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1.1 INTRODUCTION
Human resource management (HRM) is the strategic and coherent approach to the
management of an organization’s most valued assets – the people who work there
individually and collectively contribute to the achievement of the objectives of the
business. The terms “human resource management” and “human resources” (HR)
have largely replaced the term “personnel management” as a description of the
processes involved in managing people in organizations. Human Resource
management is evolving rapidly. Human resource management is both an academic
theory and a business practice that addresses the theoretical and practical techniques
of managing a work force.
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helping companies make sure they have the right people in the right place at the right
time and at the right price.
Through Strategic Workforce Planning organizations gain insight into what people the
organization will need, and what people will be available to meet those needs. In
creating this understanding of the gaps between an organizations’ demand and the
available workforce supply, organizations, will be able to create and target programs,
approaches and develop strategies to close the gaps.
2. Recruitment:
It refers to the process of sourcing, screening, and selecting people for a job or
vacancy within an organization. Though individuals can undertake individual
components of the recruitment process, mid – and large-size organizations generally
retain professional recruiters.
3. Induction:
The process used within many businesses to welcome new employees to the
company and prepare them for their new role.
4. Orientation:
“Orientation is a systematic and planned introduction of employees to their jobs,
their co-workers and the organization.
5. Training and development (T & D):
It deals with the design and delivery of learning to improve performance, skills, or
knowledge within organizations.
6. Performance appraisal:
It is also known as employee appraisal, is a method by which the performance of
the employee is evaluated.
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When you place the key in your car’s ignition and turn the ignition switch to “ON”, a
signal is sent to the car’s battery. Upon receiving this signal the car battery takes
energy that it has been strong in chemical form and releases it as electricity. This
electric power is used to crank the engine. The battery is also used to power the car’s
light and other accessories. It is the only device, which can store electrical energy in
the form of chemical energy, and hence it is called as a storage battery.
VRLA batteries are leak proof, spill-proof and explosion restraint and have
life duration of 15 to 20 years. These batteries withstand the environment conditions
due to high technology in-built in the batteries. Each cell is housed in a power coated
steel tray making them convenient to transport and installation, so transit damages are
minimized incase of these batteries. Sealed Maintenance Free (SMF) batteries and
VRLA batteries technology are leading the battery industry in the recent years in
Automobile and Industrial battery sector around the globe.VRLA batteries had
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CLASSIFICATION OF BATTERIES:
Automotive Batteries
Industrial Batteries
AUTOMOTIVE BATTERIES :
INDUSTRIAL BATTERIES:
The industrial battery segment comprises of two main categories. One
comprises of the “stationary segment” and the second relating to “Motive Power and
Electric Vehicles”. The Motive Power and Electric Vehicles Segment comprising of
“Telecom, Railways and Power Industries have registered a growth in excess of 20%
and this trend is likely to continue in the next 5 years”. The Industrial segment is
highly technological intensive and access to high quality work class technology is an
important factor and is vital for brand reference. The total demand for the industrial
battery segment is met by indigenous production with a small saves of about 10% by
imports. The demand for industrial batteries has grown slowly and steadily. As far as
industrial batteries are concerned the evolving consciousness among Corporate and
Government departments regarding environment factors will result in a shift towards
pollution free technology. There has been a preferential shift in this segment from the
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Conventional Lead batteries to sealed maintenance free batteries (SMF). The bull of
battery industry admits that the sales are fallen but at the same time they are expecting
larger orders especially from telecom industry which gets going.
RECYCLING BATTERIES:
Excide Industries
Standard Batteries
Hyderabad Batteries
GNB
Prestolite and
AMCO
RAILWAYS: In Railways the demand estimate is based on the annual coach
production this comes to 2500 numbers by Railways itself and 1000 numbers more by
various other segments, replacement demand and annual requirement for Railways
electrification. In this sector the estimated 90 private power projects which are
expected to produce 40,000MV with an approximate capital outlay of Rs.1,40, 000
crores would keep the industries future brighter in the coming years .The demand of
VRLA batteries is increasing due to its performance over conventional batteries. So it
is more acceptable to consumers. There appears to be a considerable potential for
electrically operated material handling equipment and related vehicle besides the
privatization of technology. It is expected to generate Wider market for sophisticated
batteries. The Railways will continue to generate demand for various applications.
The power sector is also opening up a setting up of generating stations will give a
boost to demand levels. The demand will continue to grow with the growing
automation in industries.
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STORAGE BATTERIES:
In the storage battery industry, some new units have come up. The latest development in
this field is maintenance free rechargeable storage batteries. These are also known as
Valve Regulated Lead Acid (VRLA) or Sealed Maintenance Free (SMF) batteries.
