WD2 Section-7 General Specification Subsection-O General Requirements-22-12-2014

WD2: Construction of New BG Track on Kashiani-Gopalgonj Section Section 7 – General Specification
SUBSECTION O: GENERAL REQUIREMENTS
TABLE OF CONTENTS
O.1 Scope of Works......................................................................................................................... 1
O.2 Project Location and Description..............................................................................................1
O.3 Description of the Work............................................................................................................. 1
O.4 Codes and Standards, and Abbreviations.................................................................................2
O.4.1 Codes and Standards...............................................................................................2
O.4.2 Abbreviations...........................................................................................................3
O.4.3 Measurement and Payment Generally.......................................................................3
O.5 Quality Assurance, Testing and Inspection...............................................................................4
O.5.1 Contractor’s Quality Assurance.................................................................................4
O.5.2 Testing and Inspection by the Project Manager..........................................................5
O.5.3 Independent Inspection Agencies..............................................................................6
O.5.4 Construction Drawings.............................................................................................6
O.5.5 Completion Manual and “As-Built” Drawings..............................................................6
O.6 Possession of the Site, Right of Way and Site Access.............................................................7
O.6.1 Possession of the Site and Right of Way...................................................................7
O.6.2 Site Access.............................................................................................................7
O.6.3 Signboards......................................................................................................................8
O.7 Sequence and Method of Construction.....................................................................................8
O.8 Protection of the Environment................................................................................................... 9
O.8.1 General Requirements.............................................................................................9
O.8.2 Compliance with Environmental Laws and Regulations............................................10
O.8.3 Avoidance of Nuisance...........................................................................................10
O.8.4 Air Quality.............................................................................................................10
O.8.5 Water Quality Management and Monitoring.............................................................11
O.8.6 Water quality monitoring.........................................................................................11
O.8.7 Noise and Vibration Control....................................................................................11
O.8.8 Noise monitoring and control..................................................................................12
O.8.9 Protection of Fish Habitat and Water Course...........................................................12
O.8.10.1 Work in Canals, Rivers and Water Courses.............................................................13
O.8.10.2 Disposal of Construction Debris / Unsuitable Material...............................................13
O.8.10.3 Construction of Embankments and Structures..........................................................13
O.8.10.4 Servicing and Operating Equipment........................................................................13
O.8.11 Site Cleanup and Demobilization............................................................................14
O.8.12 Environmental Management Implementation Work Schedule (EMIWS).....................14
O.8.13 Environmental Management Representative (EMR).................................................15
O.8.14 Environmental reports............................................................................................15
O.8.15 Environmental Management Meetings.....................................................................15
O.8.16 Measurement and Payment for Environmental Management....................................15
O.9 Health, Safety and Site Security............................................................................................. 16
O.9.1 Health...................................................................................................................16
O.9.2 Safety...................................................................................................................16
O.9.2.1 Health, Safety and Environment Management Plan..................................................16
Subsection O: General Requirements Page i of ii
O.9.2.3 Safety Officer.........................................................................................................17

O.9.2.4 Personal Protective Equipment...............................................................................17
O.9.2.5 Traffic Management Plan........................................................................................18
O.9.3 Site Security..........................................................................................................18
O.9.4 Work on Interface with Existing Railway Track.........................................................19
O.9.4.1 General.......................................................................................................................... 19
O.9.4.2 Applicable Conditions.................................................................................................... 19
O.9.4.3 Penalties for Delays in Block Release...........................................................................19
O.9.4.4 Extended Interface Block...............................................................................................19
O.9.4.5 Interface Work at Completion Stage..............................................................................20
O.9.4.6 Project Procedure Manual.............................................................................................. 20
O.10 Progress Photographs, Reports and Meetings.......................................................................20
O.10.1 Progress Photographs and Videos..........................................................................20
O.10.2 Progress Reports...................................................................................................21
O.10.3 Progress Meetings.................................................................................................21
O.10.4 Annual Report........................................................................................................22
O.10.5 Other Reports........................................................................................................22
O.10.6 Measurement and Payment....................................................................................22
O.11 Survey Control, Set Out and Measurement............................................................................22
O.12 The Contractor’s Site Facilities and Temporary Works...........................................................23
O.12.1 The Contractor’s Site Facilities................................................................................23
O.12.2 The Contractor’s Testing Laboratory.......................................................................23
O.12.3 Maintenance of the Testing Laboratory....................................................................24
O.12.4 Temporary Works..................................................................................................24
O.12.5 Measurement and Payment....................................................................................25
O.12.6 Mobilization and Demobilization..............................................................................25
O.12.6.1 Mobilization.................................................................................................................... 25
O.12.6.2 Demobilization............................................................................................................... 25
O.12.6.3 Measurement and Payment........................................................................................... 26
O.13 Measurement and Payment for Additional Tests Ordered by the Project Manager................26
O.14 Provision of Project Manager’s Facilities and Services...........................................................26
O.14.1 The Project Manager’s Main Office in Dhaka...........................................................26
O.14.1.1 Office Equipment, Furniture and Consumables for the Project Manager’s Main office
Dhaka...................................................................................................................27
O.14.2 The Project Manager’s Site Office Facilities.............................................................29
O.14.3 Consumables, Maintenance, Staffing and Servicing of the Project Manager’s Site
Facilities................................................................................................................31
O.14.4 Provision, Operation and Maintenance of the Project Manager’s Vehicles..................32
O.15 Relocation of Utility Services.................................................................................................. 34
O.16 Protection of Existing Signalling and Telecommunication Facilities........................................34
Subsection O: General Requirements Page ii of ii

