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The SAP® Business ByDesign™ solution Use this document to learn how SAP
is the most complete on-demand busi- Business ByDesign can help you un-
ness solution for midsize companies. lock the potential of your company. You
It addresses the needs of your entire can manage operations for your business
organization, is adaptable, and allows with a single, integrated solution that
you to react quickly whenever your puts you – and your employees – at the
business needs change. In addition, it center of every process. With the pow-
is personalized to improve productivity er of SAP software at your fingertips,
with a role-based user experience, you can execute on your business
built-in learning and support environ- plans and strategies with ease – and
ment, analytics, and collaboration. realize the full potential of your business.
A Single Business Solution with Integrated Support for All Business Areas
4
FOCUS ON YOUR CUSTOMERS
CUSTOMER RELATIONSHIP MANAGEMENT
5
Sales Why Your Business Runs Better tion from customer-facing activities for
Your employees have a 360-degree which they have authorization. Employ-
The SAP Business ByDesign solution view of your customers. ees can also see an overview of the
gives you comprehensive access to The SAP Business ByDesign solution status of each order. When a sales or-
customer-related information about uses customer-related information from der is created within SAP Business
opportunities, quotes, orders, and different areas of your company – such ByDesign, your supply chain group is
invoices. Your employees can use as marketing, sales, and financials – to notified automatically and can initiate
data in SAP Business ByDesign to verify build online fact sheets that provide a the order fulfillment process. After
product availability, perform accurate comprehensive, 360-degree view of sales orders are delivered and invoiced,
forecasting, predict future sales, and your customers. Your employees see your financial department can analyze
identify cross-selling and up-selling all customer-related information, such the booked transactions to determine
opportunities. SAP Business ByDesign as opportunities, quotes, orders, earned profit, and your sales manage-
supports smooth interactions with cus- invoices, and service requests, in a ment team can evaluate sales orders to
tomers and helps your sales staff fill single place. And using the reports determine expected profit.
the sales pipeline, focus on the most and metrics included within fact sheets,
promising leads, and accelerate the they can make effective decisions in Your business planning is fully inte-
sales process. their work. grated for accurate forecasting and
reporting.
What You Can Do Your employees get the customer infor- Your managers can report on current
• Account and activity management mation they need, when they need it. sales activities and create new sales
• New-business development With SAP Business ByDesign, you can plans. A built-in analytics framework
• Selling of products and services integrate customer relationship man- lets your management team create re-
• Product and service portfolio agement processes with your other ports and forecasts around customers,
management core business processes, so that em- products, and sales regions. You can
• Customer invoicing ployees across your organization have monitor forecasts and determine how
• Sales planning immediate access to relevant informa- well individual sales teams, and your
6
organization as a whole, are meeting
Consider the Scope
sales and revenue targets. You can de-
termine the value of customers, market
Account and activity management Product and service portfolio
segments, and sales regions based on
• Account management management
past orders. With this valuable informa-
• Activity management • Product management
tion, your company can better identify
• Communication • Services management
additional sales and cross-selling and
• Price list and discount management
up-selling opportunities.
New-business development • Price specification management
• Lead approval and qualification • Communication
• Opportunity management
You can standardize your pricing.
• Sales quotation management Customer invoicing
SAP Business ByDesign lets you
• Communication • Sales and service invoicing
define price lists with flexible pricing
• Manual invoicing
policies, so that appropriate approved
Selling of products and services • Tax calculation
prices and discounts are calculated
• Sales order management • Communication
automatically and applied to quotes,
• Selling of products
orders, and invoices. An integrated
• Selling of services Sales planning
managerial approval process helps
• Customer returns Sales target management
you maintain full control over quote
• Sales accounting and profitability
and order processing and price-list
analysis
setup.
• Communication
7
Why Your Business Runs Better
You stay customer-centric and support
your customers better.
With the SAP Business ByDesign solu-
tion, your marketing, sales, and service
professionals act as a single, unified
team in meeting customer needs be-
cause they all get the same complete
view of customer information. Your cus-
tomers enjoy consistent interactions
with your organization regardless of
how they contact your company. Your
employees can use product information
maintained in SAP Business ByDesign
to answer customer queries, respond
Consider the Scope to customers’ service needs, and pro-
vide superior customer service. Your
Customer care Entitlement management organization can continually refine this
• Service request management • Product registration management information as well as disseminate it
• Knowledge-base management • Service-level agreement to service agents and customers.
