POSITION DESCRIPTION FORM

Position Title: Date:

Incumbent Approved by___________________________

(Position Holder)

Location _____________________________________
(Next Level Manager)

Department _____________________________________
(Head of department)

Reports to (Title)

Prepared by

1.POSITION SUMMARY

Briefly summarize your position’s purpose or role:

2. QUANTITATIVE DATA
Indicate the significant numerical data, which are applicable to your position. Use current year and next year’s forecasted figures.

Current Year Next Year’s Forecast

Total number of employees reporting directly and indirectly to you: _________________ _______________
Managerial _________________ _______________
Clerical _________________ _______________
Direct Labour _________________ _______________
Indirect Labour _________________ _______________
_________________ _______________
Total no. of employees in your Department or Plant
Annual Payroll of Employees in Department or Plant.
Annual Unit Operating Budget
Other direct costs under your control
Other information (Example Annual Sales directly or indirectly
relating to your position: manufacturing, inventory, material costs,
capital equipment).
3. MAJOR RESPONSIBILITY AREAS

In the boxes below, list a series of brief statements in each box which describes what you do and how you do it (Major
Actions and Supporting Actions): how much time you devote to it (%of Total Job): why you do it (Expected End
Result): and how you can tell whether you have done it (Ways to Measure Accomplishments). In the left column,
rank the statements from most (=1) to least important.
Importance Major Actions and % of Expected End Result Ways to Measure
Supporting Actions Total (Why you do it?) Accomplishments
(What you do and how you do it?) Job (How you can tell you have done it?)
4. MAJOR CHALLENGES

Describe the most difficult types of problems or the major challenges you face in performing your job.

5. DECISION MAKING AUTHORITY

Describe the authority permitted to your position by indicating which decisions you are expected to make and which
you are expected to recommend

DECISIONS EXPECTED RECOMMENDATIONS EXPECTED

6. WORKING RELATIONSHIPS

List the titles of individuals, departments and organizations with which you have the most frequent contact. This
should include contacts both inside and outside the company. Briefly describe the nature or purpose of these
contacts.

MOST FREQUENT CONTACTS NATURE OR PURPOSE

7. ORGANIZATIONAL RELATIONSHIPS

Please list the title of your immediate supervisor, next level supervisor, other positions reporting to your
supervisor and the positions reporting to you. List major areas of responsibility for individuals under your
direction.

Next Level Supervisor

(Title)

|
Your Immediate Supervisor |

(Title)
|
|
Other Positions Reporting |
to your Supervisor |
_____________________________________________________________
| | | | |

(Title) (Title) (Your Title) (Title) (Title)

|
|
Positions Reporting to you |
______________________|____________________
| | | | | |

(Title) (Title) (Title) (Title) (Title)

No of persons under _____ _____ _____ _____ _____
each subordinate

Major Areas of __________ __________ _________ __________ _________

Responsibility __________ __________ _________ __________ _________
of Positions __________ __________ _________ __________ _________
Reporting __________ __________ _________ __________ _________
to you __________ ___________ _________ __________ _________

8. OTHER INFORMATION

Please indicate below any information that you think would be helpful to someone trying to understand the
nature, scope or purpose of your position. Also include the titles of positions who indirectly report to you.