Improvement of technology in this industry is benefiting customers
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Amara Raja Batteries Ltd was established by Mr. Rama Chandra Naidu and the
Chairman of Amara Raja Batteries LTD; He is a post graduate engineer with over
16 years experience in power systems as an electrical engineer in Nuclear and
conventional source power generating stations across the USA. Mr. Galla went to
USA after obtaining degrees from S.V. University, Tirupati & Roorkee University.
He holds an M.S. Degree in system science from Michigan state university.
Ramachandra Galla worked in various capacities such as Sr. Electrical Engineer,
Electrical Project Engineer, and Sr. Electrical Project Engineer for Sergeant &
Lundy, Chicago, USA. He was involved in various Nuclear power plant projects
Amara Raja is having a technological Joint Venture with Johnson Controls INC
(JCI), USA in the year 1991 who owns 26% *stake in the company. JCI is a Leading
battery manufacture in USA. Johnson Controls is a Fortune 500 company and also
the largest manufacturer of lead acid batteries in North America and a leading global
supplier to major automobile manufacturers and industrial customers. Amara Raja
has its Registered Office and Head Office at Karakambadi near Tirupati in A.P.
Karakambadi is located at an approximate distance of 12 kms from Tirupati. The
manufacturing campus at Karakambadi is one of the most beautifully landsc aped
campuses and boasts of state of the art manufacturing facilities.
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All ITI (Indian Technology Institutions) plants for In-house and switch
requirements.
BSNL / MTNL
All NT Switch OEMs viz., Lucent, Alcatel, Siemens, Nokia, Ericsson etc.,
All C-DOT switch OEMs viz. BEL, BHEL, CGL, UTL, etc.
All private Basic and Cellular service providers And all Network Integrators
Power Control;We provide Back-Up critical installations in Power generating
Units and provide back-up power for transmission and distribution sub-stations like:
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UPS: ARBL is the preferred suppliers for all leading UPS back-up manufacturers
like APC, Numeric (India), DB Power, APLab, and Electronics & Controls etc. Our
UPS batteries are the fastest growing battery brand since its launch in July 2002
with a nation-wide footprint of Sales and Service points and over 300, 000 batteries in
use at over 10,000 customer sites.
COMPETETIORS
The major competitors for Amara Raja Batteries products are Exide Industries Ltd.,
Hyderabad Batteries LTD, and GNB.
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Prestolite
AMCO
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2001 SEP - Awarded the ISO 14001 certification New Corporate Logo launched
2002 MAY - Commissioned phase 1of new automotive battery plant, with capacity of
2million
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Proven technology from GNB and Johnson Control Inc being a pioneer
Strong and well organized customer base.
Full-organized infrastructure in place.
Manufacturing facilities perceived as a benchmark in India.
Complete range of VRLA batteries.
Proven field performance in all user segments.
Approved vendor status in major user segment.
Amara Raja is a 5 ‘S’ company and its aim is to improve the work place
environment by using 5’S’ technique which is a systematic and rational approach to
workplace organization and methodical housekeeping with a sense of purpose
consisting of the following five elements:
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Lesser Accidents
COLLABORATORS:
Amara Raja is a strategic tie up with “Johnson controls Inc” of U.S.A who owns 26%
stack in this company. It is the largest manufacturer of lead acid batteries in North
America The main objective of the company is manufacturing of good quality of
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“Sealed Maintenance Free acid batteries (SMF)”. The annual growth rate of a
company is 2.5% per annum. The present turnover of the company is Rs. 270 crores.
Major customers are BSNL, VSNL, SIEMENS and BHEL etc. Amara Raja has
always offered time tested world class technology and process developed on
international standards. High integrity VRLA systems like power stack and power
plus are the recently launched high performance UPS battery, KOMBAT and
AMARON hi-life batteries are the products of the collaborative battery efforts of
engineering at Johnson controls Inc and Amara Raja.
BRAND:
Amara Raja reflects the innate dynamism of the company. The emblem demonstrates
the interplay of the universal Yin Yang symbols and the philosophy of balanced
forces. The colours green and black emphasise the perfect symmentry of absorbing
and releasing energies, while the entire form in continuous motion signifies
unrelenting progress. The color green specifies the role of technology as an integral of
the company’s growth. Not incidentally, it also connotes the company’s resolve to
preserve and nurture the environment.
AMARA RAJA GROUP OF COMPANIES:
AMARA RAJA POWER SYSTEMS PRIVATE Ltd., (ARPSL), Tirupathi.
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Table 1.1
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Environment friendly
Power
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1. Railways:
Train lighting air conditioning, diesel engine starting, signaling systems, control
systems, emergency breaking systems and telecommunications.