• Communication management
• Warranty entitlement management You deliver your customer service
Field service and repair more efficiently.
• Service order management SAP Business ByDesign tracks the
• Spare-parts handling status of service delivery to help ensure
• Service confirmation that customer commitments are adhered
• Communication to and that tasks are completed on time.
If a task – such as responding to a cus-
tomer request for repair – is falling be-
hind schedule, an automated escalation
Service This paves the way for strong customer mechanism alerts the responsible em-
relationships – the kind that leads to ployee. Escalations can also be triggered
The SAP Business ByDesign solution follow-on sales and encourages your manually. In addition, fully integrated
gives your organization the support it customers to promote your company to support for telephony helps you ensure
needs to offer service that differentiates others. consistent service delivery across all
it from the competition and increases communication channels. SAP Business
customer satisfaction. With a compre- What You Can Do ByDesign supports service processes
hensive view of customers at their • Customer care common to most companies in most
fingertips, your employees can deliver • Field service and repair industries, and you can choose the
excellent service and make sure that all • Entitlement management combination of processes that best fit
commitments to your customers are met. your customers’ service needs.
8
MANAGE YOUR WORKFORCE
HUMAN RESOURCES MANAGEMENT
Ensure efficient and effective Why Your Business Runs Better You facilitate compliance through
Your HR tasks become simplified. automatic generation of employee
HR operations and maximize The SAP Business ByDesign solution access rights.
the potential of your employ- proactively routes tasks, approval SAP Business ByDesign uses organi-
requests, and alerts to employees zational data such as department and
ees. With the SAP Business based on their responsibilities within role information to generate a full secu-
ByDesign solution, employ- your company. The software helps you rity profile, including access rights, for
streamline execution of daily tasks, newly hired or transferred employees.
ees get personalized busi- simplify maintenance of employee data, The software routes this proposal to
ness portals tailored to their and easily resolve employee requests. the appropriate key users for verifica-
Business process automation and built- tion and refinement. You can make in-
job functions, and self-service in support for best practices help your cremental restrictions manually – for
features to streamline exe- employees prioritize tasks and track example, to enforce segregation of du-
whether tasks are completed. ties to protect against fraud. Employee
cution of daily tasks. Adapt transfers are much easier because the
HR services to the changing Your HR processes are integrated with software generates a security profile
other core processes in your business. for the employee. And if your business
needs of the business by SAP Business ByDesign supports inte- goes global, SAP Business ByDesign
adding, enhancing, and auto- gration of HR processes with time record- helps ensure that your HR department
ing, expense management, project cost- can oversee employees in other coun-
mating processes, including ing, and internal accounting. Other non-HR tries and achieve full compliance with
workload management, per- business areas that benefit from this tight local regulations.
integration include project management,
sonnel administration, payroll financial accounting, and procurement. You get tight integration with
processing, and time You can speed up the processes for gath- outsourced payroll.
ering working times and creating invoic- SAP has partnered with Automatic
recording. es. Time recording also ties into service Data Processing Inc. (ADP) to enable
procurement to facilitate tasks such as tight integration between outsourced
Human Resources reporting the hours worked by third-party payroll services provided by ADP and
resources or service agents. When third- the HR functions within SAP Business
The SAP Business ByDesign solution party resources have access to time ByDesign. SAP helps ensure that you
helps you integrate your HR processes sheets in SAP Business ByDesign, all re- retain control over – and visibility into –
with other core processes, so that HR lated data is centralized and up-to-date. your payroll process, even when it is
data is available to all your employees Staffing functions are linked to project outsourced. For example, you can pre-
when they need it. The software has management and HR so that managers view the outcome of a payroll run and
built-in workflows and functionality, and project leaders can see detailed data, make changes before employees’
such as HR-related forms and reports, such as who is allocated to which projects checks are processed, printed, and
to help your employees better manage and who is scheduled to be on vacation. distributed.
and complete their tasks.
