtaining consents, outline plans and/or
licences, and compliance checking of the submitted detailed designs and
drawings by the Engineer. These requirements are in addition to those otherwise
required of a non-Alternative Tender as detailed in section 7.4.1of the IFT.

10 A statement explaining the non-price attributes of any designer, design reviewer


or other person or company involved in the preparation and implementation of
the Alternative Tender.

11 A full description of any consent or consultation arrangements either: existing


that may be affected by the Alternative Tender; or that are required as a result
of the Alternative Tender, together with a confirmation of the statements
contained in clause 5.2.6. This description shall include an environmental
assessment of the Alternative Tender.

12 Written confirmation from all affected third parties that they have been
consulted about the Alternative Tender proposal and that they do not object. As
a minimum the Tenderer shall obtain written confirmation from the following
third parties:
 KiwiRail
 Department of Conservation
 Grey District Council
 West Coast Regional Council
 Fish and Game

13 An assessment of the effect on the utility diversions or relocation and where


necessary a revised strategy for handling utilities.

   

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14 Detail any changes to the Tender Information Schedule or other information


supplied with the non-Alternative Tender that is varied as a result of the
Alternative Tender.

15 A list of any limitations, exclusions, qualifications or tags associated with the


Alternative Tender proposal.

16 Any other information that the tenderer believes is relevant to the acceptance
and evaluation of the Alternative Tender.

5.2.3 The Alternative Tender Statement shall be presented in the sequence and format detailed
in the above table. Where any of the requested information is not considered relevant to
the Alternative Tender the Tenderer shall note this in the Alternative Tender Statement.
Attachments or supplementary information shall be cross-referenced.
5.2.4 The Alternative Tender is to include sufficient information to allow the TET to evaluate it.
If there is insufficient information to fully assess the Alternative Tender, the TET shall
either exclude it from further consideration, or assign a value to be subtracted from the
Alternative Tender Premium that accounts for the risk to the Principal in accepting the
Alternative Tender.
5.2.5 The alternative must satisfy the standards and guidelines contained within
Transit/Transport Agency Standards, Criteria and Guidelines Manuals (including the
Bridge Manual) and related industry best practice documents;
5.2.6 A Tenderer submitting an Alternative Tender that does not comply with the designation,
resource consent(s) or licences obtained by Transit/Transport Agency, or that is not
accompanied by an alternative designation, resource consent(s) or licences, must provide
written confirmation in their submission that:
a) They shall obtain, on behalf of the Principal, and at their expense all necessary
modifications to the existing designations, outline plans, resource consents or
licences, or additional designations, outline plans, resource consents or licences, for
the Alternative Tender; and
b) If after the contract is awarded the tenderer is unsuccessful in obtaining such
Designations and/or resource consents or licences, they shall carry out the Contract
Works according to their non-Alternative Tender. This shall be carried out at
whichever price and duration is the lesser between the tenderer’s non-Alternative
Tender and the Alternative Tender.
5.2.7 Alternative Tenders must include all associated fees and costs. Programme implications
shall be allowed for in the Alternative Tender to ensure that the tendered price is certain.
5.2.8 The ramifications of any Road Safety Audits that are attributable to the Alternative
Tender, including resulting costs, shall be entirely the responsibility of the Contractor.
5.2.9 The Tender Form shall include the price of each Alternative Tender, and the price of any
combination of Alternative Tenders that may be considered.
5.2.10 The tenderer shall provide a separate priced Schedule of Prices for each Alternative
Tender. Each schedule of prices shall clearly state which Alternative Tender it relates to.
If the TET is unable to relate an Alternative Tender to a Schedule of Prices, the Alternative
Tender will be excluded from further consideration. Where necessary the tenderer shall
amend the Schedule of Prices in order to suit the Alternative Tender proposal. All
amendments to the Schedule of Prices shall be clearly marked on the original Schedule of

   

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Prices. Where a combination of Alternative Tenders is offered the tenderer shall provide
an explanation of how the price for this combination, as tendered on the Tender Form,
was derived.

5.3 REVIEW OF ALTERNATIVE TENDERS


5.3.1 The TET shall review all Alternative Tenders. The review shall not be a detailed check and
any acceptance of an Alternative Tender shall not be deemed as approval of its
compliance with the RFT Documents.
5.3.2 The TET shall be the sole judge as to the acceptability of an Alternative Tender.

5.4 PRINCIPAL’S ACCEPTANCE OF ALTERNATIVE TENDERS


5.4.1 Where the Principal accepts an Alternative Tender, the Contractor shall, in addition to
their normal construction responsibilities provide the following for all works associated
with the Alternative Tender:
a) Monitoring and testing during construction by representatives of the Contractor’s
Designer;
b) Preparation of ‘as-built’ plans;
c) Producer statements and/or other certification (including structures certification in
accordance with Appendix F of the Bridge Manual) as to the adequacy of the design
as outlined in the Project Specification;
d) Provide completed inventory update forms.
5.4.2 The Contractor shall provide professional indemnity insurance for liability for the
alternative design. The cover shall be for $2,000,000. The Contractor shall maintain the
professional indemnity insurance up to the issue of the Defects Liability Certificate for the
Contract Works and for a further six years. The cover must meet the general requirements
of clause 8.6 of NZS 3910:2013.

5.5 ALTERNATIVE TENDER DESIGN AND CHECK CERTIFICATES


5.5.1 Tenderers submitting an Alternative Tender shall provide with their tender, copies of the
completed Alternative Proposed Design Certificates (see section 6 of this IFT). These
certificates shall be signed by the tenderer and the Designer.
5.5.2 Design check certificates (IFT section 6.2) shall only be required of the successful
tenderer. For the tendering process, tenderers shall nominate their proposed checking
company, but the checks may be carried out by a separate office of the consultant
nominated as the design consultant in section 6.1 of this IFT. Note that any accepted
alternative designs of structures by the successful tenderer will be required to comply
with the full design and certification requirements of Appendix F of the Bridge Manual.

   

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6 Alternative Tenders Design


Certificate
6.1 DESIGN CERTIFICATE
Contract Number NZTA 2019359: Ahaura Bridge Replacement
SECTION 1 - To be completed by the tenderer

We hereby certify that we have employed the firm named in Section 2 below as Designer for the
alternative design proposal contained in our Alternative Tender and as described below. We
further certify that we shall appoint the said firm to act as Designer under the contract.
Description of the parts of the Contract Works covered by the alternative design proposal:

Name of tenderer:

Address:

Signed:

Name (Printed) Date:

SECTION 2 - To be completed by the Designer

We hereby confirm that we have been employed by the tenderer named at Section 1 above as
Designer. We also confirm that we have carried out sufficient work on the tenderer's Alternative
Tender to satisfy ourselves that the alternative design proposal represents a reasonable response
to the requirements of the contract and is capable of being developed in detail.

Name of Firm:

Address:

Signed:

Name (Printed) Date:

   

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6.2 DESIGN CHECK CERTIFICATE


Contract Number NZTA 2019359: Ahaura Bridge Replacement
SECTION 1 - To be completed by the tenderer

We hereby certify that we have employed the firm named in Section 2 below as Checker for the
alternative design proposal contained in our Alternative Tender and as described below. We
further certify that we shall appoint this firm to act as Checker under the Contract.
Description of the parts of the Contract Works covered by the alternative design proposal:

Name of tenderer:

Address:

Signed:

Name (Printed) Date:

SECTION 2 - To be completed by the Checker

We hereby confirm that we have been employed by the tenderer named in Section 1 above as
Checker. We also confirm that we have carried out sufficient work on checking of the tenderer's
Alternative Tender to satisfy ourselves that the alternative design proposal represents a
reasonable response to meet the requirements of the contract and is capable of being developed
in detail.

Name of Firm:

Address:

Signed:

Name (Printed) Date:

   

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7 Tender Information Schedule


7.1 GENERAL
7.1.1 Tenderers shall complete the following Tender Information Schedule and include in File 1.

7.2 PROPOSED SUBCONTRACTORS


7.2.1 The tenderer must nominate any subcontractor proposed for the following works:
a) Piling
b) Bridge Construction
c) Earthworks
d) Sealing and surfacing
e) Demolition
7.2.2 The tenderer must complete the following table about their proposed subcontractors.

TABLE 7.2: PROPOSED SUBCONTRACTORS

PROPOSED TYPE AND EXTENT OF WORKS TO BE COMPLETED


SUBCONTRACTOR

7.3 ACKNOWLEDGEMENT OF NOTICES TO TENDERERS


7.3.1 The tenderer must complete the following table listing the number(s) of the Notice(s) to Tenderers
(NTT) or Notice(s) to Specific Tenderer (NTST) they have received during the tender period.

NTT NUMBERS

NTST
NUMBERS

7.3.2 The tenderer must allow for the impact of changes resulting from the notices in their tender.

7.4 PROPOSED CONSTRUCTION PROGRAMME


7.4.1 The tenderer shall attach an Outline Construction Programme in Gantt chart form
identifying and sequencing all the key parts of the Contract Works. The programme shall,
be based on the period(s) to be used for calculating the Due Date for Completion identified
in clause 10.2.1 of the Special Conditions of Contract, show and link the relevant
construction tasks, the critical path, and any activities that require additional information
or decisions from the Engineer. The programme shall contain sufficient information to
provide the Principal with confidence and reliability that the tenderer has a good
understanding of the project requirements.

   

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7.5 CONTRACTOR’S INSURANCE PROVIDER


7.5.1 Please provide the name(s) of the insurance company providing the Contractor's insurance
(Plant and Motor vehicle insurances required by the Contract)

7.6 PROPOSED SURETY


7.6.1 Please provide the name of the Proposed Surety (the Surety shall not be a shareholder in
the contracting company)

7.7 NAME OF TENDERER'S BANKER

7.8 LOCATION OF PROPOSED DUMP SITES

7.9 RESOURCE CONSENT(S)


7.9.1 Are any additional resource consents required for the proposed construction methodology,
including Alternative Tender(s)?

7.10 CONTRACTOR’S OCCUPATIONAL HEALTH AND SAFETY


MANAGEMENT INFORMATION
7.10.1 To facilitate legislative compliance, a safe working environment and industry best
practice, the Principal needs to demonstrate that it has taken “all practicable steps” to
ensure that contractors have implemented a systematic approach to safety management
practices, and that they have appropriately trained employees.
7.10.2 The Principal requires all contractors to meet or exceed the requirements of ACC Work
Safety Management Practices (WSMP) or Partnership Programme at Secondary or Tertiary
levels, and either:
 be registered with a Transport Agency approved Health and Safety (H&S) provider;
or
 be accredited with a H&S system acceptable to the Principal, and meet or exceed the
requirements of industry best practice.
7.10.3 The tenderer shall complete and provide copies of the documents referred to in the form
overleaf, and submit with their tender.
7.10.4 Tenders that do not include the information required below may be deemed to be Non-
Conforming Tenders.

   

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TABLE 7.12: CONTRACTOR’S OCCUPATIONAL HEALTH AND SAFETY


MANAGEMENT REQUIREMENTS

1. Please confirm which ACC WSMP or Partnership Programme you are registered with:

ACC Secondary Level (attach copy of current audit certificate); or

ACC Tertiary Level (attach copy of current audit certificate); or

None of the above

If you answered “None of the above” go to Section 2, otherwise go to Section 3.

2. Please confirm which H&S system acceptable to the Principal you are registered with:
Accredited H&S Systems in conformance with AS/NZS 4801 or OHSAS 18001 scoped
to roading, construction, maintenance and other works that will be performed by your
company on this contract:

AS/NZS 4801: In order to meet or exceed the requirements of ACC WSMP or


Partnership Programme at Secondary or Tertiary levels, AS/NZS 4801 must be
extended to include management of subcontractors (attach copy of current
“evidence-based” audit certificate); or

OHSAS 18001: In order to meet or exceed the requirements of ACC WSMP or


Partnership Programme at Secondary or Tertiary levels, OHSAS 18001 must be
extended to include New Zealand’s legal requirements for employee
participation. (attach copy of current “evidence-based” audit certificate)

Go to Section 3.

Declaration

3. I confirm our organisation will have H&S processes and systems in place for this
contract and that our systems or system provider are committed to working towards
industry best practice to continuously improve H&S outcomes within the civil sector. I
authorise the Principal to discuss and verify our organisation’s stated H&S record with
independent bodies (e.g. ACC, MIBE).

Signed: Date:

Name: Position:

   

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8 Tender Evaluation Procedure


8.1 OVERVIEW
8.1.1 Tenders for this contract will be evaluated using the Price Quality Method (PQM) Simple.
8.1.2 The Principal’s procedures for its implementation are outlined in the Contract Procedures
Manual (SM021).
8.1.3 Only tenderers prequalified to the specified level are eligible to submit a tender.

8.2 TENDER EVALUATION TEAM


8.2.1 A Tender Evaluation Team (TET) has been nominated to evaluate the tenders for this
contract. Expert advisors may be required to support and advise the TET during the
evaluation.
8.2.2 The TET, formed to evaluate tenders, will be:

TABLE 8.2: TENDER EVALUATION TEAM (TET)

Albert Chan Project Manager, NZ Transport Agency


(Leader)

Fiona Chapman Transportation Engineer, WSP Opus (Qualified


Tender Evaluator)

Greig Larcombe Engineer’s Representative, WSP Opus

8.2.3 Tenderers will be notified in writing of any changes to the TET.


8.2.4 Tenderers who believe there is an actual or potential conflict of interest or risk of bias with
a member of the TET may write to the Probity Auditor, outlining their concerns so that the
appropriate action can be taken.

8.3 TENDER EVALUATION: BASE ESTIMATE


8.3.1 The base estimate is an estimate based on the Tender Documents, where the consultant
rates the schedule of prices. For transparency purposes, the base estimate is given below:

BASE ESTIMATE: $14,500,000

THIS INCLUDES SCHEDULE OF $25,000


FIXED AMOUNTS OF:

8.3.2 If the tenderers have any concerns regarding the accuracy of the base estimate, tenderers
are able to submit their concerns up to 4.00 p.m., 5 working days prior to tender close,
through the following process:
a) Tenderers shall forward their comments on the accuracy of the base estimate directly
to the probity auditor nominated in this IFT.
b) The probity auditor shall pass the comments (without revealing the tenderer’s
identity) to the Manager, HNO Procurement.

   

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8.3.3 The Manager, HNO Procurement will consider the information and, if deemed necessary,
issue further instructions to tenderers before tenders close. The Manager, HNO
Procurement shall not reveal any price sensitive information to the TET.

8.4 FILE 1: NON-PRICE ATTRIBUTE EVALUATION


8.4.1 The TET will individually read the contents of “File 1 – Proposal excluding Price” and
evaluate and grade the non-price attributes using the Tender Evaluation Marking Forms in
this IFT.
8.4.2 For the evaluation of Relevant Experience, Track Record, and Relevant Skills the TET will
take into account:
 The Principal’s records of contracts the tenderers have completed;
 Their personal knowledge of any of the tenderers’ experience;
 Information from referees of other organisations the tenderers have worked for.
8.4.3 For the evaluation of Resources, the TET will take into account their personal views about
the suitability of the tenderer's resources to adequately carry out the work.
8.4.4 For the evaluation of Methodology, the TET will take into account their personal views
about best practice and the appropriate methodology to complete the Contract Works.

8.5 INTERVIEWS
8.5.1 Interviews with individual tenderers may be held during the evaluation period should any
further clarification be required regarding the tenderer's submission.

8.6 AGREEMENT OF NON-PRICE ATTRIBUTE GRADES


8.6.1 The TET will meet to agree each tenderer’s non-price attribute scores and overall grade.
The TET will evaluate the tenders based on a direct comparison of each tender submission,
and rank each tender in order based on the markings gained in the evaluation.
8.6.2 Assistance from expert advisors will be requested as required. The TET will endeavour to
reach a consensus. If the TET cannot reach a consensus, the TET Leader shall consider the
team’s attribute grades and decide the final attribute grades.
8.6.3 Where the tenderer does not meet the minimum standard required of these Tender
Documents or a grade of 35 or less is awarded for any non-price attribute, the tender will
be deemed to be a Non-conforming Tender and no further evaluation will take place.

8.7 NON-PRICE ATTRIBUTE EVALUATION REPORT


8.7.1 The TET will complete a non-price attribute evaluation report.

8.8 FILE 2 – PRICE


8.8.1 Following the non-price attribute evaluation process described above, the tenders secretary
will open File 2: Price, for each acceptable tender and determine the preferred tenderer
8.8.2 An arithmetic check of each tenderers schedule of prices will be completed. If there is any
discrepancy between the electronic copy (excel) and the hard copy (PDF) of the schedule of
prices, the values shown in the hard copy (PDF), rounded to 2 decimal places, shall take
precedence.

   

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8.9 PRE-LETTING MEETING


8.9.1 Following opening of the Price file and prior to contract award, the Principal may hold a
pre-letting meeting with the preferred tenderer.
8.9.2 Meetings will be convened by the Principal, who will involve their advisors on an ‘as-
required’ basis. The tenderer is encouraged to include all key personnel, which would
usually include the tenderer’s owners representative, estimator, contractor’s representative
(as defined in NZS 3910, Clause 5.2).
8.9.3 A written evaluation report will be completed and submitted to the Principal.
8.9.4 The pre-letting meeting should be used to clarify the price and ensure the tenderer fully
understands the scope of work. The preferred tenderer may be required to submit their
methodology and other information to demonstrate they have sufficient capability to
complete the works.
8.9.5 The pre-letting meeting will consist of 2 parts as follows:
a) PART 1: A contractual meeting aimed at minimising any outstanding issues
associated with the tender submission and clarifying the interpretation of the scope
of works. Resolution shall be minuted and included in the contract documents.
b) PART 2: A without prejudice discussion on project risks which will enable the
Principal to increase confidence in its financial allocation. Discussions under Part 2
will not be binding on either the Principal or the tenderer. The Principal and the
tenderer each agree they are not entitled to rely on anything said or done at that
discussion or notes taken at the discussion.
8.9.6 Matters to be discussed in Part 1 shall include, but not be limited to:
a) Resolving any outstanding issues including any ambiguities or shortcomings in the
Tender Documents or tender submission;
b) Confirming the tenderer’s methodology and documenting specific intent where any
potential misalignment is found;
c) Confirming details on Alternative Tenders, and or documenting intents with respect
to any value engineering proposition;
d) Resolving any difficulties or risk issues noted where tendered rates are considered
unrealistic or unsustainable.
8.9.7 Matters to be discussed in Part 2 shall include, but not be limited to:
a) Reviewing the Principal’s risk register to establish completeness;
b) Discussing uncertainty ranges associated with individual risks.

8.10 TENDER EVALUATION REPORT


8.10.1 The TET will prepare a tender evaluation report. The Principal will use this report in
accepting and awarding the contract according to its contract administration procedures.
8.10.2 The report will include recommendations regarding the preferred tender and tenderer,
and any applicable terms or conditions relating to the tender acceptance.
8.10.3 If the Principal accepts the recommendation of the TET, it will either award the contract to
the preferred tenderer or, if appropriate, seek pre-award discussions with the preferred
tenderer.

   

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9 Tender Acceptance and Debriefing


9.1 TENDER ACCEPTANCE
9.1.1 Should there be delays in the award process, the Principal will advise tenderers whether or
not their tender is still being considered.
9.1.2 The Principal will write to the successful tenderer at the earliest opportunity to inform
them that their tender has been accepted.
9.1.3 Where three or more conforming Tenders are received, all Tenderers will be advised of the
following:
a) Name of the successful tenderer;
b) The tendered price of the successful tender;
c) The names of all tenderers;
d) The tendered prices of all tenderers, in ascending order, and without linkage to the
tenderer’s identity
e) For each tenderer, their individual non-price attribute grades, and the range of non-
price attribute grades of all tenderers; and
f) For each tenderer, their individual Supplier Quality Premium (SQP) and the range of
SQPs
9.1.4 In the event that less than 3 conforming tenderers are received, only the information
described in clause 9.1.3 items a), b), c) will be provided. In addition, each tenderer will
be provided with their individual non-price attribute grades and SQP.

9.2 TENDER DEBRIEFING


9.2.1 Within two weeks of the contract award, tenderers may request a meeting with the
Transport Agency’s consultant that includes at least one member of the Tender Evaluation
Team. The purpose of the meeting will be to discuss the tenderers submission including
in particular the adequacy of the submitted information and where applicable the scoring
of non-price attributes. Other tenderers’ tender submission information and details will
not be disclosed. The discussions will be confidential and will not be formally minuted.
9.2.2 Tenderers will be invited to provide their views on the tender process at the debrief
meeting.

   

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10 Tender Evaluation Marking Forms


10.1 TENDER EVALUATION MARKING FORMS
10.1.1 The TET will use the following tender evaluation marking forms to evaluate each
tenderer’s non-price attribute submission.

   

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RELEVANT EXPERIENCE (WEIGHTING 5%) FORM A

Factors Relevance 60% Currency 20% Scale 20%


(Years ago or % complete if under (% of Estimate)
construction)
35 or less: not related 35 or less: 5+ years or < 50% complete 35 or less: <35% of estimate

Weighting
40, 45: barely related 40, 45: 4–5 years or 50-60% complete 40, 45: 5-50% of Estimate
50, 55: related 50, 55: 3-4 years or 60-70% complete 50, 55: 50-70% of Estimate
60, 65, 70: particularly related 60, 65, 70: 2-3 years or 70-80% complete 60, 65, 70: 70-90% of Estimate
75, 80, 85: very related 75, 80, 85: 1-2 years or 80-90% complete 75, 80, 85: 90-100% of Estimate
90, 95, 100: extremely related 90, 95, 100: 0-1 years or 90-99% complete 90, 95, 100: > or = Estimate

Earthworks & 20%


Drainage

Structures 35%
Note: Provide
Note: Provide Summary
Pavement & 15% Summary Rating
Rating Only
surfacing Only

Safety 15%

Environmental 15%

Summary Rating

Tenderer Relevant Experience Rating

Evaluator’s Comments (Continue on Separate Sheet if Necessary)

TET Note: relevant experience relates to the company, not individuals, and should include relevant
experience of key subcontractors, if appropriate.

   

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RELEVANT SKILLS (WEIGHTING 20%) FORM C

KEY PERSONNEL PRACTICAL EXPERIENCE QUALIFICATIONS AND


80% TRAINING 20%
(Formal Qualifications & Training)

35 or less: Poor 35 or less: Barely adequate

Weighting
40, 45: Below Average 40, 45: Adequate
50, 55: Average 50, 55: Meets requirements
60, 65, 70: Above Average 60, 65, 70: Related
75, 80, 85: Good 75, 80, 85: Very Related
90, 95, 100: Excellent 90, 95, 100: Directly Applicable

Contract Director 5%

Contractors Representative 35%


(as NZS3910, Clause 5.2)

Senior engineer 15%


(Earthworks/Pavement & Surfacing)

Senior engineer (Structures) 20%

Quality Manager (responsible for 10%


preparing, implementing and
managing CQP)

Environmental Manager 10%

Safety Manager 5%

Summary Rating

Tenderer Relevant Skills Rating

Evaluator’s Comments (Continue on Separate Sheet if Necessary)

TET Note: Relevant Skills relates to individuals, not the company, and should include relevant skills
of key subcontractors if the positions listed are to be filled by subcontractors.

   

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METHODOLOGY (WEIGHTING 25%) FORM E

FACTOR STANDARD (100%)


35 or less: Poor

Weighting
40, 45: Below Average
50, 55: Average
60, 65, 70: Above Average
75, 80, 85: Good
90, 95, 100: Excellent

Organisational Structure 5%

Financial Management and Reporting 5%

Construction Programme 10%

Temporary Works 15%

Structures (build, including piling and 35%


demolition)

Earthworks, Drainage, Pavements, 10%


surfacing and Barriers

Site and Environmental Management 10%

Liaison (including Stakeholder consultation) 5%

Management of Quality, Health and 5%


Safety, and Risk

Summary Rating

Tenderer Methodology Rating

Evaluator’s Comments (Continue on Separate Sheet if Necessary)

Note for TET: Methodology relates to the proposed method of carrying out the Contract Works, and
should include methodology of key subcontractors where work is to be carried out by
subcontractors.

   

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TF 1 

Tender Form
TENDER FOR: Contract Number NZTA 2019359
Ahaura Bridge Replacement

Tenders Secretary
NZ Transport Agency
120 Hereford Street
Christchurch

1. I/We (the undersigned):


(Hereinafter called the Tenderer) hereby offer to the NZ Transport Agency to make and
execute the above-mentioned work in accordance with the drawings, specifications and
conditions of contract for the sum (in words) of

$( ) excluding GST
2. The Tenderer is/is not (delete as applicable) a registered person in terms of the Goods
and Services Act 1985.
The Tenderer's GST registration number is:
3. The Tenderer’s current Prequalification Work Category(s) and
Classification Level(s).
4. The Tenderer understands that the NZ Transport Agency reserves the right to reject any
or all tenders.
5. The Tenderer understands that the Contract is included in the Principal’s PAI
programme.
6. The Tenderer nominates the following as surety for any bond (optional) specified in the
Contract and will within seven days furnish a certificate signed by the nominated surety
that it will execute the bond(s) should the Tenderer be awarded the Contract.

Details Performance Bond Bond in Lieu of Retentions

Name

Postal Address

City

Tenderer’s Signature

Contact Name
Postal Address

Telephone No.

Email Address:

   

Page 42 of 42
SM031 App A1 Issue 16: March 2017
Schedule of Prices

Ahaura Bridge Replacement


NZTA Contract No. NZTA 2019359
Ahaura Bridge Replacement NZ Transport Agency
     

Contract No: NZTA 2019359 Schedule of Prices


SP1 

This page intentionally blank

   

SM031 App A7 Issue 14: March 2016


NZTA 2019359: AHAURA BRIDGE REPLACEMENT SCHEDULE OF PRICES

ITEM DESCRIPTION UNITS QUANTITY RATE AMOUNT

1 Preliminary & General

1.1 Establishment, Temporary Accommodation and Disestablishment LS 1

1.2 Insurances and Bonds LS 1

1.3 General Obligations & Requirements LS 1

1.4 Preparation and updating of the Contractor's Contract Plan LS 1

1.5 Implementation of the Contractor's Contract Plan LS 1

1.6 Preparation of the Contractor's Railway Management Plan LS 1

1.7 Preparation and updating of the Contractor's Programme LS 1

1.8 Implementation of the Contractor's Programme LS 1

1.9 Contractor's Reporting and Meetings LS 1

1.10 Implementation and management of environmental controls LS 1

1.11 Project Ecology LS 1

1.12 Maintenance Requirements LS 1

1.13 Public Liaison and Consultation LS 1

1.14 As Built Drawings & Data, Construction Report, RAMM, BDS Updates by Contractor LS 1

2 Traffic Management

2.1 Preparation and Implementation of Traffic Management Plans LS 1

Railway track and rail protection, liaison & coordination with KiwiRail, and
2.2 LS 1
implementation of Railway Management Plan

3 Earthworks

3.1 Extra over to SoP Item 3.4 (Stip Topsoil) for archaeological investigations day 30

Uplift archaeological finds and archaeological finds topographical survey


3.2 PS 1 $ 15,000.00 $ 15,000.00
(Provisional Sum)

3.3 Site Clearance LS 1

Strip topsoil, screen, stockpile and remove tailings and unsuitable topsoil to
3.4 m3 8450
waste

3.5 Proof roll insitu subgrade m2 8500

3.6 Import topsoil (Provisional Item) m3 3000

3.7 Spread topsoil from stockpile or imported m3 6500

Excavate buried trees material below subgrade, dump offsite and backfill with cut
3.8 m3 3550
to fill material
Excavate landfill material below subgrade, dump offsite and backfill with imported
3.9 fill material. Temporarily support and protect existing fibre and copper cables m3 910
through excavation.

3.10 Strip sheep dip contaminated topsoil to stockpile, uplift and encapsulate m3 170

Topographical survey at bulk fill subgrade level (i.e. insitu subgrade or top of
3.11 LS 1
buried forest and landfill backfill levels)
Undercut unsuitable material below subgrade surface to waste off-site and
3.12 m3 2000
replace with imported fill (Provisional Item)

3.13 Cut to fill (to be used as backfill for excavated buried tree undercut area) m3 3700

3.14 Cut to waste offsite m3 11900

3.15 Cut to landscape Fill (Provisional Item) m3 500

3.16 Supply and place imported bulkfill m3 43500

3.17 Trim, compact, maintain and prepare pavement subgrade LS 1

3.18 Final trimmed bulkfill embankment surface topographical survey LS 1

3.19 Tree Protection LS 1

Page 1 of 8
NZTA 2019359: AHAURA BRIDGE REPLACEMENT SCHEDULE OF PRICES

ITEM DESCRIPTION UNITS QUANTITY RATE AMOUNT

4 Utilities

4.1 Utilities identification, potholing and protection LS 1

Liaison, coordination, management of service authorities and supply facilities/TM


4.2 LS 1
etc
Chorus - Construct service trench and reinstate to suit Chrous and NZTA
4.3 m 590
requirements

4.4 Chorus - Construct carriageway duct crossing m 150

4.5 Street Lighting Installation and upgrades by others N/A N/A N/A

4.6 Electrical Diversions by others N/A N/A N/A

5 Bridge

5.1 Preparation of Abutment/Pier Sites

5.1.1 Preparation of abutment sites No. 2

5.1.2 Preparation of pier sites No. 6

5.1.3 Temporary access and staging LS 1

5.1.4 Undertake proof bores: Establishment/disestablishment LS 1

5.1.5 Undertake proof bores: Drilling m 30

5.1.6 Undertake proof bores: Set-up for each hole No. 2

5.2 Cylinder Foundations to Abutment

5.2.1 Supply and install 1.2 m diameter structural steel casing through 'gravel' m 57

5.2.2 Supply and install 1.2 m diameter structural steel casing through weak sandstone m 14

5.2.3 Excavate and form 1.2m diameter rock socket within weak sandstone m 9

5.2.4 Cylinder reinforced concrete construction m 80

5.3 Cylinder Foundations to Pier

5.3.1 Supply and install 1.8 m diameter structural steel casing through 'gravel' m 130

5.3.2 Supply and install 1.8 m diameter structural steel casing through weak sandstone m 72

5.3.3 Excavate and form 1.8m diameter rock socket within weak sandstone m 36

5.3.4 Cylinder reinforced concrete construction m 238

Extra over for supply and install additional 1.8m diameter steel casing (up to
5.3.5 m 25
additional 25m) (Provisional Item)

5.4 Pier Construction

5.4.1 Pier column construction - 1.2 m diameter 5.9 m long No. 12

5.4.2 Construct crossheads (Stage 1) No. 6

5.4.3 Construct concrete upstand (Stage 2) No. 6

5.4.4 Construct set of shear keys No. 6

5.5 Abutment Construction

5.5.1 Capping beams (includes headwall and wing wall) No. 2

5.5.2 Settlement slabs No. 2

5.5.3 Construct set of shear keys No. 2

5.5.4 Construct Knock-off blocks No. 2

5.5.5 Construct bearing plinths No. 10

5.6 Superstructure

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NZTA 2019359: AHAURA BRIDGE REPLACEMENT SCHEDULE OF PRICES

ITEM DESCRIPTION UNITS QUANTITY RATE AMOUNT

5.6.1 Supply and install Super T beams (including transport to site) No. 35

5.6.2 Construct diaphragms No. 14

5.6.3 Construct in-situ deck (excluding hinge slabs) No. 7

5.6.4 Construct in-situ deck link slabs over piers No. 6

5.6.5 Supply and install elastomeric bearings at the abutments No. 10

5.6.6 Supply and install elastomeric bearings at the piers No. 60

5.6.7 Supply and install abutment expansion joints within carriageway No. 2

5.6.8 Supply and install abutment expansion joints within the footpath No. 2

5.7 Barriers

5.7.1 Supply and install pedestrian barrier (timber top rail) on bridge m 20

5.7.2 Supply and install pedestrian barrier (steel top rail) on bridge m 198

5.7.3 Supply and install pedestrian barrier (timber top rail) on approaches m 10

5.7.4 Supply and install steel HT rail to TL 5 concrete barriers m 218

5.7.5 Supply and install TL4 concrete barriers to bridge (incl in-situ stitch portion) m 218

5.7.6 Supply and install TL5 concrete barriers to bridge (incl in-situ stitch portion) m 218

5.7.7 Supply and install special expansion joint detailing in TL4 barriers No. 2

5.7.8 Supply and install special expansion joint detailing in TL5 barriers No. 2

5.7.9 Supply and install special expansion joint detailing in pedestrian barriers No. 2

5.7.10 Supply and install concrete approach transition barriers m 24

5.7.11 Urban design treatment (negative detailing) on pedestrian approach barriers LS 1

Construct insitu concrete end posts for pedestrian barrier including urban design
5.7.12 No. 2
treatment

5.8 Miscellaneous

5.8.1 Apply and maintain anti-graffiti protection m2 1290

5.8.2 Date and loading panels, survey pins and new BSN and IG14 "AHAURA RIVER" signs LS 1

5.8.3 Rip-rap scour protection to abutments (including filter fabric) m3 2250

Bridge deck surfacing (AC14 40mm thick, pre-levelling course and channel) (Draft
5.8.4 NZTA M10: 2019 Specification - refer Project Specification Section 19 & m2 1920
Appendix IX)

6 Retaining Walls

6.1 Gabion & Terramesh Wall

Excavation and removal of material including existing gabions, kerbs, pavement


6.1.1 LS 1
etc and form benches to receive gabion baskets
Supply and fill 1m x 1m gabion baskets to the alignment and heights as shown in
6.1.2 No. 49
the drawings
Supply and fill 0.5m x 1m gabion baskets to the alignment and heights as shown
6.1.3 No. 5
in the drawings
Lay perforated Nexus Novaflo 110mm OD along base of cut face encapsulated in
6.1.4 m 75
200mm TNZ F/2 Filter Material

6.1.5 Lay terramesh panels as specified in the drawings m2 312

6.1.6 Locate, temporarily support all existing utilities during works LS 1

6.1.7 Supply and compact backfill LS 1

6.1.8 Reinforced concrete capping beam m 42

6.1.9 Reinstate stable batters, topsoil and matting LS 1

6.2 Low Timber Back of Path Wall

Page 3 of 8
NZTA 2019359: AHAURA BRIDGE REPLACEMENT SCHEDULE OF PRICES

ITEM DESCRIPTION UNITS QUANTITY RATE AMOUNT

6.2.1 Supply and construct low timber back of footpath wall (Variable Height) m 27

7 Railway Level Crossing

7.1 Supply and construct new timber panel level crossing LS 1

7.2 Remove old redundant level crossing LS 1

7.3 Supply and install new cattle stop LS 1

8 Stormwater

8.1 Supply and install pipes

Supply, install and backfill DN225 SN8 PVC-U pipe to underside of pavement sub-
8.1.1 m 3
base or underside of topsoil cover
Supply, install and backfill DN300 SN8 PVC-U pipe to underside of pavement sub-
8.1.2 m 83
base or underside of topsoil cover
Supply, install and backfill DN300 SN16 PVC-U pipe to underside of pavement sub-
8.1.3 m 31
base or underside of topsoil cover
Supply, install and backfill DN375 SN8 PVC-U pipe to underside of pavement sub-
8.1.4 m 33
base or underside of topsoil cover
Supply, install and backfill DN600 Class 4 RCRRJ pipe to underside of pavement
8.1.5 m 42
sub-base or underside of topsoil cover
Supply, install and backfill DN900 Class 4 RCRRJ pipe to underside of pavement
8.1.6 m 9
sub-base or underside of topsoil cover
Supply, install and backfill DN110 perforated PE or PP subsoil with smooth internal
8.1.7 m 25
bore to underside of sand layer
Mitre PVC-U pipe end, epoxy treat and form concrete surround (Detail D09,
8.1.8 No. 4
Drawing Sht C1334)

8.1.9 Construct concrete bulkhead at collar (Detail D31, Drawing Sht C1336) No. 5

8.1.10 Abandon existing DN300 culverts (2 no.) m 13

8.1.11 CCTV all pipes after pavement subbase construction m 214

8.2 Supply and install drainage structures

Supply and install DN1050 precast RC manhole including cover and frame to
8.2.1 finished surface level, connect associated pipework and backfill to underside of No. 2
pavement sub-base or underside of topsoil cover.
Supply and install DN1050 precast RC manhole including HDG scruffy dome to
8.2.2 finished surface level, connect associated pipework and backfill to underside of No. 2
pavement sub-base or underside of topsoil cover / sand layer
Supply and install DN1650 precast RC manhole including cover and frame to
8.2.3 finished surface level, connect associated pipework and backfill to underside of No. 1
pavement sub-base or underside of topsoil cover.
Modify and re-level existing manhole to suit finished pavement level and position
8.2.4 No. 1
of fender
Supply and install traversable headwall including HDG bar screen to suit DN600
8.2.5 No. 1
pipe
Supply and install traversable headwall including HDG bar screen to suit DN600
8.2.6 No. 1
pipe and associated scour protection including geotextile
Supply and install traversable headwall including HDG bar screen to suit DN900
8.2.7 No. 2
pipe
Supply and install precast RC headwall to suit DN300 pipe including connection
8.2.8 No. 2
and associated scour protection
Supply and install double catch-pit with back-entry lintel and grates to align with
8.2.9 No. 5
finished road surface and kerb alignment
Supply and install single catch-pit and grate to align with finished access road
8.2.10 No. 1
surface level, toe of batter slope and connected pipework
Supply and install double catch-pit and grates to align with finished road surface
8.2.11 No. 1
and kerb alignment
Supply and install CCC yard sump catch-pit and grate to align with finished
8.2.12 No. 1
footpath surface and dish channel alignment
Supply and install 450x450 maintenance access chamber to subsoil, including
8.2.13 backfill to underside of sand layer and installation of solid plate covers (Detail No. 2
D20, Drawing Sht C1334)
Modify and re-level existing catch pit grate and frame to suit new road level and
8.2.14 No. 3
position of fender
Remove existing catch pit grate, modify catch pit as necessary (to suit finished
8.2.15 footpath level) in accordance with CCC CSS SD302 and install fame and lid in No. 1
accordance with CCC CSS SD301-7
Finish stormwater swales, drains and linear wetland (excludes bulk
8.3
earthworks)

8.3.1 Line swales and swale bunding with topsoil and grass seed m 307

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NZTA 2019359: AHAURA BRIDGE REPLACEMENT SCHEDULE OF PRICES

ITEM DESCRIPTION UNITS QUANTITY RATE AMOUNT


Line swales and swale bunding with topsoil, reinforce channel with Enkamatt
8.3.2 7018, grass seed and cover with a biodegradable geotextile (coir matting or m 155
equivalent) - refer Shts 1321 to 1323
Line linear wetland (gravel, filter cloth to invert & topsoil, BFM stabilise hydroseed
8.3.3 m 87
to sides - Typical Section C, Drawing Sht 1331)

Re-grade drain to remove high spot downstream of Headwall HW22, topsoil and
8.3.4 m 11
grass drain sides and stabilise channel invert with angular rock (d50 = 200mm)

8.4 Finish stormwater basin (excludes bulk earthworks)

8.4.1 Line basin with sand and soil media layers and grass seed m2 156

8.4.2 Supply & install Enkamatt 7018 TRM or equivalent, topsoil and hydroseed m2 30

8.5 Construct Rock Chute

8.5.1 Shape, lay geotextile and install angular rock revetment m 18

8.6 Construct Stream Realignment (excluding earthworks)

Construct realigned stream channel (upper channel - Typical Section A, Drawing


8.6.1 m 48
Sht 1331)
Construct realigned stream rock chute (lower channel - Typical Section B, Drawing
8.6.2 m 21
Sht 1331)

8.6.3 Construct riprap rock pad at toe of lower channel LS 1

8.6.4 Shape channel from lower channel to main river channel m 10

8.6.5 Construct rock sill at start of channel realignment LS 1

Supply and install geotextile filter cloth for separation of pipe embedment from
8.7 m2 1000
high voids or soft silts (Provisional Item)
Undercut pipe trench to remove weak material and replaced with compacted
8.8 aggregate where directed by the engineer or where determined to be m3 500
unsatisfactory by SCALA penetrometer testing or similar (Provisional Item)
Supply and Install reinforced concrete pipe surround to CCC CSS SD331
8.9 m 40
(Provisional Item)

9 Carriageway Construction

9.1 Remove existing kerb and channels to dump offsite m 500

Extra over to item 9.1 - Remove existing kerb and channel and underpipe at pub -
9.2 m 40
Clifton St to Camp St (Provisional Item)

9.3 Construct new Kerb and Channel m 482

9.4 Construct new Mountable Kerb and Channel m 317

9.5 Construct new Mountable Kerb m 54

9.6 Construct new dish channel m 45

9.7 Residential vehicle crossing cutdowns m 26

9.8 Commercial vehicle crossing cutdown m 41

9.9 Pedestrian crossings cutdowns m 35

9.10 Pedestrian refuge No. 2

9.11 Scarify existing road, remove bitumen to dump offsite m2 6820

Trim existing pavement material (300mm deep) to dump offsite (No Exit Road -
9.12 m2 300
redundant portion of SH7 - sothern bridge approach)

9.13 Sawcuting m 204

9.14 Supply, place and compact AP65 sub base m3 3087

Supply, place and compact M4 AP40 (Draft NZTA M4: 2019 Specification - refer
9.15 m3 1900
Project Specification Section 19 & Appendix IX) basecourse

9.16 Supply and place 2 coat chipseal (G3/5) m2 8720

Supply and place AC14 (Draft NZTA M10: 2019 Specification - refer Project
9.17 m2 3500
Specification Section 19 & Appendix IX) (40 mm nominal depth)

9.18 Rip and remake tie-ins (Type 1 Pavement areas) m2 520

Tie-in to existing carriageway at the extent of works (either end of the project +
9.19 No. 5
side roads)

