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Trinidad and Tobago Production Unit

CALYPSO OFFSHORE LOADING TERMINAL


Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
th
Issue Date: 15 October 2008

*SAFETY/ ENVIRONMENT/ BUSINESS/ PROCESS CRITICAL*

DOCUMENT DISTRIBUTION PAGE

The Master copy of this document is available for viewing by using


Documentum and may also be available on the Asset Management System

DOCUMENT CONTROL

Controlled copies on the Handbook are issued to the following:

1 BHPB Production Unit Team Leader - Trinidad and Tobago Production Unit
2 BHPB Operations Manager - Trinidad and Tobago Production Unit
3 BHPB Supply Manager - Trinidad and Tobago Production Unit
4 Global Practices Leader - Marine HSE
5 Marketing/Commercial Department - BHPB
6 Terminal Operations Team Leader - Rust Road Terminal
7 Joint Venture - TOTAL
8 Joint Venture - Talisman
9 Ministry of Energy and Energy Industries, Trinidad and Tobago
10 Rightship Petroleum Vessel Vetting
11 IMT Room
12 Operations Field Manager
13 Eastern Divers
14 East Coast Productions
15 ASCO / BHPB Marine Representative
16 Marine, Aviation and Shorebase Manager

- These copies shall be stamped "Controlled Copy" in red ink.


- The S&L Manager shall maintain the distribution list for controlled copies
- Only these person on the S&L Manager's distribution list will be issued revised
copies of the Handbook on an automatic basis
- Persons not on the distribution list shall be deemed to be holding uncontrolled
copies, and as such they will not automatically be sent revisions of the Handbook

DISCLAIMER
This Handbook has been prepared by BHPB being the Terminal operator, for the benefit of
Charterer’s, Masters owners and agents using the Terminal. While believing the information
contained herein to be correct, BHPB makes no warranties or representations in respect of and
accepts no responsibility as to the accuracy or completeness (regardless of its purpose or use) of the
information or instructions contained herein and reserves the right to amend as and when required,
said information and instructions. It is the user’s responsibility to ensure that the latest edition of
this Handbook and the Terminal Conditions is being used.
Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
th
Issue Date: 13 November 2008

REVISION PAGE

Revision Date Description


2004 First draft appendices to be added.
2004 Second draft for comment.
rd
23 Aug. 2004 Final draft with comments received to date included.
th
24 Sept. 2004 Comments included and forwarded for partner review.
th
24 Nov. 2004 All comments incorporated.
th
14 Dec. 2004 Date issued.
th
12 Jan. 2005 1. Partner comments included.
2. Change to tidal information 5.2.3
3. Change to appendix.
th
1 15 Feb. 2005 1. Change to terminal charge.
2. Maximum draft included.
3. Further clarity in vessel questionnaire.
4. Recommended/preferred ships agents detail included.
5. Change (5.1.3) contact from Supply and Logistics
Manager to Marine Logistics Coordinator.
th
2 17 Feb. 2005 Change Marine Logistics Coordinator name and contact details.
th
3 9 May 2005 Removal of Port Agent and designation of the Marine Logistics
Coordinator as the key contact for vessel arrival information.
th
4 9 June 2005 Change of the Marine Logistics Coordinator’s name and contact
details.
Facsimile number for the Marine Terminal included.
th
5 17 April 2006 Addition of a mooring and unmooring conditions log.
Update the MSDS to the Calypso Blend Crude Oil.
Section 6 – Change electrical to diesel pumps.
Section 4 – Change Terminal Manager to Terminal Operations
Team Leader.
Section 6.1.3 – remove lifting coordinator.
Appendix A – Update lifting vessel questionnaire to include
certification of the crane operator.

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
th
Issue Date: 13 November 2008

st
6 1 Mar. 2006 Full review and format of document.
th
7 13 Nov 2008 Section 2.6 - Location of Anchorage Zone 3nm south west, not
south east. Included MARSEC level reporting.
Section 5.6 - Also requirements for Panamax Tankers with only
one Chain Stopper.
Section 4.11 – Included note on additional vessel approval.
Section 5.13 – Amended size of loading hose connection.
Section 4.8/4.9/8.1- Updated contract numbers for Eastern
Divers and East Coast Marine.
Removed supplements from document.
Section 4.2/6.6 - Updated contact listing.
Section 5.4 – Amended Pilotage section with SOLAS reference
for pilot / accommodation ladder set-up.
Section 4.6 – added requirement for mooring masters to be
orientated with regards to the full contents of the Terminal
Handbook

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
th
Issue Date: 13 November 2008

TABLE OF CONTENTS

1. INTRODUCTION AND COMPLIANCE............................................................................8


2. GEOGRAPHICAL LOCATION........................................................................................9
2.1 C.A.L.M. Buoy .................................................................................................................................. 9
2.2 Location............................................................................................................................................ 9
2.3 Chart & Oceanographic Information .............................................................................................. 10
2.4 Climate Information ........................................................................................................................ 10
2.5 Mooring/Unmooring Criteria ........................................................................................................... 11
2.6 Anchor and exclusion Zones.......................................................................................................... 11
2.7 Hazards to Navigation.................................................................................................................... 13
2.8 Lifting Vessel Restrictions .............................................................................................................. 14
3. ACRONYMS AND DEFINITIONS .................................................................................14
4. RESPONSIBILITIES .....................................................................................................16
4.1 Field Manager (BHPB) ................................................................................................................... 16
4.2 OTL (BHPB) ................................................................................................................................... 16
4.3 Terminal mechanical technician (BHPB) ....................................................................................... 18
4.4 Production Technician (BHPB) ...................................................................................................... 18
4.5 Mooring Master .............................................................................................................................. 18
4.6 Secondary Mooring Master / ECO ................................................................................................. 18
4.7 Marine HSE Co-ordinator............................................................................................................... 19
4.8 Mooring Master Liability ................................................................................................................. 19
4.9 Eastern Divers................................................................................................................................ 19
4.10 Eastern Divers Supervisor ............................................................................................................. 20
4.11 East Coast Production Services .................................................................................................... 20
5. PHASES OF OPERATION............................................................................................21
5.1 Pre-Arrival Information ................................................................................................................... 21
5.2 Approaches to the Terminal ........................................................................................................... 22
5.3 Notice of Readiness ....................................................................................................................... 23
5.4 Pilotage .......................................................................................................................................... 23
5.5 Berthing Parameters ...................................................................................................................... 23
5.6 Berthing and Mooring Operations .................................................................................................. 24
5.7 Static Tow (if required and agreed)................................................................................................ 25
5.8 Inclement Weather Conditions ....................................................................................................... 25
5.9 Main Engine Readiness ................................................................................................................. 25
5.10 De-ballasting Operations................................................................................................................ 26
5.11 Berthing and Mooring Operations .................................................................................................. 26
5.12 Calypso Crude Blend ..................................................................................................................... 26

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

5.13 Hose Connection............................................................................................................................ 27