Consider the Scope
What You Can Do
• Personnel administration Personnel administration Compensation
• Time and labor management • Regular task management • Compensation structures management
• Compensation • Personnel file management • Compensation adjustment
• Payroll
Time and labor management Payroll
• Work schedule administration • Payroll processing
• Time recording • Provider collaboration
• Time accounting
• Time valuation 9
Employee Self-Service
10
Corporate Organizational
Management
11
INTEGRATE YOUR SUPPLY CHAIN
SUPPLY CHAIN MANAGEMENT
Build an efficient supply Supply Chain Setup Management and manufacturing as an integrated pro-
cess, whether the activities involve
chain network so you can With the SAP Business ByDesign solu- consumption-based replenishment or
respond quickly to changing tion, you can design an efficient supply removal from production.
chain network that allows you to respond
markets. The SAP Business to the changing needs of the market. You can achieve on-time production of
ByDesign solution lets your SAP Business ByDesign gives you an customer orders.
external and internal view of your supply In SAP Business ByDesign, a common
company forecast demand chain and allows you to accurately reflect production model enables full integration
and manage supply for opti- reality in your supply chain activities. between supply chain planning and
control and manufacturing execution. In
mal material flow. Set up and What You Can Do addition, SAP Business ByDesign sup-
execute flexible warehouse • Supply chain design ports different levels of granularity with-
• Production model management in planning and execution – for example,
and manufacturing functions • Resource management planning based on machine groups rather
to fit your products and than execution by a single machine. Your
Why Your Business Runs Better planners benefit from demand and supply
business model. Improve Your real-world supply chain modeling visibility across the entire supply chain,
supply chain operations with is more in line with how you do business. enabling them to provide on-time pro-
The SAP Business ByDesign solution duction of customer orders.
task automation throughout. lets you model your supply chain
Design your supply chain through two different views: a view of Your production models reflect local
the extended supply chain network – shop-floor reality.
model with insight into your from supplier to customer – and a view With SAP Business ByDesign, you can
mix of resources and produc- of the internal site, such as the layout maintain your production models inde-
of a warehouse or production site. This pendently of your organizational struc-
tion types to reflect how you allows you to improve and adapt busi- ture. This modeling helps you focus on
do business. ness processes and effectively plan an appropriate manufacturing strategy
your make-or-buy decisions. And sup- in the most flexible way. You can build a
port for process integration allows you production model to serve as the basis
to easily transfer information for use for creating the production proposal
across all supply chain activities. For and production order. You can build the
example, you can model and manage production model out of reusable build-
the material flow between warehouse ing blocks called production segments,
12
You can achieve symmetry and
synchronization in execution.
SAP Business ByDesign helps you
with a common layout for modeling
manufacturing and warehouse process-
es. This improves the flexibility of your
operations and allows you to optimize
and simplify your procedures. As a re-
sult, your company can execute tasks
within production and warehousing in
similar ways and easily complete these
tasks within the factory, within the
warehouse, or within both.
Consider the Scope
which define the bill of material and bill ing production and how long each activ-
of operations that are to be used to ity will take. SAP Business ByDesign
manufacture the intermediate and final supports multimode manufacturing by
products. Within the production seg- providing flexible supply chain modeling
ment, you can specify when each mate- for various industries and production
rial is to be used. Within the bill of environments. With this flexibility, you can
operations, you can define which manu- combine different production types such
facturing resources must be used dur- as discrete or process manufacturing.