O.1 Scope of Works
The Contractor shall provide all of the required labour, material and equipment, and do all
things necessary to comply with the General Requirements as set out hereinafter all in
accordance with the terms and conditions of the Contract.
O.2 Project Location and Description
The project Site is located within the administrative jurisdiction of Kashiani and Gopalganj
Upazillas under Gopalgonj District. The terrain through which the route passes is plain. The
route alignment passes through mostly agricultural cultivable lands, small village settlements
and alongside two towns, a significant part of which remains submerged during the monsoon
season. The alignment crosses one major river namely Kumar River. It also crosses Dhaka-
Khulna National Highway. There are parallel road facilities in some parts of the corridor.
Additional information on climate and hydrology of the project area is provided in more detail
in Volume 5-Additional Support Information.
O.3 Description of the Work
The Work of this Contract shall include the provision of all labour, material, plant, machineries
and equipment and doing of all things necessary for the “Construction of new BG track on
Kashiani-Gopalgonj section”.
Work shall consist of the construction of new BG track with PSC sleepers including
construction of new earth embankment including mechanical compaction & Turfing, Sub-
base preparation, embankment protection works at different places, construction of major
and minor bridges and culverts, construction of stations and buildings, construction of level
crossing gates including other related construction (Goomty ghar, double lifting barrier, road
carpeting, tubewell, septic tank, supply of O & M tools etc.), construction of overpass/flyover,
construction of Curve post, KM post, Creep post, other posts etc. and allied works, all
temporary works and traffic diversions required during the construction.
More specifically, and without in any way limiting the generality of the foregoing, the Work of
this Contract shall include the following:
Construction of Railway Embankment Including Sub-Base
The construction of a rail embankment with a range of height from about 2.0m to about
10.0m, which includes excavation, the supply and placement of fill material, including sub-
ballast and provision of drainage facilities and erosion protection works, and the supply and
installation of geotextile material and other foundation and slope stabilization measures.
Construction of Track Works
The supply and installation of all track structure materials and equipment including passing
loops and sidings at each station in accordance with the relevant Drawings and
Specification.
Construction of Bridges and Culverts
Construction of single and multiple vents RCC Box Culvert bridges designed for IRS 25t-
2008 loading as per Drawings and Specification.
Construction of Stations and Buildings
The construction of 4 (four) new station buildings, and other facilities such as station
platforms, platform shades, station canopies, construction of foot over bridges and ramps,
Subsection O: General Requirements Page 1 of 35
approach roads and parking, water supply and sanitary installations in station buildings and
platforms, electrical installations including power supply to the station buildings, platforms
and foot over bridges and telecommunication facilities to the station buildings.
Overpass/Flyover
Construction of 1 number of Overpass/Flyover on Dhaka-Mawa-Khulna National Highway

near Kashiani.
Level Crossing Works
Construction of level crossings and allied works.
O.4 Codes and Standards, and Abbreviations
O.4.1 Codes and Standards
The codes and standards of the following authorities have been used in these Specifications
and they shall be followed by the Contractor in the execution of the Works:
a) The Indian Standards (IS)
b) The British Standards (BS)
c) Centre Europeen de Normalisation (CEN)
d) Comite’ Europe’en de Normalisation Electrotechtoque (CENELEC)
e) International Electro-technical Commission (IEC)
f) International Standards Organization (ISO)
g) Deutsche Industrie Normen (DIN)
h) The International Union of Railways (UIC)
i) The American Railway Engineering and Maintenance-of-Way Association (AREMA)
j) The American Standards for Testing of Materials ( ASTM)
k) Bangladesh Railway Standards (BRS)
l) Indian Railways Standards (IRS)
m) American Association of State Highway and Transportation Officials (AASHTO)
n) any other codes and standards referred to in the Specification
The specific codes and standards of the above named authorities have been used in
different sections of the Specifications and have been specifically identified as such in each
section. The Contractor shall take note of the various references to the standard codes and
Specifications as set out in each section of the Specification and shall maintain on Site for
the duration of the Contract, at least two copies of the latest version or edition of each
standard or code to which a reference is made along with copies of other specifications
referred in the main Specifications. One copy of the latest version or edition of each
standard or code to which a reference is made in the Specifications shall be provided to the
Project Manager within 60 days after the date of signing of Contract.
There is no measurement and payment for the provision of standards or codes or other
required documents to the Project Manager, the cost of which is deemed to be included in
the Contractor’s overhead.
O.4.2 Abbreviations

The abbreviations used in this document shall mean the following:
AASHTO American Association of State Highway and Transportation Officials

ACI American Concrete Institute
ASTM American Society for Testing and Materials
AREMA American Railway Project Managering and Maintenance Association
BR Bangladesh Railways
BS British Standard
BS EN British Standard, European Norm
BGML Broad Gauge Main Line
BNBC Bangladesh National Building Code
CE Carbon Equivalent
CPT Cone Penetration Test
DCP Dynamic Cone Penetration Test
HWL High Water Level
IS Indian Standard
IRS Indian Railway Standard
ISO International Organization for Standardization
kN Kilo Newton
LS Lump Sum
LWL Low Water Level
MGML Metre Gauge Main Line
MSL Mean Sea Level
MPa Mega Pascal
PS Provisional Sum
PVC Polyvinyl Chloride
ROW Right of Way
RDSO Research Designs and Standard Organization
STP Standard Test Procedure of the RHD, (Roads and Highways Department,
Bangladesh)
SPT Standard Penetration Test
cm centimetre
cm2 or sq.cm square centimetre
kg kilogram
kg/m3 kilogram per cubic metre
km kilometre
l or L litre
mil thousandth of an inch
m or lin.m linear metre
m2 or sq.m square metre
m3 or cu.m cubic metre
ml or mL millilitre
mm millimetre
mm2 or sq.mm square millimetre
MPa mega Pascal
N Newton
No. or nr or no. number
Pa Pascal (Newton per square metre)
0C degrees Centigrade
O.4.3 Measurement and Payment Generally
In the Specifications, where the Contractor is required to perform certain tasks but no
reference is made to separate measurement and payment, it is to be assumed that no
separate payment shall be made for that item but that the cost of such task is deemed to be
included in other relevant items of work or overhead.