5.14 Cargo Transfer ............................................................................................................................... 27
5.15 Suspension of Transfer Operations ............................................................................................... 27
5.16 Un-mooring and Departure Procedures......................................................................................... 28
5.17 Un-mooring and Early Departure Procedures...................................................................28
5.18 Fees, Charges and Liabilities......................................................................................................... 29
6. EMERGENCY PROCEDURES .....................................................................................30
6.1 Emergency response plan ............................................................................................................. 30
6.2 Operational P.O.B Tracking ........................................................................................................... 30
6.3 Emergency Procedures.................................................................................................................. 30
6.4 Terminal, Tanker and CALM Buoy Security................................................................................... 31
6.5 Pollution control.............................................................................................................................. 31
6.6 Emergency Contacts...................................................................................................................... 32
7. STANDARDS OF LIFTING VESSELS ..........................................................................33
7.1 Lifting Vessels ................................................................................................................................ 33
7.2 Safety checks on Lifting Vessels ................................................................................................... 35
7.3 Drug and Alcohol Policy ................................................................................................................. 36
8. KEY DOCUMENTS, TOOLS AND EFERENCES..........................................................36
8.1 Key Documents.............................................................................................................................. 36
8.2 Tools............................................................................................................................................... 36
8.3 Reference Material......................................................................................................................... 37
9. APPENDICES ...............................................................................................................37
9.1 Appendix A – regulations Associated with Oil transfer .................................................................. 38
9.2 Appendix B - Hose Connection...................................................................................................... 39
9.3 Appendix C – OFFTAKE ORGANIZATION CHART (MOORING)................................................. 41
9.4 Appendix D – Offtake Organization Chart (Hose Hook-up) ........................................................... 42
9.5 Appendix E – Offtake Organization Chart (Cargo Operations)...................................................... 43

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

1. INTRODUCTION AND COMPLIANCE


The CALM Buoy, situated in Guayaguayare Bay and operated by BHPB, is a floating single-
point mooring and off-loading unit and is an integral part of the Terminal. The Terminal has been
developed by the Co-Ventures.

Compliance with the rules, regulations, provisions and standards contained in this Handbook,
including the Terminal Conditions, is mandatory for all persons using the facilities or services of
the Terminal. By entering the Terminal and using its facilities or Terminal Services, the Owners,
despondent owners, demise Charterer’s, Master, ship’s agent, and other like persons, accept
and agree to comply with and be bound by the rules, regulations, provisions and standards
continued in this Handbook. The Master must personally sign the Terminal Conditions before
the Lifting Vessel will be accepted at the Terminal.

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

2. GEOGRAPHICAL LOCATION

2.1 C.A.L.M. BUOY


The CALM Buoy is a purpose built floating, catenary anchor leg mooring and off-loading
installation permanently moored on location by means of three pairs of anchor chains.
Stabilized export-quality crude oil is transferred to the CALM Buoy by sub-sea pipeline
from the Rust Road Terminal. Crude oil is transferred, via one double carcass floating
hose-string, to Lifting Vessels using two diesel driven single stage centrifugal pumps,
located at the Rust Road Terminal, rated at 2,250 m3 per hour each and giving an
expected maximum loading rate of 25,000 bbl/per hour or 600,00bbl/day.

Calypso Offshore
Loading Terminal

2.2 LOCATION
The CALM Buoy is located on Trinidad’s South East coast situated to the south of the
Rust Road Terminal in Guayaguayare Bay and is about 4.5km offshore, in position:
10o 05’ 05.6’’ N 61o 02 38.6’’ W.

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

2.3 CHART & OCEANOGRAPHIC INFORMATION


The Guayaguayare Bay area is covered by British Admiralty Charts and referral may be
made to the chart-let on the Page 6, which shows designated anchorage areas,
exclusion zones, and pilot boarding area. N.B. this chart should not be used for
navigational purposes.
The average water depth in the area is approx 27 meters and the nature of the bottom is
predominantly mud and sand which afford good holding ground. Masters of Tankers
using the Terminal should refer to the Admiralty Sailing Directions for the area, and be
guided by the Caribbean Pilot.

2.4 CLIMATE INFORMATION


Winds are predominantly in the northeast to southwest quadrants but may be variable on
and offshore in the summer months.
Masters of Lifting Vessels arriving in Guayaguayare Bay to load from the CALM Buoy are
reminded that due to the exposed position of the buoy, they are to make every effort to
ensure that their Lifting Vessel is in a suitable and seaworthy condition of ballast.
If, in the opinion of the Terminal Operations Team Leader, or the Mooring Master, the
Lifting Vessel is not properly ballasted, then mooring may be delayed until such time as
the situation is rectified by the Master, with all associated costs to the Lifting Vessel ‘s
account.
The tide in the Guayaguayare Bay area is semi-diurnal, providing two high tides and two
low tides per 24-hour period. The Lowest Astronomical Tide (LAT) recorded is 25.9
meters, the Highest Astronomical Tide (HAT) recorded is 27.7 meters therefore the Mean
Sea Level (MSL) is considered to be 26.8 meters. Further water depth calculations
should be made with reference to the Admiralty Tide Tables for Port of Spain.
The swell factor for the Guayaguayare Bay area is generally low. Reference should be
made to the Admiralty Sailing Directions, and the Caribbean Pilot concerning yearly
averages and wave heights.
Maximum Summer Draft for Lifting Vessels is 55’ 0” (16.77m)

• The optimal time of mooring is 0600. Localized wind and sea conditions tend to strengthen
as the day progresses.
• Mooring shall only occur during the hours of daylight, but may at the Terminal’s discretion,
take place at other times.
• In all cases, the decision to berth the lifting vessel will rest with the Terminal Operation Team
Leader in consultation with the Mooring Master and final approval given by the Operations
Field Manager.
• To make certain that Mooring Operations do not exceed daylight hours, mooring operations
will begin no later than 1500hrs.
• Where mooring is required to take place outside of daylight hours, a Case to Operate shall
be completed by the Terminal Operations Team Leader and approved by the relevant BHPB
approving authority.

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

2.5 MOORING/UNMOORING CRITERIA


The weather conditions prior to and during a Lifting Vessel’s mooring operation, will be
closely monitored and the Mooring Master may, if the limiting criteria for mooring /
unmooring are approached, decide to suspend mooring operations. In the event of
deteriorating weather conditions during a mooring operation, the Mooring Master may
abort the operation if he feels the safety of the CALM Buoy and floating hoses may be
compromised. A Lifting Vessel which is moored to the CALM Buoy, whether loading or
not, may be unmoored due to deteriorating conditions at any time. It is at the Mooring
Master’s discretion, in consultation with the Terminal Operations Team Leader, to
suspend operations at any time.

The theoretical maximum criteria for Lifting Vessel’s mooring at the Terminal are:
Wave height: 2.5 meters.
Wind speed: < 22 knots.
Time: within + or -1 hour of slack water, or during a change of tide or current direction.

The theoretical maximum criteria for Lifting Vessel’s unmooring at the Terminal are:
Wave height: 3.0 metres
Wind speed: < 28 knots.

Tension limits.
Lifting Vessel’s will be unmoored if there are three occurrences of a peak mooring-
hawser-tension greater than 90 tonnes force within one hour, or a single occurrence of a
peak mooring-hawser-tension greater than 110 tonnes force.

2.6 ANCHOR AND EXCLUSION ZONES

Lifting Vessel’s shall contact BHP Onshore Terminal on channel 16 approximately 6 - 10


Nm from the CALM buoy location. 10o 05’ 05.6’’ N 61o 02 38.6’’ W. The Terminal will
prompt the vessel to working frequency channel 14. This will be the working frequency
between the Terminal and the Tanker for the remainder of the operation. The Terminal
will instruct the vessel if it is to go to anchor or meet the pilot upon arrival. The Lifting
Vessel will declare it’s MARSEC level to the Onshore Terminal. The vessel’s MARSEC
level will be given to the designated ISPS person, Security Manager Tel number 868-
821-5169 or cell 868-689-5301. Only the Terminal’s OTL (Operations Team Leader) will
relay the Lifting Vessel’s MARSEC level to the designated ISPS person.