2. Telecommunication:
Central office power plants, microwave repeaters station, RAX in public building,
emergency lighting system at airports, fire alarm system etc.,
3. PowerSystems:
Switch gear control systems, power house control systems, rural street lighting
etc.,
4. UpsSystem:
Back up power to computers in progress control systems in industry etc.,
5. Petrochemicals:
Off shore and no shore oil exploration lighting systems, security systems etc.,
6. Defence:*
Defence communication, aircraft and helicopter ground starting, stationary and
PRODUCTION PROCESS
The process for the production of lead acid batteries consists essentially of
five operations described below.
1. Grid Casting: In this process grids to hold the active materials are made.
Battery grids are produced sing microprocessor casting machines with patented
alloys. Different sizes of moulds are used to get the required size of grids.
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2. Plate preparation: Using lead oxide production in earlier stage positive and
negative paste is prepared with addition of sulphuric acid and water. These pastes are
applied to respective grids using industrial pasting machines.
3. Cell Assembly: Here positive and negative grids are separated by a sheet of
fiber glass bars are welded and as assembled into a jar or container to form battery
cells. Then these cells are assembled according to the customers specification into
battery sets or systems.
4. Formation: In this process cells are filled with electrolyte(sulphuric acid) and
then the set is charged and discharged repeatedly, after final charging the battery
comes out ready to be used.
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This made to study how the performance appraisal system need to know the
employees satisfaction towards appraisal system in AMARA RAJA at TIRUPATI
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spot, normally including both the quantitative and qualitative aspects as job
performance.
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In any study of research proper reason of analysis is essential for reaching the
goal or an effective solution to the problem. This reasoning can be done in a research
study with help of research methodology. Reasearch methodology is a way to
systematically solve the research problem it may be understood as a since of studying
how research is done scientifically.
After the objective of the study has been clearly stated, the next step in formal
research project is to determine the source from which the data is required to be
collected.
The data collection is an interesting aspect of the study. For the purpose of
achieving data effectively the information consist of two types of data. The diagram is
as follows:
DATA COLLECTION
2. About 120 employees were interviewed 2.Personal reports of LPG Bottling Plant,
through a questionnaire HPCL
a) Primary Data:
The primary data are those, which are collected freshly and for the first time, from
the employees directly. It is collected through the following methods.
1. Questionnaire: A structure of questionnaire was prepared and distributed
among the employees
2. Interview: Personal interviews and interaction with the employees and labor.
b) Secondary Data:
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The secondary data are those which have already been collected by someone
or else which have been passed through statistical process. Sources of secondary data
can be categorized into 2 broad categories named published and unpublished
statistics. Various sources are available namely books, magazines etc. and also
collected from various files, records and Journals.
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1. The performance appraisal study is limited only to the Amara Raja which is
located in Tirupati.
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CHAPTER-3
THEORETICAL BACHGROUND
PERFORMANCE APPRAISAL:
Appraising the performance of individuals, groups and organizations is a
common practice of all societies. While in some instances these appraisal processes
are structured and formally sanctioned, in other instances they are an informal and
integral part of daily activities. Thus, teachers evaluate the performance of students,
bankers evaluate the performance of creditors, parents evaluate the behavior of their
children, and all of us, consciously of unconsciously evaluate our own actions from
time to time. In social interactions, performance is conducted a systematic and
planned manner to achieve widespread popularity in recent years.
Definition:
“Performance appraisal is the process of determining and communicating to an
employee how he or she is performing on the lob and, ideally, establishing a plan of
improvement:.
Aswathappa K. Human Recourses and Personal management, Tata McGraw-Hill
Publishing Company limited, New Delhi
Meaning:
Performance Appraisal is a method of evaluating the behavior of employees in the
work spot, normally including both the quantitative and qualitative aspect of the job
performance. Performance here refers to the degree of accomplishment of the tasks
that make up an individual job. It indicates how well an individual sis full filling the
job demands often the terms is confuse with effort, but performance is always
measured in terms of results and not efforts. Under performance appraisal we evaluate
not only the performance of an employee but also his potential for development.
Concept:
During and after world war, systematize performance appraisal was quite
prominent and credit goes to Water Dill Scott for systematic performance appraisal
technique of “man-to-man rating system” it was used for evaluating military officer
management stated adopting this performance appraisal for evaluating technical,
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The first step in the process of performance appraisal is the setting up of the
standards which will be used to as the base to compare the actual performance of the
employees. This step requires setting the criteria to judge the performance of the
employees as successful or unsuccessful and the degrees of their contribution to the
organizational goals and objectives. The standards set should be clear, easily
understandable and in measurable terms. In case the performance of the employee
cannot be measured, great care should be taken to describe the standards.
COMMUNICATING THE STANDARDS:
Once set, it is the responsibility of the management to communicate the
standards to all the employees of the organization. The employees should be informed
and the standards should be clearly explained to the. This will help them to
understand their roles and to know what exactly is expected from them. The standards
should also be communicated to the appraisers or the evaluators and if required, the
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standards can also be modified at this stage itself according to the relevant feedback
from the employees or the evaluators.
