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Note:
This version of SAEP-16 is applicable for all projects using the new Capital Management
System (CMS).
All other projects will use the previous version of the procedure dated 12 November 2013 for
project phases Study, Project Conception, DBSP and Project Proposal.
Later project stages in this document are applicable to both.
Contents
1 SCOPE.................................................................................................................... 2
4 DEFINITIONS.......................................................................................................... 3
5 INSTRUCTIONS ..................................................................................................... 7
6 RESPONSIBILITIES ............................................................................................. 14
Previous Issue: 14 March 2017 Next Planned Update: 12 December 2021 Page 1 of 17
Contact: Kinsley, John on phone +966-13-8801831
1 Scope
This Saudi Aramco Engineering Procedure (SAEP) defines the procedures and
responsibilities for the execution of Process Automation Systems (PAS) projects.
SAEP-16 is applicable to all Saudi Aramco BI-10 capital projects where the value of the
PAS scope exceeds $2.0 MM. Proponent shall determine the applicability of this
procedure for BI-19 projects. Portions of this procedure are applicable for PAS system
expansion projects. Refer to individual sections below for additional details.
Royalty / custody metering facilities projects are not governed by this procedure. There
execution is governed by SAEP-21 and SAEP-50.
In the event that some or all of the steps are executed by contractors or vendors, the
Saudi Aramco Project Management Team (SAPMT) shall ensure that the project is
executed within the framework of this procedure.
Any deviation from the requirements herein shall follow internal company procedure
SAEP-302.
3 Applicable Documents
4 Definitions
4.1 Acronyms
CDR Critical Design Review
DBSP Design Basis Scoping Paper
DCS Distributed Control System
EPC Engineering, Procurement and Construction
ERA Expenditure Request Approval
ESD Emergency Shutdown System
FAT Factory Acceptance Test
FEL Front End Loading
FPD Facilities Planning Department
FSD Functional Specifications Document
GI General Instructions
4.2 Terms
Bid Evaluation Team: A team that reviews the contractor's or vendor's bids
and prepare technical and commercial recommendations. Refer to the
Contracting Manual for additional information.
Front End Loading (FEL): A project execution process that organizes the project
life cycle into phases, each with defined activities, deliverables and specific
objectives. The FEL process is applicable to all projects that apply the Capital
Management System (CMS). For more details, refer to Front End Loading Manual.
Project Leader: Facilities Planning Department (FPD) representative who leads the
IPT during FEL1 and FEL2 phases.
Waiver: The formal approval to waive one or more specified Mandatory Saudi
Aramco Engineering Requirements (MSAERs) on a project basis.
5 Instructions
Projects involving Process Automation Systems are broken down into specific project
phases with specific deliverables, similar to any capital project. The Front-End Loading
(FEL) phases cover the project phases from initiation through Expenditure Request
Approval (ERA). The figure below highlights the FEL project phases. Refer to Front
End Loading (FEL) Manual for further details on FEL phases and deliverables.
After ERA, PAS projects follow the traditional Details Design, construction and
commissioning project phases. Details and procedures related to all project phases are
described below.
Note that the deliverables listed below for FEL phases 1-3 are not a complete listing of
FEL deliverables. The intention here is to define the major deliverables related to
Process Automation Systems for each phase. For a complete list of deliverables, refer
to the FEL Book of Deliverables.
The objective of this phase is to validate the feasibility of the project, identify a
comprehensive range of alternatives and develop a preliminary business case.
The main activities of this phase are, the development of the Business Case and
exhaustive identification of viable alternatives.
DELIVERABLES:
Basic Data Requirements (Initial)
Cost Estimate (CE2) (+/- 50%)
Business Case Assessment (Initial)
Note: Some of the deliverables listed as Initial and Updated for FEL phases
may only need to be developed once. Refer to CMS Front End Loading
Manual for further details.
The objective of this phase is to select the optimal alternative for the project.
During this phase, an analysis of the project alternatives is conducted
considering project economics, risks, technology selection and overall lifecycle
of the PAS equipment.
DELIVERABLES:
Basic Data Requirements (Updated)
Cost Estimate (+/- 40%)
Business Case Assessment (Updated)
Schedule Level I
Technology Selection Report
5.3 FEL 2 (DBSP)
The objective of this phase is to determine and freeze the project scope and to
secure approval of the scope by all stakeholders. This phase includes definition
of the main elements of the project scope of work and providing the design
contractor the information required to develop the preliminary engineering.