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NZTA 2019359: AHAURA BRIDGE REPLACEMENT SCHEDULE OF PRICES

ITEM DESCRIPTION UNITS QUANTITY RATE AMOUNT

9.20 Maintenance access track construction m2 1500

9.21 Unsealed Pavements

9.21.1 Supply, place and compact unsealed basecourse aggregate m3 26

9.21.2 Supply, place and compact unsealed wearing course aggregate m3 13

10 Paths & Driveway Construction

10.1 Strip existing bitumen surfaces and dump offsite m2 803

10.2 Supply, place and compact AP40 basecourse for driveways (125mm) m2 87

10.3 Supply, place and compact AP20 basecourse for footpaths (75mm) m2 1476

10.4 Supply and place asphaltic concrete GD7 (20mm) m2 1563

10.5 Supply and place AP5 gritted topping to wide shoulder (25mm) m2 600

10.6 Supply and place timber edging (25mm) for footpaths and driveways m 278

10.7 Supply and place timber edging (50mm) to back of threshold treatment m 60

11 Barrier Construction

11.1 Guardrail Leading Terminal X-350 or similar approved No. 2

11.2 Guardrail Leading Terminal Standard Curved No. 1

11.3 Guardrail Trailing Terminal Standard Curved No. 5

11.4 Guardrail Trailing Terminal 6m Radius No. 1

11.5 W-Section to Concrete Transition (NZTA RSB-5) No. 4

11.6 MASH TL-3 W Beam m 474.35

11.7 MASH TL-3 W Beam 6m Radius Convex m 1.91

11.8 MASH TL-3 W Beam 15m Radius Convex m 19.05

11.9 MASH TL-3 W Beam 10m Radius Convex m 17.15

11.10 MASH TL-3 W Beam with (CMPS) Motorcycle Safety / Protection Rail m 171.45

11.11 MASH TL-4 Thrie Beam with Modified Blockout m 60.96

11.12 Fall Protection Safety Fencing m 50

12 Traffic Services

12.1 Permanent road marking removal by blasting LS 1

12.2 Pavement Marking, RRPM's, KTM's & Edge Marker Posts LS 1

12.3 Supply and install RS1 (2 x 50km/hr & 2x 100km/hr) No. 4

12.4 Supply and install RP 1 (stop) and RP2 (give way) No. 10

12.5 Supply and install WM1R (curve advisory) No. 2

12.6 Supply and install WJ3L (T junction controlled) No. 2

12.7 Supply and install WYC4 (yellow chevron) No. 5

12.8 Supply and install new WYR2 chevron (corner or Camp St and SH7) No. 2

12.9 Supply and install RPX4 assembly (rail crossing) No. 2

12.10 Supply and install WZ1 & WZ12 assembly (cattle stop) No. 2

12.11 Supply and install WXR1 & WXL1 (rail side road) No. 2

12.12 Supply and install white or yellow width marker posts No. 4

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NZTA 2019359: AHAURA BRIDGE REPLACEMENT SCHEDULE OF PRICES

ITEM DESCRIPTION UNITS QUANTITY RATE AMOUNT

12.13 Supply and install 'Reefton' AD replacement signs No. 2

12.14 Supply and install "Street Name" or "River Access" blade signs No. 2

Supply and install "No Exit" supplementary plate under street name blade on
12.15 No. 2
street name or river access blade post

12.16 Supply and install SH reference station (LRMS) sign double sided No. 1

12.17 Supply and install yellow SH reference station (LRMS) marker No. 1

12.18 Supply and install PN-2 (threshold signs) and RG-2 (100) on reverse No. 2

12.19 Sign Relocations No. 4

12.20 Removal of signs from existing highway and township to waste LS 1

12.21 Electronic Speed Indication Device LS 1

13 Landscaping

13.1 Grassing

13.1.1 Grass areas - hydroseeded m2 9700

13.2 Planting - Supply and install mixed native shrub planting

13.2.1 Embankment planting (mix A) m2 5650

13.2.2 Embankment planting (low)(mix B) m2 1450

13.2.3 Detention basin (mix C) m2 920

13.2.4 Stream patch planting (mix H) m2 80

13.2.5 Riparian planting (mix D) m2 4500

13.2.6 Frangible screening planting (mix E) m2 310

13.2.7 Screening & definition planting (mix F) m2 850

13.2.8 Threshold planting (mix G) m2 150

Specimen Trees - Supply and install mixed native tree planting - including
13.3
staking

13.3.1 Dacrycarpus dacrydioides - Kahikatea No. 17

13.3.2 Dacrydium cupressinum - Rimu No. 15

13.3.3 Nothofagus fusca - Red Beech No. 12

13.3.4 Plagianthus regius - Manatu / lowland ribbonwood No. 5

13.3.5 Podocarpus ferrungineus - Miro No. 18

13.4 Mulch

13.4.1 Supply and install aged bark mulch m2 8400

13.4.2 Supply and install Coirfibre "Biomac CJ450" or approved equivalent m2 5500

13.5 Landscape Maintenance (2 years)

13.5.1 Landscape Defects Maintenance & Reporting mth 24

13.6 Urban Design Features

13.6.1 Rustic timber post supply (Prime Cost Sum) No. 10 $ 1,000.00 $ 10,000.00

13.6.2 Contractors on-cost to 13.6.1 for management and co-ordination % $ 10,000.00

13.6.3 Uplift rustic timer posts, transport to site and install No. 10

14 Fencing and Gates

14.1 Supply and install new post, 7 wire & batten fence m 210

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NZTA 2019359: AHAURA BRIDGE REPLACEMENT SCHEDULE OF PRICES

ITEM DESCRIPTION UNITS QUANTITY RATE AMOUNT

14.2 Supply and install post and netting fence m 1208

14.3 Supply and install timber post and 4 rail fence m 46

14.4 Supply and install new farm gates No. 5

14.5 Supply and install swale flood gates No. 2

14.6 Paint timber post and 4 rail fence white LS 1

15 Demolition of Existing Bridge

15.1 Demolition and removal of existing bridge including appropriate disposal LS 1

Extra over cost adjustment to SoP Item 15.1 for salvage, transport and unloading
15.2 No. 125
of timber stringers for community use (Provisional Item)

15.3 Withdraw and dispose of existing timber piles No. 35

15.4 Cutting and removing timber piles (Provisional Item) No. 15

16 Domestic Bore Decommission

16.1 Decommission existing bore LS 1

17 Additional Works

17.1 On site overheads (Provisional Item) % $ 500,000.00

17.2 Off site overheads and Profit (Provisional Item) % $ 500,000.00

17.3 Processing of Variations (Provisional Item) % $ 500,000.00

Working
17.4 Working Day Rate (Provisional Item) 20
Day

Contract Total $

Tenderer's Authorised Signature:

Authorised Name:

Tenderers Company Name:

Address:

Page 8 of 8
Basis of Payment

Ahaura Bridge Replacement


Contract No. NZTA 2019359
Ahaura Bridge Replacement NZ Transport Agency
     

Contract No: NZTA 2019359 Basis of Payment


BP1 

CONTENTS
1  Preamble 6 
1.1  Introduction 6 
1.2  Definitions 6 
1.3  Item Description 6 
1.4  Item Quantity 6 
1.5  Item Rate 6 
1.6  Item Unit 7 
1.7  Provisional Items 7 
1.8  Provisional Sums 8 
1.9  Alternative Materials or Designs 8 
1.10  Amendments To the Schedule of Prices 8 

2  Certificates and Payment 9 


2.1  Contractor’s Monthly Payment Claim 9 
2.2  Payment Details 9 
2.3  Quality Assurance 9 

3  Valuing Scope Changes 10 


3.1  Open Book Philosophy 10 
3.2  Variations 10 
3.3  Changes to Lump Sum Amounts 10 
3.4  Unscheduled Work 10 

4  Basis of Measurement and Payment 11 

Preliminary and General 11 


4.1  Establishment, Temporary Accommodation and Disestablishment 11 
4.2  Insurances and Bonds 11 
4.3  General Obligations and Requirements 11 
4.4  Preparation and Updating of Contractor’s Contract Plan 11 
4.5  Implementation of Contractor’s Contract Plan 12 
4.6  Preparation of Contractor’s Railway Management Plan 12 
4.7  Preparation of Contractor’s Programme 12 
4.8  Implementation and Updating of Contractor’s Programme 12 
4.9  Contractor’s Reporting and Meetings 13 
4.10  Implementation and management of Contractor’s Environmental Controls 13 
   

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Contract No: NZTA 2019359 Basis of Payment


BP1 

4.11  Project Ecology 13 


4.12  Maintenance Requirements 13 
4.13  Public Liaison and Consultation 13 
4.14  As-Built Requirements 14 

Traffic Management 15 


4.15  Preparation and Implementation of Temporary Traffic Management Plans 15 
4.16  Railway Protection, Liaison amd Implementation of Railway Management Plan 15 

Earthworks 16 
4.17  Extra over to SoP Item 3.4 for Archaeological Investigations 16 
4.18  Archaeological finds Uplift and Topographical Survey (Provisional Sum) 16 
4.19  Site Clearance 16 
4.20  Strip topsoil, screen, stockpile 16 
4.21  Proof Roll Insitu Subgrade 17 
4.22  Import Topsoil (Provisional Item) 17 
4.23  Spread Topsoil from Stockpile or Imported Topsoil 17 
4.24  Excavate Buried Trees And Landfill to Waste and Backfill 18 
4.25  Strip Sheep Dip, Stockpile and Encapsulate 18 
4.26  Topographical Surveys - Bulk Fill Subgrade & Final Trimmed Bulkfill Embankment
Surface 19 
4.27  Undercut Unsuitable Material below subgrade to Waste off-site and backfill
(Provisional Item) 19 
4.28  Cut to Fill 19 
4.29  Cut to Waste off-site 20 
4.30  Cut to Landscape Fill (Provisional Item) 20 
4.31  Supply and Place Bulkfill 21 
4.32  Trim, Compact, Maintain and Prepare Pavement Subgrade 21 
4.33  Tree Protection 21 

Utilities 22 
4.34  Utilities Identification and Protection 22 
4.35  Service Relocations Liaison, Coordination, Management and Facilitates 22 
4.36  Chorus Service trenches 22 
4.37  Chorus Carriageway Duct Crossings 23 
4.38  Street Lighting and Electrical Works 23 

Bridge 24 
4.39  Bridge Construction General 24 
4.40  Preparation of abutment/pier sites 25 

   

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Contract No: NZTA 2019359 Basis of Payment


BP1 

4.41  Cylinder Foundations to Piers and Abutments 26 


4.42  Pier/Abutment Construction 27 
4.43  Superstructure 29 
4.44  Barriers 30 
4.45  Miscellaneous 32 

Retaining Walls 33 


4.46  Excavation 33 
4.47  Supply, install and Fill Gabion Baskets 33 
4.48  Supply and Install Nexus Novaflo Drain 33 
4.49  Supply and Lay Terramesh Panels 33 
4.50  Locate and Temporarily Support Utilities 33 
4.51  Supply and Place Compacted Backfill 34 
4.52  Reinforced Concrete Capping Beam 34 
4.53  Reinstate Stable Batters (Topsoil, Grassing and Erosion protection) 34 
4.54  Supply and Construct Low Timber Back of Footpath Wall 34 

Railway Level Crossing 35 


4.55  Supply and Construct New Timber Panel Level Crossing 35 
4.56  Remove Old Redundant Level Crossing 35 
4.57  Supply and Install New Cattle Stop 35 

Stormwater 36 
4.58  Supply and Install Pipes 36 
4.59  Mitre PVC-U pipe ends 36 
4.60  Bulkheads 36 
4.61  Abandon culverts 36 
4.62  CCTV Pipes 36 
4.63  Supply and Install Manholes 37 
4.64  Modify Existing Manhole or Catch-pit 37 
4.65  Headwalls 37 
4.66  Catch-pits / Access chambers 37 
4.67  Modify Existing Catch-Pit to Solid Lid 38 
4.68  Line swales, Swale bunding and Linear Wetland 38 
4.69  Re-grade drain 38 
4.70  Line Basin 38 
4.71  Install Rock Chute 39 
4.72  Realign stream 39 
4.73  Riprap pad and Rock Sill 39 

   

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Contract No: NZTA 2019359 Basis of Payment


BP1 

4.74  Geotextile Filter Cloth (Provisional Item) 39 


4.75  Undercut and Replace (Provisional Item) 40 
4.76  Reinforced Concrete Pipe Surround (Provisional Item) 40 

Carriageway Construction 41 


4.79  Kerb and Channels 41 
4.80  Pedestrian Refuge 41 
4.81  Scarify Existing Road, Remove Bitumen to Waste 42 
4.82  Trim existing pavement material to waste 42 
4.83  Sawcutting 42 
4.86  Chipseal 42 
4.87  AC Surfacing (NZTA Draft M10:2019 Specification) 43 
4.88  Rip and Remake Tie-Ins (Type 1 Pavements) 43 
4.89  Tie-ins to existing pavements 43 
4.91  Unsealed Pavements 44 

Paths & Driveway Construction 45 


4.92  Strip Existing Bitumen to Waste 45 
4.93  Construct Paths and Driveways 45 
4.94  Timber Edging 45 

Barrier Construction 46 


4.95  W-Section Barrier Leading & Trailing End Terminals 46 
4.96  W-Section to Concrete Barrier Transition 46 
4.97  W-Section Barrier 46 
4.98  Thrie-Beam Barrier 46 
4.99  Fall Protection Safety Fencing 47 

Traffic Services 48 


4.102  Supply and Install Signs 48 
4.103  Sign Relocations 48 
4.104  Remove Existing Signs to Waste 48 
4.105  Electronic Speed Indication Device 49 

Landscaping 50 
4.106  Grassing 50 
4.107  Planting – Mixed Native Shrubs 50 
4.108  Planting – Specimen Trees 50 
4.109  Mulching 50 
4.110  Supply and Install BIOMAC Coir Fibre Geo-Textile 51 

   

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Contract No: NZTA 2019359 Basis of Payment


BP1 

4.111  Landscape Maintenance 51 


4.112  Urban Design Features 51 

Fencing and Gates 53 


4.113  Supply and Install Fencing 53 
4.114  Supply and Install Gates Including Swale Flood Gate 53 
4.115  Paint Timber Post and Rail Fence 53 

Bridge Deconstruction 54 


4.116  Demolition and removal of existing bridge including disposal 54 
4.117  Extra Over Cost adjustment for salvage and transport of timber stringers
(Provisional Item) 54 
4.118  Remove and dispose of existing timber piles 54 
4.119  cost associated with cutting and removing timber piles (Provisional Item) 55 

Domestic Bore Decommission 56 


4.120  Domestic Bore Decommission 56 

Additional Works (Provisional Items) 57 


4.121  On-site Overheads for Variations (Provisional Item) 57 
4.122  Off-Site Overheads and Profit for Variations (Provisional Item) 57 
4.123  Processing of Variations (Provisional Item) 57 
4.124  Working Day Rates (Provisional Item) 58 

   

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Contract No: NZTA 2019359 Basis of Payment


BP1 

1 Preamble
1.1 INTRODUCTION
1.1.1 This section outlines the basis of payment for this contract. The following overrides any
basis of payment specified or implied elsewhere in the Contract Documents or in any
Transit/Transport Agency standard specification, other standard, manual or publication
referred to.
1.1.2 All payments made shall have cost fluctuation and retentions applied in accordance with
the conditions of contract.

1.2 DEFINITIONS
1.2.1 The defined terms in this Basis of Measurement and Payment shall have the same
meanings as defined in the Conditions of Contract.
1.2.2 Reference to ‘Contract Period’ shall mean the full contract period including all separable
portions.

1.3 ITEM DESCRIPTION


1.3.1 In the schedule of prices the item description identifies the work covered and shall be
read in conjunction with the basis of payment. The Contractor shall determine the nature
and extent of the work from the Drawings, Project Specifications and Conditions of
Contract.

1.4 ITEM QUANTITY


1.4.1 Metric units shall be used for measurement throughout this contract. All Drawings shall
be developed using the metric system.
1.4.2 The Contractor shall not rely on the quantities provided in the schedule of prices, or the
dimensions provided on the Drawings provided by the Transport Agency for ordering
Materials or pricing.
1.4.3 For items not measured as Lump Sums, the quantity shall be measured net from the
dimensions stated in the contract. No allowance shall be made for over excavation, laps,
cutting, waste, etc. unless specifically stated. All cubic metre measurements shall be on a
solid measure basis unless stated otherwise.

1.5 ITEM RATE


1.5.1 Each item in the schedule of prices shall have a rate entered against it. Rates shall be in
NZ Dollars to two decimal places. Where no rate is entered, it shall be deemed to be
$0.00.
1.5.2 The rate tendered in the schedule of prices shall be deemed to include the costs of
meeting all conditions, obligations and liabilities in the Contract Documents. It shall be
deemed to be inclusive of, but not limited to, supplying all Plant, labour, Materials and
transportation required to complete the item of work.
1.5.3 All rates for items in the Schedule of Prices shall include all of the costs associated with
matters such as miscellaneous items, accommodation, supervision, contingencies,

   

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normally expected risks, transport of equipment, incidental work, temporary works,


survey, setting out, inspections, reporting, attendances at meetings, communications,
programming, records, quantity measurement, claims for payment, testing and quality
control measures, permits, administration, as well as On-Site Overheads and Off-Site
Overheads and Profit, except that, if any one of those matters is scheduled separately as
a result of an item description expressly identifying that particular matter, that matter
will not be included in the rate for that item.
1.5.4 In addition to the payments made to the Contractor under this schedule of prices, the
Principal will pay the applicable Goods and Services Tax. Payment schedules shall be
issued in the form in accordance with the Clause 12.13 of the conditions of contract.

1.6 ITEM UNIT


1.6.1 Units of measurement shown in the “unit” column of the schedule of prices have been
abbreviated as follows (unless otherwise expressly defined throughout the Basis of
Payments of Schedule of Prices):

ABBREVIATION DESCRIPTION

PS Provisional Sum

PI Provisional Item

PCS Prime Cost Sum

LS Lump Sum

Day Calendar Day

m Linear metre

m2 Square metre

m3 Cubic metre

No. Number

Hr Hour

T Tonne

% Percent

Km Kilometre

1.7 PROVISIONAL ITEMS


1.7.1 Provisional Items provide for work that may or may not be carried out by the Contractor,
shall be priced by the Contractor. This work shall only be performed on the instruction of
the Engineer.
1.7.2 The amount payable to the Contractor for work covered by provisional items shall be for
the quantity or work directed by the Engineer, at the tendered rate.

   

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1.7.3 The tendered rate for provisional items shall fully compensate the Contractor for all their
costs for that item, including but not limited to: labour, Plant, Materials, On-Site
Overheads, Off-Site Overheads and Profit.
1.7.4 Where provisional items are not undertaken or only partially expended, this shall not give
rise to any compensation payment for overheads and margins.

1.8 PROVISIONAL SUMS


1.8.1 Provisional Sums are amounts of money entered in the schedule of prices by the
Transport Agency. These sums provide for work that may or may not be carried out by
the Contractor. Such work shall only be performed on the written instruction of the
Engineer.

1.9 ALTERNATIVE MATERIALS OR DESIGNS


1.9.1 The Contractor may propose alternatives to the specified Materials, provided they meet
the contract requirements in terms of time, cost and quality. The Contractor shall submit
their proposed alternatives to the Engineer for review. The Engineer will provide their
recommendations to the Principal and the Contractor.
1.9.2 Where the Engineer accepts the equivalent product or Material in place of the one
identified or specified, the tendered rate in the Schedule of Prices shall be deemed to
include the replacement in the Contract Works. This includes the Contractor’s Design,
provision of data, Drawings, specifications, certificates, approvals, re-submissions and
modifications and amendments to the Contract Works.
1.9.3 Where the contract allows a choice of alternatives, the tendered rate shall be deemed to
cover any of the permitted alternative Materials, or Contractor’s Design the Contractor
chooses. In all cases the rates in the Schedule of Prices shall be deemed to include any
adjustments of the work content, rates, costs and the like made necessary by the
Contractor’s choice of alternative.

1.10 AMENDMENTS TO THE SCHEDULE OF PRICES


1.10.1 Tenderers are invited to use the interactive tender process to discuss amendments to the
Schedule of Prices to provide a schedule that better matches an Alternative Tender and/or
their methodology, financial reporting methods and ease of use in calculating interim
payments.
1.10.2 No changes shall be made to the Schedule of Prices without the Transport Agency’s
written approval.

   

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2 Certificates and Payment


2.1 CONTRACTOR’S MONTHLY PAYMENT CLAIM
2.1.1 Unless the Principal and the Contractor agree otherwise in writing, the Contractor shall
each month submit to the Engineer a progress payment claim. The first claim shall be
submitted within one month after the date the Contract Works begins. The progress
payment claim shall:
(a) Claim the appropriate payment for each item identified in the Schedule of Prices.
(b) Include an editable electronic file version of the claim.
(c) Comply with the requirements of clause 12.1 of the General Conditions of Contract,
and as amended by the Special Conditions.
2.1.2 Before payment, the Engineer will check all amounts claimed by the Contractor for work,
and process the payment claim in accordance with 12.2 of the General Conditions of
Contract as amended by the Special Conditions.

2.2 PAYMENT DETAILS


2.2.1 Progress payments will be made in accordance with clauses 12.1 and 12.2 of the General
Conditions of Contract (NZS 3910), and as amended by the Special Conditions of
Contract, to this contract.
2.2.2 All payments will be by direct credit only.

2.3 QUALITY ASSURANCE


2.3.1 Unless scheduled separately, all costs incurred by the Contractor in undertaking and
completing all quality assurance testing as outlined in the Contract Documents shall be
deemed to be included in the tendered rates.
2.3.2 Further to clause 12.1.3 of the Conditions of Contract, payment of 90% of the tendered
rate will be made for any item for which the test results are available, but have not been
submitted to the Engineer. Full payment will be completed once all records and IANZ, or
other approved, certified test results required by the Contract Documents have been
submitted and accepted by the Engineer.

   

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3 Valuing Scope Changes


3.1 OPEN BOOK PHILOSOPHY
3.1.1 In the event of a disputed contractual claim(s) or variation(s) the parties through mutual
agreement consistent with partnering, shall use first principles for substantiating the
claim. This may mean the Contractor shall make available to the Principal, on a
reasonable basis, their tender pricing information.
3.1.2 Commercial and price sensitive information provided by the Contractor to the Principal
will be treated with the utmost confidentiality.

3.2 VARIATIONS
3.2.1 Variations, including Dayworks, that constitute a change to the detailed design must be
ordered by the Engineer in writing and shall be valued according to the procedures
outlined in section 9 of the General Conditions of Contract.
3.2.2 Variations may be valued as positive (increased scope), or negative (reduced scope)

3.3 CHANGES TO LUMP SUM AMOUNTS


3.3.1 Lump sum amounts in the schedule of prices shall not be changed because of any
extensions in the due date for completion, or ordered variation to the Contract Works.
The value of any changes to lump sum items will be paid as variations to the contract
3.3.2 Where the Contractor identifies a possible change in scope of a lump sum item they shall
advise the Engineer in writing prior to carrying on with the revised scope of work.

3.4 UNSCHEDULED WORK


3.4.1 In general, payment for unscheduled work shall be made on a lump sum basis. No
payment shall be made for any unscheduled work without the Engineer’s written
approval.
3.4.2 Where payment is made on Dayworks, the Contractor’s representative shall certify and
provide to the Engineer the priced “daily job record sheet(s)” for all unscheduled works
undertaken to meet the project specification. The representative must provide the
original record sheet within 24 hours of the work being carried out.
3.4.3 Each record sheet shall contain:
a) Description of the work undertaken, including date undertaken, location and extent
b) Labour hours,
c) Type of plant, total plant hours, rate and total value claimed for each item of plant
d) All invoices for Materials used, certified by the contractor as being accurate.
Invoices for materials used which are not available within 24 hours of the work
being carried out shall be forwarded to the Engineer within 48 hours of receipt of
these invoices from the supplier
e) Signature and name of the Contractor’s personnel supervising the work.

   

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4 Basis of Measurement and Payment

Preliminary and General


4.1 ESTABLISHMENT, TEMPORARY ACCOMMODATION AND
DISESTABLISHMENT
SoP Item 1.1
4.1.1 Payment shall be made at the tendered lump sum for all costs directly and indirectly
involved in the establishment, temporary accommodation, and disestablishment of the
Contractor on site in accordance with Section 2 of the Project Specification. It shall also
include any other work or requirements that are of a ‘once off’ nature.
4.1.2 No additional establishment will be paid for works in the Defects Liability Period or for re-
establishment required for Separable Portions.
4.1.3 75% of the lump sum payment shall be made upon full establishment of the Contractor
on-site and the remaining 25% of the tendered lump sum shall be made upon the full
disestablishment of the Contractor and full reinstatement of the site.

4.2 INSURANCES AND BONDS


SoP Item 1.2
4.2.1 Payment shall be made at the tendered lump sum for all costs directly and indirectly
involved in providing the Insurances and Bonds in accordance with requirements of the
First Schedule of the Conditions of Contract.
4.2.2 100% of the lump sum payment shall be made on the Engineer’s acceptance of the
Insurances and Bonds

4.3 GENERAL OBLIGATIONS AND REQUIREMENTS


SoP Item 1.3
4.3.1 Payment shall be made at the tendered lump sum for all of the Contractor’s General
Obligations and Requirements. This payment shall cover for the remaining items outlined
in Section 2 of the Specification and any other general costs necessary to enable the
completion of the project works not otherwise specified or itemised in the schedule and
this Basis of Payments.
4.3.2 Payment shall be made at the tendered lump sum with progress payments being based
on the extent of works completed.

4.4 PREPARATION AND UPDATING OF CONTRACTOR’S


CONTRACT PLAN
SoP Item 1.4
4.4.1 Payment shall be made at the tendered lump sum for preparation and regular updating of
the Contractor’s Contract Plan in accordance with Section 3 the project specification.

   

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4.4.2 80% of the lump sum payment shall be made on the Engineer’s acceptance of the final
Contractor’s Contract Plan and the remaining 20% of the tendered lump sum shall be
made at Practical Completion provided regular updates to the Contract Plan have been
submitted and accepted.

4.5 IMPLEMENTATION OF CONTRACTOR’S CONTRACT PLAN


SoP Item 1.5
4.5.1 Payment shall be made at the tendered lump sum for implementing the Contractor’s
Contract Plan in accordance with Section 3 the project specification. The rate shall
include all costs to complete all sampling and testing, taking, recording and
supplying/reporting on-site measurements and surveys and any other QA requirements
necessary to complete the contract works in accordance with the Project Specification
(unless otherwise specifically scheduled).
4.5.2 Payment shall be made at the tendered lump sum pro-rated on a monthly basis over the
contract period.

4.6 PREPARATION OF CONTRACTOR’S RAILWAY MANAGEMENT


PLAN
SoP Item 1.6
4.6.1 Payment shall be made at the tendered lump sum for preparation of the Contractor’s
Railway Management Plan in accordance with Section 17 the project specification.
4.6.2 100% of the lump sum payment shall be made on KiwiRail and the Engineer’s acceptance
of the final Contractor’s Railway Management Plan. Implementation of the Railway
Management Plan shall be covered by SoP Item 2.2.

4.7 PREPARATION OF CONTRACTOR’S PROGRAMME


SoP Item 1.7
4.7.1 Payment shall be made at the tendered lump sum for all direct and indirect costs for the
preparation of the Contractor’s Programme in accordance with the project specification.
The rate shall also include amending the Programme to meet the requirements of the
Engineer.
4.7.2 100% of the lump sum payment shall be made on the Engineer’s acceptance of the
Contractor’s Programme.

4.8 IMPLEMENTATION AND UPDATING OF CONTRACTOR’S


PROGRAMME
SoP Item 1.8
4.8.1 Payment shall be made at the tendered lump sum for implementing, updating and
managing the Contractor’s Programme in accordance with the project specification.
4.8.2 Payment shall be made at the tendered lump sum pro-rated on a monthly basis over the
contract period. A payment of only 80% of the pro-rated monthly amount shall be made
when an updated programme is not supplied with the monthly progress report.

   

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4.9 CONTRACTOR’S REPORTING AND MEETINGS


SoP Item 1.9
4.9.1 Payment shall be made at the tendered lump sum for all of the Contractor’s reporting
and meeting requirements as set out in the project specification.
4.9.2 Payment shall be made at the tendered lump sum pro-rated on a monthly basis over the
contract period.

4.10 IMPLEMENTATION AND MANAGEMENT OF CONTRACTOR’S


ENVIRONMENTAL CONTROLS
SoP Item 1.10
4.10.1 Payment shall be made at the tendered lump sum for the implementation, operation, and
management of all environmental controls and compliance requirements in accordance
with the project specification.
4.10.2 Payment shall be made at the tendered lump sum pro-rated on a monthly basis over the
contract period.

4.11 PROJECT ECOLOGY


SoP Item 1.11
4.11.1 Payment shall be made at the tendered lump sum for the implementation, operation, and
management of all freshwater ecology requirements, including certifying the final stream
diversion plans, electronic fishing/netting, overseeing and co-ordinating the Ahaura
Stream works (including any temporary crossings) etc in accordance with the project
specification and statutory conditions. The tendered rate shall include for engagement
of, and the inputs from, a qualified Freshwater Ecologist by the Contractor.
4.11.2 Payment shall be made at the tendered lump sum pro-rated on a monthly basis over the
contract period.

4.12 MAINTENANCE REQUIREMENTS


SoP Item 1.12
4.12.1 Payment shall be made at the tendered lump sum for all costs to undertake all
maintenance requirements during the contract period in accordance with the project
specification.
4.12.2 Payment shall be made at the tendered lump sum pro-rated on a monthly basis over the
contract period.

4.13 PUBLIC LIAISON AND CONSULTATION


SoP Item 1.13
4.13.1 Payment shall be made at the tendered lump sum for all public liaison and consultation in
accordance with the project specification.
4.13.2 This rate shall include all allowances to provide liaison with the local Ahaura community,
school, stakeholders and other interested or effected parties to maintain good
relationships. The Contractor shall allow to provide input to all Principal’s publications,
communications, site visits/tours and to completed letterbox/mailbox drops.

   

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4.13.3 Payment shall be made at the tendered lump sum pro-rated on a monthly basis over the
contract period.

4.14 AS-BUILT REQUIREMENTS


SoP Item 1.14
4.14.1 Payment shall be made at the tendered lump sum for all costs associated with the as-built
requirements, reports, data sheets etc as set out in Section 12 of the project
specification.
4.14.2 75% of the lump sum payment shall be made upon the Engineer’s acceptance of the draft
submission of all required final as-built plans, Construction Report, RAMM data, BDS etc
and the remaining 25% of the lump sum shall be made upon the Engineer’s acceptance of
the final fully completed submission of all required final as-built plans, Construction
Report, RAMM data, BDS etc.

   

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Traffic Management
4.15 PREPARATION AND IMPLEMENTATION OF TEMPORARY
TRAFFIC MANAGEMENT PLANS
SoP Item 2.1
4.15.1 Payment shall be made for all plant, labour and materials required for the preparation
and implementation of all temporary traffic management plans in accordance with the
project specification. The rate shall include for updating of the plans as necessary
throughout the contract period.
4.15.2 Payment shall be made at the tendered lump sum pro-rated on a monthly basis over the
contract period.

4.16 RAILWAY PROTECTION, LIAISON AND IMPLEMENTATION OF


RAILWAY MANAGEMENT PLAN
SoP Item 2.2
4.16.1 Payment shall be made for all plant, labour and materials required for Railway protection
(including engagement of the Rail Protection Officer (RPO) services, unless identified
under specific SoP items elsewhere), liaison and coordination with KiwiRail, any KiwiRail
permit fees, KiwiRail training fees, Train Speed Restriction (TSR), rail level crossing
maintenance costs and implementation of the Railway Management Plan in accordance
with the project specification.
4.16.2 Payment shall be made at the tendered lump sum pro-rated on a monthly basis over the
contract period.

   

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Earthworks
4.17 EXTRA OVER TO SOP ITEM 3.4 FOR ARCHAEOLOGICAL
INVESTIGATIONS
SoP Item 3.1
4.17.1 This extra over rate to SoP Item 3.4 (Strip Topsoil), shall cover any additional costs
associated with topsoil stripping in the six archaeological risk areas as detailed in Section
4.2.1 (c) of the project specification.
4.17.2 Any Archaeological finds discovered under the accidental discovery protocol outside the
six risk sites, do not form part of this rate. Any Contractor costs associated with any
accidental discovery outside the six high risk sites shall be treated as a variation.
4.17.3 The Project Archaeologist shall be supplied by the Principal (NZTA) and shall not be
included in this rate.
4.17.4 Payment shall be made at the extra over rate for each day of topsoil stripping in the six
archaeological risk areas.

4.18 ARCHAEOLOGICAL FINDS UPLIFT AND TOPOGRAPHICAL


SURVEY (PROVISIONAL SUM)
SoP Item 3.2
4.18.1 This is a provisional sum that shall only be used if directed by the Engineer.
4.18.2 Payment shall be made for all plant, labour, and materials required for topographical
survey and/or uplift any archaeological finds, for further investigation or storage, under
the direction of the project Archaeologist.
4.18.3 Payment shall be made at an agreed variation cost.

4.19 SITE CLEARANCE


SoP Item 3.3
4.19.1 Payment shall be made at the tendered lump sum amount for all costs required for all
site clearance in accordance with the project specification and construction drawings.
This item shall include costs for clearing of all vegetation, trees, fences, gates,
termination of existing services, removal of all foundations, culverts and other ground
features, and any required on/off site security (fencing) etc. Costs for transport to off-
site dumps, dump fees and the like as necessary to undertake the contract works shall
also be included.
4.19.2 Payment shall be made at the tendered lump sum amount with progress payments being
based on the extent of works completed.

4.20 STRIP TOPSOIL, SCREEN, STOCKPILE


SoP Item 3.4
4.20.1 Payment shall be made to strip to stockpile and screen topsoil in accordance with the
construction drawings and project specification. This item shall include all costs for
stripping, loading, transport, stockpiling, screening, removal of screenings and

   

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unsuitable topsoil to waste offsite, and all handling of the topsoil. Unsuitable topsoil
shall be confirmed by the Engineer prior to removal offsite.
4.20.2 The Contractor shall allow for topographical surveys of the original ground profile and
stripped profile (subgrade) to verify the quantity of topsoil removed. The quantity of
topsoil stripping covered by this SoP item shall be limited to the extent of works (i.e.
footprint of permanent works) shown on the drawings. Other areas that are stripped of
topsoil outside the permanent works footprint (e.g. compounds, laydown areas,
construction access roads/tracks etc) shall be at the Contractors cost.
4.20.3 Payment for this item shall be made per original in place (solid) cubic metre (m3),
determined from the topographical surveys, of topsoil that is stripped, screened and
stockpiled.

4.21 PROOF ROLL INSITU SUBGRADE


SoP Item 3.5
4.21.1 Payment shall be made for all plant, labour and materials to undertake proof rolling of
the insitu subgrade at the direction of, and witnessed by, the Engineer. The purpose of
the proof roll is to identify any potential soft material which may require undercutting
and replacement or other subgrade improvement treatment.
4.21.2 Payment for this item shall be made per square metre (m2) of insitu subgrade which is
proof rolled.

4.22 IMPORT TOPSOIL (PROVISIONAL ITEM)


SoP Item 3.6
4.22.1 This is a provisional item that shall only be used if there is insufficient suitable
topsoil obtained from on-site stripping and importation of topsoil is directed by the
Engineer.
4.22.2 Payment shall be made for the procurement and supply of topsoil which meets the
project specification.
4.22.3 Payment for this item shall be made per solid cubic metre (m3) supplied to site.

4.23 SPREAD TOPSOIL FROM STOCKPILE OR IMPORTED TOPSOIL


SoP Item 3.7
4.23.1 Payment shall be made to spread the topsoil in accordance with the construction
drawings and project specification. This item shall include for all stockpiling, loading,
transport, handling, spreading and trimming of the topsoil to all areas of the project
including embankment batters, swales, berms, tracks, landscaping beds, lawns etc,
unless otherwise specifically identified in other basis of payment clauses.
4.23.2 The Contractor shall allow for undertaking a topographical survey of the ground profile
(subgrade) prior to topsoil spreading and a topographical survey of the final profile to
verify the quantity of in place topsoil re-spread. The quantity of topsoil spreading
covered by this SoP item shall be limited to the extent of works (i.e. footprint of
permanent works) shown on the drawings. Other areas where topsoil is spread for
reinstatement outside the permanent works footprint (e.g. compounds, laydown areas,
construction access roads/tracks etc) shall be at the Contractors cost.

   

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4.23.3 Payment for this item shall be made per in place cubic metre (m3) of topsoil that is
spread.

4.24 EXCAVATE BURIED TREES AND LANDFILL TO WASTE AND


BACKFILL
SoP Items 3.8 & 3.9
4.24.1 Payment shall be made for all plant, labour, and materials required to excavate the
buried tree material and landfill material, transport and dump off-site and backfill the
excavation with:
i. the material won from cut to fill (SoP Item 3.13) in the buried tree area, and
ii. with imported backfill in the landfill area
in accordance with the construction drawings and specification.
4.24.2 This item shall include all costs associated with dewatering, stockpiling and double
handling of material, loading, carting, dumping, placement of site won backfill, supply
and placement of imported fill and compaction etc.
4.24.3 SoP Item 3.9 shall include all plant, labour and materials required to locate and
temporarily support all existing utilities (fibre and copper) in the location and adjacent to
the landfill excavation. Service protection and support requirements are to be in
accordance with the asset owner’s requirements.
4.24.4 The Contractor shall allow for undertaking topographical surveys pre and post excavation
to verify the quantity of excavation and backfill completed. The area and quantity of
buried trees and landfill excavated and backfilled covered by this SoP item, shall be
limited to the extent of works shown in the contract drawings unless otherwise directed
by the Engineer.
4.24.5 Payment for this item shall be made per in place (solid) cubic metre (m3) of material that
is excavated and backfilled.

4.25 STRIP SHEEP DIP, STOCKPILE AND ENCAPSULATE


SoP Item 3.10
4.25.1 Payment shall be made for all plant, labour, and materials required to strip the
contaminated topsoil from the sheep dip site, place contaminated topsoil into a
stockpile, cover and maintain the stockpile, uplift and encapsulate the contaminated
topsoil in accordance with the construction drawings and specification.
4.25.2 This item shall include all costs associated with confirming the extent of the sheep dip
site, any loading, carting, protection and maintenance of the stockpile, encapsulation
geofabric and equipment cleaning. The area and quantity of sheep dip topsoil excavated,
stockpiled and encapsulated covered by this SoP item, shall be limited to the extent of
works shown in the contract drawings unless otherwise directed by the Engineer.
4.25.3 Payment for this item shall be made per cubic metre (m3) of contaminated topsoil that is
excavated from the sheep dip site, stockpiled and encapsulated. 50% payment shall be
made at to completion of the striping and stockpiling (including covering), and the
remaining 50% on full encapsulation completion.

   

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4.26 TOPOGRAPHICAL SURVEYS - BULK FILL SUBGRADE & FINAL


TRIMMED BULKFILL EMBANKMENT SURFACE
SoP Items 3.11 & 3.18
4.26.1 Payment shall be made at the tendered lump sum amounts for all costs required to
undertake topographical surveys of the bulk fill subgrade and final trimmed bulkfill
embankment surface, and to provide a complete electronic CAD file to the Engineer for
the full extent of the bulk fill subgrade area and final trimmed bulkfill embankment
surface.
4.26.2 The bulk fill subgrade level is defined as the insitu subgrade level at the base of the
topsoil strip, or the top of any backfill level (i.e. backfilled landfill, buried forest,
undercut/subgrade improvement areas etc).
4.26.3 The final trimmed bulkfill embankment surface is reached when the pavement subgrade
level has been trimmed compacted and prepared (SoP Item 3.17) and all batters fully
trimmed from the pavement subgrade to the toe of the embankment and prior to topsoil
placement.
4.26.4 Payment shall be made at the tendered lump sum amount once the final complete
electronic CAD file (processed survey) has been received, reviewed and accepted as
complete and satisfactory to the Engineer.

4.27 UNDERCUT UNSUITABLE MATERIAL BELOW SUBGRADE TO


WASTE OFF-SITE AND BACKFILL (PROVISIONAL ITEM)
SoP Item 3.12
4.27.1 This is a provisional item that shall only be used if there are areas of unsuitable
material identified by the Engineer.
4.27.2 Payment shall be made for all plant, labour, and materials required to excavate any
unsuitable material, transport, dump off-site and backfill the excavation with imported
fill, at the direction of the Engineer and in accordance with the project specification. This
item shall include all costs associated with dewatering, stockpiling and double handling
of material, loading, carting, dumping and the supply and placement of imported fill and
compaction etc.
4.27.3 The Contractor shall allow for undertaking topographical surveys pre and post excavation
to verify the quantity of excavation and backfill completed.
4.27.4 Payment for this item shall be made per in place (solid) cubic metre (m3) of material that
is excavated and backfilled.

4.28 CUT TO FILL


SoP Item 3.13
4.28.1 Payment shall be made for all plant, materials and labour required for the excavation of
cut to fill material at the southern end of the project, and placement as engineered
backfill for the buried tree excavation area, in accordance with the construction drawings
and project specification. This item shall include all costs for excavation, carting,
stockpiling (if required), loading and delivery to the buried tree excavation, placement
and compaction.

   

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4.28.2 The cut to fill material lies beneath 300-400mm of silt which shall be stripped first before
excavation of the material to be used as fill. The stripped silt material shall be cut to
waste off-site and shall be covered by SoP item 3.14.
4.28.3 The tendered rate shall include all plant, labour and materials required to locate and
temporarily support all existing utilities (fibre and copper) in the location and adjacent to
the excavation. Service protection and support requirements are to be in accordance with
the asset owner’s requirements.
4.28.4 The Contractor shall allow for undertaking topographical surveys pre and post excavation
to verify the quantity of excavation and cut to bulkfill completed. The area and quantity
of cut to fill covered by this SoP item, shall be limited to the extent of works shown in the
contract drawings unless otherwise directed by the Engineer.
4.28.5 Payment for this item shall be made per in place (solid) cubic metre (m3) of material that
is excavated and cut to bulkfill.

4.29 CUT TO WASTE OFF-SITE


SoP Item 3.14
4.29.1 Payment shall be made for all plant, labour, and materials required to excavate cut to
waste material, transport and dump off-site in accordance with the construction drawings
and specification. This item shall include all costs associated with dewatering, stockpiling
and double handling of material, loading, carting, and dumping.
4.29.2 Cut material may include insitu material (sands/gravels/silts etc), existing pavement
basecourse and subbase, or existing fill embankment material and the like.
4.29.3 The Contractor shall allow for undertaking topographical surveys pre and post excavation
to verify the quantity of excavation and backfill completed.
4.29.4 Payment for this item shall be made per in place (solid) cubic metre (m3) of material that
is excavated and fully removed from site to waste.