MEASURING THE ACTUAL PERFORMANCE:
The employees should be informed and the standards should be clearly explained
to the. This will help them to understand their roles and to know what exactly is
expected from them. The standards should also be communicated to the appraisers or
the evaluators and if required, the standards can also be modified at this stage itself
according to the relevant feedback from the employees or the evaluators.
COMPARING THE ACTUAL WITH THE DESIRED
PERFORMANCE :
The actual performance is compared with the desired or the standard
performance. The comparison tells the deviations in the performance of the
employees from the standards set. The result can show the actual performance being
more than the desired performance or, the actual performance being less than the
desired performance depicting a negative deviation in the organizational performance.
It includes recalling, evaluating and analysis of data related to the employees’
performance.
DISCUSSING RESULTS:
The result of the appraisal is communicated and discussed with the employees
on one-to-one basis. The focus of this discussion is on communication and listening.
The results, the problems and the possible solutions are discussed with the aim of
problem solving and reaching consensus. The feedback should be given with a
positive attitude as this can have an effect on the employees’ future performance. The
purpose of the meeting should be to solve the problems faced and motivate the
employees to perform better.
DECISION MAKING:
The last step of the process is to take decisions which can be taken either to
improve the performance of the employees, take the required corrective actions, or the
related HR decisions like rewards, promotions, demotions, transfers etc.
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a. Simple Checklist
b. Weighted Checklist
Group appraisal
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Confidential Reports
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One reason for the popularity of the rating scales is its simplicity, which
permits many employees to be quickly evaluated. Such scales have relatively low
design cost and high in case of administration. They can easily pinpoint significant
dimensions of the job. The major drawback to these scales is their subjectivity and
low reliability. Another limitation is that the descriptive words often used in such
scales may have different meanings to different raters.
2. Ranking Method:
Under this method the employees are ranked from best to worst on some
characteristics. The rater first finds the employee with the highest performance and
the employees with the lowest performance in that particular job category and rates
the former as the best and the later as the poorest. Then the rater selects the next
highest and next lowest and so on until he rates all the employees in that group.
Ranking can be relatively easy and inexpensive, but its reliability and validity
may be open to doubt. It may be affected by rater bias or varying performance
standards. Ranking also means that somebody would always be in the backbench. It
is possible that the low ranked individual in one group may turnout to be superstar in
another group. One important limitation of the ranking method is that the size of the
difference between individuals is not well defined. For instance, there may be little
difference between those ranked third and forth.
3. Paired Comparison Method:
This method is relatively simple. Under this method, the appraiser ranks the
employees by comparing one employee with all other employees in the group, one at
a time. As illustrated, this method results in each employee being given a positive
comparison total and a certain percentage of the total positive evaluation.
The rater may rate his employees at the higher or at the lower end of the scale under
the earlier methods. Forced distribution method is developed to prevent the raters
from rating too high or too low.
Under this method, the rater after assigning the points to the performance of each
employee has to distribute his ratings in a pattern to conform to normal frequency
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distribution. Thus, similar to the ranking technique, forced distribution requires the
rates (supervisors) to spread their employee evaluation in a prescribed distribution.
This method eliminates central tendency and leniency biases. However, in this
method employees are placed in certain ranked categories but not ranked within the
categories.
Quite often work groups do not reflect a normal distribution of individual
performance. This method is based on the questionable assumption as group of
employees will have the same distribution of excellent, average and poor performers.
If one department as all outstanding employees, the supervisor would find it
extremely difficult to decide who should be placed in the lower categories.
Difficulties can also arise when the rater must explain to the employee why he was
placed in one grouping and others were placed in higher groupings.
5.Checklist Methods:
The checklist is a simple rating technique in which the supervisor is given a list of
statement or words and asked to check statements representing the characteristics and
performance of each employee.
a) Simple Checklist Method:
The checklist consists of large number of statements concerning employee
behavior.
Example: Simple Checklist Method
Wadia Industries Ltd.
Performance Appraisal Form
Name of Employee: Number:
Designation: Department:
Checklist of qualities Behavior:
1. Is the employee punctual in attending the office? Yes/No
2. Does the employee behave courteously with his superiors? Yes/No
3. Does the employee maintain should customer relations? Yes/No
4. Is the employee sincere in doing his job? Yes/No
5. Does the employee behave well with the public outside the organization?
Yes/No
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b) Weighted Checklist:
The weighted checklist method involves weighting different items in the
checklist having a series of statements about an individual, to indicate that some
are more important than others. The rater is expected to look into the questions
relating to the employee’s behavior, the attached rating scale (or simply positive-
negative statements where such a scale is not provided) and tick those traits that
closely describe the employee behavior. Often the weights are not given to the
supervisors who complete the appraisal process, but are computed and tabulated
by someone else, such as a member of the personnel unit. In this method the
performance ratings of the employee are multiplied by the weights of the
statements and coefficients are added up. The cumulative coefficient is the
weighted performance score of t employee. Weighted performance score is
compared with the overall assessment standards in order to find out the overall
performance of the employee.The weighted checklist, however, is expensive to
design, since checklist fo0r each different job in the organization must be
produced. This may prove time consuming also in the end. Though the weighted
checklist method is evaluative as well as developmental, it has the basis problem
of the evaluator not knowing the items, which contribute mostly of successful
performance
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to select one statement that mostly describes employee’s behavior out of the two
favorable statements and one statement from the two unfavorable statements.
The items are usually a mixture of positive and negative statements. The intent is
to eliminate or greatly reduce the rater’s personal bias, specially the tendency to
assign all high ort low ratings. The items are designed to discriminate effective from
ineffective workers as well as reflect valuable personal qualities.
6.Critical Incident Method:
Employees are rated discontinuously, I e. Once in a year or six months under the
earlier methods. The performance rates may not reflect real and overall performance,
as the rater would be serious about appraisal just two or three weeks before the
appraisal. Hence, a continuous appraisal method. I.e., critical incident method has
been developed.
Under this method, the supervisor continuously records the critical incidents of the
employee performance or behavior relating to all characteristics (both positive and
negative) in a specially designed notebook. The supervisor rates the performance of
his subordinates on the basis of notes taken by him.
Since the critical incident method does not necessarily have to be a separate
rating system, it can be fruitfully employed as documentation of the reasons why as
employee was rated in a certain way. The critical incident method has the advantage
of being objective because the rater considers the records of performance rather than
the subjective points of opinion.
7. Essay or Free Form Appraisal:
This method requires the manager to write a short essay describing each
employee’s performance during the rating period. This format emphasizes evaluation
of overall performance, based on strengths weaknesses of employee performance,
rather than specific job dimensions.
But asking supervisors to enumerate specific example of employee behavior, the
essay technique minimizes supervisory bias and halo effect.
8.Group Appraisal:
Under this method, an employee is appraised by a group of appraisers. This group
consists of the immediate supervisor of the employee, to other supervisors who have
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close contact with the employee’s work, manager or head of the department and
consultants.
The head of the department or manager may be the chairman of the group and the
immediate supervisor may act as the coordinator for the group activities. This group
uses any one or multiple techniques discussed earlier. The immediate supervisor
enlightens others members about the job characters, demands, standards of
performance etc.
Then the group appraises the performance of the employee, compares the actual
performance with standards, find out the deviations, discusses the reasons therefore,
suggests ways for improvement of performance, prepares action plans, studies the
need for change in job analysis and standards and recommends change, if necessary.
This method is widely used for purpose of promotion, demotion and retrenchment
appraisal.
9.Confidential Report:
Assessing the employee’s performance confidentially is a traditional method of
performance appraisal. Under this method, superior appraises the performance of his
subordinates based on his observations, judgments and institutions.
The superior keeps his judgment and report confidentially. In other words the
superior dos not allowed the employee to know the report and his performance.
Superior writes the report about his subordinates, strengths, weaknesses, intelligence,
attitude to work, sincerity, commitment, punctuality, attendance, conduct, character,
friendliness, etc.
Though confidential report is a traditional method, most of the public sector
organizations still follow this method in appraising the employee’s performance. This
method suffers from a number of limitations.
MODERN METHODS:
1. Behaviorally Anchored Rating Scale (BARS):
The Behaviorally anchored Rating Scales (BARS) method combines elements
of the traditional rating scales and critical incidents method. Using BARS, job
behaviors from critical incidents – effective and ineffective behaviors are described
more objectively. The method employs individuals who are familiar with a particular
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job to identify its major components. They then rank and validate specific behaviors
for each of the components.
BARS require considerable employee participation; its acceptance by both
supervisors and their subordinates may be greater. Proponents of BARS also claim
that such a system differentiates among behavior, performance and results, and
consequently is able to provide a basis for setting developmental goals for the
employee. Because it is job-specific and identifies observable and measurable
behavior, it is more reliable and valid method for performance appraisal.
2. Assessment Centre:
This method of appraising was first applied in German Army in 1930. Later
business and industrial houses started using this method. This is not a technique of
performance appraisal by itself. In fact it is a system or organization, where
assessment is done by several individuals and also by various experts by using various
techniques.