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

NOTE: There are two SPM’s (Single Point Moorings) in the area. BHP Billiton’s Calm
Buoy is the YELLOW. At night it will display a light flashing YELLOW 2+1 long
flash every 15 sec.
Lifting Vessels visiting the Terminal shall not anchor or maneuver in or near to the CALM
Buoy Exclusion Zone, which currently extends to a 1 Nm radius, centered on the CALM
Buoy. Masters of Lifting Vessels may at their discretion, use the following recommended
anchorage, which is located approximately 3 Nm South West of the CALM Buoy. In
approximate position North 10ƕ 03.5’ 061ƕ 05.5’ West.

(Ref Fig 1.6a & 1.6b)

N.B. Masters of Lifting Vessels shall ensure that they have available the most recent
information on the positions of pipelines and cables in the vicinity of the CALM Buoy and
be guided accordingly.

Figure 1.6a Anchorage Exclusion Zone

Guayaguayare Bay

Exclusion Zone

BHPB C.A.L.M. Buoy

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

Fig 1.6 b Tanker Anchorage Zone

BHPB C.A.L.M. Buoy

Tanker Anchorage Zone

2.7 HAZARDS TO NAVIGATION


Lifting Vessels visiting the CALM Buoy shall not maneuver within any of the exclusion
zones, or their associated structures. N.B. Sub-sea pipelines and equipment exist in
close proximity to the installations listed below.
• BPTT SPM Buoy

For the positions of sub-sea pipelines, Masters of Lifting Vessels visiting the CALM Buoy
shall consult the relevant charts of the area, and current notices to mariners.

Lifting Vessel’s visiting the CALM Buoy shall keep well clear of the above structures
and maneuver with extreme caution whilst navigating in this area. Various offshore
support vessels work in, and near, the areas mentioned above and should be given a
wide berth.

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

2.8 LIFTING VESSEL RESTRICTIONS


Fishing is not permitted from the Lifting Vessel whilst inside the CALM Buoy Exclusion
Zones.
Stores - There are no facilities for receiving stores or services at the CALM Buoy .

Bunkering - There are no facilities for bunkering at the CALM Buoy.

Potable Water - There are no facilities for receiving fresh water at the CALM Buoy.

Dirty Ballast - There are no reception facilities for dirty ballast or slops at the CALM
Buoy, and under no circumstances shall dirty ballast, slops or garbage be discharged to
the sea.
IMO Resolution A.868(2)
“GUIDELINES FOR THE CONTROL AND MANAGEMENT OF SHIPS' BALLAST WATER
TO MINIMIZE THE TRANSFER OF HARMFUL AQUATIC ORGANISMS AND PATHOGENS”

Medical and dental services - There are no medical or dental services at the CALM
Buoy, but in an emergency, medical evacuation can be arranged through the Terminal
Operations Team Leader or Mooring Master, to facilities in Trinidad.

Shore leave/Crew Changes – There are no facilities for crew change and shore leave
is not permitted.

Repairs - Repairs of any description, which may affect the full operational status, are not
permitted, while the Lifting Vessel is moored to or maneuvering at the CALM Buoy.
Under no circumstances are a Lifting Vessel’s main engines to be disabled whilst visiting
the CALM Buoy.

3. ACRONYMS AND DEFINITIONS

This section provides detailed definitions for acronyms used in this manual or for
operational terminology referenced in the Handbook. Only definitions unique to this
document are included.
The following acronyms & definitions apply to this document.

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

Acronyms
ABS American Bureau of Shipping
ALARP As Low As Reasonably Practical
API American Petroleum Institute
BCO Ballast Control Officer
BHPB BHP Billiton (Trinidad-2C) Ltd
BS & W Basic Sediment and Water
C.A.L.M. Buoy Catenary Anchor Leg Mooring Buoy (CALM) (BHPB)
CBEZ CALM Buoy Exclusion Zone
CCR Central Control Room (On Lifting Vessel)
CFR Code of Federal Regulations
Co-Ventures Parties holding Interests in Block 2 (c) production sharing contract
DP Dynamic Positioning
DWT Deadweight Tonnage
ECO Environmental Cargo Officer
ETA Estimated Time of Arrival
ETD Estimated Time of Departure
FRC Fatal Risk Controls
Gross Standard Volume – Measured volume of liquid in cargo tanks minus free water as
GSV
quoted in bbls or m3
GTMS Global Travel Management System
HSE Health, Safety, and Environmental
IMO International Marine Organization
ISGOTT International Safety Guide for Oil Tankers and Terminals
ISPS International Ships and Port Security
JRA Job Risk Analysis
JSA Job Safety Analysis
HSE Health, Safety, and Environmental
MARPOL International Convention for the Prevention of Pollution from Ships, 1973, as modified by the
Protocol of 1978 relating thereto (MARPOL 73/78)
NOR Notice of Readiness
OCIMF Oil Companies International Marine Forum
OSRV Oil Spill Response Vessel
OSRO Oil Spill Response Operator
OTL Operations Team Leader
PIC Person In Charge
SMS Safety Management System
SOP Standard Operating Procedure
SWL Safe Working Load
TBP Task Based Procedures

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

4. RESPONSIBILITIES

4.1 FIELD MANAGER (BHPB)


The Operations Field Manager (FM) is responsible for provision and maintenance of a
safe operating plant, product transfer inclusive of tanker berthing operations. Hence the
position is accountable for ensuring that product transfer is conducted in accordance with
this procedure. The Operations Field Manager is also accountable for approving all
deviations from this procedure and for conducting regular reviews of Terminal Berthing
Handbook.

4.2 OTL (BHPB)


The Terminal Operations Team Leader (OTL) is the senior representative responsible
for:
• Operations at the Rust Road Terminal
• Monitoring “Lifting Window” & Notifications prior to Vessel Arrival
• Ensuring that Pre Arrival Checks & PM’s are completed at CALM Buoy
• Ensuring that SOP’s & JSA’s are continually reviewed for ALARP
• Coordinating the transfer operations between the lifting vessel & the Terminal
• Spares Management- Hoses, Hawsers, ropes, etc
• Certification of Tools & Lifting Gear, Tool Box etc

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

Contacts for Terminal


Onshore Terminal Control Room 868-821-5450/+ 868-821-5451/ +868-821-5452
Terminal Operation Team Leader 868-821-5455
Iridium Handheld Satellite Phone 011-881-641-431-312
Onshore Digicel GSM Cellular 868-383-5904
Onshore Terminal Emergency numbers 868-630-7495/9374/7500
Onshore Terminal Facsimile 868-630-7500
Terminal OTL- E Mail petposterminalotl@bhpbilliton.com
VHF Radio Initially Channel 16, followed by a working channel
868-623-2862 Ext 4311
Marine logistic Coordinator Mobile # 868-724-5645 Office # 868-627-8601
ian.pierre@ascoworld.com
868-821-5184
Terminal lifting coordinator Faxsimile-868-623-4794
E mail-petposangosturaliftingcoordinator@bhpbilliton.com
ECC Center London 011 44 207 802 7777
Mobile # 868-724-5645 Office # 868-627-8601
ASCO
ian.pierre@ascoworld.com

Notifications

Eastern Divers – Pilots


ASCO – Marine Representative
East Coast Production (Pre Check List)
Ministry of Energy & Energy Industries (MEEI)
Independent Inspectors - Gauging
Agents – Vessel Agents – V/L Boarding /Customs & Immigration
SOLAR Turbines – Terminal Back up support for pumps during lifting
Tucker Energy Systems – Product Sampling

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Trinidad and Tobago Production Unit
CALYPSO OFFSHORE LOADING TERMINAL
Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

4.3 TERMINAL MECHANICAL TECHNICIAN (BHPB)


The Terminal Mechanical Technician supports the Rust Road Terminal. In addition is
responsible for the CALM Buoy “Pre-Checks” and Preventative Maintenance process
with Eastern Divers.