O.5 Quality Assurance, Testing and Inspection
O.5.1 Contractor’s Quality Assurance
The Contractor shall establish and operate throughout the execution of the Work, a Quality
Assurance system complying with ISO 9000:2008 Part 1. The Quality Assurance Plan (QA
Plan) established and operated by the Contractor shall be independent of any Quality
Control or Assurance undertaken by the Project Manager.
Specifically, the Contractor shall prepare a QA Plan for the Work which shall be submitted to
the Project Manager for approval within four weeks of the award of the Contract. The
approved QA Plan shall be reviewed, updated and re-submitted for approval as necessary
throughout the execution of the Work. The Quality Plan shall include the documented
procedures necessary to achieve the standard specified for all of the Work. The Quality Plan
will include, but not be limited to, inspection and test plans (ITPs), hold points, release of
hold points, non-conformances during construction, records management and project
verification. The Contractor shall employ a qualified and experienced Quality Project
Manager to implement and manage the Contractor’s quality system. The QA Plan shall
specifically address the procedures for maintaining the project requirements with respect to
the use of subcontractors, vendors, suppliers, and the Contractor’s own personnel, and shall
reflect the quality of the item or material concerned. The criteria for the assessment of
criticality shall be as approved by the Project Manager. The Quality Plan shall include the
type and frequency of testing as set out in the Specification and where not stated shall be in
accordance with the relevant Code or Standard.
The Contractor shall keep a detailed record of all quality control and quality assurance audit
or inspection activity. The said records shall identify the inspector, the place, the date and
time the inspection was completed, the section of the Works inspected or part of the trials,
and its state of completion. Reference shall be made to the relevant detailed drawings, and
the specific aspects or properties which were checked or measured shall be recorded. The
records of inspections, test and measurement shall be provided by the Contractor to
evidence that the work complies with the contract. These documents shall be stored in an
orderly fashion at the Site by the Contractor until the issue of the Performance Certificate for
the whole of the Works, or such earlier time as the Project Manager may instruct, and the
Project Manager will have the right of access to these records at all times.
The Contractor shall also engage and pay for the services of one or more Inspection
Agency(s) as specified in these specifications.
The Contractor’s responsibility for performance of the Work in accordance with the
Specification and Drawings is not relieved by the employment of Inspection Agency(s), The
Inspecting Agency will inspect, sample, and test the materials and certify compliance with
the specification and the applicable standards. The tests and their frequency are included in
the relevant sub-sections of the Contract or the relevant Standard. The Contractor, however,
shall not limit the tests to those indicated, but carry out all the relevant tests required to
confirm that the material or product satisfies all the contract requirements. The Contractor
shall submit detailed materials and works Inspection and Test Plans (ITP) for the Project
Manager’s approval.
The Inspecting Agency shall promptly submit separate copies of each inspection, sampling,
and testing report to the Project Manager and the Contractor. Non-conformances shall be
reported immediately by fax/ email (with copy of the report in PDF format) to the Project
Manager and the Contractor without awaiting completion of the full test report.
Reports shall include, but not necessarily be limited to:

 certification the results of the tests and the process used for obtaining the results,

 the Inspecting Agency’s name and address,

 identification of the product and relevant section/ sub-section of the Specification,
 the date of the inspection, sampling, test, and report issue,
 certification that the materials and/equipment comply or otherwise with the
requirements of the specifications and Contract Drawings,
 the name and signature of the Inspecting Agency’s Inspector and Contractor’s
representative if present at the time of the testing or sampling,
The Contractor shall submit draft report formats for the Project Manager’s approval.
Engaging the Inspecting Agency(s) will not be a pay item and shall be deemed to have
been included in the Contractor’s unit rates and prices for supply of all relevant materials/
components/ machines/ equipment.
The Contractor shall cooperate with the Project Manager and provide all necessary access
to the works, testing laboratories and records to enable the Project Manager to assess the
Contractor’s Quality Assurance system and to audit the implementation of the QA Plan and
associated procedures. The Contractor shall provide as and when directed by the Project
Manager, samples for testing or inspection.
After the issue of the Certificate of Completion for the whole of the Works, or such earlier
date as the Project Manager may instruct, the Contractor shall deliver the compliance
records to the Project Manager as directed.
O.5.2 Testing and Inspection by the Project Manager
In addition to any testing and inspection carried out by the Contractor under his Quality
Control and Assurance program, the Project Manager will undertake his own testing and
inspection of the Works and Materials.
In this regard, the Contractor shall afford and facilitate access at all times for the Project
Manager’s inspection and testing of materials and workmanship. The Contractor shall
provide means of access and assistance as may reasonably be required by the Project
Manager. For all items of works and materials the Contractor shall give adequate notice in
writing to the Project Manager informing that the item in question is complete and is ready
for inspection, and the Contractor shall not cover it up by subsequent work until such time as
the Project Manager has been given adequate opportunity to carry out any necessary testing
or inspection.
In case where the preparation or manufacture of any component of the Work or part thereof
is to be carried out at a location remote from the immediate Site, the Contractor shall give
specific written notice to the Project Manager. Such notice shall state the place and time of
the preparation or manufacture, quarrying or extraction and shall be given sufficiently in
advance of the activity as to enable the Project Manager to make such arrangements as he
may deem necessary for its inspection at any point in its preparation or manufacture. Works
to be carried out in a location remote from the immediate Site as aforesaid shall not
commence without the prior, written approval of the Project Manager.
Any component of the Work or part thereof which is prepared or manufactured without such
prior notice having been given to the Project Manager may be rejected if the Project
Manager considers that his inspection was necessary during the preparation or manufacture
of the component or part thereof.