13
Supply Chain Planning and deadline can be met. Order confirma- You can use a variety of fulfillment
Control tions can be updated in a group so that strategies.
your staff can view all new orders for a With SAP Business ByDesign, you can
With the SAP Business ByDesign given period and can reprioritize the easily use a mix of fulfillment strategies
solution, your planners can efficiently production schedule and adjust delivery to meet customer requirements. For an
manage supply and demand and ensure dates as needed. individual sales order, your company
optimal material flow, while considering can implement and execute the pro-
capacity constraints. In addition, an Employ an exception-driven approach. cesses required, and you can run multi-
exception-driven approach in SAP SAP Business ByDesign supports a ple fulfillment strategies – such as
Business ByDesign – with built-in ana- management-by-exception approach make-to-stock or make-to-order
lytics and alerts – helps your planners that allows your planners to carry out production.
focus on high-priority tasks. They can their daily work more effectively. By
plan and consolidate procurement re- automatically executing standard, every- Your planners can provide accurate
quirements, create feasible production day tasks, the solution enables your demand forecasts.
plans, and determine and confirm planners to focus on high-priority activi- In SAP Business ByDesign, automated
realistic delivery dates. ties. For example, a personalized work planning functions combine with inter-
in-box provides a list of all product ex- active planning so your planners can
What You Can Do ceptions, such as occurrences of a generate accurate demand forecasts.
• Demand planning safety-stock violation. Planners can filter These forecasts trigger the supply plan-
• Demand management and order this work list by priority, with escala- ning process in anticipation of actual
confirmation tions automatically highlighting a prod- demand. This helps free up the plan-
• Supply planning uct. From within the work list, they can ning workload of your employees and
• Exception monitoring and control instantly forward and open tasks, que- increases the flexibility of your busi-
• Supply and logistics control rying colleagues and managers for rec- ness in addressing changing market
ommendations or more information. trends. It also helps speed the process-
Why Your Business Runs Better ing of customer orders.
Your planners can actively control both In addition, the software includes built-
the internal and external supply chains. in analytics and alerts to ensure that You can create feasible material plans
The SAP Business ByDesign solution each employee receives information based on your actual demand and
allows you to prioritize your execution when and where it’s needed. Planners supply.
plans by giving you a consolidated view can get the additional information they Capacity planning in SAP Business
of all customer demand. The software need to resolve issues. When routine ByDesign complements demand plan-
takes into account production priorities, process steps are automated, your ning to help you create feasible material
existing and incoming supplies, and on- planners can increase productivity and plans. Your planners can estimate the
hand stock to determine how long it will focus on high-priority tasks. average capacity needed in a given
take to fill an order and whether a time frame (such as a shift or a week)
and then make provisions for additional
Consider the Scope capacity to meet requirements. In addi-
tion, your planners can use sophisticat-
Demand planning ed but easy-to-use tools, such as inter-
Supply planning
Demand planning and forecasting active load leveling, single-level and
Material and capacity planning
multilevel material planning, and net-
Demand management and order work scheduling, to keep multilevel
Exception monitoring and control
confirmation material plans consistent.
Exception selection and control
• Demand management
• Product availability check Supply and logistics control
• Ship-from determination • Supply control
• Logistics control
14
Manufacturing, Warehousing,
and Logistics
15
You can better identify, handle, and You are better able to collaborate with up-to-date, speeding period-end closing
trace inventory. your customers. tasks and greatly aiding cost analysis.
SAP Business ByDesign enables you SAP Business ByDesign allows your With SAP Business ByDesign, you can
to separate and uniquely identify inven- organization to electronically notify your analyze supply chain costs, including
tory so that you can handle certain customers of deliveries. For example, costs of materials and services con-
stock differently depending on the pur- advanced shipping notifications (ASNs) sumed, as well as associated overhead
pose and the production environment. for outbound delivery can be transmit- costs if relevant.
You can access more detailed informa- ted electronically, showing detailed in-
tion, such as expiration and production formation about products shipped. This You can easily maintain quality
dates, in inventory units appropriate for helps you synchronize faster with your documents as part of your purchasing
your industry, whether batches or lots. customers and meet their business process.
SAP Business ByDesign also supports requirements. SAP Business ByDesign allows you to
the handling of logistics units, which maintain quality documents, such as qual-
can contain one type of product or mul- Your supply chain execution is tightly ity assurance agreements and technical
tiple types of products, thus giving you connected with financials. delivery terms, as part of your company’s
an alternate method of viewing and Because of the connection between purchasing process. The software makes
monitoring inventory. supply chain execution and financials it easy to automate the documentation
within SAP Business ByDesign, related process by attaching these documents
financial data, such as work in process to inspection rules for supplier inspec-
and material inventory postings, is syn- tions. The information can then be sent
chronized. General ledgers, subledgers, automatically to the supplier when pur-
and related balance sheets are always chase orders or contracts are processed.