4.30 CUT TO LANDSCAPE FILL (PROVISIONAL ITEM)


SoP Item 3.15
4.30.1 This is a provisional item that shall only be used if there are areas of unsuitable
material identified by the Engineer.
4.30.2 Payment shall be made for all plant, labour, and materials required to excavate any
unsuitable or surplus cut material, transport, and placement as landscape fill, at the
direction of the Engineer and in accordance with the construction drawings and
specification. This item shall include all costs associated with dewatering, stockpiling and
double handling of material, loading, carting, placement, track rolling and
shaping/levelling.
4.30.3 The Contractor shall allow for undertaking topographical surveys pre and post excavation
to verify the quantity of excavation and backfill completed.
4.30.4 Payment for this item shall be made per in place (solid) cubic metre (m3) of material that
is excavated and placed as landscape fill.

   

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4.31 SUPPLY AND PLACE BULKFILL


SoP Item 3.16
4.31.1 Payment shall be made for all plant, labour, and materials required to supply and place
imported engineered bulkfill in accordance with the construction drawings and project
specification. The rate shall include all costs for supply, material processing, QA testing,
loading, transport, stockpiling (if required), placement and compaction of the bulkfill.
The rate shall also include all costs for trimming the batters to final shape and removal of
the trimmings to waste off-site.
4.31.2 The Contractor shall note the requirement to undertake topographical survey of the
ground profile (subgrade) prior to filling (SoP Item 3.11) and a topographical survey of
the final trimmed bulkfill fill profile (SoP Item 3.18). These topographical surveys will be
used to verify the quantity of bulkfill imported and placed. Material that is placed as
bulkfill from cut to fill operations (SoP Item 3.13) shall be subtracted from the
topographical survey determined quantity as placement and compaction for this material
is covered by SoP Item 3.13. The area and quantity of bulkfill covered by this SoP item,
shall be limited to the extent of works shown in the contract drawings unless otherwise
directed by the Engineer.
4.31.3 Payment for this item shall be made per in place solid cubic metre (m3) measure of
imported fill that is supplied and placed to construct the embankment as designed. The
Contractor shall make his own assessment of the settlement and consolidation that will
occur during construction of the bulk fill and allow for this in this tendered cubic metre
rate. No additional bulk fill claim will be accepted for settlement or consolidation of the
bulkfill, subgrade improvement layer or subgrade material below the bulkfill.

4.32 TRIM, COMPACT, MAINTAIN AND PREPARE PAVEMENT


SUBGRADE
SoP Item 3.17
4.32.1 Payment shall be made for all plant, labour, and materials required to trim, compact,
maintain and prepare the pavement subgrade (i.e. bulkfill embankment top surface or
insitu material etc).
4.32.2 Payment shall be made at the tendered lump sum amount with progress payments being
based on the extent of works completed once pavement subbase has been laid on the
subgrade surface.

4.33 TREE PROTECTION


SoP Item 3.19
4.33.1 Payment shall be made for all plant, labour, and materials required to protect the historic
fruit tree on the southern approach and several other trees on the northern approach in
accordance with the construction drawings and project specification.
4.33.2 Payment shall be made at the tendered lump sum amount at the completion of the
contract works and once it has been determined by the Engineer that the trees are alive,
undamaged and healthy.

   

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Utilities
4.34 UTILITIES IDENTIFICATION AND PROTECTION
SoP Item 4.1
4.34.1 Payment shall be made at the tendered lump sum for all costs directly and indirectly
involved in the identification, locating, exposing/potholing and protection of all utilities
within the project extent in accordance with the project specification.
4.34.2 The Contractor shall allow for identifying all utilities prior to any drainage works being
undertaken to identify where clashes occur in accordance with Clause 18.4.1 of the
project specification.
4.34.3 Payment shall be made at the tendered lump sum amount pro-rated on a monthly basis
over the contract period.

4.35 SERVICE RELOCATIONS LIAISON, COORDINATION,


MANAGEMENT AND FACILITATES
SoP Item 4.2
4.35.1 Payment shall be made at the tendered lump sum for all costs directly and indirectly
involved in the liaison, co-ordination, programming and management of the utilities
service relocation and street lighting works in accordance with the construction drawings
and project specification.
4.35.2 The tendered rate shall also allow for any enablement works, clearing and all other
arrangements necessary to allow the utilities authorities access to undertake their
relocation and/or protection works.
4.35.3 The Contractor shall provide all facilities, traffic and site management, materials and
equipment required by the utilities authorities or their contractors.
4.35.4 The Contractor shall be responsible, and allow for all associated costs, for ensuring all
street lighting works completed by Electornet fully comply with the project specification
4.35.5 Payment shall be made at the tendered lump sum amount with progress payments being
based on the extent of works completed.

4.36 CHORUS SERVICE TRENCHES


SoP Item 4.3
4.36.1 Payment shall be made for all plant, labour and materials required to excavate, backfill
and reinstate the Chorus service trenches in accordance with the construction drawings,
project specifications and utilities authority’s requirements and specifications.
4.36.2 The tendered rate shall allow for trenching in all conditions (ie: existing insitu ground, fill
embankments etc), protection of the open trenches and all backfill material including
crusher dust, or other material required by the utilities authority, around the utilities.
4.36.3 The rate shall also allow for excavation and backfill of any overbreak which may occur
during the trenching operation, the disposal of the excavated material to waste off-site
and trench reinstatement to match existing material (i.e. pavement and surfacing
materials in carriageways and shoulders, topsoil and grassing in berms and lawns etc).

   

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4.36.4 Payment shall be made for every linear metre (m) of service trenches that are excavated
and fully reinstated.

4.37 CHORUS CARRIAGEWAY DUCT CROSSINGS


SoP Item 4.4
4.37.1 Payment shall be made for all plant, labour and materials required to supply and install
utility service ducts in accordance with the construction drawings, project specifications
and utilities authority’s requirements and specifications. The tendered rate shall allow
for trenching, full backfill and reinstatement or thrusting/directional drilling of the ducts
to suit the Contractors construction methodology or the Road Controlling Authorities
requirements and shall also include caps for each end of the ducts.
4.37.2 Payment shall be made for every linear metre (m) of carriageway duct crossing that are
fully constructed.

4.38 STREET LIGHTING AND ELECTRICAL WORKS


SoP Item 4.5 & 4.6 (NOT TO BE PRICED BY THE CONTRACTOR)
4.38.1 All street lighting works (new installations and upgrades) and electrical relocation works
shall be completed by Westpower/Electronet as detailed in the project specification.
These works will be invoiced directly between Westpower/Electronet and the New Zealand
Transport Agency.
4.38.2 The Contractor shall not include any quantity, rate or amounts against SoP Item 4.5
and 4.6 in the SoP, and no claim against these SoP items will be accepted.
4.38.3 Any Contractor costs associated with these works shall be included in SoP Items 4.1 or
4.2.
4.38.4 The Contractor shall be fully responsible for the electrical works associated with the
Electronic Speed Indication Device and shall include all electrical works costs related to
the supply, installation and commissioning of the Electronic Speed Indication Device
under SoP Item 12.21.

   

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Bridge
4.39 BRIDGE CONSTRUCTION GENERAL
4.39.1 Cast in-situ reinforced concrete items
4.39.1.1 SoP Items Section 5 where cast in situ reinforced concrete construction is required. For
any element the contractor elects to precast, all applicable costs associated with 4.39.2
below shall also apply.
4.39.1.2 The rates for these items shall allow for all costs involved in cast in situ reinforced
concrete construction as detailed and specified. They shall include the supply, placing
and removal of all falsework and temporary formwork (except for permanent steel
casings where used), the supply and placing of permanent formwork and compressible
filler board, the supply, cutting, bending, galvanising (where required), welding (where
approved) and associated Third Party Weld Inspection, and fixing of all reinforcing
steel (including rubber sleeves or other reinforcement debonding where required), the
preparation of construction joints, the supply, placing, finishing and curing of all
structural concrete, all testing and the use of blinding concrete where required. The
rate shall also allow for the supply and installation of all embedded and associated
items not scheduled elsewhere.
4.39.2 Precast concrete items
4.39.2.1 SoP Items Section 5 where precast reinforced concrete construction is required and any
items the Contractor elects to precast as part of their approved methodology.
4.39.2.2 The rates for these items shall allow for all costs involved in manufacturing precast
concrete elements complete, including preparation of shop fabrication drawings, all
applicable costs associated with 4.39.1 above, storage and handling of the units prior
to delivery to site, the loading of the elements at the precasting factory and their
transport to site, and all costs involved in erection and installation of the precast
elements onto the bridge, including any and all craneage, temporary supports, bracing
or restraints needed for safe erection. If the Contractor elects to stockpile the units on
site prior to uplifting and erecting them, all additional costs for these operations shall
also be allowed for under this item.
4.39.3 Fabricated steel items
4.39.3.1 SoP Items Section 5 where fabricated steel items are required.
4.39.3.2 The rates for these items shall allow for all costs involved in pre-fabricating and/or site
connection of steel elements complete including materials supply and certification, any
testing required to demonstrate materials compliance, preparation of shop fabrication
drawings, cutting, drilling, bending, machining, threading, bolting, welding, Third
Party weld inspection and testing, handling, protective coatings as specified (including
galvanising where applicable) and associated inspection and testing. The rate shall
allow for the loading of the elements at the fabrication factory and their transport to
site, and all costs involved in erection and installation of the steelwork. If the
Contractor elects to stockpile the steel elements on or off site prior to uplifting and
erecting them, all additional costs for these operations shall also be allowed for under
these items.

   

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4.40 PREPARATION OF ABUTMENT/PIER SITES


4.40.1 Preparation of abutment and pier sites
SoP Items 5.1.1 and 5.1.2
4.40.1.1 The rates for these items shall include all costs involved in excavation and bedding of
the abutment/pier sites to achieve the required clearances and to allow concrete
construction and pile rig set up. The rate shall include all temporary works required to
suit the Contractor’s method of construction (excluding temporary staging, which is
covered below). The rate shall also include grading of the areas in front of the
abutments as detailed.
4.40.1.2 Payment shall be made for each site that is prepared according to the construction
drawings and specification.
4.40.2 Temporary Access and Staging
SoP Item 5.1.3
4.40.2.1 The rate for this item shall include all costs involved with temporary staging works
required to undertake construction in the river bed. This shall include but shall not be
limited to the construction and maintenance of a temporary causeway and any partial
work platforms deemed necessary through the Contractor’s methodology and the
requirements of the Project specification. This item also encompasses all costs
associated with the removal of temporary works to the satisfaction of the Engineer.
4.40.2.2 Progress payments up to 80% shall be made in proportion to the extent of work
completed. The final 20% shall be paid once temporary works have been removed to
the satisfaction of the Engineer.
4.40.3 Undertake proof bores at Pier Locations - Establishment/disestablishment
SoP Item 5.1.4
4.40.3.1 This Lump Sum rate shall allow for establishing drilling/coring equipment including
support vehicles onsite. The rate shall include disestablishment costs at the
completion of drilling proof boring.
4.40.3.2 50% payment of the tendered lump sum shall be made on establishment of proof
boring equipment on site and the remaining 50% shall be made once the proof bores
have been completed and the equipment disestablished from site.
4.40.4 Undertake proof bores at Pier Locations - Drilling
SoP Item 5.1.5
4.40.4.1 The rate for this item shall allow for undertaking sonic (or similar approved method)
proof bores of minimum 60 mm inner core diameter (HQ size or greater) extending to
a depth of 6 m below the level that sandstone is encountered at the locations specified
on the Construction Drawings. It shall include recovery of samples of both soil and
rock, SPT testing taken at 1.5 m depth intervals over the full length of the hole,
provision of associated consumables including core boxes, any drilling fluids required
and materials used to backfill holes.
4.40.4.2 Payment shall be per metre of core recovered, placed in a core box and supplied to the
Engineer.

   

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4.40.5 Undertake proof bores at Pier Locations – Set-up for each hole
SoP Item 5.1.6
4.40.5.1 This rate shall allow for establishing drilling/coring equipment at each test location,
including levelling and positioning of the rig over the hole. The rate for this item shall
allow for any additional temporary staging or other temporary works not scheduled
elsewhere but required to undertake the proof bores. The rate shall include
disestablishment costs at the completion of drilling each hole.
4.40.5.2 Payment shall be made per borehole completed as per the Engineer’s instruction.

4.41 CYLINDER FOUNDATIONS TO PIERS AND ABUTMENTS


4.41.1 Supply and install structural steel casing
SoP Items 5.2.1, 5.2.2, 5.3.1, 5.3.2
4.41.1.1 The rate for this item shall allow for the supply and placing of steel casings, including
all the applicable costs associated with 4.39.3 above, and including the cost of site
welding all joints, handling, pitching, driving to meet founding depth, cutting-off to
final length and any waste casing and disposal. The rate shall include all work involved
in excavating and cleaning out within the casing length, any additional excavation as
necessary to achieve the required casing depth and disposal of associated spoil. The
rate shall allow for up to 1m variation in sandstone level from that stated on the
Construction Drawings, including the cost of supplying and installing the additional
casing required without impacting the programme. The rate shall also allow for any
temporary bracing necessary to keep the casing within the tolerances specified.
4.41.1.2 The rate for SoP items 5.3.1 and 5.3.2 shall also cover all costs required to manage the
uncertainty in sandstone level at Piers E, F and G, including all costs associated with
managing the programme of proof drilling, cylinder construction (including
sequencing) and casing procurement to ensure that there is no impact on the
programme in the event that up to a total of 25 m of additional casing is required for
Piers E, F and G (over and above the standard 1m variation per cylinder allowance
above). The rate shall exclude any costs which are covered by Provisional Item 4.41.4
below (regarding the provisional requirement to supply and install up to 25m of
additional 1.8m diameter structural steel casing).
4.41.1.3 Payment shall be based on the final installed length (linear metres) of casing,
measured from the toe level of the casing to the top cut-off level of the casing.
4.41.2 Form uncased sockets in weak sandstone
SoP Items 5.2.3 and 5.3.3
4.41.2.1 The rates for these items shall allow for excavating an uncased socket within the weak
sandstone below the toe of the steel casing. The rate shall allow for all costs involved
in excavation below the casing and disposal of associated spoil not included in 4.41.1
above and 4.41.4 below. The rate shall include for roughening the vertical faces of the
sockets as specified on the Construction Drawings and allow for final cleaning out and
underwater camera inspection and any work required to provide visibility for camera
inspection.
4.41.2.2 Payment shall be based on the final constructed length (linear metres) of socket
measured as the length between the final toe level of the cylinder and the final toe
level of the steel casing.

   

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4.41.3 Pile reinforced concrete construction


SoP Items 5.2.4 and 5.3.4
4.41.3.1 The rate for this item shall include all applicable costs associated with 4.39.1 above for
the construction of the cylinder reinforced concrete. The rate shall also include all
costs associated with placing concrete under water and shall include craneage and
temporary support of the cylinder reinforcement cage within the specified tolerances.
The rate shall apply for all variations in length of actual cylinder constructed including
any costs not included within items 4.41.1, 4.41.2 and Provisional Item 4.41.4 below.
4.41.3.2 Payment shall be based on the final constructed length (linear metres) of cylinder
measured as the length between the final toe level of the cylinder and the final top
level of the cylinder.
4.41.4 Extra Over for the supply and install up to 25m of additional 1.8m diameter
structural steel casing (PROVISIONAL ITEM)
SoP Item 5.3.5
4.41.4.1 This is a provisional item and payment for this item shall only be made if the
provisional item is invoked on written instruction by the Engineer.
4.41.4.2 The provisional item is to cover for the risk of uncertainty in sandstone level at Piers E,
F and G and shall allow for all additional costs not covered by Item 4.41.1 above in the
event that up to a total of 25 m of additional casing is required for Piers E, F and G
(over and above the standard 1m variation per cylinder allowance in item 4.41.1
above). The rate shall allow for the separate procurement (if applicable) of the
additional casing and for any increase in all applicable costs as covered by 4.41.1 for
supply and placing of the additional steel casing over and above the standard rate of
item 4.41.1.
4.41.4.3 Payment shall be based on the final installed length (linear metres) of additional
casing, measured as the difference in level between actual toe level of the casing
installed and a level 1m lower than the casing toe level inferred from the Construction
Drawings.

4.42 PIER/ABUTMENT CONSTRUCTION


4.42.1 Pier column construction
SoP Item 5.4.1
4.42.1.1 The rate for this item shall include all applicable costs associated with 4.39.1 above for
the construction of the pier columns.
4.42.1.2 Payment shall be made for each pier column constructed according to the construction
drawings and specification.
4.42.2 Construct pier crossheads
SoP Item 5.4.2
4.42.2.1 The rate for this item shall include all applicable costs associated with 4.39.1 above for
the construction of the pier crossheads. The rate shall include all costs for supply and
installation of all associated components within the pier crossheads.
4.42.2.2 Payment shall be made for each pier headstock constructed according to the
construction drawings and specification.

   

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4.42.3 Construct pier upstands


SoP Item 5.4.3
4.42.3.1 The rate for this item shall include all applicable costs associated with 4.39.1 above for
the construction of the pier cap upstands. The rate shall include all costs for supply
and installation of all associated components within the pier upstands e.g. service
ducts. The rate shall also include all costs associated with supply and installation of
compressible filler board between the beam end diaphragms and the upstands.
4.42.3.2 Payment shall be made for each pier upstand constructed according to the
construction drawings and specification.
4.42.4 Construct set of shear keys
SoP Items 5.4.4 and 5.5.3
4.42.4.1 The rate for this item shall include all applicable costs associated with 4.39.1 above for
the construction of a set of shear keys where a set is defined as the total number of
shear keys required at one pier in accordance with the construction drawings. The rate
shall include all costs associated with the supply and installation of the compressible
filler board between the beam faces and the shear keys.
4.42.4.2 Payment shall be made for each set of shear keys constructed according to the
construction drawings and specification.
4.42.5 Abutment capping beams
SoP Item 5.5.1
4.42.5.1 The rate for this item shall include all applicable costs associated with 4.39.1 above for
the construction of the abutment capping beams. This shall also include all costs
directly and indirectly related with constructing the abutment headwalls and wingwalls.
The rate shall include all costs for supply and installation of all associated components
within the abutment headwalls e.g. linkage and service ducts
4.42.5.2 Payment shall be made for each abutment capping beam constructed in accordance
with the construction drawings and specification.
4.42.6 Abutment settlement slabs
SoP Item 5.5.2
4.42.6.1 The rate for this item shall include all applicable costs associated with 4.39.1 above for
the construction of the abutment settlement slabs, including the supply and
installation of the compressible filler board, elastomeric rubber strip and approved
mastic filler.
4.42.6.2 Payment shall be made for each abutment settlement slab constructed in accordance
with the construction drawings and specification.
4.42.7 Abutment knock-off blocks
SoP Item 5.5.4
4.42.7.1 The rate for this item shall include all applicable costs associated with 4.39.1 above
for the construction of the abutment knock-off blocks.
4.42.7.2 Payment shall be made for each knock-off block constructed in accordance with the
construction drawings and specification.

   

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4.42.8 Abutment bearing plinths


SoP Item 5.5.5
4.42.8.1 The rate for this item shall include all applicable costs associated with 4.39.1 above for
the construction of the abutment bearing plinths. The rate shall include all costs
involved with confirming the required final level of the bearing plinths prior to casting,
allowing for adjustment of final level based on the hog measurements recorded for the
precast beams.
4.42.8.2 Payment shall be made for each bearing plinth constructed in accordance with the
construction drawings and specification.

4.43 SUPERSTRUCTURE
4.43.1 Supply and install Super T beams
SoP Item 5.6.1
4.43.1.1 The rate for these items shall include all applicable costs associated with 4.39.2 above
for the supply and installation of Super T bridge beams. The rate shall include all
additional costs associated with prestressing including supply of jacking bed and
moulds, jacking and monitoring jacking loads, supply of compliant prestressing strand
and materials certification, prestress loss calculations, any further costs to
demonstrate the specified prestress has been provided and monitoring beam hog due
to prestress until the beams are incorporated into the bridge. The rate excludes the
cost of cast-in fixings for the abutment bearings which are included in 4.43.4 below.
4.43.1.2 Payment shall be for each super T-Beam that is installed in accordance with the
construction drawings and specification.
4.43.2 Construct diaphragms
SoP Item 5.6.2
4.43.2.1 The rate for these items shall include all applicable costs associated with 4.39.1 above
for the construction of beam diaphragms.
4.43.2.2 Payment shall be made for each diaphragm associated with each span at each pier or
abutment constructed according to the construction drawings and specification.
4.43.3 Construct in-situ deck
SoP Items 5.6.3 and 5.6.4
4.43.3.1 The rate for these items shall include all applicable costs associated with 4.39.1 above
for construction of all concrete deck slabs including supply and installation of
elastomeric strips and crack formers at pier link spans.
4.43.3.2 Payment shall be made for each deck slab that is constructed according to the
construction drawings and specification.
4.43.4 Supply and install elastomeric bearings at the abutments and piers
SoP Items 5.6.5 and 5.6.6
4.43.4.1 The rate for these items shall include all costs for the manufacture, supply, testing and
installation of all the bearings according the construction drawings and specifications.
The rate shall include the permanent mortar bedding at the interfaces with the beam
soffit and with the permanent supports. The rate shall also allow for any temporary
means of fixing or beam support required until the mortar bedding has set, and the

   

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diaphragms have achieved their required strength. The rate for abutment bearings
shall also include the cost for the cast in anchor fixings to the beam soffit and the cost
of the steel bearing plates and associated fixings including the dowels that engage the
uppermost internal steel plate of the laminated bearings as detailed on the
construction drawings and project specification.
4.43.4.2 Payment shall be made for each bearing installed according to the construction
drawings and specification.
4.43.5 Supply and install expansion joints
SoP Items 5.6.7 and 5.6.8
4.43.5.1 The rate for this item shall allow for all costs involved in providing the Engineer with
full working drawings and supplying and installing the complete expansion joint
system as detailed and specified.
4.43.5.2 Payment shall be made for each expansion joint installed according to the construction
drawings and specification.

4.44 BARRIERS
4.44.1 Supply and install steel HT rails for TL5 barriers
SoP Item 5.7.4
4.44.1.1 The rate for these items shall allow for all applicable costs associated with 4.39.3
above to supply and install the steel handrails/handrail extensions (i.e. HT barrier rails)
complete.
4.44.1.2 Payment shall be for each linear metre of steel HT rail installed according to the
construction drawings and specification.
4.44.2 Supply and install precast concrete barriers to bridge
SoP Items 5.7.5 and 5.7.6
4.44.2.1 The rates for these items shall include all applicable costs associated with 4.39.2
above for the supply and installation of all precast barrier units. The rate shall include
all costs associated with any local adjustments required to the moulds. The rate shall
include all embedded fixings to accommodate the steel rails and all costs associated
with providing the joints between units as specified. The rate shall include all
applicable costs associated with 4.39.1 above for the in-situ stitch portion of the
barrier installation. For SoP Item 5.7.5, this rate shall be inclusive of all applicable
costs associated with producing the rough timber finish on the pedestrian face of the
barrier in accordance with the project specification and construction drawings.
4.44.2.2 Payment shall be for each linear metre of concrete barrier installed according to the
construction drawings and specification.
4.44.3 Supply and install pedestrian barriers to bridge and approaches
SoP Items 5.7.1, 5.7.2, 5.7.3
4.44.3.1 The rate for these items shall allow for all applicable costs associated with 4.39.3
above to supply and install the steel pedestrian barriers complete. The rates shall also
include where applicable all costs for supply, cutting, shaping, treatment, fixing and
wastage and disposal associated with construction of the timber top rails and timber
facing to posts. The rate shall also include for all costs associated with 4.39.1 above

   

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for the construction of insitu concrete footings for the pedestrian barrier on the
approaches.
4.44.3.2 Payment shall be for each linear metre of pedestrian barrier installed according to the
construction drawings and specification.
4.44.4 Construct insitu concrete transition barriers on the approaches
SoP Item 5.7.10
4.44.4.1 The rates for these items shall include all applicable costs associated with 4.39.1
above for the construction of insitu concrete transition barriers on the approaches. The
rate shall include all embedded fixings to accommodate the steel rails and all costs
associated with providing the joints between units as specified. This rate shall be
inclusive of all applicable costs associated with producing the rough timber finish on
the pedestrian face of the barrier in accordance with the project specification and
construction drawings but exclude costs associated with the urban design treatment
and associated precast portion of the barrier, which is covered in 4.44.6 below.
4.44.4.2 Payment shall be for each linear metre of concrete barrier installed according to the
construction drawings and specification.
4.44.5 Supply and install special seismic gap detailing in the barriers
SoP Items 5.7.7, 5.7.8, 5.7.9
4.44.5.1 The rates for these items shall include all applicable costs associated with 4.39.1,
4.39.2 and 4.39.3 above for construction of the seismic gap detailing within the
precast, insitu concrete and pedestrian barriers at the expansion joints. The rate shall
include any additional costs for local details on the knockoff blocks and expansion
joints to accommodate the seismic gaps which are not already included within the
rates for the knockoff blocks or expansion joints. The rates shall also include for
supply and installation of the steel cover plates on the barriers at these locations.
4.44.5.2 Payment shall be made for each seismic gap detail installed according to the
construction drawings and specification.
4.44.6 Urban design treatment (negative detailing) on pedestrian approach barriers
SoP Item 5.7.11
4.44.6.1 The rate for this item shall include all plant, labour, and materials required to supply
and produce the negative detail pattern on the pedestrian face of the concrete
transition barriers. This item shall reflect all additional costs associated with this urban
design element beyond what has been allowed for in 4.44.4 above including all costs
associated with 4.39.2 above for precast construction
4.44.6.2 Payment shall be made per transition barrier where the urban design treatment has
been installed in accordance with the construction drawings and project specification
4.44.7 Construct insitu concrete end posts for pedestrian barriers
SoP Item 5.7.12
4.44.7.1 The rates for this item shall include all applicable costs associated with 4.39.1 above to
install insitu concrete end posts for the pedestrian barriers. The rate shall include all
costs directly and indirectly related with the construction of the concrete end posts
(including footings and urban design treatment) as per the construction drawings and
the project specification.

   

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4.44.7.2 Payment shall be made per concrete end post constructed in accordance with the
construction drawings and the project specification.

4.45 MISCELLANEOUS
4.45.1 Apply and maintain anti-graffiti protection
SoP Item 5.8.1
4.45.1.1 The rate for this item shall include all costs for the supply, application and
maintenance of graffiti protection in accordance with the construction drawings and
specifications.
4.45.1.2 Payment shall be per square metre of graffiti protection that is applied. 80% of the
total quantity shall be paid for after the application of the anti-graffiti protection. The
other 20% shall be paid after the defects liability period if the Engineer is satisfied the
anti-graffiti protection is in an acceptable condition, including absence of graffiti.
4.45.2 Date and loading panels, survey pins and new BSN and IG14 signs
SoP Item 5.8.2
4.45.2.1 The lump sum rate for this item shall allow for all costs for the supply and installation
of the date and loading panels, survey pins and new BSN and IG14 signs as specified.
4.45.2.2 Payment shall be made on installation of all panels, pins and signs in accordance with
the construction drawings and specification.
4.45.3 Rip rap scour protection to abutments
SoP Item 5.8.3
4.45.3.1 The rates for these items shall include all costs for the construction of the scour
protection as specified including supply and installation of rip rap, filter material,
backfill and geotextile and preparation of the substrate.
4.45.3.2 Payment for this item shall be made per in place solid cubic metre (m3) measure of
scour protection placed in accordance with the construction drawings and
specification.
4.45.4 Bridge deck surfacing (NZTA DRAFT M10:2019 SPECIFICATION)
SoP Item 5.8.4
4.45.4.1 The square metre rate for this item shall include for all costs for the supply and
installation of the surfacing, including any levelling course necessary to achieve the
specified road cross fall. The rate shall also include for tack coats, on the concrete
bridge deck and between levelling course and AC surfacing, and all costs associated
with forming a channel within the carriageway along the edge of the upstream concrete
barrier.
4.45.4.2 Payment shall be made per square metre (m2) of the surfacing constructed upon full
completion of the bridge deck surfacing works.

   

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Retaining Walls
4.46 EXCAVATION
SoP Item 6.1.1
4.46.1 Payment shall be made for all plant, labour and materials required for excavation and
removal of existing gabion baskets, fill, kerbs, pavement, vegetation, and other
necessary items, and disposal off-site of all excavated material. The rate shall also
include the formation of benches to receive the new gabion baskets, backfill and
terramesh panels, and the supply and placement of geotextile.
4.46.2 100% of the lump sum payment shall be made on completion of the excavation and
disposal of all material off-site.

4.47 SUPPLY, INSTALL AND FILL GABION BASKETS


SoP Item 6.1.2 and 6.1.3
4.47.1 Payment shall be made for all plant, labour and materials required to supply, place and
fill the gabion baskets in accordance with the alignment and height as shown on the
drawings, and the details in the project specification.
4.47.2 Payment shall be made per 1m x 1m or 0.5m x 1m gabion basket supplied, placed and
filled.

4.48 SUPPLY AND INSTALL NEXUS NOVAFLO DRAIN


SoP Item 6.1.4
4.48.1 Payment shall be made for all plant, labour and materials required to supply and place
the Novaflo drain and 200 mm of TNZ F/2 Filter material to encapsulate the pipe, and
connect the novaflo drain to the roadside sump in accordance with the contract drawings
and project specification.
4.48.2 Payment shall be made per lineal metre (m) of perforated Nexus Novaflo 110 mm OD
drain supplied.

4.49 SUPPLY AND LAY TERRAMESH PANELS


SoP Item 6.1.5
4.49.1 Payment shall be made for all plant, labour and materials required to supply and place
the terramesh panels and connection of panels to the baskets in accordance with the
contract drawings and project specification.
4.49.2 Payment shall be made per square metre (m2) of terramesh panels supplied and laid.

4.50 LOCATE AND TEMPORARILY SUPPORT UTILITIES


SoP Item 6.1.6
4.50.1 Payment shall be made for all plant, labour and materials required to locate and
temporarily support all existing utilities in the location and adjacent to the wall
excavation. Service protection and support requirements are to be in accordance with the
asset owner’s requirements.

   

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4.50.2 100% of the lump sum payment shall be made on completion of the retaining wall
construction.

4.51 SUPPLY AND PLACE COMPACTED BACKFILL


SoP Item 6.1.7
4.51.1 Payment shall be made for all plant, labour and materials required to supply and place
backfill material in accordance with the construction drawings and project specification.
4.51.2 100% of the lump sum payment shall be made on completion of the retaining wall
construction.

4.52 REINFORCED CONCRETE CAPPING BEAM


SoP Item 6.1.8
4.52.1 Payment shall be made for all plant, labour and materials required to supply and
construct the reinforced concrete capping beam. The rate shall include all reinforcing
steel, formwork, falsework and any costs associated with temporary works.
4.52.2 Payment shall be made per lineal metre (m) of reinforced concrete capping beam
constructed.

4.53 REINSTATE STABLE BATTERS (TOPSOIL, GRASSING AND


EROSION PROTECTION)
SoP Item 6.1.9
4.53.1 Payment shall be made for all plant, labour and materials required to reinstate stable
batters, the supply and placement of topsoil, and the supply and placement of erosion
protection mat as shown on the drawings. The rate shall include the supply and
installation of erosion protection mat fixing pins. Planting and grassing the batters shall
be covered under SoP item 13.
4.53.2 100% of the lump sum payment shall be made on completion of the retaining wall
construction and batter reinstatement.

4.54 SUPPLY AND CONSTRUCT LOW TIMBER BACK OF FOOTPATH


WALL
SoP Item 6.2.1
4.54.1 Payment shall be made for all plant, labour and materials required to supply and
construct the new low timber back of footpath wall including excavation, transport and
dump excavated material off-site, drainage material, geotextile, backfill, topsoil and
grassing etc.
4.54.2 Payment shall be made per lineal metre (m), of wall fully constructed.

   

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Railway Level Crossing


4.55 SUPPLY AND CONSTRUCT NEW TIMBER PANEL LEVEL
CROSSING
SoP Item 7.1
4.55.1 Payment shall be made for all plant, labour and materials required to supply and
construct the new timber panel railway level crossing, including excavation, disposal of
excavated material to waste offsite, all ducts, subsoil drains (including connections from
the mini manholes to the outfall locations), geotextiles, ballast, tamping etc and the
removal and replacement of the existing railway line concrete sleepers with timber
sleepers in accordance with the construction drawings and specification.
4.55.2 This item shall include all costs associated with the requirements for working within the
rail corridor including, the engagement of the Rail Protection Officer (RPO) and
connections from the subsoil drains to surface drains.
4.55.3 100% of the lump sum payment shall be made on KiwiRail and the Engineer’s acceptance
of the fully completed level crossing including all drainage and ducting.

4.56 REMOVE OLD REDUNDANT LEVEL CROSSING


SoP Item 7.2
4.56.1 Payment shall be made for all plant, labour and materials required to remove the old
redundant railway level crossing in accordance with the construction drawings and
specification.
4.56.2 This item shall include all costs associated with removal of the level crossing, removal of
the redundant sections of the level crossing approach roads and loading, carting, and
dumping to waste off-site all redundant materials.
4.56.3 This item shall include all costs associated with the requirements for working within the
rail corridor including the engagement of the Rail Protection Officer (RPO)
4.56.4 100% of the lump sum payment shall be made on KiwiRail and the Engineer’s acceptance
of the fully removed redundant level crossing and approach roads.

4.57 SUPPLY AND INSTALL NEW CATTLE STOP


SoP Item 7.3
4.57.1 Payment shall be made for all plant, labour and materials required to supply and install
the new cattle stop on the level crossing approach road in accordance with the
construction drawings and project specification and manufacturers requirements.
4.57.2 This item shall include all costs associated with the requirements for working within the
rail corridor including the engagement of the Rail Protection Officer (RPO).
4.57.3 This item shall include all costs associated with excavation for the cattle stop installation,
loading, carting, and dumping excavated material to waste off-site, supply place and
compact aggregate base, subsoils drains etc in accordance with the manufacturers
installation requirements.
4.57.4 100% of the lump sum payment shall be made on KiwiRail and the Engineer’s acceptance
of the fully completed cattle stop.

   

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Stormwater
4.58 SUPPLY AND INSTALL PIPES
SoP Items 8.1.1 to 8.1.7
4.58.1 Payment shall be made for all plant, labour and materials required to supply and install
all pipes in accordance with the construction drawings, project specification and
manufacturers requirements.
4.58.2 This item shall include for dewatering, excavation, supply of materials (including filter
cloth and drainage media for subsoil drains), installation, QA, backfilling and compaction
and disposal off-site of excavated material un-suitable for re-use as approved backfill.
4.58.3 This item shall include all specific construction requirements for pipes installed on steep
grades in accordance with Clause 18.8.6 of the project specification.
4.58.4 Payment shall be made per lineal metre (m) of pipe installed, backfilled and compacted to
the proposed underside of either the pavement, topsoil or sand layer above.

4.59 MITRE PVC-U PIPE ENDS


SoP Item 8.1.8
4.59.1 Payment shall be made for all plant, labour and materials required to mitre PVC pipe ends
in accordance with the construction drawings and project specification. This item shall
include all costs associated with epoxy treatment and installation of the concrete
surround.
4.59.2 Payment shall be made for each completed mitred pipe end.

4.60 BULKHEADS
SoP Item 8.1.9
4.60.1 Payment shall be made for all plant, labour, materials and any dewatering required to
construct the concrete bulkhead at pipe collars in accordance with the construction
drawings and project specification.
4.60.2 Payment shall be made for each competed bulkhead.

4.61 ABANDON CULVERTS


SoP Item 8.1.10
4.61.1 Payment shall be made for all plant, labour, materials and any dewatering required to
abandon the existing DN300 culverts in accordance with the construction drawings and
project specification.
4.61.2 Payment shall be made per lineal metre (m), of culvert abandoned.

4.62 CCTV PIPES


SoP Item 8.1.11
4.62.1 Payment shall be made for all plant, labour and materials required to CCTV all pipes
(excluding subsoil pipes) following construction of the pavement subgrade above the
pipes location in accordance with the project specification. The Contractor shall provide
the CCTV video, survey log sheets and remediation proposals (if required).

   

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4.62.2 Payment shall be made per lineal metre (m), of CCTV survey completed upon the
Engineer’s acceptance of the video, log sheets and proposed remediation.

4.63 SUPPLY AND INSTALL MANHOLES


SoP Items 8.2.1 to 8.2.3
4.63.1 Payment shall be made for all plant, labour and materials required to supply and install
all manholes in accordance with the construction drawings, project specification and
manufacturers requirements.
4.63.2 This item shall include for dewatering, excavation, supply of materials, installation, QA,
backfilling and compaction and disposal off-site of excavated material.
4.63.3 Payment shall be made for each manhole fully installed including risers, step rungs,
benching, pipe connections, cover slab/frame and cover or scruffy dome to finished level.

4.64 MODIFY EXISTING MANHOLE OR CATCH-PIT


SoP Items 8.2.4 and 8.2.14
4.64.1 Payment shall be made for all plant, labour and materials required to modify and re-level
existing manholes or catch-pits to suit new finished levels in accordance with the
construction drawings and project specification.
4.64.2 This item shall include for dewatering, excavation, supply of materials, installation, QA,
backfilling and compaction, and disposal off-site of excavated material.
4.64.3 Payment shall be made for each manhole or catch-pit fully modified to finished level.

4.65 HEADWALLS
SoP Items 8.2.5 to 8.2.8
4.65.1 Payment shall be made for all plant, labour and materials required to supply and install
all headwalls including any associated gratings, connection of the pipe, epoxy treatment
& corbel construction in accordance with the construction drawings, project specification
and manufacturers requirements.
4.65.2 This item shall include for dewatering, excavation, supply of materials, installation, QA,
backfilling and compaction, and disposal off-site of excavated material.
4.65.3 Payment shall be made for each headwall fully installed.

4.66 CATCH-PITS / ACCESS CHAMBERS


SoP Items 8.2.9 to 8.2.13
4.66.1 Payment shall be made for all plant, labour and materials required to supply and install
all catch-pits and access chambers including any associated grates/lids/covers,
connection of the pipe, epoxy treatment & corbel construction, localised earthworks
shaping, concrete surrounds and supply and installation of back-entry lintels in
accordance with the construction drawings, project specification and manufacturers
requirements.
4.66.2 This item shall include for dewatering, excavation, supply of materials, installation, QA,
backfilling and compaction, and disposal off-site of excavated material.
4.66.3 Payment shall be made for each catch-pit or access chamber fully installed to finished
level.

   

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4.67 MODIFY EXISTING CATCH-PIT TO SOLID LID


SoP Item 8.2.15
4.67.1 Payment shall be made for all plant, labour and materials required to remove existing
grate and frame, modify and re-level the catch-pit to suit new finished levels and install
new solid lid and frame in accordance with the construction drawings and project
specification.
4.67.2 This item shall include for dewatering, excavation, supply of materials, installation, QA,
backfilling and compaction, and disposal off-site of excavated material.
4.67.3 Payment shall be made for each catch-pit fully modified to finished level.

4.68 LINE SWALES, SWALE BUNDING AND LINEAR WETLAND


SoP Items 8.3.1 to 8.3.3
4.68.1 Payment shall be made for all plant, labour and materials required to line swales, swale
bunds and lineal wetlands in accordance with the construction drawings and project
specification.
4.68.2 This item shall include for any dewatering, supply and placement of topsoil, Enkamatt
reinforcement, biodegradable geotextile, grass and gravel etc as required.
4.68.3 Payment shall be made per lineal metre (m), of lined swale or linear wetland constructed.

4.69 RE-GRADE DRAIN


SoP Item 8.3.4
4.69.1 Payment shall be made for all plant, labour and materials required to re-grade the
existing drain, reline the drain side with topsoil and grass, and stabilise the channel
invert with rock in accordance with the construction drawings and project specification.
4.69.2 This item shall include for supply and maintain temporary pumps, hoses, fish screens,
flumes, pipes or open channels etc to manage drain flows through or around the works,
dewatering, excavation, supply of materials, installation, QA, backfilling and compaction
and disposal off-site of excavated material.
4.69.3 Payment shall be made per lineal metre (m), of regraded and stabilised drain constructed.

4.70 LINE BASIN


SoP Items 8.4.1 & 8.4.2
4.70.1 Payment shall be made for all plant, labour and materials required to line the stormwater
basin with sand, soil media, Enkamatt, topsoil and grassing in accordance with the
construction drawings and project specification.
4.70.2 This item shall include for any dewatering, supply and placement of topsoil, sand, soil
media, Enkamatt reinforcement, grass seed, biodegradable geotextile and gravel as
required.
4.70.3 Payment shall be made per per square metre (m2) of lined basin constructed.

   

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4.71 INSTALL ROCK CHUTE


SoP Item 8.5.1
4.71.1 Payment shall be made for all plant, labour and materials required to construct the rock
chute including shaping, geotextile and angular rock installation in accordance with the
construction drawings and project specification.
4.71.2 This item shall include for any dewatering, supply and placement of rock, geotextile and
gravel as required.
4.71.3 Payment shall be made per lineal metre (m), of regraded and stabilised drain constructed.

4.72 REALIGN STREAM


SoP Items 8.6.1, 8.6.2 & 8.6.4
4.72.1 Payment shall be made for all plant, labour and materials required to construct the
realigned stream channel and rock chute in accordance with the construction drawings
and project specification.
4.72.2 This item shall include for supply and maintain temporary pumps, hoses, fish screens,
flumes, pipes or open channels etc to manage stream flows through or around the works,
any dewatering, excavation, supply of materials, installation, QA, backfilling and
compaction and disposal off-site of excavated material.
4.72.3 The tendered rate shall allow for all plant, labour and materials required to realign the
stream to the requirements of the project ecologist.
4.72.4 Payment shall be made per lineal metre (m), of regraded and stabilised drain constructed.

4.73 RIPRAP PAD AND ROCK SILL


SoP Items 8.6.3 & 8.6.5
4.73.1 Payment shall be made for all plant, labour and materials required to construct the riprap
pad and rock sill in accordance with the construction drawings and project specification.
4.73.2 This item shall include for any dewatering, supply and placement rock, geotextile and
gravel as required.
4.73.3 100% of the lump sum payment shall be made upon full completion of the works.