The testing and inspection of the Work by the Project Manager shall be carried out on behalf
of the Employer and shall not in any way relieve the Contractor of any of his duties and
obligations under the Contract.
O.5.3 Independent Inspection Agencies
Where the Contractor is required to ensure that quality assurance and quality control
measures are carried out in facilities that are not located in the vicinity of the Project, the
Contractor will engage the services of an Independent Inspection Agency. Under these
circumstances, the Contractor shall propose more than one and preferably at least three
alternatives, for the Project Manager’s Approval, either per Country or per specialty or by
any other criterion as judged technically or commercially appropriate by the Contractor.
The Contractor’s proposal shall contain clear reference to scope of services to be provided,
qualifications and experience of the Inspection Agency in general and the qualifications and
experience of the personnel who will be designated as responsible for conducting the
requisite inspection and test procedures.
There will be no additional payment to the Contractor for the provision of the services of the
Independent Inspection Agency and all costs incurred by the Contractor for the provision of
these services will be deemed incidental to the cost of execution of the Works.
O.5.4 Construction Drawings
Based on the plans and drawings included in the Bidding Documents and the survey and
investigations conducted by him, the Contractor prepare and submit for the approval of the
Project Director, detailed Construction Drawings for all parts of Works specified in the
Contract. Timing for submission of the Construction Drawings shall be as specified in the
relevant Sub-sections of these Specifications of as directed by the Project Manager.
O.5.5 Completion Manual and “As-Built” Drawings
Pursuant to Clause 87 [As-built Drawings and Manuals] of the General Conditions of

Contract and before the completion of the Work, the Contractor shall submit to the Project
Manager four copies of an Instruction Manual in English language.
The Manual shall contain,
a) a folio or record of “as-built” Drawings showing all details as constructed for the
whole of the Work
b) operating instructions applicable to any items of mechanical or electrical equipment
or appliances, provided by the Contractor or his subcontractors,
c) a schedule for the inspection and monitoring of all component parts susceptible to
wear and tear, damage or weathering and deterioration with time (additional sets in
Bangla),
d) a schedule of routine and periodic maintenance activities appropriate for the climate,
the anticipated level of use or exposure and the availability of skilled labour
(additional sets in Bangla),
e) instructions and procedures for the correction of faults or foreseeable accidental
damage (additional sets in Bangla),
f) specifications for materials and workmanship for all predictable routine and periodic
maintenance or repair activities, and
g) lists of tools, instruments and equipment necessary for all inspection, operation and
maintenance activities.

The Contractor shall submit “drafts” of the Manual for approval not less than eight weeks
before the date fixed for the commissioning or handover of the completed Work. Any
modifications to the form or content of the Manual as required by the Project Manager shall
be incorporated in the final issue of the Manual.
The Contractor shall also provide Track Maintenance Manual in accordance with the
requirements of the relevant Specification.
The Manuals and “as-built” drawings submitted by the Contractor shall also include two
electronic (DVD) copies.
O.6 Possession of the Site, Right of Way and Site Access
O.6.1 Possession of the Site and Right of Way
The Employer shall give possession of the Site or part(s) of the Site, to the Contractor in
progressive stages pursuant Clause 13 [Possession of the Site] of the General Conditions of
Contract.
The width of the Right of Way (R.O.W.) has been determined on the basis of the relative
height of the embankment and as such, it varies over the length of the alignment. The
approximate extent of the Right of Way is as shown in the Drawings. The R.O.W. acquired
or to be acquired by the Employer, is considered to be sufficient for the construction of the
railway embankment and associated structures, and the establishment of the Contractor’s
temporary facilities; however, the land so acquired shall not be interpreted in any way as
defining or limiting the Contractor’s ability to execute the Work.
The Contractor shall adequately inspect and assess the land made available by the
Employer for the execution of the Work and in the event that the Contractor determines that
he requires the use of additional land for his temporary facilities or for the procurement of
borrow material, he shall be solely responsible for securing the rights to such land and/or
obtaining of materials therefrom, and for paying all costs associated therewith. He shall
indemnify and protect the Employer against any and all claims or actions arising out of the
acquisition of land by him and/or use of materials therefrom.
O.6.2 Site Access
The Contractor shall be responsible for providing the required access to the Site for all
personnel, material, equipment, and plant for the execution of the Work. The Contractor
shall develop and maintain all such temporary and/or permanent access and shall be
responsible for any and all reinstatement thereof after the completion of the Works.
The Contractor shall abide by all limitations, laws and regulations relating to the use of public
transportation routes and waterways, and shall be responsible for any damages to the same
caused as a result of his use, save for normal wear and tear. The Contractor may improve
and/or widen existing roads, repair or strengthen existing bridges or culverts, and widen
and/or deepen existing waterway routes to meet his haulage requirements, provided that
such works are so scheduled and conducted as to minimize disturbance to other users, and
have the specific prior approval of the Project Manager and the authorities having jurisdiction
over such matters.
Without limiting the generality of the foregoing, the Contractor is specifically advised that the
railway alignment crosses numerous public and private roads and pathways. During the
construction of the railway embankment, the Contractor must maintain access to the road
and/or pathway crossings free from any obstruction and the provision of the necessary traffic
control shall be deemed to be included in the overall cost of the Work.

