Directory P&L accounts

POS 1 Net Sales POS 15 IT-Cost

POS 2 Cost of Sales POS 16 Telephon & Postage
POS 3 Gross Profit POS 17 Consultancy Fees
POS 4 Personnel Cost POS 18 Insurance
POS 5 Concession Fee POS 19 Credit Card Fees & Bank Charges
POS 6 Transport Cost POS 20 Other Income
POS 7 Real Estate Cost POS 21 Other Cost
POS 8 Repair & Maintenance POS 22 Cost Allocation
POS 9 Depreciation POS 23 Sum Cost
POS 10 Commission POS 24 Operating Result
POS 11 Advertising Income POS 25 Income from Investments (Dividend)
POS 12 Marketing & Advertising Cost POS 26 Financial Result Income (+) / Expense (-)
POS 13 Travel & Entertainement POS 27 Extraordinary Result Income (+) / Expense (-)
POS 14 Car Cost POS 28 Profit before Income Tax
General information

- The report has to be made in local currency

- All positions are net without VAT
- Cost compensations (reimbursement) are to be netted with the corresponding costs

Rent

Example - Income from Sublease

= Total Rent Cost

- monthly accruals of cost and income, which otherwise accure once a year or irregular (for example: holiday allowance, advertising income) but
affect the whole year must be allocated.

Expected Advertising Income yearly

Example / 12 months

= Allocation of Advertising Income

Correction in year end accounts

3
POS 1 Net Sales

Net Sales is conform to the sales of the month valued with retail prices less VAT and sales
reduction.

External Gross Sales

(Sales of the month)

-
Value added Tax (VAT)

=
Net Sales before sales reduction

- Sales reduction
(bonuses, discounts, special conditions …)

=
Net Sales after sales reduction

4
POS 2 Cost of Sales

Cost of sales includes the purchase value of sold goods of the month. If the purchase value per product is known,
the cost of sales are calculated as in option A, if not, the cost of sales are calculated as in option B:

Option A:
Option B: Goods on stock beginning of the month
Purchase value per article
+ Purchase of the month
x Sold amount of the month
- Goods on stock at the end of the month
+ Excise taxes / tolls
+ Excise taxes / tolls
+ Additional expenses(freight)
+ Additional expenses (freight)
+ Damage & Scrapping
+ Damage & Scrapping
+ Inventory differences
Inventory differences
+
= Cost of Sales
= Cost of Sales

5
POS 3 Gross Profit

Gross Profit is conform to the product profitability, as percentage it is the contribution margin.

Net Sales after sales reduction

- Cost of Sales

= Gross Profit

/ Net Sales after sales reduction

= Contribution Margin in % of Net Sales

6
POS 4 Personnel Cost

Personnel Cost includes all kinds of salaries and additional salary cost for internal and external staff.

internal Personnel Cost Actual cost

Salaries & Wages
Overtime
Social insurance contribution

Holiday allowance
Christmas allowance Allocated cost
Bonus / Commissions

external Personnel Cost

Recruiting expenses
+ Hired labour / agency staff (not on the payroll)
Employee benefit cost (meal/ clothing)
Education cost

- Reimbursement of Personnel Cost

= Personnel Cost

7
POS 5 Concession Fee

The Concession Fee is paid is defined in the contract (not the case).
The fee can be charged as a percentage of sales, per product group or as a fixed
fee.

example

Sales per product group

Polls
Panels
Light bulbs
Lamps
Trafic signals
etc.

Concession Fee per product group

x idem

Concession Fee

8
POS 6 Transport Cost

Transport Cost includes freight charge, transport insurance rates, packing cost

Freight charges

+ Transport insurance rates

+ Additional Transport Expenses

+ Packing Cost

- Freight Reimbursement

= Transport Cost

9
POS 7 Real Estate Cost(Rent etc.)

Real Estate cost includes all kind of cost for occupancy and property, which are not part of the
Concession Fee

Basic Rent / Property Cost (officerent, storage)

+ Additional Property Expenses (energy, water, gas, insurance etc.)

- Reimbursement of Rent

+ Cleaning Cost

+ Repair & Maintenance for rented spaces

+ Security Cost

= Real Estate Cost

10
POS 8 Repair & Maintenance

Repair and Maintenance includes all kind of expenses, which are not allowed to be
capitalized and cost for maintenance contracts.

Repair & Maintenance shop equipment (fixture & furniture)

+ Repair & Maintenance office equipment (fixture & furniture)

Repair & Maintenance storage equipment (fixture & furniture)

+
Rates Maintenance contracts (fixture & furniture)
+

= Repair & Maintenance

11
POS 9 Depreciation

This account includes depreciation on intangible and tangible assets and the immediate
write-off of low value items, which must not be capitalised.

Depreciation on buildings

+ Depreciation on motor vehicles

+ Depreciation on office and shop equipment

+ Depreciation on low-value-assets

= Depreciation

12
POS 10 Commission

Commissions includes cost for trade Companies for listing fees, for customers and sales
commissions.

Commssions for Trade companies

+ Customer Commissions

+ Sales Commissions

+ Reimbursement of Commissions

= Commissions

13
 POS 11 Advertising Income

Advertising Income includes income from rented advertising space. A monthly allocation has to
be made out of the expected income of the business year. A correction has to be made in the
year end accounts.

Expected Advertising Income of the business year

/
12 months

= Allocation of Advertising Income

Correction in year end accounts
+
Placement income
+
Other Advertising Income

=
Advertising Income
14
POS 12 Marketing & Advertising Cost

Marketing & Advertinsing Cost includes charges for external promoters, rent of advertising
space and cost for exhibitions.

