Cash Application Integration (1MV) PUBLIC

Purpose Error: Reference source not found 1

Test Script PUBLIC

SAP S/4HANA - 13-02-20
Cash Application Integration (1MV)

Table of Contents

1 Purpose 2

2 Prerequisites 3
2.1 System Access 3
2.2 Roles 3
2.3 Business Conditions 3

3 Overview Table 4

4 Test Procedures 5
4.1 Scheduling Accounts Receivable Jobs - Automatic Bank Statement Reprocessing – Receivables Clearing 5
4.2 Scheduling Accounts Receivable Jobs – Automatic Lockbox Processing (Optional) 7
4.3 Extracting Payment Advice Information 8
4.4 Scheduling Account Receivabes Jobs – Automatic Banks Statement Reprocessing – Payables Clearing 10
1 Purpose

The SAP Cash Application solution improves the cash application process by automating the labor-intense process of clearing incoming bank payments with
corresponding receivable invoices. It is a cloud-based (HCP Cloud Foundry) solution that leverages machine learning technology to provide matching
prediction result based on historical data.
In SAP S/4HANA, the integration process can be scheduled to extract historical data and replicate it to the Machine Learning Platform as machine training
data. Afterwards, you can choose a different program for further processing. For example, you can schedule extraction of open receivable items and
replication to Machine Learning Platform for scoring. The prediction result from machine learning is proposed when the customer reprocesses the bank
statement items.
This scope item also supports self-initiated payable line-item matching.

Cash Application Integration (1MV) PUBLIC

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2 Prerequisites

This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and
business conditions.

2.1 System Access

Syst Details
em
Syste Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various
m apps assigned to your role.

2.2 Roles
Assign the following business roles to your individual test users.
Note The following roles are provided as example roles from SAP. You can use these as templates to create your own roles.

Business Role Business Role ID as Log

Delivered by SAP On
Cash Management SAP_BR_CASH_SPECIALIST
Specialist

2.3 Business Conditions

Before this scope item can be tested, the following business conditions must be met.

Scope Item ID Business Condition

J59 - Accounts Receivable Must be in scope as prerequisite.

Cash Application Integration (1MV) PUBLIC

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 J78 - Advanced Cash Bank statement is the prior process before this
Operations integration.

Cash Application Integration (1MV) PUBLIC

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3 Overview Table

Process Step Business Role App/Transaction Expected

Results
Scheduling Accounts Receivable Jobs - Automatic Bank Statement Cash Management Schedule Cash Management
Reprocessing – Receivables Clearing [page ] 6 Specialist Jobs (F3030)
Scheduling Accounts Receivable Jobs – Automatic Lockbox Processing Cash Management Schedule Cash Management
(Optional) [page ] 8 Specialist Jobs (F3030)
Extracting Payment Advice Information [page ] 9 Accounts Receivable Manage Payment Advices
Accountant (F2550)
Scheduling Account Receivabes Jobs – Automatic Banks Statement Cash Management Schedule Cash Management
Reprocessing – Payables Clearing [page ] 11 Specialist Jobs (F3030)

Cash Application Integration (1MV) PUBLIC

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4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

4.1 Scheduling Accounts Receivable Jobs - Automatic Bank Statement Reprocessing –

Receivables Clearing

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibilit <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
y

Purpose

This background job automatically matches invoices to bank statements, thus supporting the accounts receivable accountant in clearing the items.

Prerequisites

There should be open bank statements in the system. If not, refer to the Bank Integration with File Interface (1EG) scope item to upload bank statement files,
or to the Basic Cash Operations (BFB) scope item for manual bank statement creation.

Cash Application Integration (1MV) PUBLIC

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If you want to maintain the reprocessing rules, refer to the test script of scope item Accounts Receivable (J59), section Manage Bank Statement Reprocessing
Rules (Optional).

Procedure

Test Test Step Instruction Expected Result Pass /

Ste Name Fail /
p# Comm
ent
1 Log On Log on to the SAP Fiori launchpad as a Cash Management Specialist.
2 Access the Open Schedule Jobs for Health Check (F3030).
SAP Fiori App
3 Create a Choose +.
New Job
4 Enter Job In the New Jobs view, make the following entries:
Data General Information section:
● Job Template: Cash Application: Automatic Bank Statement Reprocessing
Scheduling Options section:
● Start Immediately: selected
Parameter section:
● Statement Number: the bank statement number to be processed
● Company Code: 1010
● Account Type for Clearing: D - Customers
● Automatic Clearing: If selected, the matched items are automatically cleared. If not, they
shall be cleared manually referring to next steps.
● Open Items Proposal: Scheduled jobs to receive a list of machine learning proposals for
matching receivables to existing bank statement items.
● Account Proposal: Scheduled jobs to receive a list of Machine Learning proposals for
matching accounts to existing bank statement items.
5 Schedule the Choose Schedule. The background job is
Job scheduled and the page
skips back to the
Application Jobs view.