4.74 GEOTEXTILE FILTER CLOTH (PROVISIONAL ITEM)


SoP Item 8.7
4.74.1 This is a provisional item that shall only be used if there are areas of unsuitable
subgrade material identified by the Engineer.
4.74.2 Payment shall be made for all plant, labour, and materials required to supply and install
non-woven needle punched geotextile filter cloth for separation of pipes and structures
from soft subgrades in accordance with the construction drawings and project
specification.
4.74.3 Payment shall be for each square metre (m2) of filter cloth that is installed.

   

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4.75 UNDERCUT AND REPLACE (PROVISIONAL ITEM)


SoP Item 8.8
4.75.1 This is a provisional item that shall only be used if there are areas of unsuitable
subgrade material identified by the Engineer.
4.75.2 Payment shall be made for all plant, labour, and materials required to undercut
unsuitable insitu material, transport and dump material off-site and backfill in
accordance with the construction drawings and project specification. This item shall
include all costs associated with dewatering, stockpiling and double handling of material,
loading, carting, and dumping.
4.75.3 The Contractor shall allow for undertaking topographical surveys pre and post excavation
to verify the quantity of excavation and backfill completed.
4.75.4 Payment for this item shall be made per in place (solid) cubic metre (m3) of material that
is excavated and backfilled.

4.76 REINFORCED CONCRETE PIPE SURROUND (PROVISIONAL


ITEM)
SoP Item 8.9
4.76.1 This is a provisional item that shall only be used if a reinforced concrete surround
for under channel pipes are required as identified and instructed by the Engineer.
4.76.2 Payment shall be made for all plant, labour and materials required to supply and install
the reinforced concrete surround in accordance with CCC CSS SD331.
4.76.3 Payment shall be made per lineal metre (m), of reinforced concrete surround that is
constructed.

   

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Carriageway Construction
4.77 REMOVE EXISTING KERB AND CHANNELS TO DUMP OFFSITE
SoP Item 9.1
4.77.1 Payment shall be made for all plant, labour, and materials required to excavate and fully
remove all existing kerbs and channels, transport and dump off-site in accordance with
the construction drawings and specification.
4.77.2 Payment shall be made for each linear metre (m) of kerb and channel that is fully
removed from site.

4.78 REMOVE EXISTING KERB AND CHANNEL AND UNDERDRAIN


PIPE TO DUMP OFFSITE (PROVISIONAL ITEM)
SoP Item 9.2
4.78.1 This is a provisional item that shall only be used if there are areas of unsuitable
material identified by the Engineer.
4.78.2 Payment shall be made for all plant, labour, and materials required to excavate and fully
remove all existing kerb and channel and underdrain pipe, transport and dump off-site,
at the direction of the Engineer and in accordance with the construction drawings and
specification.
4.78.3 Payment shall be made for each linear metre (m) of kerb and channel and underdrain
pipe that is fully removed from site.

4.79 KERB AND CHANNELS


SoP Items 9.3 to 9.9
4.79.1 Payment shall be made for all plant, labour and materials required to supply hand
poured/laid or extruded kerbs, channels or Kerb and channels, and crossing cutdowns in
accordance with the construction drawings and specification.
4.79.2 This item shall include all excavation, transport and dump excavated material off-site,
reinforced crossing beams for commercial vehicle crossing cutdowns, bedding, backfill
supply, placing and compaction, contraction joints, all seal, pavement and/or berm
reinstatement and all miscellaneous fitting required.
4.79.3 Payment shall be made for each linear metre (m) that is installed.

4.80 PEDESTRIAN REFUGE


SoP Item 9.10
4.80.1 Payment shall be made for all plant, labour and materials required to construct
completed pedestrian traffic island refuges in accordance with the construction drawings
and the project specification. The tendered rate shall allow for all kerbs, kerb noses,
infill and all other items necessary to fully construct the pedestrian refuges.
4.80.2 Payment shall be for each pedestrian traffic island refuge that is constructed.

   

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4.81 SCARIFY EXISTING ROAD, REMOVE BITUMEN TO WASTE


SoP Item 9.11
4.81.1 Payment shall be made for all plant, labour and materials required to scarify the existing
pavement, remove all bitumen material to dump off-site and reshape and compact the
unsealed surface where unsealed tracks are to be formed, in accordance with the
construction drawings and project specification.
4.81.2 Payment shall be made for each square metre (m2) of existing pavement that is scarified
and bitumen material is fully removed from site.

4.82 TRIM EXISTING PAVEMENT MATERIAL TO WASTE


SoP Item 9.12
4.82.1 Payment shall be made for all plant, labour and materials required to excavate existing
pavement materials to 300mm depth to dump off-site in accordance with the
construction drawings and project specification.
4.82.2 Payment shall be made for each square metre (m2) of existing pavement that is
excavated and fully removed from site.

4.83 SAWCUTTING
SoP Item 9.13
4.83.1 Payment shall be made for all plant, labour and materials required to sawcut the existing
pavement in accordance with the construction drawings and project specification.
4.83.2 Payment shall be made for each linear metre (m) of sawcutting which is completed.

4.84 SUPPLY AND PLACE AP65 SUB-BASE


SoP Item 9.14
4.84.1 Payment shall be made in accordance with NZTA B/2.

4.85 SUPPLY AND PLACE M4 AP40 (NZTA DRAFT M4:2019


SPECIFICATION) BASECOURSE
SoP Item 9.15
4.85.1 Payment shall be made in accordance with NZTA B/2.

4.86 CHIPSEAL
SoP Item 9.16
4.86.1 Payment shall be made for all plant, labour and materials required to supply, lay, roll,
and sweep, and construct chipseal in accordance with the construction drawings and
project specification. The rate is to include the removal of any excess chip and for all
required testing set out in the specification.
4.86.2 Payment shall be made for each square metre (m2) of chipseal that is constructed.

   

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4.87 AC SURFACING (NZTA DRAFT M10:2019 SPECIFICATION)


SoP Item 9.17
4.87.1 Payment shall be made for all plant, labour and materials required to supply and
construct asphalt concrete (AC) surfacing in accordance with the construction drawings
and project specification. The rate shall include a tack coat and all required testing as set
out in the specification.
4.87.2 This item excludes AC surfacing on the bridge deck which is covered by SoP Item 5.8.4.
4.87.3 Payment shall be made for each square metre (m2) of AC surfacing that is laid.

4.88 RIP AND REMAKE TIE-INS (TYPE 1 PAVEMENTS)


SoP Item 9.18
4.88.1 Payment shall be made for all plant, labour and materials required to rip and remake tie-
in pavements (Type 1 Pavements) in accordance with the construction drawings and
project specification. The rate shall allow for the supply, placement and compaction of
M4 AP40 top up material which may be necessary to shape and form the pavement to the
required line and levels.
4.88.2 Payment shall be made for each square metre (m2) of existing pavement that is ripped
and remade.

4.89 TIE-INS TO EXISTING PAVEMENTS


SoP Item 9.19
4.89.1 Payment shall be made for all plant, labour and materials required to construct the tie-ins
to the existing carriageway levels in accordance with the construction drawings and
project specification. The rate shall allow for the any rip and remake, supply, placement
and compaction of M4 AP40 top up material which may be necessary to shape and form
the pavement to the required line and levels.
4.89.2 Payment shall be made for each tie-in completed.

4.90 CONSTRUCT MAINTENANCE ACCESS TRACKS


SoP Item 9.20
4.90.1 Payment shall be made for all plant, labour and materials to construct entranceways and
maintenance access tracks, in accordance with the construction drawings and project
specification.
4.90.2 The supply and placement of topsoil and grassing the tracks are covered by SoP Items
3.3, 3.5, 3.6 and 13.1.1.
4.90.3 Payment shall be made for each square metre (m2) of maintenance access track that is
fully constructed.

   

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4.91 UNSEALED PAVEMENTS


SoP Items 9.21.1 and 9.21.2
4.91.1 Payment shall be made for all plant, labour and materials required to construct the
unsealed basecourse and wearing course pavement in accordance with the construction
drawings and project specification.
4.91.2 Payment shall be made for each cubic metre (m3) of unsealed basecourse and wearing
course pavement which is fully constructed.

   

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Paths & Driveway Construction


4.92 STRIP EXISTING BITUMEN TO WASTE
SoP Item 10.1
4.92.1 Payment shall be made for all plant, labour and materials required to strip the existing
paths and driveway bitumen surfaces and remove all bitumen material to dump off-site,
in accordance with the construction drawings and project specification.
4.92.2 Payment shall be made for each square metre (m2) of existing path and driveway surface
that is stripped and bitumen material is fully removed from site.

4.93 CONSTRUCT PATHS AND DRIVEWAYS


SoP Items 10.2 to 10.5
4.93.1 Payment shall be made for all plant, labour and materials to construct the residential
and/or commercial entranceways and paths in accordance with the construction
drawings, project specification and CCC CSS.
4.93.2 The tendered rate shall include for all construction works required to fully complete the
entranceways and paths including excavation, transport and dump excavated material
off-site, basecourse, surfacing, tie-in to the existing driveways and berm reinstatement.
4.93.3 Payment for kerb cutdowns, commercial crossing beams etc shall be covered under SoP
Items 9.7, 9.8 and 9.9.
4.93.4 Payment shall be made at the tendered square metre (m2) rate for paths and driveways
that are fully constructed.

4.94 TIMBER EDGING


SoP Items 10.6 and 10.7
4.94.1 Payment to be made for all plant, labour, and materials to supply and install timber
edging (battens) for footpaths, driveways and to the back of the speed threshold
treatment in accordance with the construction drawings and project specification.
4.94.2 Payment shall be made for each linear metre (m), of timber edging that is installed.

   

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Barrier Construction
4.95 W-SECTION BARRIER LEADING & TRAILING END TERMINALS
SoP Items 11.1 to 11.4
4.95.1 Payment to be made for all plant, labour, and materials required for the supply and
installation of semi-rigid W-Section barrier leading and trail end terminals in accordance
with construction drawings, project specification, and manufacturer’s instruction.
4.95.2 Payment shall be made for each leading and trailing end terminal that is fully installed
and the installation certification completed, supplied and accepted by the Engineer.

4.96 W-SECTION TO CONCRETE BARRIER TRANSITION


SoP Item 11.5
4.96.1 Payment is to be made for all plant, labour, and materials required for the supply and
installation of the W-section to concrete barrier transition (NZTA RSB-5 detail) in
accordance with the construction drawings, project specification, and manufacturer’s
instructions. The rate shall allow for supply of the thrie-beam structure connector and
casting this connector into the concrete barrier.
4.96.2 The tendered rate shall allow for all plant, labour and materials required to construct the
continuous weak (10Mpa) concrete weed band around and between the guardrail posts
through the threshold planting buildouts.
4.96.3 Payment shall be made for each transition that is installed and the installation
certification completed, supplied and accepted by the Engineer.

4.97 W-SECTION BARRIER


SoP Items 11.6 to 11.10
4.97.1 Payment to be made for all plant, labour, and materials required for the supply and
installation of semi-rigid MASH TL-3 W-Section barrier and motorcycle safety/protection
rail in accordance with the construction drawings, project specification, and
manufacturer’s instructions.
4.97.2 Payment shall be made for each linear metre (m), of semi-rigid barrier that is installed
and the installation certification completed, supplied and accepted by the Engineer.

4.98 THRIE-BEAM BARRIER


SoP Item 11.11
4.98.1 Payment is to be made for all plant, labour, and materials required for the supply and
installation of TL-4 Thrie-Beam barrier (in addition to thrie beam included in the W-
section to concrete barrier transition (NZTA RSB-5) covered by SoP Item 11.5) in
accordance with the construction drawings, project specification, and manufacturer’s
instructions.
4.98.2 The tendered rate shall allow for all plant, labour and materials required to construct the
continuous weak (10Mpa) concrete weed band around and between the guardrail posts
through the threshold planting buildouts.

   

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4.98.3 Payment shall be made for each linear metre (m), of thrie-beam barrier that is installed
and the installation certification completed, supplied and accepted by the Engineer.

4.99 FALL PROTECTION SAFETY FENCING


SoP Item 11.12
4.99.1 Payment is to be made for all plant, labour, and materials required for the supply and
installation of fall protection safety fence, including sockets/connection to the capping
beam, in accordance with the construction drawings, project specification, and the
manufactures requirements.
4.99.2 Payment shall be made for each linear metre (m), of pedestrian safety fence that is
installed.

   

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Traffic Services
4.100 PERMANENT ROAD MARKING REMOVAL
SoP Item 12.1
4.100.1 Payment to be made for all plant, labour, and materials required for all permanent road
marking removal by blasting methods in accordance with the construction drawings and
project specification.
4.100.2 Payment shall be made at the tendered lump sum with progress payments being based
on the extent of works completed.

4.101 PAVEMENT MARKING, REFLECTIVE RAISED PAVEMENT


MARKERS (RRPM’S & KTM’S) AND EDGE MARKER POSTS
SoP Item 12.2
4.101.1 Payment to be made for all plant, labour, and materials required for the installation of
new pavement markings, RRPM’s, KTM’s, Edge Marker Posts, Culvert Markers, Route
Position Markers in accordance with the construction drawings and project specification.
The tendered rates shall allow for marking all new paint marking twice in accordance with
Clause 21.1.1.2 of the project specification.
4.101.2 Payment shall be at the tendered lump sum. 50% of the lump sum shall be paid on
completion of the first pavement marking application and full installation of all RRPM’s,
KTM’s and Edge Marker Posts, while the other 50% of the tendered rate shall be paid on
completion of the final application.

4.102 SUPPLY AND INSTALL SIGNS


SoP Items 12.3 to 12.18
4.102.1 Payment to be made for all plant, labour, and materials required for the supply and
installation of traffic signs in accordance with the construction drawings and project
specification.
4.102.2 Payment shall be made for each sign that is fully installed.

4.103 SIGN RELOCATIONS


SoP Item 12.19
4.103.1 Payment to be made for all plant, labour, and materials required for the dismantling,
uplifting, transport, storage (if required) and re-installation of existing signs including
the associated new posts in accordance with the construction drawings and project
specification.
4.103.2 Payment shall be made for each sign that is fully relocated.

4.104 REMOVE EXISTING SIGNS TO WASTE


SoP Item 12.20
4.104.1 Payment to be made for all plant, labour, and materials required for the dismantling,
uplifting, transport and dump off-site of all existing signs including the associated posts
and foundations in accordance with the construction drawings and project specification.

   

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4.104.2 Payment shall be made at the tendered lump sum with progress payments being based
on the extent of works completed.

4.105 ELECTRONIC SPEED INDICATION DEVICE


SoP Item 12.21
4.105.1 Payment to be made for all plant, labour, and materials required for the supply and
installation of the electronic speed indication device in accordance with the construction
drawings and project specification.
4.105.2 The tendered rate shall include the sign foundation(s), solar panels, mains power
connection, cabling, switches, fuses, controllers, batteries and charging equipment etc.
4.105.3 Payment shall be made at the tendered lump sum one the devices is fully installed,
commissioned and all reports and certificates are supplied and accepted by the Engineer.

   

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Landscaping
4.106 GRASSING
SoP Item 13.1.1
4.106.1 Payment to be made for all plant, labour, and materials required to sow and grow grass
in accordance with the construction drawings and project specification. The rate shall
include full compensation for the supply and sowing of grass seed, soil preparation
including fertilising and cultivating, watering, mowing, spraying, and controlling of all
weed and pest species.
4.106.2 80% of the tendered square metre (m2) rate shall be paid upon successful strike of the
grass. The remaining 20% of the tendered square metre (m2) rate shall be paid once all
grassed areas have maintained successful and sustained growth, all weeds species have
been successfully eradicated and there are no significant bare patches to the satisfaction
of the Engineer.

4.107 PLANTING – MIXED NATIVE SHRUBS


SoP Items 13.2.1 to 13.2.8
4.107.1 Payment to be made for all plant, labour, and materials required to supply and plant all
native shrub planting works in accordance with construction drawings and project
specification. The rate shall include full compensation for the supply of plants, storage,
uplifting, transport and planting of plants inclusive of weed eradication, preparation of
planting beds (holes), backfilling, staking, security wiring, tying, fertilising, watering and
pest control.
4.107.2 Payment shall be for each square metre (m2) of planting that is planted.

4.108 PLANTING – SPECIMEN TREES


SoP Items 13.3.1 to 13.3.5
4.108.1 Payment to be made for all plant, labour, and materials required to supply and plant
specimen trees in accordance with construction drawings and project specification. The
rate shall include full compensation for the supply of plants, storage, uplifting, transport
and planting of trees inclusive of weed eradication, preparation of planting beds (holes),
backfilling, staking, security wiring, tying, fertilising, watering and pest control.
4.108.2 Payment shall be for each specimen tree that is planted.

4.109 MULCHING
SoP Item 13.4.1
4.109.1 Payment to be made for all plant, labour and materials required to supply and place
mulch on the garden beds in accordance with the construction drawings and project
specification.
4.109.2 Payment shall be for each square metre (m2) that is mulched.

   

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4.110 SUPPLY AND INSTALL BIOMAC COIR FIBRE GEO-TEXTILE


SoP Item 13.4.2
4.110.1 Payment to be made for all plant, labour, and materials to supply and install BIOMAC Coir
Fibre geo-textile (Biomac CJ450 or approved equivalent) in accordance with the
construction drawings, project specification, and manufacturer’s instructions.
4.110.2 Payment shall be for each square metre (m2) of BIOMAC Coir Fibre geo-textile that is
supply and installed.

4.111 LANDSCAPE MAINTENANCE


SoP Item 13.5.1
4.111.1 Payment to be made for all plant, labour and materials required to fulfil all requirements
of the landscape maintenance period in accordance with the construction drawings and
project specification. The amount tendered shall include full compensation for re-sowing
and replanting areas where poor or low grass strike or plant deaths occur, re-mulching as
required, weedmat repairs, watering, fertilising, spraying, staking, controlling of weed
species, pest control, mowing, etc and completing and submitting all maintenance QA
results and reports.
4.111.2 Payment shall be for each month of landscape maintenance and reporting and shall be
claimed and paid quarterly. Payment shall only be made when all completed maintenance
records, QA results and reporting required by the project specification are received and
accepted by the Engineer for the month(s) being claimed.

4.112 URBAN DESIGN FEATURES


4.112.1 Rustic Timber Post Supply
SoP Item 13.6.1 (PRIME COST SUM)
4.112.1.1 This item is a Prime Cost Sum for the procurement of Rustic Timber Posts which shall
be selected by the Engineer.
4.112.1.2 Payment shall be for each post which are procured.

4.112.2 Contractors on-cost to Rustic Timber Post Supply


SoP Item 13.6.2
4.112.2.1 Payment shall be made for the Contractor’s expense and profit on the procurement of
Rustic Timber Posts under SoP Item 13.6.1. This item shall include all costs associated
with management, administration, co-ordination etc of procuring the Rustic Timber
Posts under SoP Item 13.6.1.
4.112.2.2 Payment shall be at the tendered percentage rate applied to the actual net purchase
price of the Rustic Timber Posts under SoP Item 13.6.1.

4.112.3 Uplift, Transport and Install Rustic Timber Posts


SoP Item 13.6.3
4.112.3.1 Payment shall be made for all plant, labour, and materials required to uplift the rustic
timber posts selected by the Engineer, transport the posts to site and fully install in
accordance with the construction drawings and project specification.

   

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4.112.3.2 This item shall include all costs associated with secure storage of the posts on-site
prior to installation, applicable costs associated with clause 4.38.1 and 4.38.3, post
concrete footings, steel brackets, trimming and modifications to the posts for
installation and full installation of the posts on the foundations.
4.112.3.3 The Rustic Timber Posts shall be uplifted from Interlink Landscaping Supplies depot in
Ashburton.
4.112.3.4 Payment shall be for each post which is uplifted, transported and fully installed.

   

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Fencing and Gates


4.113 SUPPLY AND INSTALL FENCING
SoP Items 14.1 to 14.3
4.113.1 Payment shall be made for all plant, labour, and materials required to supply and install
all fencing (post, 7 wire & batten, post and netting and timber rail fences) in accordance
with the construction drawings and project specification. The tendered rate shall allow
for all fasteners, fixtures, strainers, chains, locks and all other items required to fully
construct the fences, and tie the new fences into all existing fences.
4.113.2 Payment shall be for each linear metre (m) of fencing that is installed.

4.114 SUPPLY AND INSTALL GATES INCLUDING SWALE FLOOD


GATE
SoP Items 14.4 and 14.5
4.114.1 Payment shall be made for all plant, labour, and materials required to supply and install
all gates (farm gates and swale flood gates) in accordance with the construction drawings
and project specification. The tendered rate shall allow for all fasteners, fixtures, hinges,
strainers, chains, locks and all other items required to fully construct the gates and
connections to the fences.
4.114.2 Payment shall be for each gate that is installed.

4.115 PAINT TIMBER POST AND RAIL FENCE


SoP Item 14.6
4.115.1 Payment shall be made for all plant, labour, and materials required to paint the timber
post and 4 rail fence white. The tendered rate shall allow for 3 coats of paint and any
primer, timber cleaning or preparation required prior to painting.
4.115.2 100% of the lump sum payment shall be made on full completion of the painting.

   

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Bridge Deconstruction
4.116 DEMOLITION AND REMOVAL OF EXISTING BRIDGE
INCLUDING DISPOSAL
SoP Items 15.1
4.116.1 Payment shall be made for all plant, labour, and materials required for the demolition
and disposal of the existing bridge. This item shall encompass all works directly and
indirectly related with demolition of the existing bridge in compliance with all project and
environmental requirements specified.
4.116.2 The rate shall assume the entire bridge shall be demolished and disposed appropriately.
No allowance shall be made in this rate for the likely salvage of stringers (as covered by
SoP Item 15.2). For the purposes of this rate, it shall be assumed that the stringers will
not be salvaged and instead will need to be disposed of appropriately. The rate shall
exclude the cost of withdrawing and disposing of the timber piles which are covered by
SoP Item 15.3.
4.116.3 Payment shall be made at the tendered lump sum with progress payments being based
on the extent of works completed.

4.117 EXTRA OVER COST ADJUSTMENT FOR SALVAGE AND


TRANSPORT OF TIMBER STRINGERS (PROVISIONAL ITEM)
SoP Item 15.2
4.117.1 This is a provisional item that shall only be used if any stringers are to be salvaged
as instructed by the Engineer.
4.117.2 Payment shall be made for all plant, labour and materials to salvage existing timber
stringers on the existing bridge and transport them to a storage location agreed with the
Engineer and a representative of the Ahaura Community Trust.
4.117.3 For pricing purposes, it shall be assumed that the storage location is within a 5 km
radius of the existing bridge. This rate shall be an adjustment to SoP Item 15.1 such that
if no salvage is made then the total cost of demolition and disposal is covered by SoP
Item 15.1 and if some salvage is made then all additional costs and/or savings associated
with the salvage shall be covered by this rate.
4.117.4 The rate shall include all extra costs and/or savings to SoP Item 15.1, including
additional works associated with precautions during demolition to avoid unnecessary
damage to the salvaged stringers, reduced transport costs and reduced disposal costs.
4.117.5 Payment shall be made for each stringer that is salvaged and delivered to the salvage
location.

4.118 REMOVE AND DISPOSE OF EXISTING TIMBER PILES


SoP Item 15.3
4.118.1 Payment shall be made for all plant, labour and materials to completely remove and dispose
of the existing timber piles from the riverbed in accordance with the project specification.
4.118.2 In the case that the Contractor has made a reasonable attempt to withdraw one or more
piles and is unable to do so, the Engineer may invoke the Provisional SoP Item 15.4 on a
pile-by-pile basis. In such a case the quantity for SoP Item 15.3 shall be reduced accordingly
and the rate for Provisional SoP Item 15.4 shall be considered to provide full compensation
   

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for cutting, removal and disposal of the timber piles. No adjustment to the scheduled rate
for SoP Item 15.3 shall be considered in the case of a significantly reduced quantity.
4.118.3 Payment shall be made for each timber pile fully removed from the riverbed.

4.119 COST ASSOCIATED WITH CUTTING AND REMOVING TIMBER


PILES (PROVISIONAL ITEM)
SoP Item 15.4
4.119.1 This is a provisional item and shall only be exercised upon written instruction by the
Engineer, on a pile by pile basis, and only after a reasonable attempt to withdraw the
entire pile has been made.
4.119.2 In the case that the Contractor has made a reasonable attempt to withdraw one or more
piles and is unable to do so, the Engineer may invoke the Provisional SoP Item 15.4 on a
pile-by-pile basis. In such a case the quantity for SoP Item 15.3 shall be reduced accordingly
and the rate for Provisional SoP Item 15.4 shall be considered to provide full compensation
for cutting, removing and disposing of the existing timber piles.
4.119.3 No adjustment to the scheduled rate for SoP Item 15.3 shall be considered in the case of a
significantly reduced quantity.
4.119.4 Payment shall be made for all costs for plant, labour and materials required to excavate,
dewater and cut the existing timber piles below the river bed in accordance with the project
specification. The rate shall allow for disposal of the reduced quantity of pile material due
to cutting-off. The rate shall also allow for all costs associated with the aborted attempt
to withdraw the pile.
4.119.5 Payment shall be made for each timber pile that is cut off below bed level at the RL
indicated in the project specification.

   

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Domestic Bore Decommission


4.120 DOMESTIC BORE DECOMMISSION
SoP Item 16.1
4.120.1 Payment shall be made for all plant, labour, and materials required to fully decommission
the existing domestic bore in accordance with the project specification.
4.120.2 This rate shall allow for disconnecting, isolating and making safe the existing electrical
supply and water pipe, removal of the existing pump, riser, pump shed, foundations and
other components to dump off-site, backfill the well/bore with inert material and cap
0.5m below finished ground level, and supply all records and documentation in
accordance with construction drawings and project specification.
4.120.3 100% of the lump sum payment shall be made on full decommissioning of the bore and
the decommissioning records are completed, supplied and accepted by the Engineer.

   

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Additional Works (Provisional Items)


The prices and rates in the Schedule of Prices are inclusive of full allowance for On-
site and Off-site Overheads and Profit in accordance with Clause 9.3.9 and 9.3.10 of
Schedule 1 – Special Conditions of Contract – Specific Conditions of Contract.
Where a variation occurs and prices or rates in the Schedule of Prices directly apply, or
have a sufficient relationship to the work, or part of the work, and are therefore used to
value a variation, or part of a variation, the portion of the value of the variation compiled
from these prices and rates shall NOT have the On-site and Off-site Overheads and Profit
percentages (SoP Items 17.1 and 17.2) applied to them.
The On-site and Off-site Overheads and Profit percentages (SoP Items 17.1 and 17.2)
shall only be applied to the portion of the value of a variation where Net Cost prices or
rates have been used.

4.121 ON-SITE OVERHEADS FOR VARIATIONS (PROVISIONAL ITEM)


SoP Item 17.1
4.121.1 This is a provisional item that shall only be used if additional works are instructed
by the Engineer that use rates that are not included in the schedule of prices.
4.121.2 The Contractor’s nominated tendered percentage shall be added to the portion of the
value of the variation where Net Cost prices or rates have been used, to cover all On-site
Overheads (except those covered under 9.3.11, 9.3.14 & 9.3.15 of section 9 of the
General Conditions of Contract (NZS 3910)).

4.122 OFF-SITE OVERHEADS AND PROFIT FOR VARIATIONS


(PROVISIONAL ITEM)
SoP Item 17.2
4.122.1 This is a provisional item that shall only be used if additional works are instructed
by the Engineer that use rates that are not included in the schedule of prices.
4.122.2 The Contractor’s nominated tendered percentage shall be added to the portion of the
value of the variation where Net Cost prices or rates have been used, to cover all Off-site
Overheads and Profit (except those covered under 9.3.11, 9.3.14 & 9.3.15 of section 9 of
the General Conditions of Contract (NZS 3910)).

4.123 PROCESSING OF VARIATIONS (PROVISIONAL ITEM)


SoP Item 17.3
4.123.1 This is a provisional item that shall only be used if additional works are instructed
by the Engineer.
4.123.2 The Contractor’s nominated tendered percentage shall be added to the value of the
variation in accordance with Clause 9.3.15 of section 9 of the General Conditions of
Contract (NZS 3910).

   

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4.124 WORKING DAY RATES (PROVISIONAL ITEM)


SoP Item 17.4
4.124.1 This is a provisional item that shall only be used if additional works are instructed
by the Engineer and an extension of time by reason of the net effect of any
Variation is determined.
4.124.2 The Contractor’s nominated tendered working day rate shall be applied in accordance
with Clause 9.3.11, 9.3.12, 9.3.13 & 9.3.14 of section 9 of the General Conditions of
Contract (NZS 3910).

   

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Conditions of Contract

Ahaura Bridge Replacement


NZTA Contract No. 2019359
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CONTENTS
CONTRACT AGREEMENT 3 
GENERAL CONDITIONS 5 
SCHEDULES TO THE GENERAL CONDITIONS OF CONTRACT 6 
SCHEDULE 1 – SPECIAL CONDITIONS OF CONTRACT – SPECIFIC CONDITIONS OF
CONTRACT 6 
Schedule 2 – Special Conditions of Contract – Other Conditions of Contract 20 
Schedule 3 – Form of Contractor’s performance bond 23 
Schedule 4 – Form of Principal’s bond - NOT USED 25 
Schedule 5 – Form of Contractor’s bond in lieu of retentions 26 
Schedule 6 – Form of Producer Statement - Construction 28 
Schedule 7 – Information on Contractor arranged construction insurance - NOT USED 29 
Schedule 8 – Information on Contractor arranged Plant insurance 30 
Schedule 9 – Information on public liability insurance 32 
Schedule 10 – Information on Contractor arranged motor vehicle insurance 35 
Schedule 11 – Information on Contractor arranged professional indemnity insurance 37 
Schedule 12 – Information on Principal arranged construction insurance 38 
Schedule 13 – Form of Contract (or Subcontractor) warranty - NOT USED 43 
Schedule 14 – Agreement for off-site Materials - NOT USED 44 
Schedule 15 – Practical Completion Certificate 45 
Schedule 16 – Final Completion Certificate 46 
Schedule 17 – Cost fluctuations 47 

 
 

   

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Contract Agreement
CONTRACT FOR Ahaura Bridge Replacement

CONTRACT NUMBER NZTA 2019359

THIS AGREEMENT is made on 20

BETWEEN (‘the Contractor’)

AND The NZ Transport Agency a Crown entity, established on 1 August (‘the Principal’)
2008 by Section 93 of the Land Transport Management Act 2003

IT IS AGREED as follows:
1. The Contractor shall carry out the obligations imposed on the Contractor by the Contract.
2. The Principal shall pay the Contractor the sum of $ _______________________________________
or such greater or less sum as shall become payable under the Contract together with goods
and services tax at the times and in the manner provided in the Contract.
3. Each party agrees to the terms and conditions as set out in the Contract.
4. The Contract comprises the following documents:
(a) This Contract Agreement;
(b) The notification of acceptance of tender or award of Contract;
(c) The following post-tender documents <<Guidance note: identify any agreed post-
tender documents to be included, for example correspondence or minutes of pre-let
meetings dealing with tender tags etc>>

(d) Notices to Tenderers <<guidance note: give details with dates>>:

(e) Schedule 1: Special Conditions of Contract – Specific Conditions of Contract


(f) Schedule 2: Special Conditions of Contract – Other Conditions of Contract
(g) The General Conditions of Contract NZS3910: 2013 (including other Schedules);
(h) Specifications issued prior to the Date of Acceptance of Tender;
(i) Drawings issued prior to the Date of Acceptance of Tender;
(j) The Schedule of Prices
(k) The Contractor’s tender;

   

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(l) The Schedule to the Conditions of Tendering;


(m) The Conditions of Tendering; and
(n) The following additional documents: <<Identify any additional documents to be
included for example agreed correspondence>>

5. This Contract shall constitute the entire agreement between the parties. This Contract
supersedes all prior negotiations, representations, and warranties, except insofar as the
same are expressly incorporated herein.

SIGNED BY Authorised Signatory of Contractor

SIGNED BY Authorised Signatory of Principal

   

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General Conditions
The General Conditions of Contract shall be those included in NZS 3910: 2013 Conditions of
Contract for Building and Civil Engineering Construction and the following clauses.

   

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Schedules to the General Conditions of


Contract
Schedule 1 – Special Conditions of Contract –
Specific Conditions of Contract
(Clause numbers refer to General Conditions)

Contract for: NZTA 2019359, Ahaura Bridge Replacement

Clause Title and subject matter Specific condition data


in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)

1 INTERPRETATION

1.2 Definitions

The Principal is: The Principal is: the Transport Agency, a


Crown entity, established on 1 August 2008 by
Section 93 of the Land Transport Management
Act 2003

of: Level1 BNZ Centre Cashel Square


120 Hereford Street
Christchurch
1.2, 10.2 Separable Portions
 Are there any Separable Portions in this Contract? Yes
 If yes, the Separable Portions are as follows and SP1 – Main contract works excluding those
as further defined in the Contract. works under the other separable portions
SP2 – Landscaping (runs concurrently with
SP1)
SP3 – Demolition of the existing State Highway
bridge

2 THE CONTRACT

2.1 Type of Contract

2.1.1 This Contract is a: (select one to apply, (a) or (b))


(a) Lump sum contract governed by 2.2

(b) Measure and value contract governed by 2.3

2.5 Local authority contracts in public places, and road contracts

2.5.1 Is this Contract a local authority contract to which 2.5.2 No


applies

2.5.3 Is this Contract a contract in a public place to which B1 Yes


and B2 of Appendix B apply?

2.5.4 Is this Contract a road contract to which Appendix B Yes


applies?

   

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Clause Title and subject matter Specific condition data


in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)

If yes, the allowance under B3 shall be: Refer to Schedule 2 – Special Conditions of
Contract - Other Conditions of Contract, Clause
10.3.1
2.6 Evidence of Contract

2.6.2 How is the Contract Agreement executed?


(a) As stated in 2.6.2

2.7 Documents prepared by the Engineer or Principal

2.7.1 Copies of the Contract shall be supplied without pdf


charge to the Contractor in the following electronic
format:

2.8 Documents prepared by the Contractor

2.8.2 Copies of the documents referred to in 2.8.2 shall be


supplied without charge to the Engineer:
 Number of hard copy sets: Nil
 In the following electronic form: pdf

3. BONDS

3.1 Contractor’s Bond

3.1.1 Is a Contractor’s Bond required? Yes


Note - Bonds are accepted in principle from those
insurance companies and bond companies who hold a
minimum interactive S&P rating of ‘A’.

3.1.2 If yes, the amount of the Contractor’s Bond shall be: 5% of the Contract Price

3.2 Principal’s Bond

3.2.1 Is a Principal’s Bond required? No

5. GENERAL OBLIGATIONS

5.4 Possession of the Site

5.4.1 The Contractor shall be given possession of the Site (select one to apply, (a) or (b))
(a) 10 Working Days after the Date of Acceptance of
Tender:
(b) On the following date: Click to enter a date N/A

N/A

5.4.3 Limits on the Contractor’s right of entry to adjoining As detailed in the Project Specification
properties are:

5.5 Separate Contractors

5.5.1 Separate Contractors who may be carrying out work Maintenance Contractors (see PSF15 –
on the Site concurrently with the Contract Works are: Appendix VIII) and Utility Providers.

5.5.2 Are facilities for Separate Contractors required? Yes

   

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Clause Title and subject matter Specific condition data


in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)

If yes, details of facilities required are: Traffic Management, trench excavation, backfill
and other requirements as detailed in the
Project Specification
5.6 Care of works and Site

5.6.6(g) Further risks specifically excepted are: Nil

5.10 Programme

5.10.4 Is the programme required to be a Comprehensive Yes


Programme?

5.10.4(e) If yes, other requirements for the Comprehensive Refer to the Project Specification for
Programme are: programming constraints.
Programme must show all programming
constraints, the critical path and all Separable
Portions
5.10.5 The Comprehensive Programme shall be the following MS Project 2010
software:

5.10.6 Updates of the Comprehensive Programme shall be At least monthly to be issued with the Monthly
provided at the following intervals: Report

5.11 Compliance with laws

5.11.3 Exceptions to the Principal’s obligations to obtain Any design and build aspects (e.g. temporary
licences under 5.11.3 are: works) or off-site materials extraction,
procurement or dumping/disposal etc required
for the construction of the Contract Works

5.11.4 Exceptions to the Contractor’s obligations to give Nil


notices and obtain other licences under 5.11.4 are:

5.17 Safety plan

Is a Site-specific safety plan required to be prepared Yes


by the Contractor?

5.18 Quality plan

Is a quality plan required to be prepared by the Yes


Contractor?

5.19 Traffic management plan

Is a traffic management plan required to be prepared Yes


by the Contractor?

5.20 As-built drawings and operation and maintenance manuals

5.20.1(a) Are as-built drawings required to be prepared by the Yes


Contractor, as set out in the project specification?

5.20.1(b) Are operation and maintenance manuals required to Yes


be prepared by the Contractor, as set out in the project
specification?

6. THE ENGINEER

6.1 Appointment of the Engineer

   

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Clause Title and subject matter Specific condition data


in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)

6.1.2 The Engineer is: Muir Coup, WSP Opus, Level 3, 100 Beaumont
Street, PO Box 5848, Auckland 1141
Whose professional qualification is: BE (Hons)(Civil), CPEng, FEngNz, NZTA
Engineer to Contract Level 4
6.4.6 The Principal will recover the cost for reinspection,
remeasuring or retesting at the following rates:
 Engineer or other professional $330.00 per hour (exclusive of GST)
 Other personnel $250.00 per hour (exclusive of GST)
 Vehicle running $1.50 per km (exclusive of GST)
 Sub-consultant invoices Cost plus 15%

8. INSURANCES

8.1 General

8.1.1 The party identified below shall arrange the following


insurances referred to in the following clauses

8.3 or 8.8 Construction Principal

8.8 Existing structure(s) and contents Principal

8.4 Plant Contractor

8.5 or 8.9 Public liability Principal

8.5.2 Motor Vehicle Contractor

8.6 Professional Indemnity Contractor

8.1.6 The following forces of nature shall be specifically


insured under 8.3 or 8.8 as applicable:
(a) Landslip Yes
(b) Earthquake Yes
(c) Tsunami Yes
(d) Tornado Yes
(e) Cyclone Yes
(f) Storm Yes
(g) Flood Yes
(h) Lightning strike Yes
(i) Volcanic activity Yes
(j) Hydrothermal activity Yes
(k) Geothermal activity Yes

8.3, 8.8 Construction insurance

   

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Clause Title and subject matter Specific condition data


in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)
(These items are required to be completed whether the Contractor or the Principal is the insuring party (see 8.1 above)

8.3.2, 8.8 The following shall have their respective interests Nil
noted in the construction insurance policy:

8.3.3, 8.8 Where construction insurance is required (see 8.1


above), the amount of insurance to be effected for the
Contract Works and Materials shall be for not less than
the sum of the Contract Price, after acceptance of the
tender or other offer, plus the following allowances:
(a) An allowance for the Cost of demolition, disposal (Select one to apply, (i) or (ii))
and preparation for replacement work, equal to:
(i) The amount in the right hand column: $10,000,000
(ii) The percentage of the Contract Price
adjusted as above, stated in the right hand
column:
(b) An allowance for professional services fees (Select one to apply, (i) or (ii))
including the Cost of clerks of works and
inspectors, equal to:
(i) The amount in the right hand column: $5,000,000
(ii) The percentage of the Contract Price
adjusted as above, stated in the right hand
column:
(c) An allowance for items to be incorporated in the (Select one to apply, (i) or (ii))
Contract Works, the Cost of which is not included
in the Contract Price, equal to:
(i) The amount in the right hand column: included in 8.8.1 schedule 12
(ii) The percentage of the Contract Price
adjusted as above, stated in the right hand
column:
(d) An allowance for an increase in the Contract Price (Select one to apply, (i) or (ii))
due to Variations, equal to:
(i) The amount in the right hand column:

(ii) The percentage of the Contract Price 20%


adjusted as above, stated in the right hand
column:
(e) An allowance for increased construction Costs (Select one to apply, (i) or (ii))
due to inflation, equal to:
(i) The amount in the right hand column: Per policy (http://nz.marsh.com/nzta-pai)
(ii) The percentage of the Contract Price
adjusted as above, stated in the right hand
column:
The insurance shall make provision for automatic change of cover for items (a) and (e) above, to provide
insurance for any additions to or deductions from the Contract Price which occur after acceptance of the
tender or other offer.

8.4 Contractor arranged Plant insurance

Where Plant is required to be insured (see 8.1 above): (Select one to apply, (a) or (b))
(a) The Contractor shall insure the following items of
Plant on Site for the amounts stated:

   

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Clause Title and subject matter Specific condition data


in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)
(b) The Contractor shall insure each item of Plant on $200,000
the Site having a current market value of more
than:

8.5 Contractor arranged public liability insurance

8.5.1 Where required (see 8.1 above), public liability Not Applicable refer to Clause 8.9
insurance shall be effected by the Contractor for an
amount not less than:

Such public liability insurance may include sub limits:


 For liability arising out of vibration, weakening or Not Applicable refer to Clause 8.9
removal of support, of not less than:

 For liability under the Forest and Rural Fires Act Not Applicable refer to 8.9
1977, of not less than:

8.5.2 Where required (see 8.1 above), motor vehicle third $5,000,000
party liability insurance shall be effected for an amount
not less than:

8.6 Contractor arranged professional indemnity insurance

8.6.1 Where required (see 8.1 above), professional


indemnity insurance for design by the Contractor shall
be effected for an amount not less than:
 For any one claim: $10,000,000
 And for an amount in the aggregate of: $10,000,000

8.6.2 Sub limits of liability for design of parts of the Contract Not required
Works by Subcontracts shall not be less than:

8.8 Principal arranged construction insurance (refer also to 8.3)

In accordance with 8.7.2, the insurance policy wording The NZ Transport Agency as Principal and its
title for 8.8.1 and 8.8.2 (a), (b), and (c) is: Contractors and their Sub Contractors for their
respective rights and interests

In accordance with 8.7.2, the extraordinary exclusions, Specific policy wording applicable to this
conditions, warranties or endorsements to the policy contract can be read at the following website:
for 8.8.1 and 8.8.2 (a), (b) and (c) are: http://nz.marsh.com/nzta-pai

8.8.1 Where the Principal is required to effect construction


insurance (see 8.1 above).