Charges for external promoters

+ Rent Advertising Space

+ Advertising Subsidies

+ Exhibitions

+ Other Advertising Cost (Flyer, brochures, advertisement, etc.)

- Reimbursement of Marketing & Advertising

= Marketing & Advertising Cost

15
POS 13 Travel & Entertainement

Travel & Entertainement includes all kind of travel cost, entertainement and presents.

Travel Cost (Flight, Hotel, Train, Taxi, ect.)

+ Entertainment (Restaurant,etc.)

+ Presents

= Travel & Entertainement

16
POS 14 Car Cost

Car Cost includes tax for motor vehicles, repair & maintenance, fuels, rates for insurance
and leasing.

Leasing rate

+ Insurance rate

+ Repair & Maintenance

+ Tax

+ Fuels

+ Cleaning / parking charge / rent for parking, etc.

= Car Cost

17
POS 15 IT Cost

IT Cost includes repair & maintenance for hard- and software and IT-supplies.

Repair & Maintenance Hard / Software

+ IT- Supplies

+ IT-Communication Cost (rent for LAN)

= IT Cost

18
POS 16 Telephon & Postage

Telephon & Post includes fees, leasing rates for telephone, mobile phone, courier,
etc.

Leasing rate Telephonesystem

+ Telefon-, DSL-, ISDN- Fees

+ Mobile Phone

+ Postage

+ Courier

+ Safety equipment (camera, etc.)

= Telephon & Postage

19
POS 17 Consultancy Fees

Consultancy Fees includes fees for lawyers, tax-accountants, auditors, external

bookkeeping, and projects

Legal- and Consultancy Fees

+ Tax-Accountants

+ Auditors

+ External Bookkeeping

+ Projects

= Consultancy Fees

20
POS 18 Insurance

Insurance includes all insurance rates (excl. car, occupancy, transport, personnell) and contributions to
associations and chamber of commerce, as well as cost of certification.

Third party liability Insurance

+ Contribution to Associations

+ Cost of Certification

= Insurance

21
 POS 19 Credit Card Fees & Bank Charges

Credit Card Fees & Bank Charges include cost for cash-transports, bank charges, Miles and
More charges, credit card fees and fees for guarantees.

Bank Charges

+ Cash Transports

+ Miles & More Charges

+ Fees for Guarantees

+ Credit Card Fees

= Credit Card Fees & Bank Charges

22
POS 20 Other Income

Other Income includes income related to previous periods, profit from the disposal of assets,
release of provisions, write back of receivables.

Income related to previous periods

+ Profit from the disposal of assets

+ Write back of Receivables

+ Release of Provisions

Other Income (surplus of cash, benefit for plannend construction, etc.)

+
= Other Income

23
POS 21 Oster Cost

Other Income includes expenses related to previous periods, loss from the disposal of assets,
additions to provisions and allowances, write-offs of receivables.

Expenses related to previous periods

+ Loss from the disposal of assets

+ Write offs of Receivables

+ Additions to Provisions and Allowances

Other Cost (Deficit of cash, office supplies, newspapers, rent office equipment, etc.)
+
= Other Cost

24
POS 22 Cost Allocation

Cost Allocation are important for group companies with seperated cost for administration. The
administration cost are allocated per sales-percentage to the shops.

Sum Administration Cost (office / storage)

x Sales Percentage per shop at the total sales of the shareholding

= Cost Allocation Administration per Shop

25
POS 23 Sum Cost

POS 4 Personnel Cost

+ POS 5 Concession Fee
+ POS 6 Transport Cost
+ POS 7 Occupancy Cost
+ POS 8 Repair & Maintenance
+ POS 9 Depreciation
+ POS 10 Commission
+ POS 11 Advertising Income
+ POS 12 Marketing & Advertising Cost
+ POS 13 Travel & Entertainement
+ POS 14 Car Cost
+ POS 15 IT-Cost
+ POS 16 Telephon & Postage
+ POS 17 Consultancy Fees
+ POS 18 Insurance
+ POS 19 Credit Card Fees & Bank Charges
+ POS 20 Other Income
+ POS 21 Other Cost
+ POS 22 Cost Allocation

= Sum Cost

26
POS 24 Operating Result

POS 3 Gross Profit

- POS 21 Sum Cost

= Operating Result

27
POS 25 Income from Investments (Dividend)

Income from Investments is the Financial Result from subsidaries and shareholdings. A
monthly allocation has to be made out of the expected income of the business year. A
correction has to be made in the year end accounts. This Position remains in the overhead.

Expected Income from Investments of the business year

/ 12 months

Allocation of Income from Investments

=
Correction in year end accounts

28
POS 26 Financial Result Income (+) / Expense (-)

The Financial Result includes bank interests, interests of receivables and other interests.

Bank Interests

+/- Interests of Receivables

+/- Other Interests

+/- Exchange gain / loss

= + / - Financial Result

29
POS 27 Extraordinary Result Income (+) / Expense (-)

The Extraordinary Result includes income and expenses as for example write-off of loans, which do not
result from ordinary activities.

Extraordinary Income

- Extraordinary Expenses

= + / - Extraordinary Result

30
POS 28 Profit before Income Tax

POS 23 Operating Result

+ POS 25 Income from Investements

+ POS 26 + / - Financial Result

+ POS 27 + / - Extraordinary Result

= Profit before Income Tax

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