The Contractor shall also be responsible for developing, maintaining and removing
temporary access points of work via a system of haul roads constructed where possible
within the alignment Right-of-Way.
Should the Contractor require any other form or route of access, he shall make his own
arrangements, obtain any necessary permission from the relevant authorities, and be solely
responsible for the payment of any costs, charges, compensation, and or reinstatement in
connection therewith.
The Contractor shall supply, erect, maintain and remove on completion of the Works, notice
boards at each public entrance to the Site, giving brief details of the project in English and
Bangla, including but not limited to, the names of the Contractor, Employer and Consultant.
The size of the notice boards, wording, colours and style or the signs and size of lettering
and the like shall be approved by the Project Manager. There shall be no separate
measurement or payment for the provision of access signs as aforesaid, the cost of which is
deemed to be incidental to the work.
O.6.3 Signboards
The Contractor shall supply, erect, maintain and remove on completion of the Works, project
signboards at each of the Contractor’s and Project Manager’s offices, Site Laboratory and at
least at two prime locations at the Works site as determined by the Project Manager.
Each sign board shall be 4.8 m high x 2.4 m wide and shall display brief details of the
Project, in English and Bangla languages, as shown below:
(a) Project Name
(b) Executing Agency
(c) Source of Financing
(d) Contractor
(e) Supervising Consultant
(f) Date for Completion
The specific wording, fonts, sizes of lettering, colours and the like shall be as directed by the
Project Manager.
There shall be no separate Measurement and Payment for the provision of Sign Boards and
the same shall be deemed to cover under Pay Item O.12.6, “Mobilization and
Demobilization”.
O.7 Sequence and Method of Construction
The programme submitted by the Contractor in accordance with Clause 42 [Programme of

Works] of the General Conditions of Contract shall be in the form of a bar chart and
time/location chart covering all the items of work, manufacture and erection and shall be in a
format which will permit the progress of the various items to be clearly identified and
monitored throughout the execution of the Work. The programme shall be supported by a
critical path network in a form capable of being updated, and showing all requisite
operations, earliest and latest start and finish durations, float and critical activities.
The programme shall show, inter alia, a) the dates by which the Contractor requires
information from the Project Manager in respect of further detailed Drawings or schedules, b)
the dates by which the Contractor requires instructions from the Project Manager to carry out
work described in the Contract under Provisional Sums, c) the dates by which the Contractor
will be required to place any Nominated Sub-contracts, d) the delivery periods and dates of
arrival on site of all major plant and materials and their relationship with any climatic or
hydrological constraints, and e) the dates and periods during which the Contractor will enter
onto sites allocated to other contracts for execution of his Works.

In addition to the programme required in accordance with Clause 42 of the General

Conditions of Contract, the Contractor shall be required to submit method statement which
shall include all main items of the work together with a list of major items of plant and
equipment to be used, materials, and the nature and extent of temporary works and other
like matters.
Without limiting the generality of the foregoing, and with respect to the planned execution of
the work, the Contractor shall give specific consideration to the intended method for the
construction of the railway embankment, and in particular, the method or methods that will
be used in order to place and compact the required quantity of fill material within the
specified period.
In this regard, and with specific reference to the geotechnical information set out in Volume
4-Additional Support Information., the Contractor is specifically advised that the insitu
moisture content of the potential borrow material from outside the Right of Way along the
railway alignment is considerably higher than its optimum moisture content and that as a
result, the material may not lend itself to direct placement and compaction on the
embankment, and that in all probability, it will require a significant amount of drying prior to
final placement.
The work programme submitted by the Contractor pursuant to Clause 42 shall set out in
detail the method or methods to be used by the Contractor in order to place and compact the
required quantity of embankment material to the specified standard within the available
workable period. This will include, but not necessarily be limited to, details of proposed
sources of borrow material, the nature and the equipment to be used, the nature and extent
of simultaneous placement activity, the anticipated weekly production levels throughout the
entire period of embankment construction, and the details of the Contractor’s intended
method or methods for drying the material sufficient for final placement and compaction.
O.8 Protection of the Environment
O.8.1 General Requirements

The Contractor shall be solely responsible for mitigation measures required by the
environment-related impacts of any of the construction activities carried out by the
contractor. The Contractor shall be required to demonstrate compliance with all
environmental stipulations for this project as given in the Environmental Management Plan
attached in Volume 4 of 4 of this tender document. In case of an environmental problem, the
Contractor shall immediately notify the Project Manager and advice of his proposed
corrective action. Among the situations that may arise are complaints or legal actions by
third parties on matters such as damage to property and natural resources, air pollution,
noise level increase, surface/groundwater contamination and accessibility limitations due to
railway works.
During the entire process of constructing the Works, including preparation of the site and
clean up upon completion, the Contractor shall exercise the utmost care in order to prevent
damage to the environment and impacts on the community.
The Contractor shall prepare an Environmental Management Implementation Work
Schedule (EMIWS) which will demonstrate the manner in which the Contractor will
implement, manage and control environmental mitigation measures as required under the
Contract and Guidelines by the Department of Environment in this respect The Contractor
shall submit the EMIWS for the Project Manager’s approval within 15 days of
Commencement Date.