16
DRIVE PROJECT SUCCESS
PROJECT MANAGEMENT
17
partners, and management by support-
ing timely communication through multi-
ple channels. The software helps your
project teams work together more effi-
ciently, share relevant project-related
information, and collaborate on all kinds
of documents. Automated, event-trig-
gered workflows help you drive escala-
tions and view the status of project
tasks at any time.
You can manage a wide range of You get interactive and graphical views
projects, from simple to complex. of your projects.
SAP Business ByDesign supports all SAP Business ByDesign supports all
types of projects, from basic cost col- standard graphical representations of
lection to sophisticated, full-scope proj- projects, and you have instant access
ects. Projects of any size can be as- to a variety of tools, including Gantt
signed to programs, easing multiproject charts, work breakdown structures, and
management. You can use SAP Business network diagrams. You can select views
ByDesign to manage projects across based on your personal preferences and
the enterprise in areas as diverse as the type of activity you need to perform.
research, new-product development,
and marketing. For added flexibility, Your employees, partners, and
you can easily expand projects that are management can collaborate better.
used solely for cost collection to meet SAP Business ByDesign fosters effi-
more complex requirements. cient collaboration among employees,
18
EMPOWER SMARTER PURCHASING
SUPPLIER RELATIONSHIP MANAGEMENT
Strengthen your relation- What You Can Do variances detected in electronic invoices.
• Purchase request and order Your employees need to get involved
ships with suppliers and management only when exceptions occur. The soft-
improve your procurement • Self-service procurement ware can also automatically determine
• Supplier invoicing the source of supply and can create
processes to reduce costs and send the purchase order. SAP
and turn suppliers into a Why Your Business Runs Better Business ByDesign posts invoices and
Information sharing is improved across handles payment once the goods ar-
competitive advantage. The your business. rive. Plus, with built-in invoice verifica-
SAP Business ByDesign The SAP Business ByDesign solution tion, the software allows your employ-
supports integration of your supplier ees to create invoices with or without
solution helps you identify relationship management processes reference to a purchase order.
and manage the best with your other core business process-
es, such as supply chain management, Your purchasing employees can focus
suppliers for materials and project management, and financial ac- more on strategic projects and tasks.
services. Gain insight into counting. This means that employees in SAP Business ByDesign gives your
all departments can access and track purchasing employees and managers
order management, supplier appropriate information related to pur- a prioritized view of their daily tasks.
invoicing, and purchase chasing. For instance, when an employ- Work lists, with alerts and exceptions
ee creates a request for needed sup- highlighted, let your employees know
requests. Enable individual plies for a project, the information is exactly what purchasing and sourcing
employees to perform self- available instantly to a buyer and to the activities they need to do. In addition,
responsible project lead. support for self-service procurement
service procurement and within SAP Business ByDesign allows
streamline operations. Automation increases the efficiency of your procurement professionals to
your business processes. streamline and accelerate purchasing
Purchasing Because SAP Business ByDesign processes and reduce the volume of
helps you automate your processes, routine purchasing tasks. Requests are
The SAP Business ByDesign solution minimal employee involvement is needed routed to each employee’s manager for
allows you to integrate and automate to carry out routine tasks. For example, approval, and purchase orders are sent
your procurement tasks – such as the solution automatically matches ref- automatically to suppliers.
creating contracts and purchase orders erences and identifies duplicates and
and verifying invoices – thus making
your entire procurement process more Consider the Scope
efficient. In addition, self-service pro-
curement empowers your employees Purchase request and order Self-service procurement
to create and monitor their own purchase management • Catalog search
requisitions, giving your procurement • Purchase request management • Shopping cart management
professionals the time to focus on • Purchase order management
strategic and value-added tasks. • Purchase order acknowledgment Supplier invoicing
• Goods and services receipt • Supplier invoice and credit memo
• Stock material procurement handling
• Non-stock material and service • Invoice exception processing
procurement • Automatic settlement
• Communication • Communication
19
Sourcing company can close the loop between You gain deeper insight into purchasing
sourcing and purchasing by streamlin- performance.