The lead insurer is: Vero Insurance New Zealand Ltd

Address of lead insurer: 23-29 Albert Street, Auckland

The Nominal Deductibles are:

Original Estimated Contract Value

   

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Clause Title and subject matter Specific condition data


in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)

>0 to >10m to >20m


10m 20m

Each loss $10,000 $25,000 $50,000


except as
below:

Major Perils $25,000 $50,000 $100,000

Wet Work $150,000 $200,000 $300,000


Contracts

Tunnelling $150,000 $200,000 $300,000


Contracts
(including
excavations
/
underpasses
>100m)

LEG 3/06 $150,000 $150,000 $250,000


Defects
Claims

For this contract, the Original Estimate Contract


Value is in the range >$10m to $20m

8.8.2(a) The existing structures are: N/A

8.8.2(b) Other structures in the vicinity are: N/A

8.8.2(c) Contents insurance are: N/A

8.9 Principal’s option to insure public liability

8.9.1 Where required (see 8.1 above), the Principal shall $5,000,000
effect public liability insurance for an amount not less
than:

The lead insurer is: Berkshire Hathaway

Address of lead insurer: 1 Queen Street, Auckland

The Nominal Deductibles are:

Original Estimated Contract


Value

>0 to 5m >5m to >10m


10m

Each $10,000* $20,000* $25,000*


occurrence
(including

   

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Clause Title and subject matter Specific condition data


in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)

Maintenance
Contracts)

*Including costs and expenses

For this contract, the Original Estimate Contract


Value is in the range >$10m

In accordance with 8.7.2:

 The policy wording title is: Specific policy wording applicable to this
contract can be read at the following website:
http://nz.marsh.com/nzta-pai

 Extraordinary exclusions, conditions, warranties, or Specific policy wording applicable to this


endorsements to the policy are: contract can be read at the following website:
http://nz.marsh.com/nzta-pai

8.9.2 Such public liability insurance may include sub-limits


for: (specify as applicable or state ‘not applicable’)

 Liability arising out of vibration, weakening or $5,000,000


removal of support

 Liability under the Forest and Rural Fires Act 1977: $250,000

9. VARIATIONS

9.3 Valuation of Variations

9.3.9 For On-site Overheads: (select one to apply, (a) or (b))


(a) The prices and rates in the Schedule of Prices are
inclusive of full allowance for On-site Overheads;
(b) The prices and rates in the Schedule of Prices are (select one to apply, (i), (ii), (iii), or (iv))
exclusive of On-site Overheads and the
allowances for On-site Overheads to be added in
accordance with 9.3.9 is:
(i) Agreed percentage:

(ii) As nominated in the Schedule of Prices.

(iii) As nominated in the Contractor’s tender.

(iv) A reasonable percentage.

9.3.10 For Off-site Overheads and Profit: (select one to apply, (a) or (b))
(a) The price and rates in the Schedule of Prices are
inclusive of full allowance for Off-site Overheads
and Profit;
(b) The prices and rates in the Schedule of Prices are (select one to apply, (i), (ii), (iii), or (iv))
exclusive of Off-site Overheads and the
allowances for Off-site Overheads and Profit to be
added in accordance with 9.3.10 is:
(i) Agreed percentage:

(ii) As nominated in the Schedule of Prices.

   

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Clause Title and subject matter Specific condition data


in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)
(iii) As nominated in the Contractor’s tender.

(iv) A reasonable percentage.

9.3.11 For time related Cost, the Working Day rate in (select one to apply, (a), (b), (c,) or (d))
compensation for time-related On-site Overheads and
Off-site Overheads and Profit in relation to an
extension of time to be applied in accordance with
9.3.11 is:
(a) Agreed percentage:

(b) As nominated in the Schedule of Prices.

(c) As nominated in the Contractor’s tender.

(d) Reasonable compensation.

9.3.15 For processing of Variations, the percentage to be paid (select one to apply, (a), (b), (c,) or (d))
in accordance with 9.3.15 is:
(a) Agreed percentage:

(b) As nominated in the Schedule of Prices.

(c) As nominated in the Contractor’s tender.

(d) A reasonable Cost of processing the Variations.

10. TIME FOR COMPLETION

10.2 Due Date for Completion

10.2.1 The periods to be used for calculating the Due Date for (select one to apply, (a), (b)or (c))
Completion are:
(a) For the Contract Works:
(Working Days)
(b) For any Separable Portions: Separable Portion 1 – 300 (Working Days)
Separable Portion 2 – 300 (Working Days)
[Note: SP2 runs concurrently with SP1]
Separable Portion 3 – 62 (Working Days)
(c) In respect of the Contract Works the Number of NA
Weeks nominated by the Contractor in their
Tender Submission
10.4 Practical Completion Certificate

10.4.5 Prior to issue of the Practical Completion Certificate: (select one to apply, (a), (b) or (c))
(a) Producer Statements in the form of Schedule 6 are
required;

(b) Producer Statements as set out in the following


parts of the Contract are required:

(c) Producer Statements are not required.

10.5 Damages for late completion

10.5.1 Liquidated damages shall be applied as follows:


 In respect of the Contract Works:

   

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Clause Title and subject matter Specific condition data


in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)

 In respect of the Separable Portions:


Separable Portion 1 $1,650 per Working Day
Separable Portion 2 $200 per Working Day
Separable Portion 3 $380 per Working Day

10.6 Bonus for early completion

10.6.1 Is a bonus to be payable? No


 If yes, the bonus for the Contract Works is: $nil per Working Day
 If yes, bonuses for any Separable Portions are: $nil per Working Day

11. DEFECTS LIABILITY

11.1 Defects Notification Period

The Defects Notification Period shall be:


(3 Months unless otherwise stated)
 In respect of the Contract Works:

 In respect of the Separable Portions: Separable Portion 1 – 52 weeks


Separable Portion 2 – 104 weeks (2 years
maintenance and defects period)
Separable Portion 3 – 0 weeks
11.3 Final Completion Certificate

11.3.2 Prior to issue of the Final Completion Certificate: (select one to apply, (a), (b) or (c))
(a) Producer Statements in the form of Schedule 6 are
required;

(b) Producer Statements as set out in the following


parts of the Contract are required:

(c) Producer Statements are not required.

11.5 Warranties

11.5.1 (select one to apply, (a) or (b))


(a) No warranties are required;

(b) The Contractor shall provide warranties as set out


in the Contract for the following items of work:

11.6 Guarantees

11.6.1,11.6.2 (select one to apply, (a) or (b))


(a) No guarantees are required;

(b) The Contractor shall provide guarantees in the


following form:

12. PAYMENTS

12.1 Contractor’s payment claims

12.1.3(b) (iii) Advances for Materials delivered to the Site (select one to apply, (a) or (b))

   

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Clause Title and subject matter Specific condition data


in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)
(a) Advances for Materials delivered to the Site but
which have yet to be incorporated in the Contract
Works shall not be made;
(b) Advances for Materials delivered to the Site but
which have yet to be incorporated in the Contract
Works shall be made, subject to the following
conditions:
12.1.3(b) (iv) Advances for Temporary Works or Plant (select one to apply, (a) or (b))
(a) Advances for Temporary Works or Plant shall not
be made.
(b) Advances for Temporary Works or Plant shall be
made, subject to the following conditions:

12.1.3(b) (iv) Advances for Materials not yet on Site (select one to apply, (a) or (b))
(a) Advances for Materials not yet on Site shall not be
made.
(b) Advances for Materials not yet on Site shall be
made, subject to the following conditions:
(a) The Contractor agrees to execute an
Agreement in respect of off-site
materials in the form as set out in the
Fourteenth Schedule of these
Conditions of Contract.
(b) The Contractor shall ensure that at all
times the Materials are fully insured in
accordance with the provisions of
section 8. of the General Conditions of
Contract (as appropriate), and supply
evidence of same to the Principal.
(c) The Contractor shall keep the Principal
indemnified against loss, damage
costs, claims, expenses or liability
incurred by the Principal in respect to
any loss of, or damage to, or defect in
all or part of the Materials to the extent
that the Principal is not so indemnified
under section 7 of the General
Conditions of Contract
(d) The Contractor undertakes to keep the
stored materials in good order,
maintenance and condition. The
Contractor warrants that in relation to
such Materials, those Materials when
incorporated into the Contract Works
will be fit for their purpose as required
under the Contract Document. The
Engineer shall be given reasonable
access to inspect the relevant
Materials.
(e) Following payment to the Contractor
ownership of the Materials shall vest in
the Principal as legal and beneficial
owner free of all charges and
encumbrances of any nature
whatsoever. The Contractor shall
ensure that all secured creditors of the
Contractor are given written notice of
the existence of the Principal’s
ownership of the Materials and of the
conditions of the relevant advance.

   

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in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)
Should any portion of the Materials no
longer be required for the Contract
Works, the Contractor shall be
responsible for all costs of storage,
handling and disposal of the surplus
Materials. The Contractor shall only
dispose of such surplus Materials
following a written instruction from the
Engineer. Ownership of such surplus
Materials shall re-vest in the Contractor
as the Contractor disposes of such
surplus Materials. The Principal shall
recover the value of disposed material
from subsequent progress payments,
at the same rates as paid to the
Contractor for the Materials stored off
site.
(f) The advance payment for the
Materials, shall be recovered
progressively by deduction from
progress payments as such Materials
are incorporated into the Contract
Works
12.3 Retention monies

12.3.1,12.3.2 The percentage to be retained from each progress (select one to apply, (a) or (b), and (c))
payment and the limit of the total sums retained shall
be in accordance with the following:
(a) For the Contract Works, a total retention of:
 10% on the first $200,000, and
 5% on the next $800,000, and
 1.75% on amounts in excess of $1,000,000,
and
 With a maximum total retention when
aggregated of $200,000, and
 With a defects liability retention of half the
total retention.
(b) For the Contract Works, the retention scale in the
right hand column:
A total retention of:
 10% on the first $200,000, plus
 5% of the next $800,000, plus
 2% on amounts in excess of $1,000,000,
and
 With a maximum total retention of
$600,000 when aggregated, and
 With a defects liability retention of 50 % of
total retention

(c) For Key Personnel

Refer to Schedule 2 – Special Conditions of


Contract - Other Conditions of Contract, Clause
5.22

The amount to be retained in respect of the Contract Works in accordance with this clause shall not be
reduced, until all Asset Register (RAMM) information, all as-built drawings and all operations and

   

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in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)
maintenance manuals required to be submitted at or before Practical Completion, have been submitted to
the Engineer. The retention monies shall not be reduced, until all RAMM information, all as-built drawings
and all operations and maintenance manuals required to be submitted at or before the end of the Defects
Notification Period have been submitted to the Engineer

12.3.3 Bond in lieu of retention (select one to apply, (a) or (b))


(a) The Contractor may provide a bond in lieu of
retentions. The percentage to be retained from
each progress payment and the limit of the total
sums retained shall be nil if the Contractor
provides a Bond in Lieu of Retentions (Schedule
5). The value of the bond shall be the applicable
retention amount plus a further 10%
(b) The Contractor may not provide a bond in lieu of
retentions
12.8 Cost fluctuations (select one to apply, (a), (b) or (c))
(a) Cost fluctuations shall not be paid;

(b) Cost fluctuations shall be paid in accordance with


Appendix A;
(c) Cost fluctuations shall be paid in accordance with
the method described in Schedule 17

12.13 Goods and services tax

12.13.2 Payment Schedules provided by the Engineer: (select one to apply, (a) or (b))
(a) Shall not be in the form of a tax invoice;

(b) Shall be in the form of a buyer created tax invoice


and the parties agree not to issue any other tax
invoice for items covered by the Payment
Schedule.
13. DISPUTES

13.4 Arbitration

13.4.3 If required, the arbitrator shall be nominated by the Muir Coup, Engineer to Contract
following Person:

15. SERVICE OF NOTICES

15.1.2 For the purposes of service of written notice:


(a) The address of the Principal is:

Postal address: PO Box 1479, Christchurch 8140

Delivery address: Level 1, 120 Hereford Street, Christchurch


8140
Mark the attention of: Albert Chan

Email address: Albert.Chan@nzta.govt.nz

Other agreed means of electronic communication Nil


and address detail:
(b) The address of the Contractor is:

   

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Clause Title and subject matter Specific condition data


in General (Expand cells if required or add reference to further
Conditions detail provided in Schedule 2.)

Postal address:

Delivery address:

Mark the attention of:

Email address:

Other agreed means of electronic communication


and address detail:
(c) The address of the Engineer is:

Postal address: WSP Opus, 100 Beaumont Street, Westhaven,


Auckland 1010
Delivery address: PO Box 5848, Wellesley St, Auckland, 1141

Mark the attention of: Muir Coup

Email address: Muir.coup@wsp.com

Other agreed means of electronic communication Nil


and address detail:

   

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Schedule 2 – Special Conditions of Contract –


Other Conditions of Contract
These conditions amend and supplement the General Conditions. Clause numbers refer to NZS
3910:2013.
Section 1 INTERPRETATION
In addition to 1.2 Definitions, add in the following definitions:
KEY PERSONNEL means the Contractor’s personnel nominated for the positions under the relevant
skills Form C in the Contractor’s Tender and any other persons identified by the Principal as key
personnel with the Contractor’s prior approval.
UNDERGROUND SERVICES means existing pipework, cables, conduits, conveying services such as
electricity, gas, water, waste and electronic communications, located below the existing ground.
WINTER PERIOD means the period 30 April through 30 September inclusive.
Section 5 GENERAL OBLIGATIONS
A new clause 5.1.7 is added as follows:
5.1.7 During the term of the contract the Contractor must advise the Engineer to the
Contract of any potential or actual conflicts of interest with any individual or
organisation engaged to complete any of the contract works. This includes individuals
and organisation’s engaged in any subcontractor or other supply arrangement.
The Contractor must advise the Engineer to the Contract the means that they intend to
use to remove or mitigate such conflicts of interest.
The Engineer must inform the Principal of any conflicts of interest notified to the
Engineer by the Contractor in accordance with this clause, and the Engineer will, in
discussion with the Principal and taking into account (but not bound by) the
Contractor’s intended action, decide the appropriate action required to remove or
mitigate any actual or potential conflict of interest. The Engineer must ensure the
Contractor implements such required action.
A new clause 5.22 Key Personnel is added as follows:
5.22.1 The Contractor must use all reasonable endeavours to:
a) Supply and retain the Key Personnel and not remove the Key Personnel from their
position without the prior written approval of the Principal.
b) Replace any of the Key Personnel if they are unable to undertake work due to
termination of employment, resignation, illness, disability or death or other
circumstances reasonably beyond the control of the Contractor. The parties
acknowledge that the Contractor’s primary focus is to ensure the continuity and
quality of the performance of its obligations. Consequently, the Contractor must:
(i) Promptly advise the Principal if it is necessary to replace Key Personnel; and
(ii) Provide a suitable replacement or substitute during the period of unavailability
that has at least the same or better status, skills, qualifications, expertise and
experience as the Key Personnel to be replaced; and
(iii) Consult with the Principal in relation to any proposed replacement; and
(iv) If requested by the Principal, provide details of the proposed replacement to
the Principal.

   

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c) Ensure that each of the Key Personnel is available at the times set out in the
Contractor’s Tender or as otherwise required to ensure the completion of such
portion of the services as are assigned to them.
5.22.2 If any Key Personnel are not available to perform the role and responsibilities required
of that Key Personnel because of an act or omission of the Contractor, and the
Contractor does not within a period acceptable to the Principal replace the relevant Key
Personnel with a person of equivalent skills and experience, the Principal reserves the
right to withhold 20% of the value of the next contract progress payment due until
such time as a suitable replacement has been made and notified to the Principal. The
monies retained, shall be paid to the Contractor by payment as part of the progress
payment due after the replacement has been made.
Section 8 INSURANCES
A new clause 8.1.7 is added as follows:
8.1.7 Responsibility for pursing any claim under any insurance policy shall rest with the party
bearing the deductible or excess. Where the Contractor is pursuing a claim, the
Contractor is required to advise the Engineer of the outcome of the claim and provide
the Engineer with information in relation to the claim on request.
A new clause 8.2.3 (c) is added as follows:
8.2.3 (c) The actions of one insured shall not affect the rights of any other insured.
A new clause 8.5.1 (d) is added as follows:
8.5.1 (d) Public Liability Insurance shall include liability arising out of damage to Underground
Services and will be for a sub limit amount not less than $250,000.00.

Section 10 TIME FOR COMPLETION


New clause 10.1.3 is added as follows:
10.1.3 No sealing operations shall take place over the Winter Period without the prior written
approval of the Engineer.
Clause 10.3.1(b) is deleted and replaced with the following:
10.3.1 (b) Allowance for inclement weather 127 Working Days for Separable Portions 1/2 and 3
combined (Note – SP1 and 2 run concurrently and SP3 runs consecutively to SP1&2).
 This allowance is based on automatic weather station NIWA Reefton Ews Weather
Station, Agent Number 3925 [Network Number F21182], records from June 2009
to June 2019:
 The Wet days are determined from the average over the 10 year record;
 A Wet day is defined as a day in which the rainfall is 5 mm or greater. Any of the
two (2) immediately following days on which rainfall is 1 mm or greater shall also
qualify as Wet days.
 Wet Working Day is defined as a Wet Day occurring on a Working Day
 All rainfall shall be measured at the NIWA Reefton Ews Weather Station, Agent
Number 3925 [Network Number F21182 above;
 An extension of time for inclement weather will be granted when the total number
of Wet Working days is greater than the allowance in the contract. The Contractor
shall provide copies of the rainfall records in support of their “Wet days” claim at
their own expense.

   

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No extension of time will be granted for Wet days lost due to inclement weather in the
period 30 April to 30 September for earthworks operations, or for surfacing works.
Other activities such as bridge construction may be granted extension of time for Wet
days if the affected work item is on the critical path.
Ahaura River flows and water levels are not deemed inclement weather and no
extensions of time or associated costs shall be granted for delays due to river
conditions.
New clause 10.3.8 is added as follows:
10.3.8 Where an extension of time granted by the Engineer necessitates sealing activities to
be programmed in the Winter Period, the Engineer may instruct that the Contract be
suspended to avoid the completion of sealing works in the Winter Period. In such a
case the Contractor shall be entitled to only the direct and on-site overhead costs to
maintain the site over the period of suspension. The Engineer may require that the
Contractor apply a temporary holding seal or any other works required to maintain the
site to an acceptable standard. No off-site overheads or profits shall be payable over
this period regardless of the reason for the extension of time.
New clause 10.3.9 is added as follows:
10.3.9 Where no extension of time is granted, the Contractor is responsible for applying a
temporary holding seal or to complete any other works that may be necessary to
maintain the site over the Winter Period, at no additional cost to the contract.
Section 11 DEFECTS LIABILITY
Clause 11.2.3 is deleted and replaced with the following:
11.2.3 The Principal shall be entitled to recover the Cost of the work undertaken by others in
11.2.2 from the Contractor, including all costs and expenses of assessment and
supervision whether by the Engineer or otherwise, and a reasonable allowance for
associated administrative and professional costs and expenses. As soon as practicable
after the completion of the work the Engineer shall notify the Contractor of the work
undertaken and its Cost.
A new clause 11.2.9 is added as follows:
11.2.9 An additional defects notification period equivalent in length to the original defects
notification period shall apply to all works required to be remedied as a defect or
required as a consequence of the remedy of a defect, unless the Engineer agrees
otherwise in writing.

   

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Schedule 3 – Form of Contractor’s performance


bond

CONTRACT FOR NZTA 2019359, Ahaura Bridge Replacement

THIS DEED is made on

BY

of (‘the Contractor’)

AND

of (‘the surety’)

(Address of surety for service)

IT IS MADE IN THE FOLLOWING CIRCUMSTANCES:


A The Contractor has entered into an agreement with ...............................................................
of ................................................................................................................ (“the Principal”)
to carry out and fulfil the obligations imposed on the Contractor (‘the Contract’).
B The Contract requires the Contractor to provide the Principal with security in the form of a
bond to ensure performance of the Contractor’s obligations under the Contract.
C Words and phrases with capital initial letters that are not otherwise defined in this bond shall
have the meaning set out in the Contract.
BY THIS DEED:
1. THE Contractor and surety are jointly and severally held and bound to the Principal in the
sum of $NZ ............................................................................................................................
and bind themselves, their successors and assigns jointly and severally for the payment of
that sum.

2. THE conditions of this bond are that it shall be released if and when:
(a) A Practical Completion Certificate has been issued for the Contract Works in
accordance with 10.4 of the General Conditions;
(b) The surety receives a notice from the Principal releasing the Contractor and surety
from this bond; or
(c) The surety receives a notice from the Principal confirming that a replacement
Contractor’s Bond has been received and accepted and releasing the Contactor and
surety from this bond.

3. EXCEPT as provided in clause 2 above this bond shall be and remain in full force and effect.

4. THE surety shall not be released from any liability under this bond:
(a) By any alteration in the terms of the Contract;

   

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(b) By any alteration in the extent or nature of the Contract Works to be completed,
delivered, and having defects remedied;
(c) By any allowance of time by the Principal or by the Engineer appointed by the Principal
under the Contract; or
(d) By any forbearance or waiver by the Principal or by the Engineer in respect of any of
the Contractor’s obligations or in respect of any default on the part of the Contractor.

5. THIS bond shall be governed by New Zealand law.

In witness of which this deed has been executed.

SIGNED on behalf of the surety by:

Director

Director

SIGNED on behalf of the Contractor by:

Director

Director

NOTE – This bond shall be executed by the Contractor and by the surety in the manner required for
execution of a deed. Any of these parties which are a company shall execute the bond by having it signed,
under the name of the company, by two or more directors. If there is only one director, it is sufficient if
the bond is signed under the name of the company by that director, but the signature shall be witnessed
by another person. The witness shall not only sign, but shall also add his or her occupation and address.
Alternatively, companies may execute under the power of attorney. Any party which is a body corporate
(other than a company) shall execute in the same manner as a company by persons in a comparable
position to a company director or otherwise in accordance with section 9 of the Property Law Act 2007.
In the case of a party who is an individual, the party shall sign and the signature shall be witnessed by
another person. The witness shall not only sign but must also add his or her occupation and address.

   

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Schedule 4 – Form of Principal’s bond

This Section Not Used

   

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Schedule 5 – Form of Contractor’s bond in lieu of


retentions

CONTRACT FOR NZTA 2019359, Ahaura Bridge Replacement

THIS DEED is made on

BY

of (‘the Contractor’)

AND

of (‘the surety’)

(Address of surety for service)

IT IS MADE IN THE FOLLOWING CIRCUMSTANCES:


A The Contractor has entered into an agreement with ...............................................................
of ................................................................................................................ (“the Principal”)
to carry out and fulfil the obligations imposed on the Contractor (‘the Contract’).
B The Contractor has agreed to provide the Principal with security in the form of a bond in lieu
of retentions additional to any other bond required under the Contract.
C Words and phrases with capital initial letters that are not otherwise defined in this bond shall
have the meaning set out in the Contract.
BY THIS DEED:
1. THE Contractor and surety are jointly and severally held and bound to the Principal in the
sum of $NZ ............................................................................................................................
and bind themselves, their successors and assigns jointly and severally for the payment of
that sum.

2. THE conditions of this bond are that it shall be released if and when:
(a) The Final Completion Certificate has been issued for the Contract Works in accordance
with 11.3 of the General Conditions; or
(b) The surety receives a notice from the Principal releasing the Contractor and surety
from this bond.

3. EXCEPT as provided in clause 2 above this bond shall be and remain in full force and effect.

4. THE surety shall not be released from any liability under this bond:
(a) By any alteration in the terms of the Contract;
(b) By any alteration in the extent or nature of the Contract Works to be completed,
delivered, and having defects remedied;

   

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(c) By any allowance of time by the Principal or by the Engineer appointed by the Principal
under the Contract; or
(d) By any forbearance or waiver by the Principal or by the Engineer in respect of any of
the Contractor’s obligations or in respect of any default on the part of the Contractor.

5. THIS bond shall be governed by New Zealand law.

In witness of which this deed has been executed.

SIGNED on behalf of the surety by:

Director

Director

SIGNED on behalf of the Contractor by:

Director

Director

NOTE – This bond shall be executed by the Contractor and by the surety in the manner required for
execution of a deed. Any of these parties which are a company shall execute the bond by having it signed,
under the name of the company, by two or more directors. If there is only one director, it is sufficient if
the bond is signed under the name of the company by that director, but the signature shall be witnessed
by another person. The witness shall not only sign, but shall also add his or her occupation and address.
Alternatively, companies may execute under the power of attorney. Any party which is a body corporate
(other than a company) shall execute in the same manner as a company by persons in a comparable
position to a company director or otherwise in accordance with section 9 of the Property Law Act 2007.
In the case of a party who is an individual, the party shall sign and the signature shall be witnessed by
another person. The witness shall not only sign but must also add his or her occupation and address.

   

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Schedule 6 – Form of Producer Statement -


Construction

ISSUED BY (Contractor)

TO The NZ Transport Agency (Principal)

IN RESPECT OF (Description of Contract Works


or Separable Portion)

AT

(Address)

has contracted to the NZ Transport Agency

(Contractor) (Principal)

to carry out and complete certain building works in accordance with a Contract titled

NZTA 2019359, Ahaura Bridge Replacement (‘the Contract’)

(Project)

I (Duly Authorised Agent)

A duly authorised representative of (Contractor)

believe on reasonable grounds that (Contractor)

has carried out and completed:


All

Part only as specified in the attached particular of the contract works in accordance with
the Contract

Date

(Signature of Authorised Agent on behalf of)

(Contractor)

(Address)

   

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Schedule 7 – Information on Contractor


arranged construction insurance
This Section Not Used

   

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Schedule 8 – Information on Contractor


arranged Plant insurance
To whom it may concern:
From (Name of Insurance Company)

(Branch)

(Address)

We confirm having effected Plant insurance for:


(The Contractor)

In respect of NZTA 2019359, Ahaura Bridge Replacement (Project Title)

Policy wording title is

We advise that special terms, copy attached, have been applied to this policy Yes/No
The following provisions apply:
Annual policy

Project specific policy

Policy expiry date

8.4
The insured are (GST exclusive):
All items of Plant Sum insured $
OR
Valued schedule of construction Plant insured (copy attached)

The policy deductible (GST inclusive) is: $

Policy cover terms included are:

8.2.2 Discretionary cancellation clause Yes/No


8.2.3(a) Reinstatement provision Yes/No

8.2.4 Void ab initio for non-payment of premium without prior notification Yes/No
No settlement delay due to exercise of subrogation Yes/No
We undertake that this policy will not be cancelled or amended by us within the period of
insurance without written advice to the insured party which has arranged the insurances.
The insurance issued is subject to the terms and conditions of the policy. We do not
warrant that this policy complies with the requirements of NZS 3910:2013.

   

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Insurance Company
Stamp Date
(Or name of insurance broking company confirming cover)

SIGNED BY

SIGNATORY TITLE
(Clause numbers refer to NZS 3910:2013 and are for information only)

   

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Schedule 9 – Information on public liability


insurance

   

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Schedule 10 – Information on Contractor


arranged motor vehicle insurance
To whom it may concern:
From (Name of Insurance Company)

(Branch)

(Address)

We confirm having effected motor fleet insurance for.


(The Contractor)

In respect of NZTA 2019359, Ahaura Bridge Replacement (Project Title)

Policy wording title is

We advise that special terms, copy attached, have been applied to this policy Yes/No
The following provisions apply:
Annual policy

Project specific policy

Policy expiry date

8.5.2
The limits of liability are (GST exclusive):
Section 2 - Liability
For any one occurrence arising out of the same event $
The policy deductibles are:
Section 2 – Liability (GST inclusive) $
Plus under age penalties

8.2
Policy cover terms included are:
Section 2 Liability automatic reinstatement Yes/No
Discretionary cancellation clause Yes/No
Void ab initio for non-payment of premium without prior notification Yes/No

No settlement delay due to exercise of subrogation Yes/No

We undertake that this policy will not be cancelled or amended by us within the period of
insurance without written advice to the insured party which has arranged the insurances.
The insurance issued is subject to the terms and conditions of the policy. We do not
warrant that this policy complies with the requirements of NZS 3910:2013. 

   

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Insurance Company
Stamp Date
(Or name of insurance broking company confirming cover)

SIGNED BY

SIGNATORY TITLE
(Clause numbers refer to NZS 3910:2013 and are for information only)

   

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Schedule 11 – Information on Contractor


arranged professional indemnity insurance
To whom it may concern:
From (Name of Insurance Company)

(Branch)

(Address)

We confirm having effected professional indemnity insurance for.


(The Contractor)

In respect of NZTA 2019359, Ahaura Bridge Replacement (Project Title)

Policy wording title is

We advise that special terms, copy attached, have been applied to this policy Yes/No
The following provisions apply:
Annual policy

Project specific policy

Policy expiry date

8.6.1
The limits of liability are (GST exclusive): $ any one occurrence
in the aggregate
during the period of
$ insurance
Deductible (GST inclusive) $

We undertake that this policy will not be cancelled or amended by us within the period of
insurance without written advice to the insured party which has arranged the insurances.
The insurance issued is subject to the terms and conditions of the policy. We do not
warrant that this policy complies with the requirements of NZS 3910:2013.

Insurance Company
Stamp Date
(Or name of insurance broking company confirming cover)

SIGNED BY

SIGNATORY TITLE
(Clause numbers refer to NZS 3910:2013 and are for information only)

   

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Schedule 12 – Information on Principal


arranged construction insurance

   

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Schedule 13 – Form of Contract (or


Subcontractor) warranty
This Section Not Used

   

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Schedule 14 – Agreement for off-site


Materials
This Section Not Used

   

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Schedule 15 – Practical Completion Certificate


This Practical Completion Certificate is issued under 10.4.3(a) or 10.4.4.
Contract for NZTA 2019359, Ahaura Bridge Replacement

Principal The NZ Transport Agency a Crown entity, established on 1 (‘the Principal’)


August 2008 by Section 93 of the Land Transport
Management Act 2003
Contractor (‘the Contractor’)

This certificate relates to:


(a) The whole of the Contract Works referred to above;

(b) The following Separable Portion (specify)

Receipt of the Contractor’s notice dated .............................................. and issued in


accordance with 10.4.2 is acknowledged.

In accordance with 10.4.3(a) or 10.4.4 (select one), the Engineer certifies that the
Contract Works or Separable Portion to which this certificate relates qualify for a Practical
Completion Certificate under 10.4, notwithstanding that there may be minor omissions
and/or minor defects (as listed in the attached schedule) which satisfy the criteria in
10.4.1 (a), (b), and (c).

The Contractor is required to remedy all of the listed omissions or defects within the period
stated in the attached schedule against the relevant omission or defect, or at the latest
within ........... Working Days of the date of this certificate.

Practical Completion was achieved


on (insert date) at (insert time)

Signed by the Engineer

Name

Date

SCHEDULE
The following omissions and/or defects have been assessed as being of a minor nature
satisfying the criteria in 10.4.1(a), (b), and (c) and were identified during an inspection
carried out by the Engineer or Engineer’s Representative on .............................. (insert date)

(list minor omissions and defects)

   

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Schedule 16 – Final Completion Certificate


This certificate is a Final Completion Certificate issued under 11.3.1.
Contract for NZTA 2019359, Ahaura Bridge Replacement

Principal The NZ Transport Agency a Crown entity, established on 1 (‘the Principal’)


August 2008 by Section 93 of the Land Transport
Management Act 2003
Contractor (‘the Contractor’)

In accordance with 11.3.1, the Engineer certifies that the Contract Works or Separable
Portion to which this certificate relates qualify for a Final Completion Certificate issued
under 11.3
on (insert date) at (insert time)

Signed by the Engineer

Name

Date

   

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Schedule 17 – Cost fluctuations


Contract for: NZTA 2019359, Ahaura Bridge Replacement
1 The provisions of this Schedule shall apply when provided for in the Special
Conditions.
2 Subject to the remainder of this Schedule, the amounts payable by the Principal to the
Contractor under the Contract shall be adjusted up or down by amounts calculated in
accordance with the following formula:

 a(W - W ) b(G - G) c(B - B) d(T - T ) e(R - R) f(F - F ) 


C =V + + + + +
 W G B T R F  
Where: The sum given by the equation in square brackets shall be rounded to
four decimal places before final multiplication with valuation of work, V.
C = Cost fluctuation adjustment for the quarter under consideration.
V = Valuation of work certified for payment as having been completed
during the quarter under consideration, without deduction of retentions
and excluding the Cost Fluctuation adjustment.
W = Labour Index - published by Statistics New Zealand for the quarter
under consideration (Index reference LCIQ.SE53Z9)
G = Producers Price Index Inputs - Non-Metallic mineral product
manufacturing, published by Statistics New Zealand for the quarter under
consideration (Index reference PPIQ.SQNCC6100)
B = Producers Price Index Inputs - Construction, published by Statistics
New Zealand for the quarter under consideration (Index reference
PPIQ.SQNEE0000)
T = Producers Price Index Inputs –Transport, postal and warehousing,
published by Statistics New Zealand for the quarter under consideration
(Index reference PPIQ.SQNII0000)
R = Producers Price Index Inputs - Road Transport, published by
Statistics New Zealand for the quarter under consideration (Index
reference PPIQ.SQNII1100)
F = All Farming Inputs Price Index - Fuel and oil published by Statistics
New Zealand for the quarter under consideration (Index reference
FPIQ.SI9J)
W’, G’, B’, T’, R’, F’ = As defined for W, G, B, T, R, F respectively, but applying
for the quarter during which tenders close.
a, b, c, d, e, f = The proportions of inputs W, G, B, T, R, F respectively in
the Contract.

   

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3 The proportions of each input, represented by a, b, c, d, e and f in Clause 2, shall be


as specified in the table below

PROPORTION OF EACH INPUT


Transport Construction Transport, Road Fuel and Oil Labour Non-Metallic
Agency Index postal and Transport Mineral Product
warehousing Manufacturing

c d e f a b

Construction 0.20 0.05 0.05 0.10 0.40 0.20

4 Cost fluctuation provisions shall be applied from the commencement of the contract
period.
5 Construction Cost Fluctuations are:
 Calculated on a quarterly basis in accordance with this section.
 Payment claims for cost fluctuation adjustments may be submitted each month.
6 For the purpose of calculating the Cost fluctuation adjustment in Clause 2, any
Daywork, Prime Cost Sums, Variations and other payment items which are based on
actual cost, or current prices and any advances shall be excluded from the Engineer's
valuation.
7 No other Cost fluctuation adjustment shall be made by reason of any inaccuracy in
the proportions of inputs specified.
8 The Contractor shall not be entitled to claim or have deducted any Cost fluctuation
adjustment for any further changes in indices which occur after the Due Date for
Completion of the Contract.
9 The indices to be used in the calculation of the cost fluctuation in Clause 2 shall be
those first published by Statistics New Zealand for the appropriate quarter.
10 Where indices for the quarter have not yet been published, interim payments shall be
made on the basis of the indices for the most recent quarter for which indices
available. A correction to the interim monthly payment will be made following the
publication of the applicable indices and will be processed with subsequent progress
payments.
11 If at any time any of the indices referred to in Clause 2 are no longer published by
Statistics New Zealand, or if the basis of any index is materially changed, the
adjustment shall thereafter be calculated by using such other index, or in such other
manner as will fairly reflect the changes as previously measured by that index as
determined by the Engineer.

   

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Project Specification

Ahaura Bridge Replacement


NZTA Contract No. NZTA 2019359
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CONTENTS
  Contract works 8 
1.1  Introduction 8 
1.2  Scope 8 
1.3  Description of the Contract Works 8 

  Preliminary and general 11 


2.1  Definitions 11 
2.2  Standards and Specifications 11 
2.3  Provision of Information – Quality File 12 
2.4  Temporary Works 12 
2.5  Hours of Work 12 
2.6  Publicity and Public Relations 12 
2.7  Contractors Establishment 13 
2.8  Oblique Aerial Photography 14 
2.9  Video Recording 14 
2.10  Utility Services 14 
2.11  Archaeological Sites (Archaeological Discovery Procedures) 15 
2.12  Partnering 15 
2.13  Risk Management 16 
2.14  Performance Evaluation 16 
2.15  Contract Management Reviews 16 
2.16  Communication and Correspondence 16 
2.17  Post Construction Value Review 16 

  Contract plan 18 


3.1  General 18 
3.2  Contractor’s Personnel 19 
3.3  Quality Management System 20 
3.4  Quality Management Plan (QMP) 20 
3.5  Materials 21 
3.6  Sampling and Testing 22 
3.7  Non-Compliance 23 
3.8  Condemned Materials and Structures 23 
3.9  Risk Management Plan 23 

   

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  Contractor’s programmes 24 


4.1  Contract Programme 24 
4.2  Programming Constraints 24 

  Contractor’s reports 31 


5.1  Progress Reporting 31 
5.2  Meetings 32 
5.3  Final Report 33 
5.4  Reporting Deliverables 33 

  Health and Safety 34 


6.1  Health and Safety 34 
6.2  Health and Safety Management Plan (HSMP) 36 

  Traffic management 38 


7.1  General 38 
7.2  Traffic Control Plan 38 
7.3  Specific Site Requirements 38 

  Statutory approvals 39 


8.1  Designations 39 
8.2  Resource Consents 39 
8.3  Building Consents 41 
8.4  Other Statutory Approvals 41 
8.5  Contractor’s Obligations 41 

  Environmental management 43 


9.1  Contractor’s Environmental And Social Management Plan 43 
9.2  Dust Control Plan 44 
9.3  Erosion and Sediment Control 45 
9.4  Construction Noise Management Plan 46 
9.5  Construction Vibration Management Plan 47 
9.6  Bridge Construction and Demolition management 47 
9.7  Contaminated Land Management Plan 49 
9.8  Project Ecology 49 

  Customer management 51 


10.1  General 51 
10.2  Contractor’s Customer And Stakeholder Communication Management Plan 51 

  Site information 54 

   

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11.1  Site Limits 54 


11.2  Access to the Site 54 
11.3  Public and Private Roads and Accesses 55 
11.4  Dump and stockpile Sites 55 
11.5  Utilities Contractors 55 
11.6  Survey Information 55 
11.7  Geotechnical Information 56 
11.8  Contaminated Material 56 
11.9  Historic Fruit Trees 57 

  As-built requirements 59 


12.1  Introduction 59 
12.2  As-Built Drawings 59 
12.3  Bridge Data System Input Forms 61 
12.4  Construction Report 62 
12.5  Data Sheets 63 
12.6  Road Assessment and Maintenance Management (RAMM) Inspections and
Database 64 

  Maintenance requirements 65 


13.1  Maintenance Responsibilities 65 

  Technical requirements 66 


14.1  General 66 
14.2  Roughness 66 
14.3  Skid Resistance 66 
14.4  Graffiti Guard 66 
14.5  Concrete 67 
14.6  Bridge Construction 67 
14.7  Guardrail Certification 67 
14.8  Practical Completion 67 

  Earthworks 68 
15.1  Extent of works 68 
15.2  Relevant codes and standards 68 
15.3  Geotechnical information 68 
15.4  Materials 68 
15.5  Construction 72 
15.6  Inspections and Testing Requirements 75 

   

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15.7  Hold points and response times 76 

  Domestic well decommission 78 


16.1  Decommission Existing Domestic Well 78 

  KiwiRail works 80 


17.1  Definitions 80 
17.2  Scope 80 
17.3  Key Contact Numbers 80 
17.4  Roles and responsibilities 81 
17.5  KiwiRail Costs 82 
17.6  Working within the Vicinity of the Railway 84 
17.7  Specific Work Process 84 
17.8  Methodology and Rail Safety Plan 85 
17.9  Training 85 
17.10  Temporary Speed Restrictions (TSR) - Trains 85 
17.11  Train Timetable 86 
17.12  Ballast 86 

  Stormwater drainage 87 


18.1  Scope 87 
18.2  Relevant Standards, Guidelines and Specifications 87 
18.3  Hold Points 87 
18.4  Setting Out 87 
18.5  Dewatering 88 
18.6  Environmental Compliance 88 
18.7  Materials 88 
18.8  Pipes 90 
18.9  Manholes 92 
18.10  Sumps / Catch-Pits 93 
18.11  Headwalls 93 
18.12  Geo-textiles and Filter Cloths 94 
18.13  Channels/Swales 94 
18.14  Stormwater Basin 95 
18.15  Rip Rap 100 
18.16  Ahaura Stream and Farm Drain Realignments 103 
18.17  Inspection and Testing 104 
18.18  As-Built Data 105 

   

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  Pavement and surfacing 106 


19.1  General 106 
19.2  Subgrade and Undercut 106 
19.3  Subbase 107 
19.4  Basecourse 108 
19.5  Benkelman beam tests 108 
19.6  Preparation for surfacing 108 
19.7  Roughness and Skid Resistance 109 
19.8  AC Bridge deck surfacing 109 
19.9  AC Pavement Surfacing 109 
19.10  Unsealed Pavements 109 

  Safety barriers 112 


20.1  General 112 
20.2  Rigid Concrete Barriers 112 

  Traffic services 113 


21.1  Road marking 113 
21.2  Edge Marker Posts 114 
21.3  Bridge / Culvert Markers 114 
21.4  route position markers 115 
21.5  raised reflective pavement markers 115 
21.6  Traffic signs 116 
21.7  Electronic Speed Indication Device 117 

  Utilities and street lighting 118 


22.1  General 118 
22.2  Programming 119 
22.3  Responsibilities 120 
22.4  Utilities Trenching Requirements 121 
22.5  Utilities Road Crossings 122 
22.6  Utilities As-built Information 122 
22.7  Street Lighting Scope 123 
22.8  Street Lighting Standards, specifications and codes 123 
22.9  New Street Lighting columns and outreach arms 123 
22.10  Street Lighting Luminaire and lamps 124 
22.11  Street Lighting Conductors, wires and cables 124 
22.12  Street LIghting Testing, commissioning and documentation 124 

   

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22.13  Street Lighting AS-Built Information 124 

  Contaminated land 125 


23.1  General 125 
23.2  Sheep Dip Site 125 
23.3  Landfill Site 126 
23.4  Accidental Discovery Protocol – Contaminants in Soil 127 

  Fences and gates 129 


24.1  General 129 
24.2  Post & Netting and 7 Wire & Batten Fences 130 
24.3  Timber post and Rail Fence 130 
24.4  Farm Gates 130 
24.5  Swale Flood Gates 131 
24.6  Fall Protection Safety Fence 131 

  Bridge 132 
25.1  Scope of Work 132 
25.2  Standards, Specifications and Codes 132 
25.3  Materials 134 
25.4  Construction - General 145 
25.5  Substructure Construction 154 
25.6  Superstructure Construction 159 
25.7  Ancillary Items 161 

  Retaining wall 165 


26.1  Scope of Works 165 
26.2  Materials and Fabrication 165 
26.3  Clearing of Site 165 
26.4  Excavation 165 
26.5  Wall Construction 166 
26.6  Backfilling 166 

  Bridge deconstruction 168 


27.1  General 168 
27.2  Contaminated materials 168 
27.3  Removal of Existing Superstructure 169 
27.4  Removal of Existing Substructure 169 

  Scour protection 170 


28.1  Rip-Rap Rock 170 

   

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28.2  Placement Of Scour Protection Materials 172 

  Landscaping 175 
29.1  General 175 
29.2  Quality Control, INspections and Reporting 175 
29.3  Site Preparation 175 
29.4  Plant Pest Control and Animal Pest Control 175 
29.5  Plant Propagation 175 
29.6  Topsoil Supply 175 
29.7  Planting 176 
29.8  Grassed Surfaces 176 
29.9  Hydro-Seeding Grassed Surfaces 176 
29.10  Defects Liability and Maintenance Period 176 
29.11  Historic Fruit Trees 176 

APPENDICES

I Statutory Approvals
II Archaeological Requirements
III Geotechnical Information
IV Known Hazards
V PPE Minimum Requirement
VI Risk and Safety in Design Registers
VII KiwiRail Requirements
VIII Schedule of Maintenance Responsibilities (PSF 15)
IX Draft NZTA M4 & M10 Specifications
X Contaminated Land Information
XI Electronic Speed Indication Device
XII Formwork and Falsework Certificate Templates
XIII Consultant’s Standard Technical Specifications
XIV Existing SH7 Bridge Information

   

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Contract works
1.1 INTRODUCTION
This Project Specification describes the Principal’s requirements for the construction,
completion and correction of defects of the Contract Works.
The Contractor shall be responsible for the construction, completion and correction of
defects of the Contract Works in line with, and so as to meet all requirements and
provisions of this Project Specification.
Unless otherwise described, all statements refer to the whole of the Contract Works.