4.4 PRODUCTION TECHNICIAN (BHPB)


The Production Technicians support the Rust Road Terminal. In addition is
responsible for the safe product transfer operations & hourly communications during
“Offtake” operation.

4.5 MOORING MASTER


The Mooring Master is the Senior “Eastern Divers” supervisor on-board the vessel
throughout the mooring operation, the entire period secured to the CALM buoy and the
unmooring operation. A Mooring Master will be assigned for each vessel. The Mooring
Master will advise the vessel's Master on approaching and departing the berth, mooring
and unmooring and may act on behalf of the OTL.
With the concurrence of the vessel's master, this advice may take the form of
directions to members of the vessel's crew. All maneuvering within the mooring area
shall be done only in accordance with the advice of the Mooring Master. In all cases
the Master of the vessel shall remain solely responsible on behalf of the vessel's
owner, for the safety and proper maneuvering of the vessel. The vessel's Master, a
qualified deck officer (second or third mate), and a helmsman must be on the bridge
at all times while the vessel is maneuvering.

4.6 SECONDARY MOORING MASTER / ECO


The secondary Mooring Master shall have a primary role as the Environmental Cargo
Officer (ECO). The ECO is responsible to the Mooring Master throughout the mooring
operation, the entire period at the CALM Buoy and the unmooring operation. The
ECO's will act as the Terminal Representative and Pollution Prevention Officer on
board the vessel. The ECO will inspect the vessel for proper mooring equipment;
observe the mooring and unmooring operation in consultation with the Mooring
Master, and coordinates cargo handling operations while acting as liaison to the shore
terminal. Their role closely parallels the Mooring Master in that they may give direction
to the vessel's crew, with concurrence of the vessel's master.

The mooring masters will be properly orientated with regards to the full contents of
this handbook. The Marine, Aviation and Shorebase Manager (T&T PU) will ensure
there is full compliance with all pilots employed or who will be employed by

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Trinidad and Tobago Production Unit
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Berthing and Terminal Handbook.
Document No. T&T-GG-OP-05-3501
Revision No.: 7
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Issue Date: 13 November 2008

BHPBilliton to conduct tanker off-takes at the CALM Buoy. Each mooring master will
verify his/her compliance by signing the “Pilot Orientation Register” maintained by the
Marine, Aviation and Shorebase Manager T&T PU

4.7 MARINE HSE CO-ORDINATOR


BHPB shall provide a Marine HSSE Coordinator at all “Offtake Operations” to ensure that
the all BHPB HSSE standards are adhered to. The primary role will be that of supporting
the Environmental Cargo Officer (ECO) and ensuring the “Offtake Operations” are
conducted safely.

4.8 MOORING MASTER LIABILITY


The services of the Mooring Master and ECO are provided by Eastern Divers upon
the express understanding and condition that, while on board for the purpose of
assisting such vessel, they become, for such purposes, the servant of the owners
and/or Charterer’s of the vessel. BHPB or any of its subsidiaries including BHPB
(Trinidad-2C) Ltd shall not be responsible or liable for any damage or injury resulting
from the advice and assistance given by or from their acts while aboard the assisted
vessel.

Eastern Divers are responsible for providing qualified and experienced Mooring
Masters & Supervisor. The full scope of their roles & responsibilities is contained
in Schedule D of Contract # 8600001015.
These roles & responsibilities should be signed by all Mooring Masters and
Supervisors assigned to operations for BHPB, and copies provided to the OTL
and Marine, Aviation and Shorebase Manager.

4.9 EASTERN DIVERS


Eastern Divers Company Ltd has a contractual agreement with BHP Billiton Trinidad -2
(c) for the “Provision of CALM Buoy/Plem Operations and Maintenance Services under
contract # NUMBER: 8600001015
The contract is made up of the following documents:
Exhibit “A” – General Terms and Conditions
Exhibit “B” – Insurance
Schedule “A” – Scope of Work
Schedule “B” – Equipment and Services
Schedule “C” – Consumables
Schedule “D” – Personnel

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Schedule “E” – Compensation


Schedule “F” – Health, Safety, Environment and Community
Schedule “G” – Administration
Schedule “H” – Quality Management
Schedule “I” – Not Used
Schedule “K” – Lifting Standard
Contractor provides the following Equipment and Services:
a) Transportation of Equipment and material and Personnel between Contractor’s
Operations Base and Company’s Terminal Facility in Guayaguayare.
b) Equipment, materials and Services as per Schedules B, C and D at rates, sums and
Prices quoted in Schedule E, as specified.
c) Adherence to Schedule F as a minimum standard.

4.10 EASTERN DIVERS SUPERVISOR

The Eastern Divers Supervisor is responsible for:


Supporting the BHPB Mechanical Technician in completing “Pre Checks” & P.M’s”
Supervision of the Eastern Divers Maintenance Crew.
Ensuring the competence & training Eastern Divers “Riding Crew”

4.11 EAST COAST PRODUCTION SERVICES

East Coast Services are contracted with BHP Billiton.


The following vessels are utilized in the Offtake Operation.

Specification Description
Vessel Name Gulf Marine 4 Gulf Marine 5 Gulf Marine 8
IMO # 8895714 8895126 8898350
Classification Steel Utility Vessel Steel Utility Vessel Steel Utility Vessel
LOA, feet 110' 110' 110’
Beam Molded, feet 28' 28' 26’
Depth, feet 9'6" 9'-6" 9’
Speed 11KTS 11kts 12kts
GRT 202 Tons 202 Tons 218 Tons

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Brake Horsepower 1,200 HP 1,200 HP 1,200HP


Bollard Pull N/A N/A N/A
P.O.B. (Max) 20 20 20

Note: Other support vessels may be utilized in the off take operation, but pre approval
must be had from at least one of the following individuals:
• Global Practices Leader Marine HSE
• Marine HSE Advisor

5. PHASES OF OPERATION

5.1 PRE-ARRIVAL INFORMATION


A Lifting Vessel intending to use the CALM Buoy, shall advise the Lifting Coordinator and
the Terminal Operations Team Leader, of their ETA and ship’s particulars, initially at 72
hours prior to arrival, and then their ETA only at 48 hours, 24 hours and 12 hours
respectively, by e-mail, facsimile, or telex using the standard format message listed as
follows:
Aa Lifting Vessel’s name, and previous name (if applicable).
Bb Lifting Vessel’s international call-sign
Cc Inmarsat ID#, Telephone# and facsimile #
Dd Arrival draught
Ee Maximum displacement
Ff Distance from bow to manifold
Gg Last port
Hh Last cargo
II Cargo or material remaining onboard
Jj Master’s full name.
Kk Lifting Vessel’s ETA at CALM Buoy anchorage or Normal Sea Pilot
Embarkation Area local time
Ll Cargo quantity required: bbls/m3

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5.2 APPROACHES TO THE TERMINAL


The Lifting Vessel Master will contact the Terminal on approach to the CALM Buoy for
anchoring and / or berthing instructions.