Cash Application Integration (1MV) PUBLIC

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 6 Check the Monitor the job status. The status is Finished once the job has been processed.
Logs Access the log of proposals for bank statement items sent to SAP Cash Application.
Save the bank statement number and company code (1010) in order to process the
subsequent steps.
7 Check the Mark down the bank statement numbers. You can see the
explanation Choose Details and choose the Log tab. machine learning logs,
(Optional) such as match field and
match range, in Log
Details.
8 Reprocess If this scope item is activated, the reprocessing run on the uncompleted/open bank statement
Bank items will be started automatically after the initial posting. The reprocessing is based on the
Statement reprocessing rules, which you must maintain beforehand. For detailed instructions on how to
Items do so, refer to scope item Accounts Receivable (J59), section Manage Bank Statement
(Optional) Reprocessing Rules (Optional).
If this scope item isn’t activated, refer to scope item Accounts Receivable (J59), section
Reprocess Bank Statement Items for instructions on manual bank statement reprocessing.

4.2 Scheduling Accounts Receivable Jobs – Automatic Lockbox Processing (Optional)

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibilit <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
y

Cash Application Integration (1MV) PUBLIC

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Purpose

With automatic lockbox processing, you can collect and process incoming payments. A prerequisite is that the lockbox service is offered by your bank (US
only).

Prerequisites

For further details about the prerequisites, refer to scope item Lockbox (1JT).

Procedure

Please go through the test procedures from test script Lockbox (1JT).

4.3 Extracting Payment Advice Information

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibilit <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
y

Cash Application Integration (1MV) PUBLIC

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Purpose

With this function, payment advice information can be automatically extracted for further processing.

Prerequisites

There should be open bank statements in the system. If not, please refer to scope item Advanced Cash Operations (J78) to input bank statements.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Comment
1 Log On Log on to the SAP Fiori launchpad as an
Accounts Receivable Accountant.
2 Access the SAP Open Manage Payment Advices (F2550) .
Fiori App
3 Upload the Choose Import.
Payment Advice
File
4 Upload the In the Company Code field, enter the company The file that contains payment advice details is uploaded for
Payment Advice code: 1010 automatic processing.
File Select + to upload the payment advice file
from your local environment. For example,
advice1.pdf
Choose Process and Confirm the popup.
5 Check the Choose the tab Confirmation Pending(xx). A new payment advice of type 12 is created. By opening it, you
Processing find the relevant information extracted from the document
Result with machine learning.
6 Confirm and Choose Confirm and Next. The information is stored for further processing.
Proceed

Cash Application Integration (1MV) PUBLIC

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Succeeding Process

Scope item Accounts Receivable (J59) describes how to process payment advices.

4.4 Scheduling Account Receivabes Jobs – Automatic Banks Statement Reprocessing –

Payables Clearing

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibilit <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
y

Purpose

This background job automatically matches invoices to bank statements, thus supporting the accounts payable accountant in clearing the items.

Prerequisites

There should be open bank statements in the system. If not, refer to the Bank Integration with File Interface (1EG) scope item to upload bank statement files,
or to the Basic Cash Operations (BFB) scope item for manual bank statement creation.
If you want to maintain the reprocessing rules, refer to the set-up instructions of scope item Accounts Receivable (J59), section Manage Bank Statement
Reprocessing Rules (Optional).

Cash Application Integration (1MV) PUBLIC

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Procedure

Test Test Step Instruction Expected Result Pass /

Ste Name Fail /
p# Comm
ent
1 Log On Log onto the SAP Fiori launchpad as an Accounts Receivable Accountant.
2 Access the Open Schedule Accounts Receivable Jobs (F1240).
SAP Fiori App
3 Create a Choose New.
New Job
4 Enter Job In the New Jobs view, make the following entries:
Data General Information section:
● Job Template: Cash Application: Automatic Bank Statement Reprocessing
Scheduling Options section:
● Start Immediately: selected
Parameter section:
● Statement Number: Number of the bank statement to be processed
● Company Code: 1010
● Account Type for Clearing: K - Vendors
● Automatic Clearing: If selected, the matched items are cleared automatically. If not, it is
necessary to clear them manually.
● Open Items Proposal: Scheduled jobs to receive a list of machine learning proposals for
matching receivables to existing bank statement items.
● Account Proposal: Scheduled jobs to receive a list of Machine Learning proposals for
matching accounts to existing bank statement items.
5 Schedule the Choose Schedule. The background job is
Job scheduled and the page
skips back to the
Application Jobs view.
6 Check the Monitor the job status. When the job is processed, the status is Finished.
Logs Access the log for proposals of bank statement items sent to SAP Cash Application.
Save the bank statement number and company code (1010) in order to process the

Cash Application Integration (1MV) PUBLIC

Purpose Error: Reference source not found 12
 subsequent steps.
7 Check the Mark down the bank statement numbers. You can see the
explanation Choose Details and choose the Log tab. machine learning logs,
(Optional) such as match field and
match range, in Log
Details.
8 Reprocess If this scope item is activated, the reprocessing run on the uncompleted/open bank statement
Bank items will be started automatically after the initial posting. The reprocessing is based on the
Statement reprocessing rules, which you must maintain beforehand. For detailed instructions on how to
Items do so, refer to scope item Accounts Receivable (J59), section Manage Bank Statement
(Optional) Reprocessing Rules (Optional).
If this scope item isn’t activated, refer to scope item Accounts Receivable (J59), section
Reprocess Bank Statement Items for instructions on manual bank statement reprocessing.

Cash Application Integration (1MV) PUBLIC

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