The SAP Business ByDesign solution ing contract renegotiations or by initiat- Spend analysis functionality in SAP
supports automation of many of your ing a new RFQ process. The advanced Business ByDesign gives you more in-
sourcing activities, allowing your em- spend-analysis tools within SAP Busi- sight into the performance of both op-
ployees to concentrate on finding the ness ByDesign help your employees erational and strategic purchasing to
best suppliers and new ways to save identify new sources of savings. And at help you achieve significant savings.
money. With SAP Business ByDesign, any point, your employees can take ad- Standard reports, such as detailed
you can effectively collaborate with vantage of decision support for portfo- spend analyses, help your company
your suppliers, while tracking and moni- lio adjustments within SAP Business monitor supplier performance and ana-
toring their performance according to ByDesign to optimize the supply base. lyze prices, invoices, and purchase
the commitments they have made to orders.
you. Your relationships with suppliers
grow stronger through streamlined Your employees can focus more on
What You Can Do collaboration. strategic projects and tasks.
• Sourcing and contracting SAP Business ByDesign helps you With SAP Business ByDesign, your
• Purchasing product portfolio optimize manual processes such as employees and managers have a priori-
management determining the source of supply. Your tized view of their daily tasks. SAP
• Supplier-base management purchasing agents can easily assign Business ByDesign highlights alerts
evaluated and ranked sources of supply and exceptions on employee work lists,
Why Your Business Runs Better to a group of similar purchase requests so your employees know which activi-
Your strategic approach to procurement and – using predefined rules – bundle ties they should focus on first.
allows you to manage your suppliers these purchase requests into one or more
and identify top performers. purchase orders. With SAP Business
The SAP Business ByDesign solution ByDesign, you can easily communicate
allows your purchasing department to with suppliers about critical procure-
manage the entire life cycle of your ment processes, such as purchase
supplier relationships by providing a order acknowledgment, invoice excep-
central base for all supplier-related in- tion processing, and contract renewal.
formation. With software for process- By working together with suppliers
ing requests for quotations (RFQs) and using interactive forms and smart forms,
quotes, you can easily find new suppli- your organization can collaborate cost-
ers and negotiate new contracts. Your effectively and improve supplier retention.
20
FACILITATE FULL COMPLIANCE
COMPLIANCE MANAGEMENT
21
Your employees have permission to do
things they should do and not things
they shouldn’t.
Integration of organizational data with
functions supporting HR enables SAP
Business ByDesign to properly allocate
tasks and provide employees with access
to functionality and data according to
their roles and areas of responsibility.
The segregation of responsibilities
through explicit permissions helps
prevent employees from accessing
data or functions that they are not
authorized to use. Consider the Scope
You get the help you need to comply Market and financial reporting Social and labor legislation
with labor regulations. • Accounting principles compliance compliance
Even as laws change and you shift • Central bank reporting • Barrier-free software provisioning
operations into new locations, you can • Data privacy management
depend on SAP Business ByDesign Tax management
to help you easily comply with state-, • Processing of tax on goods and Manufacturing and logistics
region-, and country-specific labor reg- services Conformance to manufacturing
ulations that cover areas such as labor • Withholding tax processing principles
reporting, overtime, and family leave. • Payroll tax processing
Support for outsourced payroll with Corporate governance
ADP helps ensure that your payroll • Process documentation
reporting and tax returns are accurate. • Data retention
• Segregation of duties
22
MEET YOUR COMPANY GOALS
EXECUTIVE MANAGEMENT SUPPORT
23
OPTIMIZE YOUR FINANCIALS
FINANCIAL MANAGEMENT
Get a single, up-to-date view Financial and Management accounting. You have a single set of
Accounting up-to-date data from which you can
of your financial condition quickly view and report on the financial
by integrating core business The SAP Business ByDesign solution state of your business.
helps you to integrate your core busi-
processes and financials. ness processes and financials so that You make only one journal entry for a
The SAP Business ByDesign you have a single, up-to-date view of business transaction, and your books
the financial state of your business. are reconciled at all times.