The Mooring Master will advise the Lifting Vessel on arrival at the CALM Buoy of any
anchoring and / or berthing instructions. Anchoring and maneuvering in, or close by,
any of the exclusion zones is prohibited (See Fig 1.6 a & b) where recommended
anchorage areas are shown and includes BPTTCALM Buoy and sub-sea pipelines.
The Master of a Lifting Vessel arriving at the CALM Buoy should understand, that
berthing at the CALM Buoy may be delayed or refused if the Lifting Vessel’s trim is
excessive, or the draught is too light, or the propeller is not fully immersed. (Arrival
trim MUST NOT exceed 3 meters)

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5.3 NOTICE OF READINESS

The Lifting Vessel, upon arrival at the anchorage or Normal Sea Pilot Embarkation Area,
may tender its Notice of Readiness (NOR) when the Lifting Vessel is ready in all
respects to load cargo in accordance with this Handbook including the Terminal
Conditions. The Terminal Operations Team Leader will only accept a Lifting Vessel’s
Notice of Readiness when he is satisfied that the Lifting Vessel is ready, in all respects,
for loading at the CALM Buoy.

5.4 PILOTAGE

Pilotage at the terminal is compulsory, and any such services provided by the terminal
shall be strictly subject to this Handbook including the Terminal Conditions. The
Mooring Master and the ECO will board the Lifting Vessel approximately 2 miles west of
the CALM Buoy, on most occasions via a workboat. The Master will provide the
necessary ladder and safe access to and from the Lifting Vessel, including the need for
a good lee in accordance with IMO rules. The vessel should have a combination pilot/
accommodation ladder rigged according to the vessel’s freeboard upon arrival as
defined by SOLAS chapter V Regulation 23, as adopted by IMO resolution A.889(21).
In addition, the Lifting Vessel must have its portside derrick / crane rigged, and be ready
in all respects to take on board the mooring equipment basket.

A responsible English speaking watch-keeping officer must be in attendance for the


embarkation/disembarkation of all personnel.

5.5 BERTHING PARAMETERS


The berthing will normally take place during the hours of daylight, commencing at (0600)
but may, at the Terminal’s discretion, take place at other times. In all cases, the decision
to berth the Lifting Vessel will rest with the Terminal Operations Team Leader in
consultation with the Mooring Master. (See Section 2.5).
Where berthing is required to take place outside of daylight hours, a Case to Operate
shall be completed by the Terminal Operations Team Leader and approved by the
relevant BHPB approving authority.

To make certain that Mooring Operations do not exceed daylight hours, mooring
operations will begin no later than 1500hrs.

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5.6 BERTHING AND MOORING OPERATIONS

The berthing and mooring operation will be carried out by the Mooring Master and his
mooring assistant.

Workboats will be on hand to assist with the berthing as and when directed by the
Mooring Master. The final decision to moor the Lifting Vessel will rest with the Mooring
Master, depending on the existing circumstances and conditions.

The Mooring Master’s assistant will be stationed, along with the Lifting Vessel mooring
team, on the forepart of the Lifting Vessel to carry out the mooring operation. The
responsibility to ensure there are sufficient crews to handle the mooring hawsers will rest
with the Master, and he shall ensure there are adequate messengers, heaving lines,
chain stoppers etc., to expedite the operation.

The mooring hawsers and chafe chains shall be made fast in suitable chain stoppers:
For Lifting Vessels of 70,000 DWT or greater, the bow chain stopper must have a safe
working load of 200 metric tones and be able to accept a 76 mm chain.
For Lifting Vessels of 69,999 DWT or less, the bow chain stopper must have at least a
safe working load of 100 metric tones and be able to accept at least 54 mm chain

Vessels are required to provide 2 mooring lines each equipped with a suitable chain
stopper.

To safely berth a Panamax size vessel with only ONE chain stopper on the CALM Buoy
the following criteria must be met.

• A comprehensive visual inspection for deterioration of any kind must be done on


the intended Hawser to be used in the chain stopper. This must be carried out by
the Mooring Master and recorded.
• The forward Fire Wire/(ETOP- Emergency Tow off Pendants) must be wrapped
or a figure eight placed around an appropriately rated forward Bitt with the second
hawser chain attached to it with an appropriately rated shackle. This must be
inspected by the Mooring Master and recorded.
• The Main Engine of the vessel must be on True Stand By for instant
maneuvering. The engine shall be tested at a period designated by the Pilot.

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• The Hawser Monitoring Device must be present and operating correctly. Mooring
Master shall observe readings at regular intervals. See section 2.5 Tension
Limits.
• In the event that any of the above criteria can not be met a suitable Tug must be
present throughout the operation under the direction of the Pilot.

A ship’s mooring rope, capable of being used as an emergency towline, must be kept at
hand on the after mooring deck. It must be noted that off take tankers visiting the
Terminal shall not anchor or maneuver in or near to the CALM Buoy exclusion zones,
which currently extends 1 Nm radius.

Once the Lifting Vessel is securely moored, and is lying settled at the CALM Buoy, then
the Lifting Vessel mooring team, together with the Mooring Master and his assistant will
proceed to the manifold to commence the hose-connection

5.7 STATIC TOW (IF REQUIRED AND AGREED)


In certain exceptional circumstances a tug / support vessel may also be used to assist in
maintaining separation between Lifting Vessel and the Buoy. The tug/supply vessel if so
used shall undertake a static tow operation for the duration of the offtake. A line should
be passed to the tug/supply vessel to enable a towline to be sent up and secured to the
stern of the Lifting Vessel. When there is a steady weight on the towline, the Lifting
Vessel’s engines will be stopped and place on standby mode as directed by the Mooring
Master. The Lifting Vessel’s engines must remain on ‘standby” for the duration of the
offtake as they may be required at any time. A responsible officer with a VHF radio must
be available at all times and the engine room must be manned to enable an immediate
response for requested engine movements.

5.8 INCLEMENT WEATHER CONDITIONS

If at any time, the Mooring Master decides that, due to deteriorating weather conditions,
CALM Buoy operations may become unsafe, then the Master will be informed of this
decision, and operations will cease. In such cases, the Lifting Vessel will proceed to exit
the CALM Buoy Exclusion Zone and anchor in the designated anchorage area. (See Fig
1.6b)

5.9 MAIN ENGINE READINESS


Any Lifting Vessel visiting the CALM Buoy shall keep its main engines in a state of
readiness to maneuver at all times during the visit. The shutting-down of main propulsion
machinery and associated auxiliaries is strictly prohibited. Whilst any Lifting Vessel is
moored to the CALM Buoy, all deck machinery must be kept operational, and in a
constant state of readiness for use.

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5.10 DE-BALLASTING OPERATIONS

Whilst the Lifting Vessel is moored to the CALM Buoy, no ballasting or de-ballasting
operations may be commenced without prior consultation with, and agreement from, the
Mooring Master. The Lifting Vessel shall endeavor to maintain a properly loaded /
ballasted condition and keep her propeller fully submerged, without allowing the forefoot
to come out of the water. (See Sections 5.2)

5.11 BERTHING AND MOORING OPERATIONS


Whilst the Lifting Vessel is moored to the CALM Buoy, it will be the Master’s
responsibility to ensure that adequate deck and cargo watches are kept by a responsible
English speaking watch-keeping officer, and in addition, a continuous forecastle watch
must be maintained by Eastern Divers personnel and vessel crew to monitor the aspect
and distance in relation to the CALM Buoy. This information is to be relayed to the
Mooring Master and relayed to the Onshore Terminal on an hourly basis. During transfer
operations, and at all times that the hose is connected to the Lifting Vessel, a continuous
manifold watch must be maintained.

