10 STEPS to run “__________” Project Pr.

Leader:_________________

Define the project Project objectives, deliverables and benefits from implementing the Preliminary Initiatives Project Sponsor & Project
project are described. List Leader
A Project Leader is assigned.
Project Management Office involved.
Demonstrate the project need and feasibility A "Business Case" is created which: Business Case + Project Sponsor & Project
and obtain authorization.  Formally recognizes the project. Finance Annex Leader & Finance Team
 Detail the business benefits if implementing the project. Member
 Describe business strategy that project aligns to.
 Authorizes the Project Leader to start project specific activities
A "go/no go" decision is made by the Sponsor.
Acquire and organize staff (project team). Acquire project team members by 1 to 1 discussions Project Leader & Team
Role and responsibilities assigned to each team member. Members
Define, sequence and estimate duration for the An activity list (list of all activities that will be performed on the
project) Project schedule Project Team & Project
project activities
Create the Work Breakdown Structure(WBS) Office Specialist
Estimate of durations (time required) for each activity and
assumptions related to each estimate
Obtain final approval from the Project Sponsor. A "Project Charter" is created containing: “Project Charter” Project Leader & Project
(for medium & high priority/ complexity projects)  Detailed business benefits and their sequence of being released Office Specialist
 Project plan and Responsibility Assignment Matrix
 State the final budget and the constraints, dependencies, time
schedule
Final "go/no go" decision made by the Sponsor.
Create a formal project communication plan. A communication management plan, including: Project Leader & Project
(for medium & high priority/complexity projects)  Regular team meetings schedule Office Specialist
 Internal and external channels of communication, frequency
and types of messages
Identify risks and plan to respond. (for medium A document describing potential risks, including their sources, Project Leader & Project
& high priority projects) Probability & Impact, and solutions to address them. Office Specialist
Execute project activities Work results (deliverables) are created. Monthly reports Project Office Specialist
Change requests (i.e., based on changes in the project) are identified.
Periodic progress reports released.
Team performance assessed, guided, and improved if needed.
Monitor project evolution Verification checklists (to do lists for (each) team members) against Monthly reports Project Leader & Project
timeframe. Office Specialist
Close-up and evaluate Formal acceptance, documented in writing, that the sponsor has “Acceptance Document” Project Sponsor
confirmed the closure of the project. “ Post Implementation Project Office Specialist
Review”
Define the project Project objectives, deliverables and benefits from implementing the Preliminary Initiatives Project Sponsor & Project
project are described. List Leader
A Project Leader is assigned.
Project Management Office involved.
Demonstrate the project need and feasibility A "Business Case" is created which: Business Case + Annex Project Sponsor & Project
and obtain authorization.  Formally recognizes the project. Leader
 Detail the business benefits if implementing the project.
 Describe business strategy that project aligns to.
 Authorizes the Project Leader to start project specific activities
A "go/no go" decision is made by the Sponsor.
Acquire and organize staff (project team). Acquire project team members by 1 to 1 discussions Project Leader & Team
Role and responsibilities assigned to each team member. Members
Define, sequence and estimate duration for the An activity list (list of all activities that will be performed on the
project) Project schedule Project Team & Project
project activities
Create the Work Breakdown Structure(WBS) Office Specialist
Estimate of durations (time required) for each activity and
assumptions related to each estimate
Obtain final approval from the Project Sponsor. A "Project Charter" is created containing: “Project Charter” Project Leader & Project
(for medium & high priority/ complexity projects)  Detailed business benefits and their sequence of being released Office Specialist
 Project plan and Responsibility Assignment Matrix
 State the final budget and the constraints, dependencies, time
schedule
Final "go/no go" decision made by the Sponsor.
Create a formal project communication plan. A communication management plan, including: Project Leader & Project
(for medium & high priority/complexity projects)  Regular team meetings schedule Office Specialist
 Internal and external channels of communication, frequency
and types of messages
Identify risks and plan to respond. (for medium A document describing potential risks, including their sources, Project Leader & Project
& high priority projects) Probability & Impact, and solutions to address them. Office Specialist
Execute project activities Work results (deliverables) are created. Monthly reports Project Office Specialist
Change requests (i.e., based on changes in the project) are identified.
Periodic progress reports released.
Team performance assessed, guided, and improved if needed.
Monitor project evolution Verification checklists (to do lists for (each) team members) against Monthly reports Project Leader & Project
timeframe. Office Specialist
Close-up and evaluate Formal acceptance, documented in writing, that the sponsor has “Acceptance Document” Project Sponsor
confirmed the closure of the project. “ Post Implementation Project Office Specialist
Review”