O.8.2 Compliance with Environmental Laws and Regulations

The Contractor shall conform to the Government of Bangladesh laws on the Protection of the
Environment especially to the Department of Environment (DoE) Laws, rules, regulations
and other relevant legislation. The Contractor shall comply with all current environmental
laws and regulations, relating to (but not limited to) the following:
 Noise;
 Vibration;
 Air pollution;
 Water contamination;
 Solid waste disposal;
 Liquid waste disposal;
 Sanitary conditions (water supply, sewerage, etc.).
O.8.3 Avoidance of Nuisance
 The Contractor shall be responsible for ensuring that no earth, rock or debris is
deposited on public or private right-of-way as a result of operations, including any
deposits arising from the movement of plant or vehicles. The Contractor shall ensure
that vehicles exiting the Sites of the works do not carry excessive material on the
tires.
 The Contractor shall at all times ensure that all existing ditches, canals and
watercourses within and adjacent to the site, are protected and kept free from any
debris and excavated materials emanating from the works. The Contractor shall
ensure that chemicals and waste from concrete agitator cleaning operations are not
deposited in the watercourses.
 All water and waste products arising from the site shall be collected and removed
from the site via a suitably designed temporary drainage system. They shall be
disposed of at a location and in a manner that will not cause pollution problems or
other nuisance.
 The Contractor shall construct, maintain, remove and reinstate as necessary,
temporary drainage works and take all precautions needed to avoid damage by
flooding and silt transport in the works. He shall also provide adequate precautions to
ensure that no spoil or debris of any kind is allowed to be pushed, washed down or
deposited on land adjacent to the site.
 In the event that any spoil or debris from construction works is deposited on adjacent
land or washed into the area, then all such materials shall be immediately removed
and the affected land restored to its natural state by the Contractor, to the satisfaction
of the owner and the Project Manager.
O.8.4 Air Quality
 The Contractor shall not install any furnaces, boilers or other plant or equipment using
fuel that may produce air pollutants without the prior written consent of Department of
Environment (DoE), pursuant to the Government of Bangladesh’s National Laws on
the Protection of the Environment.
 The Contractor shall not burn debris or other materials on the Site.
 The Contractor shall implement dust suppression measures that shall include, but not
be limited to, the following:
 Effective water sprays shall be used during the delivery and handling of all raw
sand and aggregate and other similar materials, when dust is likely to be created
and to dampen them during dry, windy weather.
 Areas within the Site where there is a regular movement of vehicles shall have an
acceptable all-weather surface.

 The provision of adequate dust suppression plant including water tankers with
spray bars.
 Areas of reclamation shall be completed, including final compaction, as quickly as
possible consistent with good practice to limit the creation of windblown dust.
 In dry periods, the Contractor shall spray water used for haulage of material as
necessary to control dust to the satisfaction of the Project Manager.
 The contractor shall require that all vehicles, while parked on the site have their
engines turned off.
 The contractor shall check all equipment and machinery on the site at least once
per week and make any necessary corrections or repairs to ensure compliance
with safety and air pollution requirements.
 The contractor shall ensure that vehicles are properly cleaned (bodies and tires
free from sand and mud) prior to allowing them to leave the site areas.
 The contractor shall provide necessary cleaning facilities on site and ensure that
no water or debris from such cleaning operations is deposited off-site.
 The contractor shall provide barriers in all locations where strong winds could
cause the blowing of dust and debris.
O.8.5 Water Quality Management and Monitoring
 The Contractor shall comply with legislation and regulations in Bangladesh in so far
as they relate to water pollution management and monitoring.
 The Contractor shall ensure that no tools or machinery are washed in any water
source or areas that drain into a watercourse, lake or canal.
 The Contractor shall ensure that run-off from the construction site is not allowed to
drain directly into any water body.
 The Contractor shall ensure that all temporary construction facilities are located at
least 50m away from any water body.
 The Contractor shall check weekly that all equipment is prevented from dripping oil
and other lubricants and to ensure that all lubrication and repair operations are carried
out only in approved maintenance areas.
O.8.6 Water quality monitoring
 Water quality monitoring shall be undertaken at locations likely to be subject to water
quality impacts or significant run-off as determined by the Project Manager and
defined in the Monitoring Plan. These may include construction camps, staging areas
etc. Measured parameters shall include, but not be limited to: suspended solids (SS),
total dissolved solids (TDS), biological oxygen demand (BOD), chemical oxygen
demand (COD), dissolved oxygen (DO), fecal coliforms, and oil and grease levels.
 Routine instrumented monitoring of water quality and run-off from site and staging
areas, construction and labour camps, etc. shall be conducted at the locations and
frequencies determined by the Project Manager and defined in the Monitoring Plan,
and shall include the parameters noted above, unless otherwise agreed by the Project
Manager.
 Monitoring results shall be submitted to the Project Manager and monthly reports shall
be analytical and provide explanations for anomalies and problems encountered.
Actions taken in response to the results will also be required.
O.8.7 Noise and Vibration Control
 The Contractor shall consider noise and vibration as an environmental constraint in

planning and executing the Works.
 The Contractor shall at his own expense, take all appropriate measures to ensure that
work carried out by the Contractor and any of his sub-Contractors, whether on or off
the Site, will not cause any unnecessary or excessive noise that may disturb local
residents.
 Without prejudice to the generality of the above, noise level reduction measures shall
include the following:
 The Contractor shall ensure that all powered mechanical equipment used in the
Works shall be effectively sound reduced (silenced) using the most modern
techniques available;
 The Contractor shall construct acoustic screens or enclosures around any parts of
the Works from which excessive noise may be generated;
 The Contractor shall select equipment with consideration for using that with the
lowest noise levels and ensure that all equipment is regularly maintained to
ensure the level;
 The Contractor shall ensure that all engines and motors are equipped with proper
mufflers and these mufflers are maintained in good condition and function
effectively.
 The Contractor shall submit to the Project Manager, a noise statement including full
and comprehensive details of all powered, mechanical equipment proposed for use
during the hours of darkness and of the proposed working methods and noise
reduction measures. The noise statement shall include detailed noise calculations to
demonstrate the anticipated noise generation. It shall also contain details of earmuff,
noise protection measures proposed and of working hour limitations / shift rotation
data for personnel working continuously in areas of high noise levels. The noise
statement shall be submitted at least 14 days before the planned date of any such
work. No work shall be carried out during the hours of darkness until the Project
Manager has notified the Contractor in writing of his consent, based upon the noise
statement submitted for that part of the Works. Such consent shall not in any event
relieve the Contractor of any obligations under the Contract or limit or restrict the
Project Manager’s powers to issue further instructions under the Contract.
 The Contractor shall ensure that noise generated by work carried out by the
Contractor and any sub-Contractors, during the hours of darkness shall not exceed
the maximum permissible limits to which the Project Manager has agreed, or as may
be subsequently varied from time to time by the Project Manager at his discretion,
whether continuously or intermittently. In the event of a breach of this Clause, the
Contractor shall immediately re-deploy or adjust the relevant equipment, or take other
appropriate measures, to reduce noise levels and thereafter to maintain them below
the agreed limits. Such measures may include, without limitation, the temporary or
permanent cessation of the use of certain pieces of equipment.
O.8.8 Noise monitoring and control
 The Contractor shall carry out noise monitoring at such points, within or outside the
Works, as determined by the Project Manager and defined in the Monitoring Plan, and
at times as may be determined the Project Manager.
 The monitoring methodology shall conform to Government of Bangladesh regulation
for “acoustics description and measurement of environmental noise”.
O.8.9 Protection of Fish Habitat and Water Course