solution lets you keep track This single source of corporate truth You enter data related to a business
of balance sheets, payables acts as a centralized general ledger transaction only once with SAP Business
with related subledgers and includes ByDesign – as a single journal entry in
and receivables, payment standard accounting logic. It helps you a single set of integrated books. These
and liquidity, taxes and ex- to make informed business decisions journal entries are valid for use by the
and at the same time serves as the general ledger and by relevant subledg-
penses, and compliance and basis for your financial reporting. ers of a set of books. As a result, your
reporting. Track inventory general ledger and subledgers are rec-
What You Can Do onciled at all times, and you can always
and fixed assets. Streamline • General ledger management track a document back to where it
period-end closing and make • Fixed-asset accounting originated.
• Inventory accounting
more-informed financial de- • Management accounting You have instant access to online,
cisions every day of the year. interactive, and comprehensive
Why Your Business Runs Better financial reporting and analytics.
You gain company-wide integration of SAP Business ByDesign puts online,
your business processes. interactive reporting and analysis tools
With the SAP Business ByDesign solu- at your fingertips, giving you unparal-
tion, the processes of your company in leled visibility of your business opera-
areas such as purchasing, manufacturing, tions at any level of detail. This trans-
and sales are integrated seamlessly parency is enabled by the centralized
with your financials processes, includ- and standardized accounting logic with-
ing payables and receivables process- in financial and management account-
ing, expense and reimbursement man- ing. Your employees can run financial
agement, general ledger management, reports whenever needed, create what-
fixed-asset management, and inventory if analyses, and drill down instantly to
details.
24
You can easily maintain multiple sets
of books using different accounting
standards.
The centralized general ledger within
SAP Business ByDesign enables you
to view the financial state of your com-
pany through different sets of account-
ing rules – such as U.S. GAAP and
International Financial Reporting Stan-
dards (IFRS). Centralized accounting
data allows your accounting depart-
ment to efficiently manage the financial
operations of your company and pro-
vide the financial information that your
management needs, quickly and easily.
Consider the Scope
SAP Business ByDesign accelerates
your period-end closing. General ledger management Inventory accounting
The SAP Business ByDesign solution • Financial statement creation • Valuation of purchases and material
leverages tight connections with other • Accounting principles compliance movements
business areas and built-in automation • Fast closing • Valuation of warehouse inventory
to streamline the closing of financial • Accruals processing • Valuation of work in process
periods. Your accounting staff has a • Multicurrency handling
significant head start since they are • Segment reporting Management accounting
already working with real-time recon- • Multi-GAAP reporting • Cost center accounting
ciled data from across your company. • Project accounting
Where possible, period-end tasks are Fixed-asset accounting • Production costing
automated or automatically routed to • Acquisition and retirement • Sales accounting and profit analysis
the responsible employee for • Depreciation • Profit center accounting
execution.
25
Cash Flow Management cial activities such as payables and re- changes. Comprehensive integrated
ceivables processing and to accounting functionality – such as support for pay-
Cash flow management in the SAP activities such as inventory accounting. ment reminders, payment advices, and
Business ByDesign solution supports This deep integration enables innova- electronic bank transfers or statements
your organization in tracking and opti- tive functions for automating revenue – enables you to streamline and accel-
mizing cash flow and keeping tight con- recognition as well as for forecasting erate your financial operations. SAP
trol of receivables, payables, payments, and analyzing profitability. Business ByDesign provides the holis-
and liquidity. Automation speeds the tic and flexible collaboration functional-
collection of receivables, and analytical You have better control over ity you need to seamlessly connect and
functions assess your cash position in receivables, payables, payments, communicate with your business eco-
real time. SAP Business ByDesign and liquidity. system – for example, with banks,
helps you to optimize your liquidity, so Liquidity management functions in SAP clearinghouses, tax authorities, and
you have sufficient financial resources Business ByDesign let you optimize lockbox providers.
available at all times. your working capital. You can assess
cash positions in real time, identify criti- Tasks become more automated –
What You Can Do cal issues, and generate new tasks for and your employees’ performance
• Payables and receivables processing financial personnel who are responsible accelerates.