1.2 SCOPE
The Scope of this contract is as described below:

This contract is for the construction of a replacement bridge over the Ahaura River
and associated realigned section of State Highway 7 approximately 35 km North East
of Greymouth, between RP 224/14.7 and 239/0.7.

The works includes the construction of a new 2 lane bridge spanning the Ahaura
River, earthworks and embankment construction, utility diversions, drainage,
pavement and surfacing construction, vehicle and pedestrian barriers, signage,
retaining walls, landscaping, and the deconstruction and removal of the existing
single-lane bridge.

The new bridge is located downstream from the existing road bridge near to the
existing Railway bridge.

1.3 DESCRIPTION OF THE CONTRACT WORKS


The Contract Works shall comprise the works described within the various Contract
Documents including without limitation:
a) Construction of a new two traffic lane bridge and a pedestrian path on the upstream
side of the bridge with concrete traffic barriers and pedestrian handrail barrier
b) The reinforced concrete bridge is:
i. 218 metres long
ii. seven spans each comprising 5No. 30 metre long prestressed Super T beams
(1,225mm deep beams) with an insitu concrete deck
iii. 6 No. piers each comprise 2No. 1,800mm diameter cylinders with permanent
steel casing and 2No. 1,200mm diameter pier columns
iv. two abutments each comprise 2No. 1,200mm diameter cylinders with
permanent steel casing
c) Working in the Ahaura river bed including the wetted channel
d) Demolition and removal of the existing single-lane bridge including liaison with
Ahaura Community Trust to effect donation of existing timber stringers
e) Retaining wall construction consisting of gabion baskets and Terramesh panels

   

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f) Construction of new and modification of existing stormwater drainage systems


including kerb and channel, sumps, manholes, pipes, culverts, swales and basins
g) The permanent diversion of the Ahaura Stream which currently traverses the
southern approach. These works include ecological requirements (fishing and
relocation of aquatic life) during the diversion works
h) Programming, management and providing resources for site archaeological
investigations during site clearing and topsoil stripping
i) Earthworks including clearing the site of vegetation, fences, stripping topsoil to
stockpile for landscaping reuse and bulk imported compacted granular fill
embankments.
j) Contaminated material handling including:
 stripping, stockpiling and on-site encapsulation of topsoil contaminated from
the operation of a historic sheep dip (Arsenic Contamination)
 Historic landfill excavation and removal to off-site licenced landfill
k) Dewatering for earthworks, drainage construction, stream diversions etc
l) Subgrade improvements consisting of excavation of unsuitable material, including
buried organic material (buried trees) to off-site dump and backfill with imported
compacted granular fill
m) KiwiRail Railway corridor works including level crossing construction and
embankment filling
n) Unbound granular pavement construction, chip seal and AC surfacing, and unsealed
pavement construction
o) Property access construction including drop crossings, AC residential and
commercial driveway crossing construction
p) Guardrail (Thrie Beam and W-section) construction and connections to concrete
bridge barriers
q) Traffic services including pavement markings, pedestrian refuges, electronic “Your
Speed” sign, traffic signs including threshold signage
r) Construction and installation of fences and gates
s) Management and co-ordination of utilities providers (incl. street lighting upgrade)
t) Utility diversions, modification and additions including trenching, ducting and
chamber installation
u) Streetlight upgrade including electrical cable installation, new streetlight pole
installation and amendments to existing street lighting to be completed by
Electronet as part of the electrical diversion and modification works
v) Landscaping including topsoiling, grassing, mulching, mass embankment and
swale/wetland planting
w) Environmental controls, management and compliance with statutory approvals and
consent conditions
x) Community engagement, public interface and liaison, maintaining river and
property access

   

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y) Domestic water bore decommissioning

z) Temporary traffic management


aa) Maintenance of construction works and existing roads, street furniture and other
associated features throughout the project area
The above list summarises work that is included in the contract. It is provided for general
information only, and is not necessarily a complete list of all the requirements.
The Contractor should note that descriptions of general and technical requirements above
do not include numerous items of work, particularly minor items.

   

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Preliminary and general


2.1 DEFINITIONS
All the definitions in the General Conditions of Contract NZS 3910:2013 shall apply, plus
the following:
ARCHAEOLOGICAL SITE is defined in section 6 of the Heritage New Zealand Pohere
Taonga Act 2014. In terms of this definition, a site could include an object or material.
CUSTOMER means every person or community affected or influenced by the Contract
Works.
DESIGNATION is as defined in the Resource Management Act 1991 and any subsequent
amendments.
DISCOVERY AREA means an area around discovered archaeological material that:
a) the Project Archaeologist, or Heritage New Zealand in consultation with identified
Māori stakeholders considers has a high probability of containing Archaeological
Sites, Koiwi or Taonga similar to those already discovered, and that warrants careful
consideration; and/or
b) the Contractor determines is necessary as a safety buffer zone separating those
investigating Archaeological Sites or retrieving Koiwi or Taonga, from those carrying
out other construction and/or maintenance activities, so as to provide an acceptable
level of safety to all persons, and ensure the protection of the area and all material
contained within.
KOIWI means human skeletal remains of any race.
SCOPE means the project’s principal purpose(s) and services(s) to users as outlined in the
Tender Documents.
TAONGA means an object that:
a) relates to Māori culture, history, or society; and
b) was or appears to have been:
i) manufactured or modified in New Zealand by Māori; or
ii) brought into New Zealand by Māori; or
iii) used by Māori; and
c) Is more than 50 years old

2.2 STANDARDS AND SPECIFICATIONS


Subject to the other requirements of the contract, the Contract Works including the
Materials and workmanship shall comply with the Transport Agency Specifications and
Notes and Minimum Standards, current on the date tenders closed. Any references to the
basis of measurement and payment and maintenance period contained within the
Transport Agency Specifications and Notes shall not apply.
The Contract Works shall also comply with any standards published, adopted or endorsed
by Standards New Zealand that apply to the type and nature of the work current at the
close of tenders.

   

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2.3 PROVISION OF INFORMATION – QUALITY FILE


Unless specifically allowed elsewhere in this Project Specification or agreed otherwise in
writing with the Principal, the Contractor’s Quality File shall hold all contract
documentation, statements, certificates, submissions, quality assurance information and
the like used by the Contractor and submitted to the to the Engineer and the Principal, to
show that the contract works have been completed in accordance with the Specification.
The Contractor’s Quality File shall be in agreed digital format, accessible at all times to
the Contractor, Engineer and the Principal. All records shall be dated and include a
unique numbering system, which shall be established and agreed with the Engineer with
the QMP.
At the end of the contract, the complete digital quality file record will remain with the
Principal.

2.4 TEMPORARY WORKS


The Contractor shall be solely responsible for the sufficiency, stability and safety of all
temporary works and their care, in accordance with Clause 5.6 of the General Conditions
of Contract.

2.5 HOURS OF WORK


Unless otherwise approved in writing by the Engineer, no work (except for emergency
work authorised in writing by the Engineer) shall be permitted between the following
periods:
a) 7:00 p.m. to 7:00 a.m. Monday to Saturday inclusive
b) 7:00 p.m. Saturday to 7:00 a.m. Monday
c) The hours of darkness, as defined below
d) Good Friday to Easter Monday inclusive
e) The Friday immediately before Christmas Day to the 1st working day in the New Year
f) New Zealand Public Holidays (including Westland Anniversary Day)
g) Half day before and half day after New Zealand Public Holidays.
The hours of darkness shall be between 30 minutes before official sunset and 30 minutes
after official sunrise, or where there is insufficient light for a person to be clearly visible at
100 metres.
Where major sporting or cultural events are expected to generate additional traffic
volumes, the Contractor shall co-operate with the Principal, the Engineer and New Zealand
Police to ensure traffic flows through the Contract Works.

2.6 PUBLICITY AND PUBLIC RELATIONS


The Contractor shall not make any public communication or announcement at any time to
any third party, including any section of the media, about the contract or the project
without gaining written approval from the Principal beforehand.
The Contractor shall only release information or detail of the Contract Documents “In
Confidence” to those who have a legitimate need to know or whom they need to consult
to carry out the Contract Works.

   

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The Contractor may not erect promotional or publicity signage on any part of the Site
without gaining written approval of the Engineer beforehand.
The Contractor shall provide input (such as construction programmes, description of
construction activities, key personnel profiles and contact details, photographs, etc) for
the Principal’s quarterly newsletter, Project Brochures, media releases and any other
publications as and when requested by the Engineer or Principal. The publications will be
prepared by the Principal with the help of the Contractor and distributed by the
Contractor. Publications will likely be prepared to coincide with the start of major
construction phases, key milestones and matters of public interest. The information will
also be provided for public access by the Principal on their website(s).
The Contractor shall undertake the following monitoring of and reporting on project
communications;
Maintain a register of all oral and written communications with key stakeholders and
members of the public and publishing a copy in each monthly report.
Record in the register all the actions taken in response to any complaints or requests
for information.

2.7 CONTRACTORS ESTABLISHMENT


The Principal (NZTA) is prepared to offer the Contractor the use of the existing residential
dwelling, grounds and associated outbuildings at No. 3329B SH7 (Camp Street – ex.
Pickering Property) for the duration of the Contract as outlined in section 11.1.2 of this
project specification.
The Contractor shall arrange for electric power supply for their site offices with the
Controlling Electrical Supply Authority. The Contractor shall pay all costs for erecting and
removing the supply line and for power used directly to that Authority.
The Contractor shall make its own arrangements and pay all costs for the supply of water.
The Contractor shall provide sanitary facilities, and other buildings for their use. The
Contractor shall obtain permits for these facilities and/or buildings from the relevant
Authority. All costs shall be at the Contractor's own expense.
The Contractor shall provide communications (telephone, internet connection) including
video conferencing facilities on site at its own expense.
The Contractor shall provide a shared access meeting room with booking system as
detailed below for the use of the Contractor, Principal and Engineer for the duration of the
contract
Contain a meeting table and padded meeting chairs of sufficient size for at least 12
people
Include a wall mounted white board with a minimum size of 2.4m x 1.2m
Heating and air conditioning
Power outlets for projection equipment
The Contractor is to remove all temporary services for electric power, communications,
water, temporary buildings, fencing and barriers on completion of the work at their own
cost.
Construction information signs shall be installed by the Contractor at its cost at each end
of the various sites on the state highway and on entry to the site from side roads (other
   

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than no exit side roads). These signs will be placed in clear view of traffic in positions
agreed by the Engineer. The format, layout and size of the sign shall be as shown in the
Transport Agency’s Visual Identity Style Guidelines.
The Contractor shall submit a proof of the exact wording and layout of the signs to the
Engineer before they are produced.

2.8 OBLIQUE AERIAL PHOTOGRAPHY


The Contractor shall photograph the whole project extents, using such methods as “blimp”
photography, to provide oblique aerial photographs clear enough to show all construction
features.
The Contractor shall provide one CD-ROM set of digital images, one set of photographs
with the main line generally centrally located. The photographs shall be submitted within
10 days after the completion of each flight. The photographs shall be labelled on the
reverse side with the state highway number project name, station to station length, scale,
and date of photography.
The oblique aerial photographs shall be taken:
 Before construction works commence,
 At monthly intervals for the duration of the contract,
 On completion of construction works,
 To supply consistency of views for each location,
 With a digital file specification of 400dpi and approximately 4 MB image

2.9 VIDEO RECORDING


Before any work begins, the Contractor shall engage a professional video production
company to record the condition of the following roads, tracks, driveways and corridors.
Two copies shall be submitted to the Engineer.
Videos shall be taken in each direction (i.e. 2 videos to be provided per road, track,
driveway and corridor.

TABLE 2.9: REQUIRED VIDEO SURVEY

ROAD EXTENT OF VIDEO SURVEY

SH7 100 m beyond the extent of works in either direction


and 50 m beyond each side road

River access routes (north Full extent of access routes from SH7 to the riverbed
and south banks)

Ex. Pickering property access From the driveway intersection with SH7 and the
driveway (north approach) residential house

Railway Corridor From 100 m south of the proposed level crossing to


the southern abutment of the Ahaura Railway Bridge

2.10 UTILITY SERVICES


The Drawings show the positions of existing utility services as obtained from each service
authority during the design period, which may now be outdated. The plan positions of
   

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services are indicative only and no information is provided as to depth or details of the
service. There may be other services not shown on the plans. The Contractor should
note that some services may have been relocated prior to commencement.
The Contractor shall protect all existing utilities services until they are fully relocated
diverted and re-commissioned. Where utilities services are to remain in their current
position and incorporated into the final works the Contractor shall ensure these services
are fully protected from construction activities. The Contractor shall be fully responsible
for any damage caused by construction activities or the failure of the Contractor to fully
protect the utility service.
The Contractor shall be responsible for updating the service plans and locating all
services prior to construction.
The Contractor is responsible for the management of all service relocations required for
the project. The Contractor shall ensure that services are laid parallel to the roadways, as
close to the boundary as possible and not less than 2.0m from the edge of seal. All
crossings shall be at right angles to the road centreline and ducted. Ducts shall extend
out from the edge of seal for a minimum of 2.0m.
The Contractor shall co-operate with the utility authorities during any works and shall
allow for any delay or interruption to the construction programme necessitated by the
relocation of services. The Contractor shall provide appropriate Traffic Management for
the service authorities while these service relocations are taking place.
the Contractor shall liaise directly with the service authorities to confirm the timing of the
relocations to integrate into the Contractor’s programme.
The Contractor shall re-level, relocate & reinstate all utility valve and service box
chambers, frames, manholes, lids and the like to the final finished levels.

2.11 ARCHAEOLOGICAL SITES (ARCHAEOLOGICAL DISCOVERY


PROCEDURES)
The Contractor shall refer to specific Archaeological Investigation requirements detailed
in Section 4.2.1(c) of this project specification that shall be completed.
All work shall be undertaken in accordance with the approved Archaeological Site
Management Plan (refer Appendix II) and Section 4.2.1 (c).
If any material is discovered that could be an Archaeological Site, Koiwi and/or Taonga, all
work in the Discovery Area shall stop and the Contractor shall notify the Engineer and the
project Archaeologist immediately. Following the discovery, the Contractor shall be
directed by the Engineer in accordance with the Archaeological Site Management Plan and
the Archaeological Discovery protocol (Refer Appendix II) for the contract.
The project Archaeologist shall be supplied by the Principal (NZTA).

2.12 PARTNERING
NZTA wishes to encourage a co-operation between the Principal, Contractor, Engineer and
other stakeholders. A formalised agreement amongst parties will drive a working
relationship rather than a purely contractual one.
At the monthly contract meetings, all parties will discuss the project Risk and Value
Management. This will help all parties to manage or foretell future risk and value
concerns that may arise over the life of the contract.

   

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2.13 RISK MANAGEMENT


The Contractor shall liaise with the Consultant to facilitate fulfilment of the Consultant’s
contractual obligations to the Principal to conduct risk management in accordance with
the Transport Agency’s Minimum Standard Z/44 – Risk Management.
A register of risks identified to date is included in Appendix VI.

2.14 PERFORMANCE EVALUATION


The Principal is gathering Contractor and Consultant performance data for this contract,
to be used for the future evaluation of the Track Record non-price attribute.
The Contractor shall participate in evaluation of the Contractor’s performance on this
contract, in accordance with the Transport Agency’s Minimum Standard Z/11 -
Performance Evaluation.

2.15 CONTRACT MANAGEMENT REVIEWS


The Principal engages an independent party to systematically and objectively examine its
supplier’s compliance with formal contracts requirements, the specified quality
requirements and approved quality plans.
The Contractor shall participate in any such reviews of the contract and shall make
available all facilities, documentation, records and personnel, including those of
subcontractors, that are reasonably required to undertake the review.

2.16 COMMUNICATION AND CORRESPONDENCE


All written communications and correspondence between the Contractor and Engineer
during the contract shall be via email.
Only Notices to Contractor (NTC) and Notices to the Engineer (NTE) shall be used with a
unique sequential number for tracking and referencing.
The use of Contractor communication and correspondence management systems such as
Aconex etc shall not be permitted.

2.17 POST CONSTRUCTION VALUE REVIEW


Following Practical Completion, and within one month of agreeing the final account for
this project, the Contractor shall work with the Engineer to establish the project value-for-
money criteria. This shall include providing the following project cost information, and
may include further analysis agreed between the Engineer and the Contractor.

TABLE 2.17: PROJECT COST INFORMATION

ITEM DESCRIPTION QTY UNIT COMPOSITE AMOUNT


RATE

1 Development (Non Construction


Costs)1

1.1 Investigation and reporting %

1.2 Detailed Design %

   

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TABLE 2.17: PROJECT COST INFORMATION

ITEM DESCRIPTION QTY UNIT COMPOSITE AMOUNT


RATE

1.3 MS&QA %

Development Total (subTotal)

2 Construction

2.1 Environmental Management and km


Monitoring

2.2 Earthworks m3

2.3 Ground Improvements km

2.4 Drainage and Stormwater km

2.5 Pavement and Surfacing m2

2.6 Bridge (s) m2

2.7 Noise Mitigation km

2.8 Retaining Walls m2

2.8 Traffic Services km

2.10 Service Relocations km

2.11 Urban Design and Landscaping km

2.12 Traffic management km

Construction excluding P&G (subTotal)

2.12 Preliminaries and General %

Construction Costs including P&G Total

3 Extraordinary Project Costs

3.1 Abnormal costs (to be detailed in %


full)

Extraordinary Project Costs (subTotal)

Project Total (this amount is Final Account Value for Contract)

1
Development costs exclude land purchase. This information to be obtained from WSP Opus
Property Team.

   

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Contract plan
3.1 GENERAL
The Contractor shall prepare an all-encompassing Contract Plan (CP) to meet all statutory
and Principal’s requirements. The CP shall clearly demonstrate an organisation level
based, accredited, integrated working system and strategic-level framework for the
management, planning and execution of the contract.
Such details shall include:
a) Contract name, specified objectives and outcomes
b) Policy statements on health and safety, quality and risk management
c) Policy statements on customer and stakeholder communication, environmental and
social management
d) Contract team organisation and Key Personnel
e) Contractor and sub-contractor work management systems, specifically for
communication, information transfer and lessons learnt migration
f) Succession planning for the Key Personnel outlined in the Tender.
The CP shall include the following management plans:
a) Health and Safety Management Plan (HSMP)
b) Quality Management Plan (QMP)
c) Risk Management Plan (RMP)
d) Customer and Stakeholder Communication Management Plan (CSCMP)
e) Environmental and Social Management Plan (ESMP)
f) Railway Management Plan (RMP) – Refer Section 17 of this project specification
g) Traffic Control Plan (TCP)
The Principal recognises the initial effort needed to setup the physical works presence,
processes and plant for contracts involving physical works. The CP shall be set up and
accepted by the Engineer prior to any works commencing on site.
The Contractor’s CP, and associated HSMP (TCP), QMP and RMP shall be in place prior to
physical works commencing on site. Ongoing review by both the Contractor and Engineer
shall not prevent the plans becoming operative.
The Quality File (including the agreed Inspection and Testing Schedule (ITS), refer 3.4.3)
shall be in place prior to any works commencing on site, in accordance with the QMP.
The ESMP and CSCMP shall be in place within two weeks of Contract Award and prior to
physical works commencing on site. The Contractor shall programme the preparation and
submission of the ESMP to ensure the statutory timeframes are met, in particular,
submission of the ESMP to the Consent Authority at least ten working days prior to the
commencement of the construction activities. To meet the statutory timeframes the
Contractor shall programme a review period by the Engineer, of at least 5 working days,
and sufficient time for updates and subsequent submission following the Engineer’s
review prior to the statutory timeframe.

   

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Should the Contractor fail to meet these management plan timing requirements, all work
on site must stop, and only recommence with the Engineer’s approval.
The Contractor shall regularly review the appropriateness of all management plans and
maintain an up to date copy on the Quality File at all times. Notification of all changes
shall be continuously documented at the front of each management plan.

3.2 CONTRACTOR’S PERSONNEL


The Contractor’s CP shall include the details of the following key personnel who are to be
employed on the Contract Works:

Contract Director Senior Representative from the Contractor’s


Organisation. Responsible for the overall
management of the Contract Works. Typically
not based on site.

Contractor’s Representative Refer Clause 5.2 of the General Conditions of


Contract. The CR is responsible for the day to
day management of the contract, preparing
and then ensuring the effective maintenance
and operation of the Contract Plan (CP).

Stakeholder Engagement Responsible for liaising and maintaining


Manager working relationships with local community
and stakeholders during construction

Quality Manager Does not have line management


responsibilities for carrying out any works
associated with the contract. Has the
delegated authority to lead the Contractor’s
delivery of the QMP and to authorise actions
required to enable the Contractor to deliver
quality across the contract

Environmental Manager Does not have line management


responsibilities for carrying out any works
associated with the contract. Responsible for
ensuring compliance with the Contractor’s
Environmental and Social Management Plan
(ESMP), all District and Regional Plan
requirements, and any conditions relating to
designations, outline plans, resource consents,
archaeological authorities, and concessions.
The Environmental Manager is also responsible
for reporting to the Transport Agency and
liaising with Regional and District Councils and
Department of Conservation in respect of
social and environmental matters, managing
environmental monitoring, and managing
complaints.

   

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Health and Safety Manager Does not have line management


responsibilities for carrying out any works
associated with the contract. Has the
delegated authority to lead the Contractor’s
delivery of the HSMP, and to authorise actions
required to enable the Contractor to deliver
the expected Zero Harm outcomes in the
contract

Risk Manager Does not have line management


responsibilities for carrying out any works
associated with the contract. Has the
delegated authority to lead the Contractor’s
delivery of the RMP and to authorise actions
required to enable the Contractor to deliver
the contract and manage risk effectively, for all
parties.

Fire Safety Officer Responsible for control of all fire hazards.

Traffic Manager Responsible for ensuring all personnel, plant,


vehicle and traffic movements and controls
comply with the contract requirements and the
Contractor’s Traffic Control Plan.

STMS Refer COPTTM

IANZ Laboratory and Signatory Contractor’s personnel responsible for


undertaking the field and laboratory testing
required by the Project Specification.

Emergency Works Three people who will arrange for any


emergency works to make the site safe.

3.3 QUALITY MANAGEMENT SYSTEM


The Contractor shall prepare, maintain and operate under an accredited Quality
Management System for the term of the contract. The system must meet the requirements
of the TNZ Q/4:1995 Specification for High Quality Assurance Level as appropriate to the
contract. This requirement ensures that all aspects the Contractor is responsible for
under the contract are carried out in line with the provisions of the contract.
The Contractor shall require that all its sub-contractors and suppliers shall prepare,
maintain and operate for the term of the contract a Quality Management System
consistent with that of the Contractor.
The Contractor shall remain responsible for the performance of all its nominated sub-
contractors, suppliers and design consultants.

3.4 QUALITY MANAGEMENT PLAN (QMP)


The purpose of the Contractor’s QMP is to integrate the contract standard and special
conditions with the Contractor’s systems to deliver the contract works.

   

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The QMP must be prepared in accordance with the Transport Agency’s Minimum Standard
Z/1 - Quality Management Plan, and at all times operate under the Contractor’s
accredited QMS.
Inspection and Testing Schedule (ITS)
The Contractor shall deliver the contract specific Inspection and Testing Schedule (ITS) in
accordance with the Transport Agency’s Minimum Standard Z/8. The Contractor shall
work closely with the Engineer to ensure that the ITS delivers explicit information about
the works to support informed decision making, leading to consistent, high quality
physical works outcomes in the contract.
Random Verification Testing (RVT)
The Contractor shall support and provide the access to site necessary to enable the
Engineer to deliver the agreed, contract specific RVT in accordance with the Transport
Agency’s Minimum Standard Z/8. The Engineer shall ensure that information derived
from the RVT is shared proactively with the Contractor to support informed decision
making, leading to consistent, high quality physical works outcomes in the contract.
Verification
The Contractor will be responsible for verification of all within contract work, data
preparation and delivery, and reporting under the QMP, in accordance with the Transport
Agency’s Minimum Standard Z/8 and the Contract Specification.
Contractor’s Quality File
The Contractor shall maintain and update a Quality File in accordance with 2.3. This shall
be available to the Principal and Engineer by “live stream” at all times on a secure website
or “cloud” based storage and retrieval system.
Details in the Contractor’s Quality File shall include this required information:
 Contract documentation (including but not limited to Notices to Contractor, Notices
to Engineer, and Notices to Principal); non-conformance notices and remedial action
records; statements; certificates; submissions; audit and review records; all quality
assurance records; clear evidence of informed decision making; leading to consistent,
high quality physical works outcomes in the contract
 Records shall be dated and include a unique numbering system or systems, which
shall be established and agreed with the Engineer at the time of contract award,
based on the methodology proposed by the Contractor in the tender, and agreed in
the QMP

3.5 MATERIALS
The QMP shall document the procedures by which the Contractor undertakes to purchase,
transport, store and use materials for the contract works.
All materials used shall comply with their respective standard specifications and all other
materials not specifically covered by these specifications shall be the best of their kind
available.
Materials shall be stored on approved sites in such a manner that will ensure the
preservation of the quality, fitness for the work and security. They shall be so located and
disposed that prompt and proper inspection may be made.

   

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3.6 SAMPLING AND TESTING


Sampling and testing of materials and components in the contract works shall be
completed in accordance with the agreed Inspection and Testing Schedule (ITS).
All materials and workmanship shall be that described in the contract and the Engineer's
instructions. They shall be subjected to the sampling and tests required or reasonably
implied by the terms of the contract, or that may be ordered by the Engineer.
Quality assurance of protective coatings for steel structures shall be in accordance with
Section 8.2 of the Transport Agency’s Protective coatings for steel bridges: a guide for
bridge and maintenance engineers.
All testing of materials required by the contract shall be undertaken in laboratories
registered under the Testing Laboratory Registration Act 1972 for the specific tests or
measurements concerned.
Acceptance of any pavement aggregate specified shall only be on the basis of individual
stockpiles. Test results for stockpiles of pavement aggregates are to be accompanied by
dated photographs of the stockpile. After sampling of the stockpile for acceptance
testing, no additional material shall be added to the stockpile without the prior approval
of the Engineer.
Where required by the Engineer, the Contractor shall provide a complete written
statement of the origin, composition and manufacture of the material to be supplied. The
Contractor shall not change the source of supply of the materials without the written
authorisation of the Engineer.
The Contractor shall provide to the Engineer and the Principal any other information they
request to demonstrate the Contractor meets the testing requirements in the ITS.
If the Engineer considers it necessary to undertake any tests independently of the
Contractor, the Contractor shall provide such assistance, instruments, machines, labour
and materials as are normally required for examining measuring and testing any work and
the quality, weight or quantity of any materials used. The Contractor shall supply
samples of materials the Engineer requires for RVT testing before including them in the
Contract Works.
The Contractor shall supply all samples at their own cost.
The Contractor shall meet the cost of testing if it is clearly called for to prove the Material
or workmanship meets the requirements of the Contract. The Contractor must meet the
costs of any tests ordered by the Engineer under this section if the test shows the
workmanship or Materials do not meet the contract requirements or Engineer's
instructions. The Principal will meet the costs of any tests ordered by the Engineer under
this section where the Materials and workmanship meet the contract requirements or
Engineer's instructions.
No extensions of time shall be granted because of delays caused by the rejection of any
Materials or work that do not comply with the requirements of the contract or Engineer's
instructions.
Where the Contractor uses work, goods or Materials not provided for in this Project
Specification, the Contractor shall use a test and frequency of test on the work, goods or
Materials as recommended in writing by the manufacturer and/or agreed in writing by the
Engineer.

   

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The Contractor shall collate, organise, interpret and summarise all test results to
demonstrate that the technical requirements of the contract are being met.
The Contractor shall record all information and test results in the agreed format in the
Contractor’s Quality File (refer 3.4.7).
At the end of the Contract, the Contractor shall supply the Quality File, in an agreed
format, to the Principal for permanent record.

3.7 NON-COMPLIANCE
Should any inspection by the Quality Manager or the Engineer (or their agents) find
evidence of non-conforming materials or workmanship or results at variance with any
standard or requirement, the Quality Manager shall supply the Engineer within one
working day a written explanation for the variance and details of what remedial action is
to be taken.
The Engineer understands that from time to time on a project of this size and type,
problems with compliance are to be expected. For no other reason than to know what the
problems being encountered by the Contractor are and what is being done to remedy
them, the Contractor shall produce non-conformance (NC) reports and provide them to
the Engineer, in accordance with the QMP.

3.8 CONDEMNED MATERIALS AND STRUCTURES


The Contractor shall remove from the site of the work, without delay, all rejected and
condemned materials or structures of any kind brought to or incorporated in the work.
Should the Contractor fail to do so, or to make satisfactory progress in so doing, within
48 hours after the service of a written notice from the Engineer, the condemned materials
or work may be removed by the Engineer and the cost of such removal shall be taken out
of the money that may be due or may become due to the Contractor on account of or by
virtue of this contract.
Once rejected or condemned, the Contractor shall not offer any such material or structure
for use under this contract.

3.9 RISK MANAGEMENT PLAN


The purpose of the Contractor’s RMP is to describe: how risk management within the
contract will satisfy the requirements of the Transport Agency’s Minimum Standard Z/44
Risk Management; to describe the practices, procedures, controls and reporting processes
for the management of risk; to demonstrate that risk will be effectively managed.
The Contractor’s contract specific Activity Risk File shall include:
a) Risk Management Plan
b) Risk adjusted Contractor’s programme of works (with regular updates)
c) Risk analysis data
d) Contract close out risk report.
Copies of the project Risk Register and Safety in Design Registers, current up to the end
of the detailed design phase are included as Appendix VI.
A current, digital copy of the Contractor’s Activity Risk File shall be maintained on the
Quality File (refer 2.3)

   

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Contractor’s programmes
4.1 CONTRACT PROGRAMME
The Contractor shall submit to the Engineer an appropriately detailed risk adjusted
programme for acceptance within two (2) weeks from the date of acceptance of the
Tender. The Programme shall show how the key aspects of the project will be
programmed, resourced and co-ordinated to meet the required contract completion dates.
The programme shall be shown in logic linked Gantt Chart form. It shall show all activities
and dependencies, and highlight the construction activities on the critical path. The
programme shall flag all programming constraints and milestones and shall be updated at
least monthly. A digital copy of the current risk adjusted programme shall be maintained
on the Contractor’s Quality File (refer 2.3)
The programme will be on industry accepted software such as MS Project, Suretrak and
Primavera. If software other than MS Project is used the Contractor shall: supply and
install a licensed copy of the software on the Engineer’s computer; and provide training to
a representative of the Principal and the Engineer from a certified facility, on the use of
the software.
The Consultant is required to create, maintain, report on and deliver a baseline Risk
Adjusted Programme (RAP) in accordance with the Transport Agency’s Minimum Standard
Z/44 – Risk Management. The Contractor shall liaise with the Consultant to ensure
alignment between the Contractor’s programme and the Consultant’s RAP at all times.

4.2 PROGRAMMING CONSTRAINTS


Weather, seasonal and environmental factors will be familiar constraints for an
experienced Contractor when programming, planning, organising its resources and
executing the Contract Works. In addition to these usual constraints the Contractor is
required to allow for the project specific programming constraints detailed below. The
Contractor is required to meet these and still meet the Due Date for Completion of
Separable Portions and for the Contract Works as a whole. The Contractor shall note that
there are various programming constraints identified throughout the Contract
Documentation. Key constraints include, but are not limited to, the following:
a) Open Days and Site Tours: The Contractor’s programme shall incorporate down
time to provide for any and all Open Days and Site Tours requiring observation
and/or participation by the project team before, during and following construction.
Where the possibility of changes to time allowed for cultural ceremonies exists, this
should be recorded in the project risk register and managed accordingly;
b) Outline Plan, Resource Consent and Designation and Permissions Conditions:
The Contractor’s programme shall allow for compliance with all District and
Regional Council requirements, Designation conditions and the specific
requirements of resource consents and/or Outline Plans and any conditions on
Department of Conservation Permissions or licences granted to the Principal or
Contractor, or transferred to the Contractor for the Contract Works. The Contractor
shall be solely responsible for checking all conditions for the works and assessing
the implications of such conditions on its construction programme and
methodology. Where the possibility of changes to time allowed for compliance with
   

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statutory requirements exists, this should be recorded in the project risk register
and managed accordingly;
i. The Contractor shall programme the preparation and submission of the
ESMP to ensure the statutory timeframes are met, in particular,
submission of the ESMP to the Consent Authority at least ten working
days prior to the commencement of the construction activities. To meet
the statutory timeframes the Contractor shall programme a review
period by the Engineer, of at least 5 working days, and sufficient time
for updates and subsequent submission following the Engineer’s review
prior to the statutory timeframe.
c) Provision for Archaeological investigation work:
Introduction
It has been identified that there is a high potential that sub-surface archaeological
features and deposits will be found within parts of the project footprint. There are
six risk areas, as shown in the Contract Drawings, and the management of these
areas shall be completed in accordance with the Archaeological Site Management
Plan contained in Appendix II and the following requirements.
The following summarises the inputs, allowances, resources and timeframes that
the Contractor shall allow for.
Of the six risk areas the following areas are high risk areas where is it certain or
highly likely that archaeological features will be found:
 Area A: St Mary’s Church
 Area B: St Mary’s Convent
 Area D: 19th Century Bridge
The remaining areas (Areas C [northern embankment], E [southern embankment] &
F [railway level crossing]) have a lower risk of finding archaeological features.
Any earthworks outside the six risk areas shall be completed in accordance with the
Accidental Discovery Protocol contained in the Archaeological Site Management Plan,
Appendix II.
Existing Access Track – Northern Embankment
The existing access track to the river on the northern embankment is located
outside, but immediately adjacent to, risk Areas A, B, C & D.
This track is therefore not subject to archaeological investigation and may be used,
in its current form, by the Contractor from possession of site.
Any track widening work that involves striping of topsoil adjacent to the existing
track, into the adjacent risk areas, shall be subject to archaeological investigations.
Any widening work involving filling onto the adjacent risk areas, without topsoil
stripping, would be permissible. Any subsequent removal of the fill, used for
widening, and topsoil stripping in the adjacent risk areas shall be subject to
archaeological investigations.
Vegetation Clearing
Cutting/felling of trees and vegetation in any of the risk areas is permissible
provided that the activity does not result in ground disturbance (i.e. removal of
stumps, roots etc shall be subject to archaeological investigations).

   

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Extent of Investigations
The Contractor shall confirm and advise the Engineer and the Project Archaeologist
of the full extent of the construction activities in the six risk areas prior to the
archaeological work commencing. The extent shall take into account the
construction footprint (permanent works) and all tracks, access routes/roads,
stockpile and laydown sites, compounds and working areas etc (temporary works)
that the Contractor will use. The Contractor shall setout the extents on-site by
topographical survey and clearly mark the extents with setout pegs.
Contractor Inputs
The Contractor shall programme, co-ordinate and manage all archaeological
investigations including:
 Supporting the pre-topsoil stripping archaeological survey by the Project
Archaeologist
 Sub-surface topsoil stripping by the Contractor under the direction of the
Project Archaeologist
 Supporting monitoring, recording, mapping and artefact recovery by the
Project Archaeologist
The Contractor shall provide, site access, machinery and operators, topsoil stockpile
sites, all environmental controls, Health and Safety requirements and all other
project inputs as necessary for the archaeological works, as summarised in Table
4.2.
Sub-surface topsoil stripping of each area may be completed in a continuous
operation under the direction and witnessed by the Project Archaeologist.
The Contractor shall programme these works at the earliest opportunity and allow
for the timeframes identified in Table 4.2, before the sites will be available for any
construction activities. The timeframes identified in Table 4.2 are maximum
anticipated allowances and the actual time required will be dependent on the type,
size, frequency etc of any archaeological finds. If any areas are cleared by the
Project Archaeologist before the identified timeframe period is up the area will be
released and handed over to the Contractor for construction works.
The archaeological works shall be programmed in an efficient manor to limit the
number of establishments for the Project Archaeologist and the time required on-
site. A total of six (6) Project Archaeologist establishments have been allowed for
by the Principal (NZTA) for archaeological site investigations associated with the six
high risk areas. Any additional establishments required as a result of the
Contractors programming, resource allocation and availability, sequencing etc shall
be charged directly to the Contractor. Establishment costs associated with any
accidental discovery outside the six risk areas will be covered by the Principal
(NZTA).

   

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TABLE 4.2: PROGRAMMING, MANAGEMENT AND RESOURCES REQUIRED FOR


ARCHAEOLOGICAL AREAS

RISK LIKELIHOOD OF CONTRACTORS PROJECT TIMEFRAME


AREA FEATURES BEING ACTIONS ARCHAEOLOGIST ALLOWANCE
ENCOUNTERED ACTIONS
Area A:
 Certain –  Supply excavator with  Pre-topsoil 12 weeks from
conclusive flat bucket and stripping survey. commencement
St Mary’s
evidence of operator to strip of stripping
Church  Monitor and direct
archaeological topsoil under the
topsoil strip.
features direction of the
existing Project Archaeologist.  Recording of May be
Note: Careful archaeological completed
stripping will be finds. concurrently
required around the with Area B
church foundations, only
steps and any other
features found.
 Uplift the church
steps to onsite
storage (ex. Pickering
property sheds) under
the direction of the
Project Archaeologist
(Provisional)
 Supply topographical
surveyor to survey
archaeological finds
(Provisional).
Area B:
 Likely –  Supply excavator with  Pre-topsoil 12 weeks from
credible flat bucket and stripping survey. commencement
St Mary’s
evidence of operator to strip of stripping
Convent  Monitor and direct
archaeological topsoil under the
topsoil strip.
features direction of the
existing Project Archaeologist.  Recording of May be
Note: Careful archaeological completed
stripping will be finds. concurrently
required around any with Area A
foundations or only
features found.
 Potential uplift of
foundation pieces or
other features which
may be discovered
(Provisional)
 Supply topographical
surveyor in the event
any archaeological
finds are made
(Provisional).

   

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TABLE 4.2: PROGRAMMING, MANAGEMENT AND RESOURCES REQUIRED FOR


ARCHAEOLOGICAL AREAS

RISK LIKELIHOOD OF CONTRACTORS PROJECT TIMEFRAME


AREA FEATURES BEING ACTIONS ARCHAEOLOGIST ALLOWANCE
ENCOUNTERED ACTIONS
Area C:
 Chance –  Supply excavator with  Monitor and direct 4 weeks from
Median to low flat bucket and topsoil strip. commencement
Northern
likelihood of operator to strip of stripping
Bank  Recording of
finding Māori topsoil under the
Terrace archaeological
pits, ovens, direction of the May be
finds. completed
middens etc. Project Archaeologist.
(if multiple concurrently
 Supply topographical with Area E
Māori ovens,
surveyor in the event only
middens etc
any archaeological
are found
finds are made
these may be
(Provisional).
simply
recorded
rather than
individually
investigated
and mapped)
Area E: 4 weeks from
 Chance –  Establish exclusion  Monitor and direct
commencement
Median to low zone around existing topsoil strip.
Southern of stripping
likelihood stables
Approach  Recording of
 Supply excavator with archaeological May be
flat bucket and finds. completed
operator to strip concurrently
topsoil under the with Area C
direction of the only
Project Archaeologist.
 Supply topographical
surveyor in the event
any archaeological
finds are made
(Provisional).
Area D: • Likely –  Supply excavator with  Monitor and direct
credible 4 weeks from
flat bucket and earthworks.
19th evidence of commencement
operator to strip
Century archaeological  Recording of of stripping
topsoil or
Bridge features archaeological
embankment and
existing finds.
river bank excavation
under the direction of
the Project
Archaeologist.
 Supply topographical
surveyor in the event
any archaeological
finds are made
(provisional).

   

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TABLE 4.2: PROGRAMMING, MANAGEMENT AND RESOURCES REQUIRED FOR


ARCHAEOLOGICAL AREAS

RISK LIKELIHOOD OF CONTRACTORS PROJECT TIMEFRAME


AREA FEATURES BEING ACTIONS ARCHAEOLOGIST ALLOWANCE
ENCOUNTERED ACTIONS
Area F:
 Chance – Low  Supply excavator with  Monitor and direct
4 weeks from
likelihood flat bucket and earthworks.
Site of commencement
operator to strip
Railway  Recording of of stripping
topsoil under the
Station archaeological
direction of the
Building finds.
Project Archaeologist.
 Supply topographical
surveyor in the event
any archaeological
finds are made
(Provisional).