The Contractor shall carry out his operations and shall comply with all national regulations
such that construction work does not adversely affect the environment of fish producing -
rivers, lakes and other bodies of water within the scope of this Contract.
Specifically, the Contractor shall familiarize himself with the fish and wildlife habitat in the
project area and shall maintain a close liaison with the Project Manager and other authorities
in regard to water quality and the protection of fish habitat and water courses, and in
particular, shall comply with the following provisions:

O.8.10.1 Work in Canals, Rivers and Water Courses

 Construction activities within the wetted perimeter of any river, canal, lake or body of
water shall be kept to an absolute minimum. Machinery and equipment shall not be
operated within the wetted perimeter of any river, canal, or other body of water without
the specific approval of the Project Manager.
 The work shall be undertaken in a manner which will minimize the siltation of any
stream, lake or any other body of water, and no debris, slash, wood chips, organic
debris, petroleum, diesel fuel, oil, grease, ashes, or other deleterious substances to
aquatic life shall be allowed to enter any river, lake, or other body of water.
 Natural drainage patterns shall be maintained and/or controlled throughout the
construction operations to minimize silt release into the canals. Temporary access
roads, haul roads shall be constructed so that they are stable and do not erode to
cause erosion problems. Crossings of canals or channels that contain water during
the rainy season shall be properly converted using select backfill material.
 The Contractor shall schedule canal diversions so that once started, the complete
diversion can be executed, including any protective or fish mitigating works that are
required and meeting the National regulatory requirements. The intakes of all pumps
or diversions withdrawing water from a fish-bearing stream shall be screened in
accordance with fisheries regulations and the Contractor shall comply fully with these
regulations before commencing any water withdrawal operation.
O.8.10.2 Disposal of Construction Debris / Unsuitable Material
 Clearing debris shall be disposed of by burning or as specified in EMP or as directed

by the Project Manager. No clearing debris shall be left lying on the surface of the
ground or buried in any agricultural land. Superficial or organic material removed
during the excavation shall be stockpiled for subsequent use, or if surplus to the
Contract requirement, shall be disposed of in designated disposal areas. The
stockpiling and/or disposal of material as aforesaid shall be such that the material is
not placed in any area where natural drainage or storm water could pond and become
stagnant, or where could erode the material and cause silting of the adjacent area or
of any natural or manmade water course.
 Man-made construction debris shall be disposed of by burning to the maximum extent
possible, with the remaining constituents being disposed of by burial in suitable
disposal areas. The location and nature of such disposal shall be subject to the
approval of the Project Manager.
 All disposal areas shall be finally graded to a uniform and level condition and left such
that they create a minimum impact on the surrounding area.
O.8.10.3 Construction of Embankments and Structures
 No material shall be intentionally deposited in any canal, river or other body of water,
except as specifically authorized by the Project Manager. Should any such material
be inadvertently placed or dropped in any canal, river or other body of water, it shall
be immediately removed.
 Trimming of slopes shall be carried out progressively by the Contractor as
construction proceeds in order to allow stabilization by re-vegetation as early as
possible. All disturbed canals and channel banks and beds shall be restored to the
original configuration and stabilized through re-vegetation.
O.8.10.4 Servicing and Operating Equipment
 Servicing machines near river or other bodies of water shall be carried out by the
Contractor in such a manner as to avoid pollution with gasoline, diesel fuel, oil,
grease, or other disposable materials. Without limiting the generality of the foregoing,
the Contractor shall ensure that all hydraulic systems, fuel systems and lubricating
systems are in good condition to avoid leakage of petroleum products.
 Fuel spills will not be condoned and care shall be taken to avoid overfilling machines.
The Contractor shall have the proper equipment to transport fuel so that spillage will
not occur. The automatic shut-off nozzles shall be installed on all dispensing units.
The Contractor shall have oil spill abatement equipment on the Site at all times. The
type of equipment shall be subject to the approval of the Project Manager, and the
equipment shall be maintained in good working condition. Disposal of used oil,
lubricants, tires, etc. shall be in accordance with the EMP or as directed by the
Project Manager.
O.8.11 Site Cleanup and Demobilization
 The Contractor shall throughout the period of construction of the Works maintain the
whole of the area of his operations in a clean and tidy and safe condition by arranging
his materials and equipment in an orderly manner. All rubbish, waste material, debris
and the like shall be systematically cleared off the working areas as it accumulates
and removed directly off the Site for disposal by burning or placement in designated
disposal areas as aforesaid.
 The Contractor shall immediately upon completion of any work and following the
approval of the Project Manager fill up all holes and trenches which may have been
made or dug; level any mounds made; and clear away all rubbish which may have
been occasioned or made in the execution of the Works.
 Furthermore, the Contractor shall spread any usable soil materials such as topsoil
over the area that it was originally removed and the condition of the land to be
returned as near as possible to its original condition, except in areas of borrow, the
final elevation of the borrow shall remain and it will not be necessary to return to the
original elevation of the ground in borrow areas. However, the slopes of borrow areas
shall be made stable, and the surfaces of these slopes shall be trimmed uniformly.
O.8.12 Environmental Management Implementation Work Schedule (EMIWS)
Using the EMP provided in Volume 4 of 4, Additional Support Information and provision of
Sub-Clauses O.8.2 through O.8.8 of these specifications, the Contractor will prepare an
EMIWS. The EMIWS must contain a set of time-bounded actions, specifying specific
measures to be taken, (including their location, frequency, and by whom) to avoid or mitigate
negative effects and actions to monitor compliance. The EMIWS should focus on waste
management, showing how all waste from the project construction activities including but not
limited to sewage, petroleum products, asphalt, concrete, unsuitable material etc., will be
managed and disposed of, as well as earthworks management, erosion control and re-
vegetation, surface water runoff, noise, vibration and dust control. The Contractor will
employ an experienced and qualified environment professional to prepare the EMIWS and
report on the implementation of the mitigation and monitoring measures as prescribed in the
EMP. The Contractor shall, within 30 days of the Commencement Date, submit a draft
EMIWS to the Project Manager for his review and approval, following which the Contractor
will implement the EMIWS. This shall contain, without limitation, the following details:
 The means by which the implementation of the environmental management measures
recommended in the EMP will be implemented, supervised, monitored and audited to
ensure compliance with the principles and objectives of the EMP at all times;
 Records to be prepared and maintained by environmental management staff and
communication procedures to be followed so that the Project Manager and others
associated with the Works (e.g. sub-Contractors) are kept fully informed on matters
relating to the EMP and applicable regulations throughout the Contract period;