In this approach individual from various departments are brought together to
spend two or three days working on an individual or a group assignment similar too
the ones they’d be handling when promoted. All assesses get an equal opportunity to
show their talents and capabilities and secure promotion based on merit. An
assessment model is shown below.
a) Human Resource Accounting:
Human Resource Accounting deals with cost of and contribution of human
resource to the organization. Cost of the employee includes cost of manpower
planning, recruitment, selection, induction, placement, training, development, wages
and benefits etc. employee contribution is the money value of employee service which
can be measured by labour productivity or value added by human resources.
b) Management by objectives:
The concept of ‘Management by Objectives’ (MBO) was first given by Peter
Drucker in 1954. It can be defined as a process whereby the employees with the
standards set. Ideally, when employees themselves have been involved with the goal
setting and the choosing the course of action to be followed by them, they are more
likely to fulfill their responsibilities. and the superiors come together to identify
common goals, the employees set their goals to be achieved, the standards to be taken
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as the criteria for measurement of their performance and contribution and deciding the
course of action to be followed.
The essence of MBO is participative goal setting, choosing course of actions and
decision making. An important part of the MBO is the measurement and the
comparison of the employee’s actual performance
THE MBO PROCESS:
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a) In-depth interviews
b) Psychological tests
c) Consultations and discussions with the employee
d) Discussions with the superiors sub-ordinates and peers
e) Review of others evaluations.
Evaluation is conducted in the areas of
(a) employee’s intellectual abilities,
(b) emotional stability,
(c) motivational responses,
(d) sociability,
(e) employees ability to comprehend the vents, and
(f) ability to foresee the future.
The psychological appraisal results are useful for decision-making about (i) employee
placement, (ii) career planning and development and (iii) training and developme
4. 360 DEGREE FEEDBACK:
Also known as 'multi-rater feedback', is the most comprehensive appraisal where
the feedback about the employees’ performance comes from all the sources that come
in contact with the employee on his job.360 degree respondents for an employee can
be his/her peers, managers (i.e. superior), subordinates, team members, customers,
suppliers/ vendors - anyone who comes into contact with the employee and can
provide valuable insights and information or feedback regarding the “on-the-job”
performance of the employee.
360 degree appraisal has four integral components:
1. Self appraisal
2. Superior’s appraisal
3. Subordinate’s appraisal
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4. Peer appraisal.
Self appraisal gives a chance to the employee to look at his/her strengths and
weaknesses, his achievements, and judge his own performance. Superior’s appraisal
forms the traditional part of the 360 degree appraisal where the employees’
responsibilities and actual performance is rated by the superior. Subordinates
appraisal gives a chance to judge the employee on the parameters like communication
and motivating abilities, superior’s ability to delegate the work, leadership qualities
etc. Also known as internal customers, the correct feedback given by peers can help to
find employees’ abilities to work in a team, co-operation and sensitivity towards
others.
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At the first stage, performance standards are established based on the job
description and job specification. The standard should be clear, objective and
incorporate all the factors.
The second stage is to inform these standards to all the employees including
appraisers.
The third stage is following the instructions given for appraisal, measurement of
employee performance by the appraisers through observations, interviews, records
and reports.
Fourth stage is finding out the influence of various internal and external factors on
actual performance. The influence of these factors may be either inducing or
hindering the employee performance. The measured performance may be adjusted
according to the influence of external and internal factors. The performance derived at
this stage may be taken actual performance.
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Fifth stage is comparing the actual performance with that of other employees and
previous performance of the employee and others. This gives an idea where the
employee to the influence of external and internal factors. The performance derived at
this stage may be taken actual performance.
Sixth stage is comparing the actual performance with the standards and finding
out deviations. Deviations may be positive or negative. If employee’s performance is
more than standards, it is positive deviation and vice-versa is negative deviation.
Seventh stage is communicating, the actual performance of the employee and
others employees doing the same job and discuss with him about the reasons for the
positive or negative deviations from the pre-set standards as the case may be.
Eight stage is suggestions necessary changes in standards in standards, job
analysis, and internal and external environment.
Ninth stage is follow-up of performance appraisal report. This stage includes
guiding, counseling, coaching and directing the employee or making arrangements for
training and development of the employee in order to ensure improved performance.
If actual performance is very poor and beyond the scope of improvement it is
necessary to take steps for demotion or retrenchment or any other suitable measure.
Key elements of performance appraisal system are presented in figure below.
6.Counseling:
After the performance of the employee is appraised, the superior should inform the
employee about the level of his performance, the reason for the same, need for and the
methods of improving the performance. The superior should counsel the employee
about his performance and the methods of improving it.Counseling is a planned,
systematic intervention in the life of an individual who is capable of choosing the goal
and the direction of his development. Thus, the purpose of counseling is to help the
employee aware of his own performance, his strengths and weaknesses, opportunities
availabilities available for performance counseling can be done in the form of
performance interview by the superior.