The Contractor shall include an appropriate entry in the project risk register where
there is evidence to suggest additional cost or programme delay relating to
management of archaeological risk could occur.
d) Winter Sealing: The Contractor’s programme shall allow for all road surfacing to be
completed outside the Winter Period defined in the Conditions of Contract (30 April
through 30 September inclusive).
e) Weather: The Contractor’s programme shall allow for the risk of wet weather and /
or river levels delaying construction works, and management/mitigation strategies.
Ahaura River flows and water levels are not deemed inclement weather and no
extensions of time or associated costs shall be granted for delays due to river
conditions.
f) KiwiRail: The Contractor’s programme shall identify and allow for all KiwiRail
coordination, approval and construction works timeframes such as the preparation
and acceptance/approval of the Contractor’s Railway Management Plan, any block of
Line approval requests (if required due to the contractors programme or
methodology), corridor access approvals, level crossing construction, and all other
works within the KiwiRail corridor, These shall be specifically identified in the
programme and an appropriate risk mitigation strategy shall be outlined in the risk
register. No extensions of time or associated costs shall be granted for delays
associated with any KiwiRail works.
g) Utilities: The contractor shall ensure appropriate programme entries exist for the
co-ordination, management and lead in time(s) of the Utilities providers, and clearly
show the utilities work tasks. The Contractor shall note that Westpower/Electronet
shall undertake all electrical utilities diversions and street lighting works (including
electrical supply, pole, outreach arms and luminaire supply, installation and
commissioning, but excluding the full connection works from the street light to the
speed indication device which is the Contractors responsibility). The Contractor
shall co-ordinate, manage and programme all of these works with
Westpower/Electronet. No extensions of time or associated costs shall be granted
for delays associated with any utilities or streetlighting works.

   

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h) Hold Points and Engineer’s Reviews: The Contractor’s programme shall allow for
all hold points, Engineer’s Reviews, inspections and the like as required and detailed
in all sections of this Project Specification.
i) River Access: The Contractor’s programme shall include all tasks that are necessary
to maintain public vehicular (car and trailer) and boat launch access to the northern
river bed at all times during the contract period
j) Works in the Ahaura Riverbed and Ahaura Streambed: The Contractor’s
programme shall identify and allow for the following restrictions:
 The diversion of Ahaura Stream shall not be undertaken during May to July
inclusive.
 Any causeways in the Ahaura Riverbed shall be constructed so they extend no
more than 50% the width of the wetted river channel from the waters edge and
constructed over a period of time to avoid any fish stranding.
k) Bridge Superstructure: The Contractor’s programme shall account for the
programming constraints related to bridge construction sequence and age of beams
listed in 25.6.1 below.
l) Risk of uncertain sandstone level at Piers E, F and G: The Contractor’s
programme shall include the sequence of pier construction and allow for proof
bores (refer Section 25.5.1.2) to be completed to confirm the sandstone level and
length of casing required at Piers E, F and G in such time as to suit the Contractor’s
procurement strategy and lead time for any additional casing (up to 25m additional
casing), which may provisionally be required, without impacting the programme
(refer to Basis of Payment Item 4.40.4 and Schedule of Prices Item 5.3.5). The proof
bores shall be drilled before piling commences. Proof bores shall be carried out in
the presence of the Engineer, who will require at least five Working Days notice of
when drilling is expected to begin. The drillers log shall be provided to the
Engineer within 24 hours of completion of drilling and the Contractor shall allow 14
Working Days, from delivery of the drillers log, for the Engineer’s assessment and
confirmation of Piers E, F and G designs.
m) Demolition of the existing bridge: The Contractor’s programme shall allow for the
new bridge to be completed and opened to traffic prior to commencing demolition
of the existing bridge
n) Landscape Maintenance Period: The Contractor’s programme shall allow for the 2-
year landscaping maintenance period following the completion of the landscape
works.
o) River flows, peaks and flood events: The Contractor shall obtain, review and make
his own assessment of the historical Ahaura River water flows. The Contractor shall
make allowance in the programme, risk file and methodologies for all likely river
flows including seasonal variations, freshes and flood events. The Contractor shall
identify all relevant river monitoring sites on the Ahaura and Grey Rivers and
register with the West Coast Regional Council Flood Warning Alerts.
For all activities listed above where “no extension of time or associated costs shall be
granted” is specified, any action taken by the Contractor to maintain programme shall be
deemed to be inclusive of all related costs and included in the Contract Price.

   

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Contractor’s reports
5.1 PROGRESS REPORTING
All reports shall be completed to a quality and standards appropriate for the project and
to the satisfaction of the Engineer.
Weekly progress reports shall be prepared by the Contractor and one copy submitted to
the Engineer. The weekly reports shall be submitted for each completed or partially
completed week. Reporting shall continue until the Contractor has completed all work
that is known to be outstanding at the date stated in the Certificate of Practical
Completion of the Contract Works. Each report shall include:
a) Summary of locations and description of work activity carried out during the
previous week, including an estimate of the progress achieved on major work items;
b) Issues or exceptions to accepted practice requiring follow-up by the Engineer or his
representatives including any traffic incidents or unplanned diversions and delays;
c) Forward Programme (minimum 3 week look ahead programme), with reference to
the Contractor’s risk adjusted programme;
d) Notification of Non-Conformance, response and remedial action(s), in accordance
with the QMP
e) Any other information agreed between the Contractor and Engineer.
Monthly progress reports shall be prepared by the Contractor and two copies submitted
to the Engineer. The monthly reports shall be submitted for each completed or partially
completed month. Reporting shall continue until the Contractor has completed all work
that is known to be outstanding at the date stated in the Certificate of Practical
Completion of the Contract Works. Each report shall include:
a) Current Contractor’s risk adjusted programme with agreed changes from baseline
identified, together with detailed descriptions of progress, details of any events or
circumstances that may jeopardise the contract’s completion, and measures being
(or to be) adopted to overcome delays;
b) Financial management, including a monthly progress claim, and a schedule showing
the status of all claims (extra contractual or variations) which the Contractor
considers to be (or may be) a Variation to the Contract Price. The format of the
schedule is to be agreed between the Contractor and the Engineer and shall include
a forecast of the final Contract Price;
c) Risk management activity in respect of Contractor-owned project risks to facilitate
the Consultant’s risk management reporting requirements, which as a minimum
shall include:
 A list of extreme level risks with treatment progress update;
 A brief report detailing the past month’s risk management activity, to include:
risks identified, impacted, closed or where there has been a change in risk level
(current or target);
 Notification of the current Risk management activity to the Principal and
Engineer

   

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d) Photographs showing the status of construction and progress on the Site;


e) Problems encountered during construction at the Site;
f) Quality File update including, but not limited to: ITS activity and evidence; non-
conformance, corrective action and lessons learnt reports; agreed changes in QMP
and/or proposed changes requiring Engineer’s approval;
g) Monthly Environmental Compliance Report (including details of monitoring and any
abatement orders issues, and measures taken);
h) Comment on activities relating to environmental aspects and public relations;
i) Site Safety Report including, Zero Harm Reporting, summary safety statistics and
details of any hazardous incidents, accidents or points of interest, including near
misses;
j) A rolling cashflow forecast versus base line cashflow (established at the outset of
the contract) for the contract;
k) A schedule of significant off-site manufactured Materials, including the name of the
manufacturer, manufacture location, percentage progress, and the actual or
expected dates manufacture will begin, shipment and arrival at Site;
l) Evidence of the Contractor's records for personnel and plant on site and available
during the period;
m) Weather records, in particular, the amount of rainfall recorded at the nominated
weather station (Refer Conditions of Contract Clause 10.3.1 (b)) for each day of the
reporting period;
n) Updated Correspondence Register;
o) Pre and post construction as-built surveys carried out;
p) Copies of quality assurance documents, test results and certificates of Materials
where required by the Engineer;
q) Landowner issues;
r) Any maintenance works performed;
s) Schedule of traffic management plans (TMP’s) identifying expiry dates and
programme for renewals or extensions as appropriate;
t) Any additional information either required by the Contract Documents and/or the
Engineer as part of the monthly report.

5.2 MEETINGS
Contract Weekly Meetings: The Contractor’s Representative shall meet with the Engineer
to review progress and discuss general matters relating to the Contract Works once in any
seven day period, unless otherwise agreed by the Engineer. The meeting shall be held at
the Contractor’s site office and be chaired by the Engineer. Other Contractor’s staff,
subcontractors and Engineer’s staff shall attend as appropriate.
Contract Monthly Meetings: A separate monthly meeting shall take place between the
Contractor’s Representative and Engineer, at the Contractors site office. This meeting will
discuss contractual and other management issues (including risk management and value
engineering). These monthly meetings will replace the weekly meeting scheduled for the
week of the monthly meeting.

   

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5.3 FINAL REPORT


A final report for the Contract Works shall be prepared by the Contractor’s
Representative and three copies submitted to the Engineer. A final report is required for
each Separable Portion
The final report shall:
a) Be in the same format as the monthly report;
b) Advise the Engineer of the estimated value of any claims which may be submitted
with the Contractor's Final Claim;
c) Include confirmation of consenting authorities' acceptance of final environmental
compliance;
d) Be submitted attached to a completed and certified Producer Statement (PS3) for
each structure.

5.4 REPORTING DELIVERABLES


The following schedule lists the contract documents’ required reporting and the due date
for submission. The schedule is not a full comprehensive list of all reporting
requirements specified elsewhere throughout the Contract Documentation.

TABLE 5.4: REPORTING SCHEDULE

REPORT DUE DATE

Weekly Progress Reports 10.00 am Tuesday following previous week

Monthly Contract Reports 10.00 am 3rd Calendar day of following


month

Final Report Within 10 Working Days of date of issue of


the Practical Completion Certificate

Zero Harm Reporting In accordance with 6.1.7 of this


specification

Traffic Incident Reporting In accordance with NZTA’s code of practice


for temporary traffic management
(CoPTTM)

Accident Reporting In accordance with 6.1.11 (b)

   

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Health and Safety


6.1 HEALTH AND SAFETY
The contractor must implement processes that meet or exceed the requirements of the
Health and Safety at Work Act 2015, its regulations, supporting codes of practice’s and
the Transport Agency’s minimum standard guidelines found on the Highways Information
Portal (http://hip.nzta.govt.nz/technical-information/health-and-safety) and the
requirements of this Section 6.
The Contractor must meet the requirements of the Transport Agency’s Safety in Design
minimum standard for roading projects https://www.nzta.govt.nz/roads-and-
rail/highways-information-portal/technical-disciplines/zero-harm-minimum-standards/
A register of known hazards is included as Appendix IV
All hazards and notifiable activities shall be monitored by the Health and Safety Manager
to ensure that all necessary precautions are being taken to comply with the Health and
Safety Management Plan (HSMP) and relevant Acts and Regulations.
The Contractor shall provide, maintain and enforce the appropriate use of Personal
Protective Equipment (PPE) meeting the requirements of the Transport Agency’s Minimum
Requirements – Workplace Personal Protective Equipment included as Appendix V
http://hip.nzta.govt.nz/technical-information/health-and-safety/personal-protective-
equipment
Throughout the contract the Contractor will report in line with the Transport Agency’s
minimum standard reporting guidelines. The Contractor must report by the 9th calendar
day of the following month on the projects Health and Safety data, including both the lead
and lag indicators of their direct employees and sub-contractors/consultants.
https://www.nzta.govt.nz/roads-and-rail/highways-information-portal/technical-
disciplines/zero-harm-minimum-standards/
The Contractor must provide Monthly H&S reporting and incident reporting via the
Transport Agency’s Reporting Site which can be found at www.nztazeroharm.co.nz
All Transport Agency projects/work sites have a minimum entry requirement of
ConstructSafe Tier 1 (or alternative approved independent competency assessment
scheme aligned to ConstructSafe) for all workers entering the site. The Contractor’s
workers shall complete and obtain Construct Safe Tier 1 (Foundation Health and Safety
Competence) by 1 July 2017. Workers entering the site who have not attained
ConstructSafe Tier 1 are not authorised to enter the site or must be supervised at all
times while on site.
The Contractor must meet or exceed Roading New Zealand’s Guideline for Controlling
Reversing Vehicles and the provisions of the Code of Practice for Temporary Traffic
Management.
The Transport Agency expects that all personnel regularly working within 5 metres of hot
bitumen be appropriately trained, by a recognised training provider, in the safe handling
of bitumen.

   

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The Contractor shall comply with the provisions of the Transport Agency’s Health and
Safety Compliance Notice, Minimum Standard Z/5 and the other contract specific
requirements as set out below:
a) Safety Supervisor
The Contractor shall nominate a Safety Supervisor for the project who shall be
responsible for the health and safety of all employees of the Contractor and
subcontractors working on the site. The Safety Supervisor shall be familiar with, and
experienced in, operating under all provisions of the Health and Safety in
Employment Act.
The Safety Supervisor shall maintain a record of all notifications under the Act. He
shall report to the Engineer any accidents on site, any hazardous operations and any
non-compliance with the Site Safety Plan.
The Contractor shall provide the Safety Supervisor with whatever authority is needed
to direct a stop work on any activity that is unsafe.
b) Accident Reporting
In addition to the requirements for reporting of traffic accidents and incidents
involving members of the public, the Contractor shall have an accident reporting
system approved by the Engineer which shall provide for the following minimum
requirements.
The Contractor shall immediately notify the Consultant, Engineer, appropriate
authorities (e.g. Police, District Council, Worksafe NZ etc) and where appropriate the
Network Maintenance Contractor by phone, of all accidents resulting in:
i) fatalities and other lost-time injuries to its staff or its subcontractors;
ii) non-employee injuries (public);
iii) damage to plant or equipment;
iv) all actual or potential damage to the environment (spills, dust, emissions, or
discharges);
v) fire.
Immediate notification is to be followed by full written details within 24 hours.
c) Safety Audit
The Contractor shall allow the Principal or the Engineer access to the Site, to conduct
a site inspection and Audit on a monthly basis. During this time the Contractor will
provide unrestricted access to any documentation or people.
The Contractor shall establish and maintain a documented system of checks and
audits to ensure that the work is being performed in accordance with the safety
requirements applicable to the work, and shall provide the Engineer with access to
the documentation upon reasonable request.
d) Site Access Restriction
The Contractor shall erect, maintain and remove all safety barricades, screens, fences
and other work whatsoever necessary to ensure the public and adjoining occupiers
and livestock are protected from all dangers associated with the execution of the
Contract Works.

   

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The Contractor shall instruct its personnel that no unauthorised person is to be


brought on to the Site.
e) Induction and Training
The Contractor shall ensure that all personnel and visitors to the site are familiar with
the requirements of the HSMP, and have been given the required daytime and night-
time safety and skill training required by law.
The Contractor’s personnel shall be able to demonstrate their ability and skills
relative to their qualifications.
The Contractor shall provide, maintain and enforce the appropriate use of personal
protective clothing complying with the requirements of the Transport Agency’s Code
of Practice for Temporary Traffic Management, and other safety equipment, for all
personnel and visitors.
The Contractor shall be responsible for maintaining the daytime and night-time safety
awareness of its personnel throughout the contract. Regular safety meetings shall be
conducted by the Contractor and minutes kept. The minutes are to be made
available to the Engineer on request.
f) ROPS, TOPS, FOPS
The Contractor shall ensure that all plant used on the works complies with the
requirements in the Construction Regulations for Roll Over Protection Structures
(ROPS), Fall On Protection Structures (FOPS) or Tip Over Protection Structures (TOPS)
as appropriate to the type of plant and usage.
g) KiwiRail
The Contractor shall ensure that everyone working within 5 m of the rail track has
been fully inducted by KiwiRail and has been briefed on site regarding the risks to the
satisfaction of KiwiRail. All works within 5m of the rail track must be coordinated by
the Contractor with KiwiRail in advance and shall be completed in accordance with all
KiwiRail’s requirements including corridor access permits, the Contractors Railway
Management Plan and Rail Protection Officers instructions.

6.2 HEALTH AND SAFETY MANAGEMENT PLAN (HSMP)


The purpose of the Contractor’s HSMP is to foster a responsible attitude towards
occupational health and safety, and to comply with the provisions of current Health and
Safety acts, legislation and regulations, the Transport Agency’s Zero Harm policy, and the
Transport Agency’s Minimum Standard Z/5 Health and Safety Compliance Notice.
The Contractor must also meet the requirements of the Transport Agency’s Safety in
Design Minimum Standard for Roading Projects.
Details shall include this required information:
a) Linkage to the Contractor’s Health and Safety policy
b) Contract specific roles and responsibilities for key personnel in relation to Health
and Safety, for the Contractor, Sub-Contractors, Suppliers and Consultants as
appropriate
c) Health and Safety notifications and registrations
d) Health and Safety risk assessment and proposed control measures
e) Provisions for emergency
   

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f) Training and other records


g) Accident and near miss reporting, recording investigation, analysis and lessons
learnt
h) Communication and recording systems that support health and safety management
i) Schedule for safety audits and reviews
j) Safe operating procedures for office and site based activities, including sign in
procedures and emergency evacuation plan awareness
k) A Traffic Control Plan (TCP) incorporating the requirements of the Code of Practice
for Temporary Traffic Management (CoPTTM), covering all site based activities,
including those required on sites for which the primary health and safety
responsibly may lie with other parties (e.g. construction sites under the control of a
Network Management contractor)
l) A Hazard Management Plan

   

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Traffic management
7.1 GENERAL
The Contractor shall ensure that disruption to road users and third parties during
construction is kept to the minimum possible. The Contractor shall ensure that they
provide for all vehicular and pedestrian traffic an alternative of an appropriate standard to
all existing roads, footpaths, all accesses and premises adjacent to and affected by the
Contract Works.
Traffic management (including cyclist and pedestrian traffic) shall be carried out as
described by the Transport Agency’s Code of Practice for Temporary Traffic Management.
The code of practice sets out the minimum requirements for traffic management and site
safety for the Contract Works.

7.2 TRAFFIC CONTROL PLAN


The Contractor shall submit the Traffic Control Plan (TCP) to the Engineer as part of the
HSMP. The Engineer will advise the Contractor within five working days if any areas do
not meet the requirements of the Transport Agency’s Code of Practice for Temporary
Traffic Management. Non-acceptance of the TCP by the Engineer shall not relieve the
Contractor of all obligations to complete the Contract Works in accordance with this
Section 7.

7.3 SPECIFIC SITE REQUIREMENTS


The level of Traffic Management required for this Contract is Level 1.
The Contractor shall maintain vehicle access to all private property accesses and access to
the northern Ahaura River Bank for boat launching. Where the duration of any work
extends beyond that originally envisaged the Contractor shall be responsible for
obtaining extensions to TCP’s and Temporary Speed limits.
Staging and programming works shall take into account the length of any single lane
(stop/go or traffic signal) temporary traffic operations and the interaction/interface with
the existing single lane bridge. Incorporating the single lane bridge within a temporary
traffic single lane operation will result in a very long length of single lane potentially
causing significant traffic delays.
State Highway 7 shall remain open at all times during the contract period (i.e. no road
closures will be permitted).
Construction Site access locations shall be completed in accordance with section 11 of
this project specification.
The contractor shall inspect the site at the end of each day to ensure the traffic
management is compliant. Should any complaints be received outside of normal working
hours the contractor is responsible to inspect and remedy within the appropriate
response time.

   

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Statutory approvals
8.1 DESIGNATIONS
The Principal has notified its requirement for a Designation for the Contract Works. The
Contract works are to be constructed entirely within the Designation.
The Contractor shall be responsible for observing all conditions and requirements of the,
consent conditions, designation and outline plans relating to construction, from the start
of the contract until the end of the Defects Notification Period. Copies of the designation
and outline plans are included in Appendix I.
The Principal will remain responsible for all fees and charges for the designation and
outline plans.

8.2 RESOURCE CONSENTS


The Principal has obtained the following Resource Management Act approvals and/or is
relying on compliance with permitted activity rules. Copies of the applications and
approvals are included in Appendix I:
a) Consents obtained from the West Coast Regional Council for works within the
riverbed including temporary river diversion works, and vegetation clearance and
earthworks within the riparian margins, including:
i) Section 9 land use consent to disturb the riparian margins of the Ahaura River
and Ahaura Stream during the works associated with the SH7 bridge
construction and removal, including vegetation clearance and earthworks;
ii) Section 13 land use consent to disturb the bed of the Ahaura River for the
erection of a new bridge structure and associated disturbance, including
temporary diversionary bunding/embankments and causeways, temporary
construction staging and works associated with removal of the existing bridge;
iii) Section 13 land use consent for the construction of rock riprap, stormwater
outlets and culverts in the Ahaura River and Ahaura Stream
iv) Section 14 water permit for the temporary diversion of waters for bridge
construction and removal purposes;
v) Section 15 discharge permit to discharge dewatering liquid from pile
construction and incidentally discharge sediment for the purposes of the SH7
bridge construction and removal;
vi) Section 14 water permit and Section 15 discharge permit to take and discharge
dewatering water;
vii) Section 15 discharge permit for the discharge of contaminants associated with
the remediation of contaminated land;
viii) Section 13 land use consent to disturb the bed of Ahaura Stream associated
with its permanent diversion and the associated Section 14 water permit to
divert water; and
ix) Section 15 discharge permit to discharge construction stormwater.

   

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b) Consent obtained from the Grey District Council under the Resource Management
(National Environmental Standard for Assessing and Managing Contaminants in Soil
to Protect Human Health) Regulations 2011 (NESCS) associated with works in areas
known to contaminated soil material.
c) A Notice of Requirement to alter the SH7 designation has been approved by the Grey
District Council, incorporating the construction works as proposed during the design
stage and without the requirement to submit separate Outline Plans of Works.
The Contractor is required to comply with the following requirements or obtain resource
consent where:
a) Any works within the riverbed and riparian margins which vary from the methodology
applied for and given consent to by the WCRC, as works are required to be in “general
accordance” with the application – refer to Appendix I for statutory applications;
b) Any works which vary the works described in the Notice of Requirement
application. In which case a separate Outline Plan of Works may be required to be
submitted by the Contractor – refer to Appendix I for statutory applications;
c) Rule 20 of the WCRC’s Regional Land and Water Plan associated with removing the
existing SH7 bridge; and
d) Rule 4 of the WCRC’s Regional Air Quality Plan covering the discharge of
contaminants (dust) to air from earthworks during construction.
The Contractor shall be responsible for ensuring compliance with all district and regional
plans and observing all conditions and requirements of the resource consents relating to
construction, from the start of the contract until the end of the Defects Notification
Period.
The Principal will remain responsible for annual administration charges and all monitoring
fees and charges for the resource consents listed above.
The Contractor shall obtain and pay all costs associated with all other resource consents
(including other permits e.g. Wildlife permits) required to construct the Contract Works or
made necessary by its construction activities and shall provide copies of all such consents
to the Engineer. Applications for such consents shall be subject to the Engineers and
Principals review prior to being lodged.
The Contractor’s attention is drawn to the Resource Management Act 1991 which requires
authorisation to be obtained to carry out the following activities unless covered by the
project consents or Regional Council general authorisations:
a) dam a river or stream;
b) divert natural water;
c) take natural water;
d) discharge natural water;
e) discharge contaminants to water;
f) use natural water;
g) works in a river or stream bed;
h) dumping of waste;
i) take soil or river aggregates for earthworks of pavement construction.

   

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8.3 BUILDING CONSENTS


The Principal has applied for a building consent exception for the structures (Bridge and
retaining wall) associated with this project.
The issue of a building consent exemption shall not remove the Contractor’s requirement
and responsibility to undertake all works (including temporary works) in accordance with
the Building Act 2004.
Prior to Practical Completion, the Contractor shall supply to the Engineer a PS3 Producer
Statement for each structure, and provide any other information requested by the
Engineer to confirm the as-built details and to provide support to the building consent
exception process.

8.4 OTHER STATUTORY APPROVALS


The Principal has obtained other statutory approvals as follows, copies of which are
included in Appendix I:
a) Heritage New Zealand Archaeological Authority (Authority Number 2019/666)
b) Department of Conservation permissions and licences:
(i) Easement to obtain access across the DoC marginal strip to the works
(ii) To construct the bridge on and over Public Conservation Land (Ahaura River Bed)
(iii) To remove the existing bridge on and over Public Conservation Land (Ahaura
River Bed)
(iv) Easement to obtain access across the DoC marginal strip to a potential gravel
extraction site** upstream of the existing SH bridge (Note: resource consent for
gravel extraction is held by others.)
(v) A DoC gravel extraction license to extract gravel form a potential gravel
extraction site** upstream of the existing SH bridge (Note: resource consent for
gravel extraction is held by others)
** The potential gravel extraction site is not a Principal’s supplied/nominated site nor a
recommended gravel extraction site. The gravel extraction consent is held by a third
party. The DoC easement is required due to the presence of the marginal strip along the
banks of the Ahaura River, and the extraction license is required because the Ahaura
riverbed is Public Conservation Land. The DoC easement and extraction license were
obtained by the Principal to eliminate delay should the Contractor source gravel from this
site. The Contractor shall assess the suitability of the gravel and allow for any treatment
or processing that may be necessary to ensure the gravel meets the requirements of this
project specification – refer section 15.4.2.2. The Principal does not warrant the
suitability of the gravel.
The Contractor shall be responsible for observing all conditions and requirements of the
statutory approvals in section 8.4.1 above.

8.5 CONTRACTOR’S OBLIGATIONS


The Contractor will indemnify the Principal against any loss, claim, damage, expense,
liability or proceeding suffered or incurred at any time by the Principal, as a direct or
indirect result of an enforcement order, infringement notice or abatement notice being
issued to the Principal under the Resource Management Act 1991 or other relevant
legislation (eg. Heritage New Zealand Pouhere Taonga Act 2014), where that order or
   

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notice is issued because the Contractor failed to comply with the provisions of any outline
plan, Designation, resource consent, building consent, archaeological authority,
permission, licence or other consent issued in respect of the Contract Works, or for failure
to obtain required consents for its construction activities.
The Contractor shall obtain any compliance certification required for carrying out the
Contract Works and submit to the Engineer before Practical Completion.

   

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Environmental management
9.1 CONTRACTOR’S ENVIRONMENTAL AND SOCIAL
MANAGEMENT PLAN
The purpose of the Contractor’s ESMP is to describe how the Contractor shall fulfil the
environmental and social responsibility requirements in accordance with the Transport
Agency’s Minimum Standard Z/19 - State Highway Environmental and Social
Responsibility Standard.
The ESMP shall be in place within two weeks of Contract Award and prior to physical
works commencing on site. The Contractor shall programme the preparation and
submission of the ESMP to ensure the statutory timeframes are met, in particular,
submission of the ESMP to the Consent Authority at least ten working days prior to the
commencement of the construction activities. To meet the statutory timeframes the
Contractor shall programme a review period by the Engineer, of at least 5 working days,
and sufficient time for updates and subsequent submission following the Engineer’s
review prior to the statutory timeframe.
The Plan is to ensure that all works undertaken meet the conditions laid down in the
Outline Plan, Designation, Resource Consents, Permissions, Licences and relevant By-
Laws, Acts and regulations. The Plan is to be prepared in accordance with P47 2015
Specification for Social, Environmental and Cultural Management during Construction.
Where there exists a contradiction between the requirements of the ESMP and those of
any relevant designation, outline plans, resource consents and relevant District Plans,
Regional Plans, By-Laws, Acts and regulations, the latter shall apply.
The various sites contained in this Contract are regarded as environmentally sensitive and
the Contractor shall ensure all works are programmed, constructed and maintained so as
to minimise the impacts on the surrounding environment.
The ESMP shall as a minimum address:
a) Dust Control;
b) Erosion, Sediment and Stormwater Control;
c) Hazardous substance management, spill response and contamination management;
d) Construction Noise Control;
e) Construction Vibration Control;
f) Dewatering management;
g) Instream work and waterbody diversion management;
h) Flood risk Management;
i) Contaminated soil management;
j) Archaeological Site management (Note: The Archaeological Site Management Plan,
which has been prepared by the Project Archaeologist, is included as Appendix II);
k) Archaeological Discovery Protocol (Note: The Accidental Archaeological Discover
Protocol is included as Appendix II);

   

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l) Any other measures necessary to meet all conditions laid down within the Project
Specification and Outline Plan, Designation resource consent, Archaeological
Authority, Permissions and Licence conditions.
The following specific environmental plans are required to be prepared by the Contractor
and appended to the ESMP:
a) Traffic Management Plan;
b) Bridge Construction Plan;
c) Bridge Demolition Management Plan (can be prepared at the commencement of
Separable Portion 3);
d) Erosion and Sediment Control Plan;
e) Dust Control Plan;
f) Hazardous Substances/Spill Contingency Procedures;
g) Contaminated Site Management Plan;
h) The contractor shall include the Archaeological Site Management Plan and
Archaeological Discovery Protocol (see Appendix II) in the ESMP.
As a part of the ESMP the Contractor shall put in place induction, education, and
monitoring and reporting systems to ensure their staff and subcontractors working on the
sites meet the designation, outline plans, archaeological authority, and resource consent
conditions and ESMP. The Contractor shall regularly re-evaluate the ESMP and provide for
regular retraining and re-education to meet differing site demands.
Before beginning works on any site, the Contractor must ensure that the appropriate
environmental safety measures are constructed and operational. Further, the Contractor
must have in place all contingency and emergency plans and procedures before starting
work.
The Contractor shall report immediately to the Engineer all incidents with possible
significant effects or outcomes. All other incidents shall be reported on the daily report
and summarised on the weekly report.

9.2 DUST CONTROL PLAN


The Contractor shall prepare a Dust Control Plan (DCP) for the works as an input to the
ESMP. The DCP and its implementation shall satisfy all designation, outline plans and
resource consent conditions and include as a minimum:
a) Information on the proposed work programme;
b) Identification of likely sources of dust;
c) Management procedures that will minimise dust emissions;
d) Plant, equipment or other measures that will be used to control dust;
e) Identify the contact person responsible for dust management;
f) Proposed source of water and expected quantities required.
The Contractor shall keep on site a complaint register and clearly record all complaints
they receive about dust nuisance. The register shall record:
a) The date, time and duration of the dust emission leading to the complaint;
b) The location of the complaint and source of dust emission;
   

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c) Weather conditions, wind conditions and direction at the site when the event
occurred;
d) The corrective action undertaken;
e) Persons notified, and when, of the corrective action.

9.3 EROSION AND SEDIMENT CONTROL


The Contractor shall engage an experienced and suitably qualified soil conservator for the
life of the contract to design, implement, maintain, monitor, review, provide quality
control and certify that the conditions of the designation, outline plans and resource
consents are met. The duties of this person will include the training of the Contractor’s
staff in construction site management and the carrying out and monitoring of erosion
protection and sediment control techniques. The soil conservator is to advise the
Contractor on the preparation of all Sediment Control and Earthworks Management Plans
in order to meet the conditions of the designation, outline plans and resource consents.
An Erosion and Sediment Control Plan shall be prepared as an input to the ESMP. This
plan shall feed into the Contractor’s drainage construction programme and Earthworks
Management Plan and be prepared before the Contractor starts any of the activities
authorised by the Outline Plan, resource consents and archaeological authority. The
inputs shall as a minimum include the following:
a) Detailed site erosion and sedimentation control methods to be used;
b) Proposed locations of cut-off drains, silt traps, silt fences, hay bale filters, sediment
control ponds and other mechanisms or techniques;
c) Expected efficiency of sediment control facilities and design criteria to be used;
d) A plan that shows the areas where material is to be cut and filled and their quantities;
e) Sediment control methods at each fill placement site;
f) Locations of waterways;
g) Site stormwater control and disposal;
h) Contingency provisions for extreme weather events;
i) Methods of vegetation removal, storage and disposal;
j) Progressive rehabilitation of site throughout the contract and at completion of works,
including maintenance of the site until vegetation is sufficiently established to
minimise erosion;
k) Monitoring to be carried out during the construction works and rehabilitation of the
site;
l) Procedures and timing of the reviews of the management plan;
m) Reporting procedures;
n) Site rehabilitation including soil conditioning and re-sowing techniques, and tree and
shrub planting.
The required outcomes are as per the designation, outline plans and resource consent
conditions, and shall include but not be limited to:
a) All controls in place, inspected and approved by the Contractor’s soil conservator
before the start of works in any area and at any changes of conditions in any area;
b) All site staff being aware of the designation, outline plans and consent conditions;
   

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c) Diversion of all clean water run-off via a stabilised system;


d) All stormwater run-off contaminated by construction activities being treated in
appropriate stormwater settling facilities prior to being discharged into any waterway;
e) Progressive rehabilitation wherever possible;
f) All stream, watercourse, or open drain diversions being completed as far as
practicable before water is diverted into the new channel;
g) Minimising disturbances of sediments and vegetation in all waterways;
h) Machinery not entering the existing waterways or discharging contaminants into
them;
i) Entrapped fish being captured and relocated to permanent flowing water;
j) Ensuring the required notices of proposed work, diversions and inspections are
undertaken.
The designation, outline plans and resource consent conditions contains the various
requirements, with which the designs and plans submitted by the Contractor shall fully
comply. The designs and plans shall be sufficient to enable sediments to be contained
from the start of the contract period until the end of the Defects Notification Period.
The Contractor shall maintain all these works to achieve the required outcomes for the
duration of the contract period and Defects Notification Period. Within one month of the
end of the Defects Notification Period, all silt ponds and silt build-ups shall be desludged
or cleared and inspected before final approval and handover to the Principal.
All machinery and plant shall be operated in a manner that ensures spillage of fuel, oil
and similar contaminants are prevented during refuelling, machinery servicing and
maintenance. Refuelling and lubrication activities shall be carried out so that any spillage
can be contained and not enter any stream, tributary or wetland.
In addition to proactive measures to prevent spills and reduce the consequences of any
spills, the Contractor shall prepare a hazardous substance management, spill response
and contamination management Contingency Plan For Hydrocarbon Spills.
The Contractor shall take all steps necessary to prevent construction vehicles from
depositing mud and other debris on the surface of adjacent roads or footways when
entering and leaving the site. The Contractor shall quickly remove any materials so
deposited. Construction vehicles should be washed before entering onto the state
highway in order to satisfy this requirement.

9.4 CONSTRUCTION NOISE MANAGEMENT PLAN


The Construction Noise Management Plan (NMP) shall be prepared as an input to the
ESMP. The NMP shall aim to minimise any adverse effects from noise during construction,
and shall include:
a) The implementation of the principles contained in NZS 6803:1999 and the
designation, outline plans and resource consents during the construction of the
realigned highway and local roads;
b) Means to ensure that the designation, outline plans and resource consent
requirements are achieved.

   

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9.5 CONSTRUCTION VIBRATION MANAGEMENT PLAN


The Construction Vibration Management Plan (CVMP) shall be prepared as an input to the
ESMP. The CVMP shall aim to minimise any adverse effects from vibration during
construction and shall satisfy all Outline Plan, Designation and resource consent
conditions. The CVMP shall be prepared before the Contractor starts any of the activities
authorised by the Outline Plan and resource consents. The inputs shall as a minimum
include the following:
a) Maximum permitted ground vibration levels;
b) The times at which particular construction activities may take place;
c) Communication requirements with owners and occupiers of adjacent buildings;
d) Details of pre-construction trials;
e) Details and frequency of condition surveys;
f) Location, type and monitoring frequency of vibration monitoring equipment;
g) Construction methodologies for minimising the impact of vibration;
h) Procedures for maximum permitted ground vibration levels being exceeded or
justifiable complaints being received.

9.6 BRIDGE CONSTRUCTION AND DEMOLITION MANAGEMENT


The Bridge Construction and Demolition Management Plans shall be prepared as an input
to the ESMP. The plans shall set out the methodology for the construction of the new
bridge and demolition of the current bridge. The inputs shall as a minimum include the
following:
a) The construction methodology for the new bridge including any work platforms,
causeways and temporary river diversions;
b) The management and treatment of water extracted from piles during tremie concrete
placement;
c) The demolition methodology for the existing bridge including any work platforms,
causeways, temporary river diversions and management of materials, with lead based
paint (refer section 27.2), treated timber (refer sections 11.8.4 and 27.2); methods
for containing demolition materials; methods for removal of existing bridge piles and
methods for ensuring that debris does not enter the watercourse;
d) Systems and procedures for monitoring river water flows and weather events which
impact the river catchments;
e) Provision of a 24 hour emergency contact person who is able to respond to a flood
warning and implement emergency control measures; and
f) In the event of a flood occurring at the construction site, processes and procedures
to be put in place to manage the effects of a flood.
The following Ahaura River flow distributions (Figures 9.1 & 9.2 below) are provided for
the Contractors Information. The Contractor shall obtain all available river flow data and
make their own assessment of the risks.
The Contractors construction methodology, programming and mitigation strategies shall
be developed to minimise the risk from river flows to the permanent or temporary works,
plant, equipment and personal.

   

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The Contractor shall take into account and manage the potential for increased risk when
planning and executing the works.

Ahaura at Bridge cumulative distributions (May 1965‐Aug 2018)
1000 year

900 Jan

Feb
800
Mar
700
Apr
600
Flow (m3/s)

May
500
Jun
400 Jul

300 Aug

200 Sep

Oct
100
Nov
0
0 10 20 30 40 50 60 70 80 90 100 Dec
Percent time value exceeded

Figure 9.1 River Cumulative Distributions

Ahaura at Bridge: 1%, 5%,10% and 20% exceedence flow value 
by month (1965‐2018)
800

700

600

500
Flow (m3/s)

1 percentile

400 5 percentile
10 percentile
300
20 percentile

200

100

0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Figure 9.2 Ahaura River Exceedance flows

   

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9.7 CONTAMINATED LAND MANAGEMENT PLAN


The Contaminated Site Management Plan shall be prepared as an input to the ESMP. The
Plan shall set out the procedures to safely manage potential environmental and human
health hazards associated with soil and water contamination during construction. The
inputs shall as a minimum include the following:
a) Implementation and operational procedures, roles and responsibilities;
b) A programme of works;
c) A contingency action plan for unexpected contaminant discoveries;
d) Methodology for the working of soils containing elevated contaminant levels;
e) Procedures for handling, stockpiling, containment and removal of contaminated
material;
f) Procedures for disposing of potentially contaminated water if dewatering is required
on contaminated sites;
g) Methods for keeping of records of material excavated including location of
excavation, removal or disposal locations, quantity of material;
h) Monitoring requirements and testing and disposal procedures;
i) Details of risk management measures to be implemented;
j) Emergency response action plan including emergency contact details; and
k) Procedures for consultation with the Grey District Council and West Coast Regional
Council.

9.8 PROJECT ECOLOGY


The Contractor shall engage an experienced Ecologist as the ‘Project Ecologist’. The
ecologist shall be someone with a freshwater aquatic background and experience in
stream diversions (to ensure the success of the Ahaura Stream diversion) and the
ecologist shall have an electric fishing ticket. The ecologist shall also have experience
with avian ecology. The ecologist’s CV and evidence of background and experience shall
be provided to the Engineer for acceptance prior to engagement of the ecologist.
The ecologist shall be engaged and involved in the development of management plans,
and construction methodologies. The ecologist shall be engaged and involved in the
management and supervision of the management plans and construction activities,
including, providing direction, instructions and input to construction activities. Evidence
of the ecologist’s inputs and acceptance of the plans and methodologies shall be
provided to the Engineer.
The ecologist shall undertake all activities detailed throughout various sections of this
project specification and the following activities:
a) Prior to works in the Ahaura River Bed
i. Check for any nesting birds: The area of inspection is to include the riverbed
from the existing confluence of Ahaura Stream and Ahaura River, to 100m
upstream of the existing road bridge and to include any gravel extraction
area(s) with at least a 50m buffer around these site(s).

   

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ii. Input, overview, management and co-ordination of instream works e.g.


causeway construction, removal of bridge, management of concrete pouring
for new piers etc
b) Ahaura Stream
i. Any temporary stream crossings (i.e. culverts): Plans shall be provided to the
ecologist along with the construction methodology for the ecologists review
and acceptance before any works are undertaken. Evidence of the
ecologists review and acceptance shall be provided to the Engineer.
ii. The realigned stream channel should be checked by the ecologist to ensure
that finished landform offers suitable habitat prior to switching water into
the new channel, with particular focus being on ensuring stream-bed voids
are infilled with gravels in accordance with the design drawings.
iii. Fish salvage of the existing stream is to be undertaken immediately prior to
re-routing the stream in to the new stream channel. Any remaining fish
salvage shall be undertaken by hand once waters are switched to the new
waterway. Salvage should be undertaken by the Project Ecologist and
approved personnel only. A DoC wildlife permit is not required due to
relocation nearby, but the proposal should be discussed with DoC out of
courtesy.
c) Any other construction activities deemed necessary by the ecologist.

   

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Customer management
10.1 GENERAL
The Principal has a customer first philosophy and seeks to apply this across all levels of
its business. More specifically, as it relates to its customers use and interaction with the
state highway network, the Principal recognises key customer first values which are
grouped as:
a) Safer Journeys
b) Efficient and reliable journeys
c) Social and environmental responsibility
The Contractor is expected to embrace these values in consideration of all road user
groups, key stakeholders of the Principal, and adjacent neighbours, communities and
environments. More particularly, the Contractor shall recognise that their staff and
actions, together with those of their subcontractors, can directly influence the public
perception of the Principal, and the effective realisation of its customer values.