5.12 CALYPSO CRUDE BLEND

API 30.0 @ 60 Degrees F

Density 0.876@ 15 Degrees C

Loading Temp Ambient

RVP 1.00psi @60 degrees F

Pour Point -35 Degrees F

H2S 0.0 ppm

Full MSDS is covered in the terminal & berthing supplement.

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5.13 HOSE CONNECTION

The CALM Buoy is currently equipped with a double carcass floating hose of
approximately 269 meters (882.3ft) in length designed for oil transfer at a maximum rate
of 25,000bbls/hr. The end connection of the hose string is 16” inside diameter and is
fitted with a standard 16”ANSI 150 pound flange.

Lifting Vessels shall arrive at the CALM Buoy with the portside manifold ready in all
respects to accept the hose, and if necessary fit the required reducers. All connections
must be as per OCIMF guidelines.

On completion of the mooring operation, the workboat in attendance will tow the floating
hose-string to the Lifting Vessel’s portside below the manifold.
The rail-hose ends will then be connected to the Lifting Vessel’s derrick / crane hook and
hoisted on board for the connection to the manifold. (See Appendix B). It is the duty of
the Eastern Divers “Riding Crew” & the Lifting Vessel’s crew, under the direction and
control of the Mooring Master/ECO to connect the hoses. The Master shall ensure that
a responsible English speaking watch-keeping officer is in attendance at the manifold
during the hose-connection.

5.14 CARGO TRANSFER

The Terminal will be in full control of all transfer operations under the direction of the
Terminal Operations Team Leader and his/her Operations Technicians. All rates and
pressures shall be agreed upon between the Terminal and the Lifting Vessel prior to any
oil transfer operation. The responsibility for routine monitoring of the loading of cargo
shall rest with the Lifting Vessel’s officers and crew. However, the Mooring Master or his
representative on board the Lifting Vessel shall be deemed to be available for liaison
between the Lifting Vessel and the Terminal. (The Mooring Master or ECO should
schedule their activities to ensure that at least one of them is on duty at all times).
Communication between the Loading Master and the Terminal OTL (or his delegate)
shall be made hourly (as a minimum) during Cargo Transfer.

5.15 SUSPENSION OF TRANSFER OPERATIONS

The Terminal maintains the right to cease all transfer operations, upon the occurrence or
imminent occurrence of the following:

• Any radio communications failure between the Terminal and the Lifting Vessel.

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• Any requested stop by the Lifting Vessel.

• Any requested stop by the Mooring Master.

• Any stop desired by the Terminal.

• Any emergency situation concerning the Terminal, Lifting Vessel or ancillary


loading equipment.

• When weather parameters exceed safety limits.

• When, in the opinion of the Mooring Master, a proper deck and cargo watch is
not being maintained.

• When there is a breach of the Handbook including the Terminal Conditions.

• When, in the opinion of the Mooring Master, the Lifting Vessel is considered to be
in an unsatisfactory ballast/loading condition (See Sections 5.2.).

• When there is a significant deviation in Ship to Shore figures. (in excess of 3000
bbl)

The Mooring Master will post on board a list of the relevant methods of communication
and the emergency signals to be used in the event of a communications failure. (See
Berthing & Terminal Supplement.)

5.16 UN-MOORING AND DEPARTURE PROCEDURES

In the interests of safety, the Lifting Vessel shall be unmoored, as soon as practicably
possible, after completion of transfer operations. To facilitate the above policy, a Lifting
Vessel may be asked to operate under early departure procedures - EDP (Ref: 5.17)

5.17 Un-mooring and Early Departure Procedures

The Master shall be required to authorize his agent to sign any bills of lading on his
behalf, and may tender any letter of protest to the Terminal by telex, e-mail or facsimile
directly, or via his agent. Any notes of protest must be signed by the Master and dated
and endorsed with the Lifting Vessel’s stamp. The Mooring Master or Terminal
representative has the authority to receive all letters of protest, without prejudice.

The Lifting Vessel shall then be unmoored from the CALM Buoy.

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The cargo loaded figure is computed initially by the Terminal, using the ‘oil sales
metered volume’ method or tank ullage, whichever is the approved method of
computation, with provisional crude compositional data figure.

The loaded ‘Gross Standard Volume’ figure, will then be recorded on the ‘Approximate
Quantity Report’, and passed to the Lifting Vessel.

The API, and figures for BS & W shall be determined by the Terminal through laboratory
analysis. The gross and net oil figures for cargoes loaded shall be calculated and
passed to the Master as soon as possible after sailing by VHF or Satcom.

The cargo surveyor will complete his calculations on board the Lifting Vessel, and then
disembark with the Mooring Master and other personnel on board not sailing with the
Lifting Vessel.

The Lifting Vessel is then released from any further obligations to the Terminal and may
commence her voyage.

The final gross and net oil figures for cargo loaded will then be introduced to the bill of
lading in the designated section. These figures shall then be faxed OR E-MAILED to the
Master for confirmation, who, if in agreement, shall then authorize his agent to sign on
his behalf.

5.18 FEES, CHARGES AND LIABILITIES

All services performed by, and provided for by BHPB in connection with the loading from
the CALM Buoy (whether on board the Lifting Vessel or elsewhere) are provided and
performed strictly subject to this Handbook including the Terminal Conditions. Before
any services are provided or performed by BHPB, the Master will be required to confirm
his agreement to accept, observe, perform and comply with this Handbook including the
Terminal Conditions. In signing a copy of these Terminal Conditions - the Master will
also be held to have signed for and on behalf of the Owners(s).

BHPB will levy a US$25,000 Terminal charge to the Lifting Vessel to cover for any or all
services provided. The Terminal charge shall be paid by the Lifting Vessel, through their
local agent.

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6. EMERGENCY PROCEDURES

6.1 EMERGENCY RESPONSE PLAN

The Terminal and BHPB T & T PU has in force, an emergency response plan. Through
this response plan shore-based emergency support, during an offshore emergency
situation can be activated and controlled. As stated in the Terminal Conditions, the
Master is fully responsible for the Lifting Vessel at all times. In an emergency situation
at the Terminal, the Terminal Operations Team Leader will inform the Lifting Vessel, and
give advice to the Master of any action to be taken.

Similarly, if an emergency situation arises on the Lifting Vessel, the Mooring Master will
immediately inform the Terminal of the situation and any action being taken. BHPB has a
contract with Kaizen which is the dedicated Oil Spill Response Operator (OSRO) for spill
response plan and contingencies.

6.2 OPERATIONAL P.O.B TRACKING


All Persons who are contracted to BHPB or involved with the “Off-Take” Operation need
to be accounted for at all times. The Terminal OTL is responsible for updating the P.O.B.
Matrix with the Situation Unit Leader or designee.

6.3 EMERGENCY PROCEDURES


The Lifting Vessel should implement emergency procedures, if any of the following
specific emergency situations arise, and for any other emergency, which may affect the
safety, and/or the CALM Buoy or Terminal, and / or any operation connected therewith:

• Fire on the Lifting Vessel


• Tank overflow, hose-burst, or any pollution incident
• Lifting Vessel’s main engine failure
• Structural failure of mooring hawser
• Failure of Lifting Vessel’s ballast system
• Loss of communications
• Impending collision
• Hydrocarbon gas concentrations

In addition to the Lifting Vessel’s internal emergency procedures, the Terminal


Operations Team Leader, the Mooring Master and / or his assistant, must be informed of
any emergency situation, or potential emergency situation, as it arises.

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In no circumstances shall the Lifting Vessel close any valves against the Terminal
without first warning the Terminal CCR.