DELIVERABLES:
Basic Data Requirements (Final)
Business Case Assessment (Updated)
Schedule Level II
Value Engineering (VE) Study – (Initial) (not applicable for C1 projects)
Procurement Strategy and Material Procurement Plan (Initial)
Preliminary Funding Request
Design Basis Scoping Paper (refer to SAEP-1350 for details)
Cost Estimate (+/- 25%)
DELIVERABLES:
Business Case Assessment (Final)
Schedule Level III
Project Execution Plan (PEP)
Contracting Strategy
Procurement Strategy and Material Procurement Plan (Final)
VE Study – (Final) (not applicable for C1 projects)
Constructability Review Report
HAZOP Study Report (refer to SAEP-14 for details)
Project Proposal Package (refer to SAEP-14 for details)
ER Estimate Package (refer to SAEP-25 for details)
KEY PAS DELIVERABLES FOR PROJECT PROPOSAL
Safety Integrity Level (SIL) Assignment Report (typically performed
with HAZOP) (refer to SAEP-250)
System Architecture Drawings – Initial
PAS Functional Specification Documents (FSD) (refer to SAEP-1610)
Input / Output (I/O) summary by system type
Risk Area Segregation Philosophy
5.4.1 Main Automation Contractor (MAC)
MAC may be used on projects which do not meet either of the above two
criteria; however, SAPMT shall consult with P&CSD and PPD on the
applicability of MAC in such cases.
The additional deliverables during FEL 3 for projects utilizing MAC are
as follows (refer to SAEP-1650 for additional details):
MAC Bid Package
MAC Technical & Commercial evaluation report (refer to SAEP-
1622)
MAC Agreement
MAC Preliminary / Beneficial Engineering Package (if applicable)
5.9 Pre-Commissioning
A pre-commissioning plan shall be developed by the EPC / LSTK and SAPMT.
Pre-commissioning plan includes all pre-commissioning activities, a listing of
all systems/subsystems, a detailed schedule, procedures required to support each
system, and the activities that need to be performed prior to handover and the
commencement of commissioning, startup and operation. Complete functional
loop testing from the sensing element(s) to the final control element(s) is
performed during pre-commissioning. This test will verify the instruments, the
wiring, the I/O cards, the I/O configuration and the logic. For Safety
Instrumented Systems, complete functional testing of all systems / logic is
performed during pre-commissioning.
DELIVERABLES: None
6 Responsibilities
Revision Summary
12 November 2013 Major revision to reflect Safety Lifecycle concept and VE cost savings proposals. Added
requirement for update of Process Automation Installed base database as NMR deliverable.
14 March 2017 Editorial revision deleting the reference to the canceled procedures (SAEP-1630, SAEP-
1634, and SAEP-1638) and adding procedure SAEP-750 as a reference.
11 December 2018 Major revision to incorporate FEL project execution. Major revision to PAS NMR
Deliverables.
Non-Material Requirements (NMRs) are developed by the automation vendor and reviewed as
part of the design review process during Preliminary Design Review (PDR) and Critical Design
Review (CDR). This documentation shall be updated throughout the project and final ‘As-built’
documentation provided to the operating organization as part of the project records.
Specific ‘as-built’ documents listed in section 5.10 above shall be uploaded by PMT into iPlant
prior to completion of the project. Refer to SAEP-334 for further details on submission of vendor
documents.
These certified drawings, parts data and documents should be marked as final.
The following list is the minimum requirement. It may be revised as necessary
depending on the project requirement.
602.1 System Development Plan (revised)
602.2 System Design Document (revised)
602.3 System & Network Architecture Drawings (revised)
602.4 Bill of Materials (revised)
Saudi Aramco: Company General Use
Page 16 of 17
Document Responsibility: Process Control Standards Committee SAEP-16
Issue Date: 11 December 2018
Next Planned Update: 12 December 2021 Project Execution Guide for Process Automation Systems
602.5 Detailed Cabinet / Console Layout and Wiring Drawings (Dimensional outline
diagrams, detailed panel layout diagrams, electric power distribution and
grounding diagrams) (revised)
602.6 System cable connection drawings (revised)
602.8 Integration Specifications Document (revised)
601.10 Security Management System design document (revised)
602.11 HMI Design and Configuration document
602.12 Control Database Design and Configuration document
602.13 FAT, I-FAT, SAT Test Plan and Procedure (refer to SAEP-750 for details)
602.14 Installation and Startup Plan (Including Cutover Plan for PAS expansion or
Upgrade projects)
602.15 Master Alarm System Database