10.2 CONTRACTOR’S CUSTOMER AND STAKEHOLDER


COMMUNICATION MANAGEMENT PLAN
The Contractor’s CSCMP shall outline how the Contractor will fulfil the Transport Agency’s
expectations in regard to public engagement and communication, stakeholder
engagement and communication, liaison with Property Acquisition Agency and Agents.
The CSCMP shall include as a minimum:
a) Customer safety
The Contractor shall consider those safety risks which are either pre-existing or created
as a consequence of the Contractor’s works, and describe those methods to be applied to
ensure customer safety is not compromised.
This may include:
 Use of barriers/sight screens;
 Use of advance Variable Message Signs;
 Worksite planning and methods to reduce exposure to roadside hazards either pre-
existing or created as part of the temporary works;
 Other techniques in excess of nominated traffic management requirements.
b) Minimising travel delay and disruption
The Contractor shall identify potential causes for traffic delay and disruption, and
demonstrate how the sequencing of works has maximised opportunities and minimised
disruption for the travelling public. Where ongoing or significant disruption cannot be
avoided, the Contractor shall describe those measures to inform or otherwise customer
expectations.
This may include:
 Worksite programming and worksite planning to minimise delay and disruption, in
particular minimising the need for temporary speed limits;

   

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 Avoidance of work in periods of peak travel demand, or management through


temporary traffic flow capacity analysis;
 Use of manual traffic control over automated traffic control, where responsiveness to
traffic demand/queuing is critical;
 Establishment/enhancement of alternate travel routes, within or around the worksite;
 Coordination with utilities, also seeking to undertake work within or adjacent to the
worksite;
 Prompt site restoration (e.g. removal of loose chip and reinstatement of
signs/markings) once the construction work is complete;
 During non-working hours, the road should be left in a condition such that either the
permanent speed limit, or highest practical temporary speed limit, can be left in
place, subject to maintaining site safety.
 The use of variable message signs (VMS)
c) Ride discomfort and nuisance
The Contractor shall consider potential causes for ride discomfort and nuisance for all
road users and neighbours, and describe methods to avoid or minimise those situations.
This may include:
 Temporary or failed surfacing that could lead to vehicle damage or increased vehicle
wear and tear;
 Situations of general nuisance (e.g. bitumen splashes on vehicles, detritus on
walkways).
d) Communication and customer relations
While the community and stakeholders are interested in, and supportive of, the project,
there are always disruptions during construction and opportunities to engage directly
with the community during construction.
During the development of the Detailed Business Case and detailed design, significant
investment was made by the project team to engage with the local Ahaura community and
listen to the feedback provided. A number of small but significant changes were made to
the design following feedback from the community. The Contractor shall contribute to
maintaining the good relationship with the community and stakeholders.
The Contractor shall identify communications and interactions necessary to ensure road
user, neighbour and community consultation needs are met. Reference shall be made to
the six principles set out within the state highway public engagement guidelines. Such
consultation needs will generally be of an informative/advisory nature, to inform the
wider community of the Contract Works, to inform road users of potential traffic flow
delays and advise of alternate travel choices, and to inform neighbours where activities
associated with the Contract Works will have a more direct affect on the use and
enjoyment of adjacent property. The CSCMP should also identify opportunities to involve
the community, for example, Awahono School.
This shall include:
 The Contractor shall provide input to all Principal’s publications and communications,
as detailed in section 2.6.4 of this Project Specification;

   

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 Mailbox/Post office Box drop notifications to adjacent residents of any activity that
affects access to their property, or may cause disturbance to the normal enjoyment or
use of their property;
 The Contractor shall observe any cultural protocols, particularly when engaging with
Maori, when undertaking work of a culturally sensitive nature;
 Public notification of upcoming detours or other traffic disruptions;
 Public advice of traffic conditions;
 Providing/supporting reporting for the Principal’s Traffic Road Event Information
System.
e) Social and Environmental Management
Except where otherwise required under this Project Specification, the Contractor shall
consider potential adverse social or environmental effects created as a consequence of
the Contractor’s temporary works, and describe those methods to be applied to ensure
the adjacent social interests or environment is not compromised.
This may include:
 Control of dust spread onto sensitive environments (natural or agricultural);
 Quality and control of stormwater flow off-site and onto adjacent property;
 Noise control and effect on occupiers of adjacent property;
 Vibration control and effect on occupiers and buildings on adjacent property;
 Archaeological Site Management Plans for land and/or buildings, including effects on
adjacent property;
 Protocols for discovery of matters of a historic or cultural nature;
 Containment and removal of toxic materials, debris and waste;
 Maintaining public access to the river (including vehicle/boat trailer access);
 Process for demonstration, and ownership, of damage to adjacent property.

   

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Site information
11.1 SITE LIMITS
The site limits are shown on Drawing No’s C2101, C2102 & C2103 (Land Designation
Plan). The land within the site limits has been designated and appropriately consented
for state highway construction.
The Principal (NZTA) is prepared to offer the Contractor the use of the existing residential
dwelling, grounds and associated outbuildings at No. 3329B SH7 (Camp Street – ex.
Pickering Property) for the duration of the Contract. If the Contractor wishes to use this
property a walkthrough inspection shall be held with the Engineer and the Principal prior
to occupation to record the condition of the dwelling, associated grounds and
outbuildings etc. The Contractor shall return the dwelling and associated grounds to the
same or better condition and standard to that recorded during the pre-occupation
inspection. NZTA does not warrant in any way the suitability the dwelling and associated
outbuildings etc for the Contractors use. The Contractor shall satisfy themselves on the
suitability. The Contractor shall note that this property is:
a) serviced by a temporary domestic water supply feed to the Ahaura township supply
i. the property had previously been supplied domestic water from an onsite
well/bore, however, the well/bore no longer produces clean safe potable
water. It is believed that the existing well screen has collapsed and water
extracted from the well is contaminated with silts and sands
ii. The existing well/bore is to be permanently decommissioned as part of the
Project Works
b) serviced by overhead and underground electricity supply which require diversion as
part of the Project Works
All other existing buildings (residential house, sheds, garages, stables, stock yards etc)
located within the designated area, or adjacent NZTA owned land, shall not be used by
the Contractor at any time during the Contract.

11.2 ACCESS TO THE SITE


Site access from public roads shall be designed by a traffic design engineer with
appropriate controls in place to ensure that traffic safety is not compromised and delays
are within contract requirements. Direct access to public roads from multiple locations
along the site frontage will not be permitted.
Temporary access across the Ahaura stream has been accommodated through the
statutory consent approvals via installation of a temporary culvert by the Contractor. The
statutory consents do not allow for any temporary diversion of the stream.
The Contractor shall meet the archaeological requirements outlined in 4.2.1 before
undertaking any stripping, clearing, and any construction of site access tracks, roads,
compounds, laydown areas etc.
The Contractor shall meet the requirements of the relevant road controlling authority for
the use of any public road access.

   

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The Contractor shall erect appropriate signs to show accesses and restricted routes.
Before the signs are erected, the Contractor shall submit the signage details in writing to
the Engineer and the relevant road controlling authority for approval.
At the cessation of work on any day and before darkness, the Contractor shall completely
barricade all entrances to the site to prevent traffic access.
DoC Easement across the Ahaura River Marginal Strip has been obtained for access to the
works as outlined in Section 8.4.1 above.
The Contractor shall meet the requirements of KiwiRail for access into or through KiwiRail
land, and shall also meet all requirements for working on KiwiRail owned land and on
KiwiRail assets. NZTA and KiwiRail have entered into a Temporary Occupation Agreement
which is included in Appendix VII. The Contractor shall adhere to all conditions of this
agreement.
Unless otherwise approved in writing by the Engineer, the Contractor shall not gain entry
to the Site via private land. It is unlikely that the Engineer’s approval will be given unless
the Contractor has obtained written consent to enter the property from the landowner and
occupier. Access to the private land from the public road shall be to the satisfaction of
the relevant road controlling authority. The Contractor shall be fully responsible for
negotiating, paying for, and bearing all costs for these accesses and for any matters
arising with parties who consider themselves to be affected. The Contractor shall assess
the potential environmental impacts of this access and obtain all necessary permissions,
licences and consents for the required use. The Contractor shall obtain written
confirmation from the Landowner that all matters relating to the Contractor’s use of
private land have been satisfactorily resolved upon completion of the Contractor’s use of
the private land.

11.3 PUBLIC AND PRIVATE ROADS AND ACCESSES


The Contractor shall retain all public and private roads and accesses affected by the
Contract Works until suitable alternative access is provided.

11.4 DUMP AND STOCKPILE SITES


The Contractor shall arrange their own dump and stockpile sites, obtain any necessary
agreements or approvals and pay all associated costs.

11.5 UTILITIES CONTRACTORS


The following specialist work shall be completed by or under the direction and/or
requirements of the utilities providers and/or their contractors or agents:
a) Street Lighting and Power reticulation and diversions – Electronet
b) Telecommunications – Chorus
The Contractor shall programme, manage, co-ordinate and engage with the Utilities
providers and their contractors to complete these works. The Contractor shall cater for
these providers and contractors on site so they can complete their necessary construction
activities in accordance with Section 22.

11.6 SURVEY INFORMATION


The Contractor shall be responsible for ensuring all existing survey marks within the
scope of the Contract Works are located and provision made for ensuring they remain
   

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undisturbed prior to work commencing and during the works. The Contractor shall
advise the Engineer of any marks not already relocated that will be affected by the work.
Following the approval of the Engineer the Contractor shall contact Land Information New
Zealand to obtain approval for relocation or replacement of those marks. The Contractor
should make due allowance for any costs associated with the maintenance, protection or
relocation of the existing survey marks and/or delays that may occur as a result.
The survey projection and datum are:
Coordinate Projection: NZGD2000 / Grey Circuit 2000
Levels: Lyttelton Vertical Datum 1937
Design Survey completed August 2018. Origin of coordinates IS I S05945. Origin of levels
BM AAY4.

11.7 GEOTECHNICAL INFORMATION


Geotechnical information is provided in Appendix III. The Contractor shall be responsible
for making their own interpretation of this information and shall be deemed to have
satisfied themselves as to the nature of the ground and subsoil prior to submitting their
tender.
The Contractor’s attention is drawn to the absence of geotechnical information within the
active river channel in the vicinity of Piers E, F and G. The Contractor shall undertake two
proof bores in advance of piling to inform the sandstone level at these piers. The
requirements for these boreholes are stated in 25.5.1.2 below.

11.8 CONTAMINATED MATERIAL


Land Fill and Sheep Dip

A Contaminated Land - Detailed Site Investigation Report has been completed and is
included as Appendix X. The Contractor shall review this report, make their own
interpretation of this information, and ensure the identification, treatment, handling
and disposal of soils from these zones meets the requirements of the resource
consents, the Health and Safety at Work Act, site safety and risk management plans
and the requirements in the Construction Drawings and Section 23.

There are two known contaminated land sites (Land Fill and Sheep Dip) on the project
as shown on the Construction Drawings. The contaminated land associated with the
Sheep Deep contains arsenic.

The Contractors attention is drawn to: WorkSafe NZ, “Policy clarification:


Contaminated land and the Health and Safety at Work (Hazardous Substances)
Regulations 2017. Which shall be referenced as a guide to manage risks.

The contaminated material associated with the Sheep Dip site is concentrated in the
topsoil layer (top 200mm). This material is to be excavated, stockpiled, covered with
a waterproof cover until encapsulation into the works as shown on the Construction
Drawings.

The contaminated material associated with the Landfill is a strip adjacent to the
existing state highway and up to approximately 2m deep (although the exact extent

   

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is not totally defined). This material is to be fully excavated and dumped offsite at an
authorised landfill and the site backfilled with granular bulk fill.

All contaminated land works shall be completed in accordance with Section 23.

Coal Tar

Testing was undertaken on chip seal found in existing pavements (i.e. chip seal layers
within pavements where overlays had been constructed) to determine if coal tar was
present. These tests were concentrated in pavements where tie-in and scarification
for redundant portions of the road will occur – refer Figures 5, 10 and 11 of the
Contaminated Land - Detailed Site Investigation Report (Appendix X).

The testing did not identify any evidence of coal tar being present at the sites tested.

The existing bridge deck has recently been resurfaced and therefore does not contain
coal tar, however the existing bridge surfacing contains bitumen and shall be
handled, removed and disposed of off site at a suitable approved landfill facility. The
timber deck boards are treated timber as noted in 11.8.4 below.

Lead Paint

Lead paint testing of accessible components of the existing Ahaura River Bridge has
been undertaken. The testing confirmed the presence of lead paint on various
components of the bridge. The lead paint test report is included in Appendix X which
is provided for the Contractors information only.

The Contractor shall take all steps to ensure lead paint does not contaminate the
environment during the existing bridge deconstruction. All components containing
lead based paints shall be dumped off site at a suitable approved landfill facility.

Deconstruction of the existing bridge and disposal of elements containing lead paint
shall be completed in accordance with Section 27 of this project specification.

Treated Timber

It is known that some of the timber elements of the existing bridge structure (in
particular the existing decking timber) are treated for preservation (treated with CCA,
ACQ and Copper Azole etc).

The Contractor shall take all steps to ensure all treated timber is managed, handled
and disposed of appropriately.

11.9 HISTORIC FRUIT TREES


Several fruit trees located on the southern bank of the Ahaura River have been
identified as historic varieties which are no longer commercially grown and many of
these historic varieties are slowly disappearing. The new southern approach to the
replacement Ahaura River Bridge traverses over the site where the trees are located.

One (1) of the historic fruit trees is located outside the footprint of the proposed
works and shall be retained. The tree to remain is shown on the Construction
Drawings.

The Contractor shall protect the historic fruit tree to remain prior to any works
commencing onsite. The tree, and the ground immediately under and around the
tree, shall be protected by erecting temporary fencing (Interlocking security chainlink
   

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2.2m high or equivalent) fully circling the tree a minimum of 2m away from the crown
of the tree. The fence shall be securely placed (i.e. with waratah posts or equivalent)
to prevent the fence from being repositioned or falling over.

The Contractor shall fully remove the temporary fence at the completion of all project
works (including landscaping works).

Other trees (non fruit trees) to be retained and protected during the construction
works are identified on the construction drawings (northern embankment). The
Contractor shall install protection measures as the Contractor deems necessary to
protect these trees from damage. These trees shall be free from damage and healthy
at the end of the construction works.

   

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As-built requirements
12.1 INTRODUCTION
Aside from any other requirement of this contract, the Contractor shall supply to the
Principal the As-Built Drawings, Construction Report and other data outlined in this
section.
The information required shall cover all the Contract Works except the Temporary Works.
The Contractor shall prepare and submit to the Engineer red-line mark up as-built
drawings for the design consultant to prepare the electronic as-built drawings.
Red-line mark up as-built drawings shall be provided to the Engineer on a continual basis
throughout the project for verification by the Engineer.
Further to 5.20 of the General Conditions of Contract, the draft As-Built Drawings and
Construction Report must be submitted to the Engineer at Separable Portion 1 Practical
Completion. The Contractor shall submit the final As-Built Drawings and final
Construction Report within four weeks of issuing the Separable Portion 1 Practical
Completion Certificate.
Sections 12.2 to 12.3 (inclusive) shall apply for any Contractor alternative designed
elements.

12.2 AS-BUILT DRAWINGS


The draft As-Builts shall be provided on a continual basis throughout the project for
verification by the Engineer, Final As-Built Drawings, as accepted and certified by the
Engineer, shall be delivered, within four weeks of issuing the Practical Completion
Certificate in the following formats:
a) one complete set of AutoCAD (or equivalent vector drawing software as agreed by the
Principal) files including all associated files.
b) one complete set of un-editable Adobe PDF files exported from the CAD As-Built
Drawings. This shall serve as a read-only set for viewing, downloading and printing
by users of the Transport Agency As-Built System. The first drawings/s on the disk
shall be a full drawing list and shall be denoted as such.
The As-Built Drawings shall meet the following minimum requirements:
a) The Drawings shall comply with the relevant AS/NZS series 1100 standard on
technical drawing;
b) The Drawings shall show the sizes, dimensions, locations and Materials of all parts of
the Contract Works;
c) A correctly positioned and labelled grid is required on all plan Drawings. Units of
measure shall be metres or millimetres, and the units used shall be clearly labelled;
d) Where possible all work needs to be layered to allow a smooth transition from CAD to
GIS. All like features shall be grouped accordingly for example lighting, drainage,
signage, road markings, utility services, bridge details, and the like;
e) The finished ground surfaces beyond the completed permanent works of all land
made available by the Principal shall be shown. This includes but is not limited to all
   

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landscape fills, waste disposal areas, borrow areas, and reinstated temporary facility
areas.
A unique file name is required for every As-Built Drawing in accordance with the following
file naming convention. If there is no system is in place, to ensure a unique file name, the
following filename guidelines are to be used for documents submitted to the Transport
Agency:
 <Project name> The Transport Agency project name (or an abbreviation) that the
drawing relates to, eg. CMJ - Stage 1
 <Drawing Reference> A unique drawing number or code used to reference the
document.
All components of the filename should be upper case and separated by underscores to
allow easier use of these by web engines and browsers.
Example files names are shown below:
 CMJ-STAGE1 _485C101.jpg
 NORTHERN_MOTORWAY_EXTENSION_S101.pdf
The following As-Built document attributes shall be delivered with any As-Built document
that is produced for the Transport Agency. This information shall be provided in tabular
format.

TABLE 12.2: AS-BUILT DOCUMENT ATTRIBUTES

MANDATORY
NAME DESCRIPTION EXAMPLE
/ OPTIONAL

Project Name The name of the project for which this M CMJ Stage 1
document was generated.

State The State highway on which the asset is M 01N, 002,


Highway located. 099 etc.

Reference Location Reference that is associated with M 427


Station (RS) the drawing.

Route Location Reference that is associated with O 3.68


Position (RP) the drawing. Distance from the preceding
RS

Asset Type Type of Asset. M Bridge

Asset ID. For structures this will be the unique M 12345


Bridge Structure Identifier, as recorded in
the Transport Agency’s Bridge Descriptive
System.

Asset No. For structures this will be the Bridge O 4287


Structure Number, as posted on the road
and recorded in the Transport Agency’s
Bridge Descriptive System. This number
is unique to the State Highway only.

   

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TABLE 12.2: AS-BUILT DOCUMENT ATTRIBUTES

MANDATORY
NAME DESCRIPTION EXAMPLE
/ OPTIONAL

Asset Name The name of the asset. (Mandatory for M Khyber Pass
structures). Viaduct

Filename Filename of the document as on the M CMJ-STAGE1


supplied disc provided, using the same _485C101.jp
format. g

Location Description of the location e.g. River O Khyber Pass


Name Name.

Document The nature of the As-Built document, eg. M As-Built


Type Drawing, Technical Report, Contract Drawing
Completion Report, etc.

Document The name of the document. M Barriers


Title Layout Plan

Document The number or code given to this M 485C101/1/3


Number document, eg. Drawing number.

Document The date on which a document was M 12/11/2004


Date released (not necessarily the same date
on which it was loaded into the
repository).

Sheet Where a drawing has more than one sheet O 01


Number this is the sheet number.

Document For drawings this should state “AB” for As- M AB


Revision Built.

Application The application and version that was used O AutoCAD


Type & to create this As-Built document. 2004
Version

Consultant The name of the consulting organisation M Freeflow


that generated the document. Alliance

Consultant The office the document originated from. M Auckland


Town

IP Owner The owner of the copyright for the M NZ Transport


document as specified in the contract. Agency

12.3 BRIDGE DATA SYSTEM INPUT FORMS


The Contractor shall use certified Bridge Data System (BDS) Input Forms to provide bridge
update data to the Engineer a minimum of two months prior to Practical Completion.

   

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12.4 CONSTRUCTION REPORT


The Contractor shall provide a Construction Report identifying the actual types of
Materials and methods of construction used throughout the Contract Works. The intent
of the Construction Report is to compile background information for the project and
intellectual property associated with the construction to ensure the smooth and efficient
uptake of maintenance works and operation covering all facets of the project. The
Construction Report shall:
a) Explain the problems and defects encountered during the construction of the
Contract Works, and how these were overcome or put right;
b) Comment on the remedial and corrective actions taken;
c) Comment on any construction outcomes that will impact on future maintenance. eg
i) The challenging sections of subgrade that were encountered during
construction, how these were dealt with and what impact this may have on
maintenance.
ii) Type of sealing – first coat, second coat or asphalt and what are the
maintenance expectations as a result of the type of seal used.
iii) The location of services in relation to structures that may require
excavation as part of maintenance.
iv) Long term maintenance/replacement responsibilities for boundary fences.
v) Agreements with local authorities on maintenance/ownership of peripheral
assets.
vi) Landscape maintenance expectations.
d) Include a complete record of all laboratory (and other relevant testing) information
for all Materials used in the Contract Works;
e) Include mill certificates for all reinforcing steel, pre-stressing strand and structural
steel used in the Contract Works
f) Include copies of all pile installation records, including as a minimum the following:
i) Contract and structure name.
ii) Pile number, location, pile type, and pile dimensions.
iii) Where drilled, the driller’s record, showing date and time of drilling, the
type of materials encountered, and the depths at which the materials were
encountered.
iv) Where driven, the pile driving records information throughout the driving
compared against the investigation data and plotted for each pile in a
group.
v) Where piles have been lengthened or shortened, all relevant information
including off-cut length or extension length, the reason for the change and
on what authority the change was made, shall all be included.
vi) Expected and actual (as assessed on site) rock levels.
vii) The expected and actual constructed founding levels.
viii) Casing finished levels (top and bottom) and total length.
ix) Water levels inside the pile.
   

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x) Confirmation of cleaning of pile base, including the recorded depth of the


shaft at the end of drilling and immediately prior to placing concrete.
xi) Reinforcement checklist.
xii) The level of the top of the reinforcement cage before and after pouring.
xiii) Concreting records, including the total volume of concrete placed, the
volume supplied with each truck, slump measurements and number of
cube or cylinder samples taken, time of batching, and concrete placing
start and completion times.
xiv) Depth to top of concrete for each truck placed, and depth of tremie tube (if
appropriate).
xv) Actual constructed elevation of the top of the pile.
xvi) Cross-reference proving bores (if appropriate).
xvii) The Contractor's signature verifying that all work has been completed
satisfactorily.
g) Post-tensioning or pre-stressing records (if appropriate), including the following as
a minimum:
i) Type of equipment and tensioning system.
ii) Unit identification.
iii) Tendon number and identification.
iv) Observed tendon extension, pull-in and slip at transfer for each tendon.
v) Observed jack force immediately prior to transfer.
vi) Measured duct friction values.
vii) Copy of stressing calculations.
viii) Records of concrete strength at transfer.
ix) Jack calibration certification.
h) As-built survey along the bridge deck centreline, providing co-ordinates and levels
of the deck surface, at maximum 10 metre intervals, certified by a Registered
Surveyor;
i) Material warranties;
j) All electrical certification certificates and commissioning and testing reports;
k) Manufacturers specifications, data sheets, warranties, maintenance and operations
requirements for the Electronic “Your Speed” sign, including electrical certificates &
electrical connection diagrams, commissioning and testing reports.

12.5 DATA SHEETS


The Contractor shall provide to the Engineer data sheets for each Contractor-supplied
design and construct item of mechanical or electrical equipment and for all process units,
instruments, valves and other like items for which detailed information may be necessary
for their successful operation and maintenance.

   

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12.6 ROAD ASSESSMENT AND MAINTENANCE MANAGEMENT


(RAMM) INSPECTIONS AND DATABASE
The Contractor shall provide all completed RAMM update tables and network change
forms in line with the Transport Agency’s State Highways Database Operation Manual to
the Network Outcomes Contractor (NOC) / Transport Agency’s Network Manager (NM) on
an ongoing basis, as applicable, throughout the contract duration. Refer Z/15, PSF3g,
PSG15. Final RAMM update tables are required prior to issue of the Defects Liability
Certificate.
The NOC will be responsible for setting up the new highway Location Reference
Management System (LRMS) for the Project.

   

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Maintenance requirements
13.1 MAINTENANCE RESPONSIBILITIES
The Contractor shall be responsible for highway and local road maintenance activities
during the Construction and Defects Notification Periods as set out below and as detailed
in the PSF15 forms in Appendix VIII.
NZTA’s NOCPS will continue to undertake routine mowing of grass berms on SH7 through
the project site for the duration of the contract. The Contractor shall maintain access to
the berms for the NOCPS Contractor to complete the routine mowing.
NZTA’s NOCPS will take over routine mowing of new grass berms on the realigned SH7
through the project site following Practical Completion of Separable Portion 1 and once
satisfactory grass strike, grass growth and even coverage has been achieved in
accordance with NZTA P39. The Contractor shall remain responsible for any defects
identified to grass berms and maintenance and defects of all planting following Practical
Completion.
The Contractor shall be responsible for the following highway maintenance activities:
a) From Possession of Site until Practical Completion: All maintenance activities for the
new and existing highway within the zone of the works as specified in the following
the Transport Agency’s routine maintenance standard specifications and Table –
Schedule of Maintenance Responsibilities and Service Level Requirements During
Construction including in Appendix VIII:
http://www.nzta.govt.nz/resources/ spec-index-list/index.html
 TNZ C1, TNZ HM11 to TNZ HM15, TNZ HM19
 TNZ HM10, TNZ HM16, TNZ HM17, TNZ HM20, TNZ HM21, TNZ HM23, TNZ C23,
TSer09, TSer10, TSer12, VC09
b) From Practical Completion until end of the Defects Notification Period: All
maintenance activities for new, upgraded, or altered state highways and the portions of
redundant state highways which will for new local access roads within the zone of the
works as specified in the following the Transport Agency’s routine maintenance standard
specifications and Table – Schedule of Maintenance Responsibilities and Service Level
Requirements During Defects Notification Period including in Appendix VIII. The extended
Defects Notification Period for SP3 relates to landscape defects and maintenance
responsibilities only:
 TNZ C1, TNZ HM11 to TNZ HM15, TNZ HM19
If the Contractor fails to complete the maintenance works within an appropriate response
time, the Principal shall be entitled, after giving the Contractor reasonable notice, to
employ others to carry out such maintenance works. The Principal shall be entitled to
recover the cost of such works from the Contractor.
Nothing in this section shall relieve the Contractor of its obligations in respect of:
a) construction activities after Practical Completion, including any second coat
surfacing; and
b) defects liability.

   

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Technical requirements
14.1 GENERAL
Technical requirements and specifications are contained throughout the Contract
Documentation and are not fully identified below. The Contractor shall adhere to all
technical requirements and Specifications in the Contract Documentation.

14.2 ROUGHNESS
Further to Transport Agency B2, Clause 7.7, the longitudinal smoothness shall comply
with the requirements of this Section 14.1.
On completion of surfacing and placement of pavement markings and raised pavement
markers, the Contractor shall carry out surface roughness measurements in accordance
with the Transport Agency’s Technical Memorandum TM7003 (TM7003).
The roughness shall be measured in the wheelpaths of all lanes surfaced under the
contract in both directions. Readings relating to pavement lengths less than 20m at the
end of the lane shall be disregarded. For acceptance testing the roughness will be
measured after completion of the surfacing but it is strongly recommended that the
Contractor also carry out roughness testing before application of the final surfacing as a
guide.
The criteria for acceptance shall be in accordance with Section 2 Roughness Requirements
the Transport Agency’s TM7003 and the following:
a) No 20m reading in any lane shall exceed 70 NAASRA counts/km for a chipseal
surface
b) No 20m reading in any lane shall exceed 60 NAASRA counts/km for a asphaltic
concrete surface
If the acceptance criteria are not achieved, the Contractor shall at its expense remove the
surfacing, scarify the pavement surface, compact, remake, resurface, retest and reapply
all pavement markings and raised pavement markers to the satisfaction of the Engineer.
For aesthetic reasons repair of localised areas that result in a series of patches in the final
surface will not be acceptable. Where the surface needs to be rectified to achieve the
specified roughness criteria the area of surfacing to be rectified shall be agreed by the
Engineer.

14.3 SKID RESISTANCE


The surfacing shall meet the requirements specified in the Transport Agency’s
Specification T10:2010 Skid Resistance Deficiency Investigation and Treatment Selection,
and any other subsequent amendments.

14.4 GRAFFITI GUARD


Permanent (not sacrificial) anti-graffiti coatings shall be applied to the exposed faces of
all concrete surfaces including barriers, piers and abutments. The coatings shall have a
design life of not less than 10 years. The coating shall be either on the Transport
Agency’s list of prequalified formulations or prequalified by the Contractor for inclusion
on the Transport Agency’s list.

   

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Anti-graffiti coatings shall be applied in accordance with the manufacturers written


instructions.
The Contractor shall maintain the structure free of graffiti until handover to the Principal.
Graffiti removal on protected surfaces shall be undertaken in accordance with the
manufacturer’s instructions.
Further details and anti-graffiti requirements are detailed in Section 25.7.4.

14.5 CONCRETE
Refer to concrete requirements contained in Section 25.3.1 below.

14.6 BRIDGE CONSTRUCTION


Refer to bridge construction requirements, including specific pile and prestressing
requirements in Section 25.

14.7 GUARDRAIL CERTIFICATION


All guardrail (permanent and temporary) shall be an approved Road Safety Barrier System
in accordance with NZTA M23 “Specification for Road Safety Barrier Systems”.
The guardrail installation shall be inspected by a person with the ‘Barrier Installation and
Maintenance Inspection Qualification (BIMIQ)’. The Contractor shall provide the
completed guardrail manufacturer’s installation checklists completed by the BIMIQ
qualified person.
The Contractor shall provide the guardrail manufacturer’s installation methodology
All guardrail shall be set out and installed from the fixed end if this exists (i.e. bridge
barrier). There shall be no cutting or modifying any guardrail sections and no drilling of
new or existing holes of any section of guardrail, posts and other proprietary
components.

14.8 PRACTICAL COMPLETION


In addition to 5.20 and 10.4 of the General Conditions of Contract (NZS 3910), the
Practical Completion Certificate will not be issued until all of the acceptance criteria above
have been achieved.

   

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Earthworks
15.1 EXTENT OF WORKS
The works covered in this Specification includes the supply of all labour, materials, plant
and equipment to undertake:
clearing and removal of all obstacles within the limits of the earthworks;
excavation of topsoil;
excavation of all cuts, including excavation below the final subgrade surface;
excavation of borrow areas, stockpiles, benches and surface drainage facilities;
carting of the excavated material to fill or waste;
construction of the fills and subgrade including shaping and trimming; and
quality control testing of the works completed.
The extent of earthworks shall be limited to the extents shown on the drawings and
required for construction.

15.2 RELEVANT CODES AND STANDARDS


The works shall be carried out in accordance with:
the latest version of NZTA F/1: Specification for Earthworks Construction except where
explicitly stated otherwise by this specification;
Conditions of Resource Consents;
Contract Documents including drawings and this specification; and
Conditions of the applicable Resource Management Act including conditions from
Regional and Local Authorities.

15.3 GEOTECHNICAL INFORMATION


Factual and Interpretive Geotechnical Reports have been prepared for the project and
form part of the Contract Documents.
The Contractor is responsible for reviewing and making their own interpretation of this
information.
The Contractor shall review all background information to develop a methodology and
earthworks programme to make maximum use of the materials available.

15.4 MATERIALS
General

Materials shall be classified as outlined in NZTA F/1.

For the purposes of this Classification, the Optimum Moisture Content of the
different material encountered during construction shall be determined by Test 4.1.3
of NZS 4402:1986.

   

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The following additional Clauses to NZTA F/1 shall apply:


unsuitable material “Type U” is any material which shall not be used as construction
fill due to its nature, strength or moisture content; and
unsuitable material for “Imported fill” shall include:
i. organic soils and peats;
ii. uncontrolled filling which is very loose or soft, contains voids, poorly sorted
and particles or organic materials which may degrade/decompose; and
iii. non-granular soils; and
iv. granular soils not meeting the grading or weathering requirements specified
in the Bulk Fill Section, Section 15.4.2.

Bulk Fill

All materials for use as bulk fill (including subgrade improvement, undercut
replacement fill (i.e. Landfill and buried forest), embankment construction etc), shall
meet the requirements set out in Table 15.4.1.

TABLE 15.4.1: BULK FILL REQUIREMENTS

FILL TYPE PARAMETER TEST FREQUENCY ACCEPTANCE CRITERIA

Grading NZS 4402: 1986, Test Three tests Cu – coefficient of


2.8. - Particle Size per material uniformity > 4
Distribution Tests source /
Cc – coefficient of
borrow pit &
curvature between 1 and
1 per 5,000
3
m3 of fill
Fines content < 5 %
placed
100 % passing 125 mm
sieve

Bulk Fill
Weathering NZS 4407: 1991, Test Three tests Weathering resistance
Resistance 3.11 - The weathering per material class of AA, AB, AC, BA,
Quality Index of source / BB, BC or CA
Coarse Aggregate borrow pit

Crushing NZS 4407: 1991, Test Three tests ≥ 130 kN


Resistance 3.10, The Crushing per material
Resistance of Coarse source /
Aggregate under a borrow pit
Specified Load

   

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TABLE 15.4.1: BULK FILL REQUIREMENTS

FILL TYPE PARAMETER TEST FREQUENCY ACCEPTANCE CRITERIA

Compaction NZ Standard Three tests N/a – results used to


compaction, Test per material confirm on-site
4.1.1 of NZS source / compaction has been
4402:1988 borrow pit achieved

Solid Density NZS 4407:1991, Test Three tests N/a – results used to
of Aggregate 3.7. per material confirm on-site solid
source / density of aggregate
borrow pit

A potential source for bulk fill was investigated by the Principal from the Ahaura
Riverbed located on the southern side of the river, north of the existing state highway
bridge. Samples were taken from six test pits and assessed based on weathering
index, crushing strength and grading as summarised in Table 15.4.2 below.

TABLE 15.4.2: POTENTIAL FILL SOURCE TEST RESULTS

REQUIREMENT FOR
TEST TEST RESULT COMMENT
USE AS BULK FILL
< 10 % passing
1.15 % passing through a
through a 2.36 mm
Crushing Resistance 2.36 mm sieve under a Acceptable
sieve under load of
load of 130 kN
130 kN
Weathering Resistance AA CA or higher Acceptable
Cu = 150 Material meets the
Cc = 11 Cu – coefficient of requirements for
Particle Size Analysis 1
FC = 12 % uniformity > 4 uniformity, crushing
(TP02)
Maximum Particle Size = Cc – coefficient of and weathering.
75 – 106 mm curvature between 1 Fines content to be
and 3 reduced.
Cu = 100
Fines content < 5 % Curvature
Cc = 9
Particle Size Analysis 2 Maximum Particle Size requirements not
FC = 9 %
(TP03) of 150 mm achieved.
Maximum Particle Size =
Free of organics Organics not
106 – 150 mm
observed.
Maximum Dry Density of Acceptable if
Vibrating Hammer Able to be compacted
2.32 t / m3 at a water compacted to 90 %
Compaction to at least 2.15 t / m3
content of 5.4 % MDD

   

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Contract No: NZTA 2019359 Project Specification


PS1 

Particle size analysis results show a coefficient of curvature which is higher than the
bulk fill specification requirements. It may be possible for this material to be blended
and processed to meet the project bulk fill specification requirements. The
Contractor shall make his own assessment of the processing that would be necessary
for this material to meet the project bulk fill specification requirements, if the
Contractor choses to source bulk fill material from this site.

The Contractor shall note that river flows may cause erosion and scour resulting in
the composition of this material changing. These risks shall be fully carried by the
Contractor.

The Contractor shall note this material is NOT a Principal supplied, endorsed or
recommended material.

Further information is contained in the Geotechnical Information contained in


Appendix III.

Cut to Fill (Structural)

There is limited opportunity for re-use of material as cut to fill on this project.

Site won cut to fill material shall be approved by the Engineer prior to its use.

Approved cut to fill material shall be used at replacement backfill for the buried tree
material excavation

If any cut to fill material is available after the buried tree excavation has been filled it
may be used at the base of fills or in central areas away from batter slopes with the
agreement of the Engineer.

Materials used for cut to fill shall meet the following requirements.

Granular materials shall meet the same requirements as bulk Fill above.
Non-granular materials (silts) shall meet the following requirements
i. Free from organics
ii. Plasticity index less than 5 when tested in accordance with NZS 4407: 1991,
Test 3.4 Plasticity Index Test.

The Contractor is required to carry out compaction testing by Test 4.2.1 on NZS
4402:1986 to determine the compaction characteristics for each type and mix of
material used in filling.

Additional testing for the use on non-granular materials as fill may be required at the
Engineers discretion.

Non- structural (Landscape) Fill

Non-structural fill may be used for construction of stormwater and landscape bunds.
Non-granular and granular soils not meeting the bulk fill requirements may be used
for this purpose, although Type U material, and highly organic soils and peats shall
be cut to waste or used in landscaping bunds only. Contaminated soils are not
permitted to be used.

   

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Contract No: NZTA 2019359 Project Specification


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Cut to Waste

Surplus or unsuitable cut material shall be excavated and removed in accordance with
Clause 9 of TNZ F/1 to an approved dumpsite.

Topsoil

Shall be imported or site won material that is screened to remove stones, pieces of
concrete, bricks, vegetation, tree roots, rubbish etc to achieve the topsoil
requirements in accordance with Section 29.

15.5 CONSTRUCTION
General

Earthworks will principally involve undercutting and filling for approach


embankments, and drainage facilities.

Temporary cuts and batters shall be designed to ensure adequate factors of safety at
all times.

Temporary stockpiles shall be constructed and positioned in locations so as to ensure


stability of the stockpile and underlying ground.

No additional payment will be made for handling or placing of wet material.

Access and Haul Roads

The Contractor shall submit to the Engineer, for approval, the proposed methodology
to gain access to various sections of the site. No access road shall be constructed
without the approval of the Engineer.

The Contractor shall incorporate the costs for construction and maintenance of these
roads in the scheduled rates for the relevant earthworks item.

Any temporary haul road which coincides with any part of the permanent alignment is
subject to the approval of the Engineer.

Site Clearing

All trees, shrubs, scrub and vegetation of the footprint of the earthworks shall be
removed to dump in accordance with Clauses 3 and 9.4 of TNZ F/1.

Cleared trees shall be mulched and stockpiled for future landscape work.

The extent of site clearing shall be limited to the extent of the earthworks footprint
shown on the Construction Drawings and any haul roads and site access routes that
is required for the Contractor’s methodology. Any areas of site clearing outside the
extent of the earthworks footprint shall be fully reinstated by the Contractor at his
cost at the completion of the works.

Strip Turf and Topsoil to Stockpile

Areas within the extent of earthworks targeted for cutting or filling, including
stockpile areas, shall be stripped of topsoil, pasture turf, organic and other
unsuitable material.

   

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Contract No: NZTA 2019359 Project Specification


PS1 

Topsoil shall be stockpiled in locations within the site that facilitate later uplifting for
re-spreading.

Contaminated Land

Zones of contaminated land (Landfill and sheep dip) have been identified in the site
investigations and shown on the drawings.

A Detailed Site Investigation Report is completed and forms part of the Contract
Documents. The Contractor shall review this report to ensure the treatment, handling
and disposal of material from these zones meets the requirements of the NES and
Worksafe Requirements.

Erosion, Drainage and Sediment Control

The Contractor shall be responsible for controlling erosion and minimising the
discharge of sediment into receiving waters. All works shall be completed in
accordance with the requirements of the Erosion, Sediment and Dust Control Plan.

The Contractor shall construct and maintain all erosion and sediment control
measures for the duration of the contract. The Contractor shall meet all relevant
consent conditions or requirements outlined in the relevant section of this
Specification.

The Contractor shall provide a methodology of how they will implement and manage
sediment control. Particular reference to the Contractor’s staged construction and
erosion & sediment control measures shall be made. This plan shall be submitted to
the Engineer for approval.

Erosion and sediment control measures shall not be removed from site until the site
is fully stabilised.

Excavation and Subgrade Preparation

Protection of earthworks from water ingress, runoff, erosion or damage due to


trafficking or disturbance is the responsibility of the Contractor.

All earthworks including excavations and cuts shall be graded adequately so that
water ponding does not occur. Drainage measures including installation of drains or
pumping may be required if drainage is not able to be achieved through geometric
techniques. This includes drainage of any groundwater encountered during
undercutting, particularly around the area of buried trees and landfill excavation.
Groundwater is to be drained in accordance with the consent requirements.

Any fill which has become too wet shall be removed and dried or replaced.

The entire subgrade shall be proof rolled to confirm suitability. This must be
completed with a minimum roller weight of 3,500 kg under the inspection of the
Engineer with performance to be as specified in TNZ F/1. The purpose of this is to
identify ‘soft zones’ and requirements for further undercutting. Additional tests may
be required at the discretion of the Engineer.

Where undercutting of soft spots is required, bulk fill (as defined in Section 15.4.2
shall be used to backfill.

   

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Contract No: NZTA 2019359 Project Specification


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Subgrade surface finishing shall be completed prior to hold point inspection and
commencement of filling.

All precautions shall be taken to restrict the water ingress to subgrade / batter
erosion and runoff during construction as stated in TNZ F/1 and to avoid disturbance
by trafficking and providing working platforms or constructing haul roads.

Zone of Buried Trees

A zone of buried trees has been identified in the site investigation. The expected
extent of the zone is shown on the drawings. In this zone, the Contractor is to fully
remove to off site dump the trees and associated soils in the area shown.

Groundwater management, staged excavation and backfilling, and excavation


protection will be required in this area. Water may drain from adjacent zones into the
open excavation, and the natural groundwater table will be encountered. The
Contractor shall allow for such drainage and dewatering measures at the time of
tender to maintain a dry open excavation and backfill area.

The subgrade in this area is to be inspected by the Engineer prior to backfilling to


verify that all organic material has been removed.

Fill Placement and Compaction

Fill shall be placed in a uniform, dense and stable condition.

The moisture content of the fill prior to and during compaction shall be uniformly
distributed throughout each layer.

Fill shall be placed using a methodology that avoids segregation (i.e not dropped
from a vertical height of more than 1.5 m or multiple handling).

Batters shall be overfilled and trimmed to the lines and grades shown on the
drawings. The purpose of this is to ensure the final batter surface is properly
compacted. Trimmings are to be incorporated into the fill as construction
progressing.

The Contractor shall undertake plateau trial compaction tests in accordance with
Table 15.5 to confirm the methodology for construction of the fill. The plateau trial
shall be carried out in accordance with Section 15.6.8. The plateau density tests shall
be undertaken on 20m test strips with the same compaction plant that shall be used
onsite.

One plateau trial shall be completed for each borrow pit / material source and each
piece of compaction plant. These trials shall be undertaken on material that is
representative of that used in construction and correspond to the particle size
distribution testing completed at the source.

Compaction shall be achieved by no less than the minimum number of passes of


compaction plant as determined in Section 15.6.8. Details of the proposed
compaction plant shall be provided to the Engineer prior to the field trial.

   

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Contract No: NZTA 2019359 Project Specification


PS1 

TABLE 15.5: FILL PLACEMENT COMPACTION TESTS

SECTION REFERENCE TEST FREQUENCY

Plateau density 1 per source / borrow pit and compaction


plant
15.5.9.5 & 15.5.9.6
Nuclear Densometer Each compacted layer of bulk fill at 100 m
Fill Placement and
in Backscatter mode increments along alignment in alternating
Compaction
wheel paths or at locations directed by the
Engineer

Fill shall be placed within 2% of OWC and co