For any emergency situation, and any of the above-mentioned emergencies, the
emergency shut down procedure shall be implemented using the following signals. (See
Handbook Supplement Section 8)
• Radio: The spoken message “Terminal Emergency Stop”
• Telephone: The spoken message “Terminal Emergency Stop”
• Sound: Short rapid blasts on ships whistle
• Light: Short rapid flashes by ships daylight signal lamp

N.B. The above sound and light signals need only be used, if radio and telephone
communications fail to produce a stop and should be directed at supporting vessels

6.4 TERMINAL, TANKER AND CALM BUOY SECURITY

The Terminal and Offtake Operations are both included in the BHPB ISPS Plan. All
persons entering the Terminal or transiting to the Tanker or CALM Buoy receive BHPB
ISPS Induction and an ISPS Security Clearance Card.

6.5 POLLUTION CONTROL


Lifting Vessels visiting the CALM Buoy shall comply fully with all relevant provisions of
the MARPOL 1973 / 78 convention.

Without prejudice to the Terminal Conditions, liability for any pollution caused by oil,
which has passed the Lifting Vessel’s permanent hose connection, will be for the
account of, and recoverable from, the Owners.

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6.6 EMERGENCY CONTACTS

Contacts for Terminal


Onshore Terminal Control
868-821-5450/+ 868-821-5451/ +868-821-5452
Room
Terminal Operation Team
868-821-5455
Leader
Iridium Handheld Satellite
011-881-641-431-312
Phone
Onshore Digicel GSM Cellular 868-383-5904
Onshore Terminal Emergency
868-630-7495/9374/7500 : 868-353-3960 : 868-358-3207
numbers
Onshore Terminal Facsimile 868-630-7500
Terminal OTL- E Mail petposterminalotl@bhpbilliton.com
VHF Radio Initially Channel 16, followed by a working channel
868-623-2862 Ext 4311
Marine logistic Coordinator Mobile # 868-724-5645 Office # 868-627-8601
ian.pierre@ascoworld.com
868-821-5184
Terminal lifting coordinator Faxsimile-868-623-4794
E mail-petposangosturaliftingcoordinator@bhpbilliton.com
ECC Center London 011 44 207 802 7777
Mobile # 868-724-5645 Office # 868-627-8601
ASCO
ian.pierre@ascoworld.com

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7. STANDARDS OF LIFTING VESSELS

7.1 LIFTING VESSELS


Accepted Lifting Vessels to the CALM Buoy must be within the range of 20,000 to
150,000 DWT, and have a maximum displacement tonnage of 175,000 tonnes and
Maximum Summer Draft of 55’ 0” (16.77m).

A sample questionnaire to be completed by all Lifting Vessels prior to visiting the


CALM Buoy is attached in the Berthing & Terminal Supplement. The Lifting Vessel
operator is obliged to provide all the answers to the questionnaire and submit a current
forecastle-mooring diagram (with appropriate measurements), before being confirmed to
visit the Terminal.

It is a requirement that all particulars given in the answers to: a) the questionnaire; and
b) the forecastle mooring diagram, are accurate, and that the Lifting Coordinator and the
Terminal Operations Team Leader must be notified forthwith in writing, by letter,
facsimile, e-mail or telex of any change with respect to such particulars.

Without prejudice to any other consequence of such inaccuracy or change, failure to so


notify, and to provide all necessary details relating thereto, may cause serious delays at
the Terminal and such delays shall be deemed attributable to the Lifting Vessel and all
and any costs associated therewith will be strictly for the account of the Owners.
Lifting Vessels shall be aware of the OCIMF publication “Recommendations for
Equipment Employed in the Mooring of Ships at Single Point Moorings”, and shall be
fitted with the appropriate equipment in accordance with these recommendations,
including a not manually slewed manifold derrick or crane with a 15 tonnes Safe Working
Load (“SWL”). The windlass, winches or capstans used to handle moorings, shall also
be capable of lifting at least 15 tonnes.

The bow windlass or winch, which will be used for mooring, shall be capable of picking
up the mooring hawser and chafe chain, which will normally have a combined weight of
not more than 3.2 tonnes. When assessing the capabilities of the windlass, or winch,
allowance should be made for the loss of efficiency due to friction caused by the
possible change of directional lead of the ‘pick-up’ line on the Lifting Vessels forecastle
between the Bow Panama fairlead and the windlass or winch. The drum must have a
good hauling lead preferably with no single directional change greater than 900 from the
Panama fairlead to the chain stoppers, in order to retrieve smoothly the chafe chain and
mooring hawsers.

On the Lifting Vessel’s arrival at the CALM Buoy, the windlass, or winch, must have two
drums empty, each capable of accepting:

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100 meters x 32 mm pick-up messenger


100 meters x 72 mm pick-up rope

UNDER NO CIRCUMSTANCES SHALL AN OPEN DRUM END BE USED TO MOOR


THE LIFTING VESSEL.

The bow chain stoppers shall conform to the following requirements:

For Lifting Vessels of 70,000 DWT or greater, the bow chain stoppers must have a safe
working load of 200 metric tones and be able to accept a 76 mm chain.

For Lifting Vessels of 69,999 DWT or less, the bow chain stoppers must have a at least
a safe working load of 100 metric tones and be able to accept at least 54 mm chain

Given the particular requirements of the CALM Buoy, the Lifting Vessels should ensure
that their mooring arrangements and equipment are checked for suitability, and can
comply in all respects with the CALM Buoy requirements before finalization of charter
arrangements and before arrival at the CALM Buoy. Failure to comply in all respects
with these requirements could result in serious delays or refused berthing at the CALM
Buoy. All and any costs so incurred will be strictly for the account of the Owners.

A Lifting Vessel visiting the CALM Buoy shall comply with the latest SOLAS (4th edition)
and MARPOL conventions and protocols. A Lifting Vessel found to be sub-standard or
deficient in any safety requirements, after initial vetting by the Terminal, will be refused
entry to the CALM Buoy.

A Lifting Vessel visiting the CALM Buoy shall have the IGS (“Inert Gas System”) fully
operational throughout the Lifting Vessel’s stay at the CALM Buoy. The
Terminal/Customer assigned cargo inspector will check the condition of the tanks on
arrival at the CALM Buoy prior to commencing transfer, and again on completion of
transfer as per the contractual agreement.

Failure of the Lifting Vessel’s IGS, or any deviation in gas-level readings above the
SOLAS maximum permissible safe limits during the Lifting Vessel’s stay at the CALM
Buoy, may result in cessation of operations, in which case the Lifting Vessels may be
unmoored and directed to a safe anchorage position outside the CALM Buoy limits.

The operators and Owners, or any Charterer concerned therewith, shall ensure that
each Lifting Vessel participates in the International Tanker Owners Pollution Federation
Ltd., is entered into an International Protection and Indemnity (P & I) Club and has a
minimum of US$1 billion pollution liability insurance, in compliance with the Civil Liability

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Convention. A Lifting Vessel visiting the CALM Buoy must be covered by a current ITF
Certificate or the equivalent.