• Payment and liquidity management for addressing these issues. This short- SAP Business ByDesign enables you to
• Tax management ens your cash cycles. The software can automate routine tasks whenever pos-
• Expense and reimbursement also help you to optimize your payment sible. For example, the software auto-
management processes by taking advantage of ear- matically supports clearing, dunning,
ly-payment discounts. and payment processes. When excep-
Why Your Business Runs Better tions occur, SAP Business ByDesign
Your core operations become fully You can collaborate more closely with proactively alerts the responsible em-
integrated. your business partners along the value ployee and may offer suggestions or
Nearly every business process sup- chain. additional functions. For example, dur-
ported by the SAP Business ByDesign With cash flow management software ing the clearing process the software
solution is connected to the financials in SAP Business ByDesign, you can proactively provides potential matches
area. Data flows automatically to finan- cut costs and react faster to business of open items and incoming payments.
26
MANAGE WITH INSIGHT
BUILT-IN BUSINESS ANALYTICS
Analytics defined, task-oriented, formatted report You get a powerful built-in analytics
content that your employees can cus- engine with simple IT requirements.
Analytics functionality in the SAP tomize according to their needs. They SAP Business ByDesign comes with
Business ByDesign solution gathers can print, download, or forward reports a built-in analytics engine that is config-
and distills data from all parts of your via e-mail. Employees can analyze com- ured automatically during the adapta-
organization in near real time. Your plex data by drilling down to detail data tion process and populated with data
employees have direct and rapid and generating graphics. They can also from across your company. No special
access to relevant reports through save reports as reusable personal setup is required, and your IT depart-
their work centers, empowering them views – without assistance from techni- ment doesn’t have to purchase or inte-
to manage their daily work more effec- cal specialists. grate a separate analytics package.
tively and enabling better-informed You don’t need to assign IT specialists
decisions. And your company can fur- You can benefit from updated reports to run reports, since employees can
ther tailor its information requirements and easily request custom-designed access and run the reports they need
by using reports custom-designed by reports as needed. from their role-based work centers.
SAP or one of its partners. With SAP Business ByDesign, updated
standard reports are provided automati-
Why Your Business Runs Better cally to your solution. In addition, you
Your employees – regardless of their can obtain specialized reports from a
roles – can easily personalize, run, and continuously growing repository and
analyze reports. request custom-designed reports
The easy-to-use interface in SAP developed by SAP or one of our part-
Business ByDesign makes it simple for ners. When new reports are available,
your employees to personalize and run they can be pushed to authorized
reports. The solution provides pre- employees, who can then access
them from their relevant work centers.
27
SIMPLIFY IT
SERVICES AND SUPPORT
28
they occur. SAP service centers use
high-performance hardware and employ
the most stringent security, backup,
and recovery measures to help ensure
that your company’s data is safe. And
SAP experts take care of your installa-
tions, upgrades, and day-to-day mainte-
nance tasks.
29
Communication and Information
Exchange
30
Customer Services You benefit from the premium expertise
of a global service organization and the
You have access to a wide range of flexibility to support projects of any size.
services to support you in implement- When you need assistance with your
ing the SAP Business ByDesign solution SAP Business ByDesign solution, local
and adding custom content. Most ser- service advisers work closely with you
vice activities can be provided remotely, while they leverage the experience of a
but you can request on-site services global network of experts. Service ad-
from partners and SAP as needed. visers can reach out to the SAP global
service center network to obtain the
What You Can Request support that fits your needs, whether
• Content services it’s extending your solution, preparing
• Remote assistance or executing data migration tasks, or in-
• On-site engagement tegrating SAP Business ByDesign into
your existing IT landscape.
Why Your Business Runs Better
You can go live with the SAP Business
ByDesign solution and adapt it on your
own, or you can get expert assistance
if you want it.
SAP Business ByDesign has been en-
gineered so you can easily go live or
adapt the solution on your own. But if
you do want additional help, experi-
enced service advisers are available –
for example, to guide you through go-
ing live and to coach and advise you at
specific project milestones. Both on-
site and remote services are available.
31
50 089 200 (08/04)
www.sap.com /contactsap