7.The Post Appraisal Interview:
The post appraisal interview has been considered by most of the organizations, as well
as employees, as the most essential part of appraisal system. This interview provides
the employee the feedback information, and an opportunity to appraiser to explain the
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Performance Appraisal
employee his rating, the traits and behavior he has taken into consideration for
appraisal etc.It also gives the opportunity to employee to explain his views about the
rates, standards or goals, rating scale, internal and external environmental causes for
low level of performance, his resources responsible for performance etc. Further it
helps both the parties to review standards, set new standards based on the reality
factors, and helps the appraiser to offer his suggestions, help, guide and coach the
employee for his advancement.
Thus, the post appraisal interview is designed to achieve the following
objectives.
1. To let employees know where they stand.
2. To help employees do a better job by clarifying what is expected of them
3. To plan opportunities for development and growth
4. To strengthen the superior-subordinate working relationship by developing a
mutual agreement of goals
5. To provide an opportunity for employees to experience themselves on
performance related issues.
The post appraisal interview is most helpful to the employee as well as his
superior Relating Performance Appraisal to Rewarding Management should recognize
and performance. The forms of recognizing and rewarding performance include:
(a) Private and public praise,
(b) written commendation,
(c) published commendation,
(d) in creased autonomy,
(e) change in job title
(f) status symbols like office space, furnishings,
(g) performance bonuses,
(h) salary increases
(i) promotion in grade, or increase in responsibilities and
(j) various forms of supplementary compensation.
Managers should match the rewards both with performance and with the
perception and needs of the employee.
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Performance Appraisal
Managerial Appraisal:
It is relatively easy to appraise the performance of technical or operative
employees compared to managerial personnel. This is because the performance of
operative employees can be measured quantitatively, whereas the performance of
managers cannot be determined quantitative terms. Harold Koontz has developed a
concept of managerial functions, viz., planning, organizing, leading
motivating staffing and controlling.
Performing a number of or series of activities can perform each of these3
functions. For example, performing staffing functions requires performing a series of
activities like analyzing jobs of his department, planning for human resources,
deciding upon internal and external recruitment. Thus each function and sub functions
of manager are elaborated into a series of activities.
The checklist contain the questions in these areas is prepared with a five
degree rating scale, i.e., externally poor performance, neither poor nor fair
performance and externally fair performance. Thus this technique measures the
performance of managers in managing organizational environment.
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Performance Appraisal
employee?
Quarterly 24 20
Half yearly 16 13
Annually 80 67
GRAPH4.1
80
70
60
RESPONDENTS
50
40 %of respondents
30
20
10
0
Quarterly Half yearly Annually
OPINION
INFERENCE:
From the above analysis 20%are favorable to quarterly, and 13% are favorable
to half yearly, and 67% are favorable to annually towards management appraisals.
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Performance Appraisal
Skills 31 25
Responsibility 22 18
Job knowledge 20 17
Seniority 38 32
Others 9 8
GRAPH4.2
INFERENCE:
From the above table it can be inferred that the organization appraises on the
basis of seniority at 32% and on the basis of skills at 25% and on the basis of
responsibility 18% on the basis of job knowledge 17%.
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Performance Appraisal
Oral 14 12
Written 36 30
Observation 45 38
Online 15 13
Others 10 7
GRAPH4.3
40
35
30
RESPONDENCE
25
20 %of respondents
15
10
OPINION
INFERENCE:
From the above graph 38% are favorable to observation, and 30% are
favorable to written, and 13% are favorable to online method of performance and 12%
are favorable to oral method
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Performance Appraisal
Ranking method 50 42
Group appraisal 19 16
GRAPH4.4
INFERENCE:
From the above analysis we can say that the organization evaluate the
performance appraisal through ranking method at 42% and check list method at 21%
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Performance Appraisal
Yes 76 63
NO 44 37
GRAPH4.5
INFERENCE:
63% of the employees agree that the organization offered rewards after the
appraisal and 37% are disagree that the organization offered the rewards.
Promotions 50 42
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Performance Appraisal
Transfer 20 17
Increments 35 29
Others 15 12
GRAPH4.6
INFERENCE:
From the above graph 42% are favored to promotions and 29% are favored to
increments, and 17% are favored to transfers.
Yes 51 42
No 69 58
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Performance Appraisal
GRAPH4.7
INFERENCE:
From the above analysis we can say that only 42% of the employees
getting their feedback from appraises, the remaining are not getting feedback from
appraises.
Yes 65 54
No 55 46
GRAPH4.8
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Performance Appraisal
INFERENCE:
From the above analysis we can say that, only 54% of the employees agree
that the feedback is helping to change and the other 46% is disagree.
4.9 Are you aware of the importance of the performance appraisal system?
Fully aware 24 20
Partly aware 29 24
Not aware 67 56
GRAPH4.9
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Performance Appraisal
INFERENCE:
From the above analysis we can say that, 20% of the employees fully aware
from the appraising method and the 24% are partly aware,and 56% are not aware
from the appraising method.