Lifting Vessels visiting the CALM Buoy will be required to provide suitable meals &
accommodation for all, or any of the following personnel during the Lifting Vessel’s stay
at the CALM Buoy:

Mooring Master & Mooring Master’s Assistant


Mooring Support “Riding Crew” (6 Persons)
BHPB/Customer Cargo Inspector
BHPB Marine HSE Coordinator

7.2 SAFETY CHECKS ON LIFTING VESSELS

Any Lifting Vessels visiting the Terminal shall, upon arrival, present herself for safety
checks, by the Mooring Master. The safety check prior to any mooring or loading
operations will consist of the following items:

• PRE-BERTHING CHECKS

The checks on completion of mooring and prior to loading operations will consist of:

• CONDUCT OF OPERATIONS
• SHIP / SHORE SAFETY CHECK LIST
• COMMUNICATIONS AGREEMENT
• EMERGENCY ACTIONS AGREEMENT

A Lifting Vessel arriving at the CALM Buoy, which does not comply with the
requirements of this Handbook including the Terminal Conditions, or fails to meet the
relevant safety Drug & Alcohol Policy standards of the Terminal in the opinion of the
Terminal Operations Team Leader or his representative, may be refused access to the
CALM Buoy and its services.

This Handbook including the Terminal Conditions provides that the Terminal Operations
Team Leader, may refuse to allow a Lifting Vessel to berth, or may order a Lifting Vessel
away from the berth, or otherwise suspend or terminate provision or performance of

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services to the Lifting Vessel, if at any time, the Lifting Vessel fails to meet the relevant
safety standards. (REFERENCE TO CHECK LIST INCLUDED IN THE TERMINAL &
BERTHING SUPPLEMENT).

7.3 DRUG AND ALCOHOL POLICY

All Lifting Vessels visiting the CALM Buoy will be required to have in force, and to
comply with, a drug and alcohol policy that conforms to OCIMF guidelines. Any Lifting
Vessel visiting the CALM Buoy, which does not comply with this requirement, will be
rejected for any future lifting’s from any terminal operated by BHPB.

It is a BHPB policy, that under no circumstances, shall any alcohol or drugs, be


consumed, or carried, or possessed by any of its personnel, for any reason, at any time,
whilst operating on any of the company’s facilities. BHPB requests that the Lifting
Vessel’s personnel respectfully observe this requirement, whilst visiting the CALM Buoy.

8. KEY DOCUMENTS, TOOLS AND EFERENCES


This section provides a list of documents that provide detailed information, procedures,
and guidance required to undertake Crude Oil Handling Operations.

8.1 KEY DOCUMENTS

• BHP Billiton Contract # NUMBER: 8600001015 Eastern Divers


• BHP Billiton Contract # 8600001011 and East Coast Production Services
• BPB Billiton (Petroleum) HSEC Guideline No: PG10.1 – Marine Operations
• BHP Billiton (Petroleum) Marine Audit Process Guidelines PG 15.2
• Terminal Handbook Supplement

8.2 TOOLS

• BHBP Management of Change (MOC) Procedures


• BHBP Waste Management Procedures
• BHBP Incident Management System (IMS)
• BHBP Incident Notification Procedures

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• BHPB Fatal Risk Controls


• WWD023 Drilling Marine Operations Guideline Standards

8.3 REFERENCE MATERIAL

• Trim & Stability Booklet


• INTERTANKO, Risk Minimization Guidelines for Shuttle Tanker Operations Worldwide
at Offshore Locations, 3/00 1st Ed
• OCIMF, Guidelines for the Handling, Storage, Inspection, and Testing of Hoses in the
Field. 1995, 2nd Ed
• OCIMF, Offshore Loading Safety Guidelines. 1999, 1st Ed
• International Safety Guide for Oil Tankers & Terminals 5th Edition (ISGOTT)
• Ship to Ship Transfer Guidelines (Petroleum) 4th Edition
• MARPOL - International Convention for the Prevention of Pollution from Ships, 1973,
as modified by the Protocol of 1978 relating thereto (MARPOL 73/78)
• Safety of Life at Sea (SOLAS) 1974 / Consolidated Edition 2004 (Including
Amendments)
(http://www.imo.org/Conventions/contents.asp?topic_id=257&doc_id=647)
• Life Saving Appliance Code (LSA)
• Document no: GG-BHP-WP-00-0027 Lifting Vessel Operations Procedure.

9. APPENDICES
The Documents in the Appendices of this Handbook are for illustrative purposes only
and may not necessarily represent the most up to date revisions.

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9.1 APPENDIX A – REGULATIONS ASSOCIATED WITH OIL TRANSFER


Table A -1:

Item Reference Topic Comment


33CFR
1 155.450 Oil Placard
2 155.480 Overfill Devices
3 155.490 Level / Pressure Monitoring Devices
4 155.700 PIC see also 33 CFR 154.105, 156.115
5 155.710 PIC Qualifications
6 155.720 Letter of Designation see also 33 CFR 156.120 & 150
7 155.730 Compliance with procedures
8 155.740 Procedure Availability
see also 33 CFR 154.310, 33 CFR 156.120 -
9
155.750 Procedure Contents Fixed & portable Transfer Systems
10 155.760 Amendments
11 155.770 Drainage to Bilges
12 155.775 Max Oil Level
13 155.780 ESD see also 33 CFR 156.500,156.120 & 150
14 155.785 Communication see also 33 CFR 154.560
15 155.790 Deck Lighting see also 33CFR 154.570
155.800 Transfer Hose
16 155.805 Closure Devices
17 155.810 Security
18 155.815 Vessel Integrity Closing & Opening (openings on vessels)
19 155.820 Records
20 151 Vessels Carrying Oil
154.300 - Posted, 154.500 - Markings, 154.525
21
154 Facilities Transferring Oil - Monitoring Devices
22 156 Transfer Operations
46 CFR
23 Part 34 Fire Fighting

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9.2 APPENDIX B - HOSE CONNECTION


Hose being lifted onboard the tanker

Hose lowered into position

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Rail configuration

Crane supporting hose post MANIFOLD connection

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9.3 APPENDIX C – OFFTAKE ORGANIZATION CHART (MOORING)

Mooring/Un-Mooring Operation

Eastern Divers (PIC – Operation) Lifting Vessel Master


Mooring Master (PIC Vessel)
BRIDGE

Eastern Divers Eastern Divers


MM/ECO Supervisor Lifting Vessel Crew
FOCSLE FOCSLE

Support Vessel # 1 Support Vessel # 2


IN THE FIELD IN THE FIELD

KEY
Advisory Roll

Direct Order

PIC = Person in Charge

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9.4 APPENDIX D – OFFTAKE ORGANIZATION CHART (HOSE HOOK-UP)

Hooking Up Hose

Eastern Divers (Hook Up PIC)


Eastern Divers
Supervisor
MM/ECO Vessel Master
CCR/DECK DECK/MANIFOLD (PIC Vessel)

Eastern Divers Officer on Watch


Riding Crew
FOCSLE/MANIFOLD MANIFOLD

Ships Crew

Support Vessel # 1 Support Vessel # 2


MANIFOLD
IN THE FIELD IN THE FIELD

KEY
Advisory Roll
Eastern Divers (PIC – Operation)
Direct Order Mooring Master
CCR/Deck
PIC = Person in Charge

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9.5 APPENDIX E – OFFTAKE ORGANIZATION CHART (CARGO OPERATIONS)

Cargo Operations

Eastern Divers (PIC – Operation) OTL Lifting Vessel Master


Mooring Master (PIC Vessel)
CCR/Deck TERMINAL

Eastern Divers Eastern Divers


MM/ECO Supervisor Lifting Vessel Crew
CCR/DECK DECK/FOCSLE

Eastern Divers
Support Vessel # 1 Support Vessel # 2
Riding Crew
IN THE FIELD OFF THE STERN FOCSLE/MANIFOLD

KEY
Advisory Roll

Direct Order

PIC = Person in Charge

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