4.10 In which way do you satisfied management identified strenths and skills
through performance appraisal.
Strongly agree 19 16
Agree 48 40
Disagree 20 17
Strongly disagree 8 6
GRAPH4.10
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Performance Appraisal
45
40
35
30
RESPONDENCE
25
%of respondents
20
15
10
5
0
Strongly agree Agree Neither agree Disagree Strongly
nor disagree disagree
OPINION
INFERENCE:
Yearly 40% of the employees are agree that able to identified their individual
strength and skills through performance appraisal system and 16% are s.agree and
17% are disagree.
Excellent 25 21
Good 67 56
Poor 8 7
Very poor 2 1
GRAPH4.11
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Performance Appraisal
INFERENCE:
56% of the employees says that, the communication between employer and
supervisor is good and 21% are says that excellent and75% says that poor and 1%
says that very poor.
Strongly agree 15 12
Agree 21 26
Disagree 50 42
Strongly disagree 6 5
GRAPH4.12
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Performance Appraisal
INFERENCE:
Nearly 26% of the employees agree that the performance appraisal is useful to
develop their skills and 42% are disagree and 5% are strongly disagree .
Excellent 20 17
Good 60 50
Up to some extent 38 31
Poor 12 2
GRAPH4.13
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Performance Appraisal
INFERENCE:
50% of the employees says that the level of co-operation received from their
superiors is good and 17% are says that the level of cooperation is excellent.
Strongly Disagree 8 7
Disagree 20 17
Undecided 10 8
Agree 55 46
Strongly agree 27 22
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Performance Appraisal
INFERENCE
From the above table 46% of the respondents expressed agree that the
performance appraisal is the primary tool to asses promotions and 22% is strongly
agree.
4.15 The organization conducts any training and development programs for
employees after the performance appraisal.
Yes 32 27
No 88 73
GRAPH4.15
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Performance Appraisal
INFERENCE:
27% of the employees agree, and 73% is disagree that the organization
conducts training and development programs after their performance appraisal.
Highly satisfied 14 12
Satisfied 47 31
Dis-satisfied 32 27
Highly dis-satisfied 9 7
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Performance Appraisal
GRAPH4.16
INFERENCE:
31% of the employees says that, they satisfied with the method of performance
appraisal followed by the management, 27% of the employees says that, they dis-
satisfied with the method of performance appraisal followed by the management.
Yes 59 51
No 61 49
GRAPH4.17
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Performance Appraisal
INFERENCE:
There are 50-50 chances that the organization provides the counseling after
their performance appraisal when necessary.
5.1 FINDINGS
annually.
method.
appraisal.
69% of the respondents says that they are not getting feedback after appraisal.
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Performance Appraisal
67% of the respondents they are not aware of the performance appraisal
system.
88% of the respondents says that the organization is not conducting any
appraisal.
5.2 SUGGESTIONS
The organization has to give feedback to employees after appraisal.
appraisal system.
The organization has to bring out the skills of the employees by conducting
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Performance Appraisal
5.3 CONCLUSION
The performance appraisal which is conducted by the organization is very
effective. The management gives the promotions based on both merit and seniority.
Most of the employees are satisfied with the performance appraisal which is
conducted by the organization. The performance appraisal is mostly based on the job
analysis.
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Performance Appraisal
QUESTIONNARIE
NAME:
AGE:
GENDER:
1. How often your management appraises the performance of the employee?
a) Quarterly b) Half-yearly c) Annually [ ]
3. In which form your organization has been evaluating the performance appraisal?
[ ]
a) Oral b) Written c) Observation d) Online e) Others
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Performance Appraisal
11. .Is the performance appraisal useful to develop the skills of employee? [ ]
a) Strongly agree b) Agree c) Neither agree nor disagree
d) Disagree e) strongly disagree
13. Does The organization provides fair and equitable compensation based on
performance? [ ]
a) Yes b) No
14. Does Performance Appraisal is the primary tool in your organization to asses
Promotions? [ ]
a) Strongly disagree b) Disagree c) Undecided
d) Agree e) Strongly Agree
15. Whether the organization conducts any training and development Programs for
employees after the performance appraisal? [ ]
a) Yes b) No
16. Are you satisfied with the method of performance appraisal followed by
the Management? [ ]
a) Highly satisfied b) Satisfied
c) Dis-satisfied d) highly dis-satisfied
17. Whether the organization provides counseling after performance appraisal when
necessary? [ ]
a) Yes b) NO
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Performance Appraisal
BIBLIOGRAPHY
1. PERSONNEL MANAGEMENT
-C.B.MAMORIA
RELATIONS -P.SUBBARAO
Websites:
www.amararajabatteries.com
www.arbl.com.
www.wikipedia.coms
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