 Proposals to ensure that construction methods do not compromise the Contractor’s

commitment to the EMP and compliance with all relevant statutory regulations.
 An organizational structure showing the appointed environmental management staff
and the responsibilities of environmental protection participants.
 An undertaking signed by the Contractor to the effect the company will ensure that
environmental protection will be given the highest priority during all aspects of the
Works and in discharging the contractual obligations;
O.8.13 Environmental Management Representative (EMR)

 The Contractor shall appoint an Environmental Management Representative (EMR)
whose duties throughout the construction period, shall be primarily connected with
environmental management on the site(s).
 The EMR shall be a suitably qualified and experienced person who shall supervise
and monitor compliance with the EMP. He/she shall in particular but without
limitation, carry out auditing of the Monitoring Plan in accordance with a rolling
program to be submitted from time to time to the Project Manager for review and
approval.
 The nominated EMR shall be subject to the Project Manager approval.
 The Contractor shall not undertake the Works until the EMR has commenced duties –
unless specifically agreed in writing by the Project Manager.
 The Contractor shall not remove the EMR from the site without the express
permission of the Project Manager, fourteen (14) days prior to any such removal and
the Contractor shall nominate a replacement officer for the Project Manager approval.
 The Contractor shall provide the EMR with support staff in accordance with the
staffing levels set out in the Action Plan.
 The Contractor shall empower the EMR and staff to instruct employees of the
Contractor or sub-Contractors, to cease operations and take urgent corrective action if
needed to prevent infringements of the EMP or related statutory regulations.
 The Contractor shall ensure that the EMR maintains a daily site diary
comprehensively recording all relevant matters concerning environmental
management, inspections and audits, related incidents etc. The diary shall be
available for inspection at all times by the Project Manager.
O.8.14 Environmental reports

The Contractor shall submit regular environmental reports to the Project Manager as a
requirement of the EMP. A summary report shall be submitted as part of the Monthly
Progress Report. Prior to the submission, the Contractor’s Project Manager shall endorse
the report. Reports shall comprehensively address all relevant aspects of environmental
regulations and requirements and in particular, report on all environmental audits undertaken
during the reporting period.
O.8.15 Environmental Management Meetings

The Contractor shall convene regular environmental management meetings in accordance
with the EMP and shall require the attendance of the EMR and representatives of sub-
Contractors unless otherwise agreed by the Project Manager. Notice of all environmental
management meetings shall be given to the Project Manager who may attend in person or
send a representative. The minutes of all such meetings shall be recorded and circulated to
the attendees and the Project Manager within seven (7) days of the date of the meeting.
O.8.16 Measurement and Payment for Environmental Management

There will be no separate payment for the Contractor’s work in relation to protection of the
environment (Clause O.8) and the same cost shall be deemed to be included in all other pay
items of the Work.
O.9 Health, Safety and Site Security
O.9.1 Health
The Contractor shall in addition to complying with the requirements of GCC and as well as
the national standards of the Government of Bangladesh in respect of health and safety,
observe and maintain standards, towards the health and safety, of all of his employees, not
less than those laid down by his own national standards or statutory regulations.
O.9.2 Safety
O.9.2.1 Health, Safety and Environment Management Plan
The Contractor shall prepare a Health, Safety and Environment Management Plan (HSE
Plan) and submit to the Project Manager for approval within 56 days of receiving the order to
commence.
In some areas the Works will be executed in close proximity to existing railway operations.
The Contractor must be in possession of the latest timetable of trains running in the section
and the operating and safety rules of Bangladesh Railway (BR).
The HSE Plan which will address the following issues:
(a) Health and safety risks on the Site including but not necessarily limited to the
following:
i. Safety of Contractor’s personnel working by the side of the operational railway
tracks;
ii. Obstruction of the kinematic envelope, in particular caused by obstacles falling
on the running track such as construction equipment, tools, machinery, sleepers,
ballast, earth, construction materials and track fittings used in the construction
activities;
iii. Excavation may threaten the stability and integrity of the existing
embankment, bridges and culverts which may lead to total or partial collapse of
existing embankments, tracks, bridges and culverts;
(b) How the Contractor will implement and comply specifically with all duties
responsibilities and obligations stipulated in the relevant sub-clauses of Clause 6 of
the Conditions of Contract and any other relevant clauses in the Conditions of
Contract in addition to any duties, obligations and responsibilities contained within the
Specifications and the EMP;
(c) The HSE Plan shall specify the Contractor’s organisational structure through which all
health, safety and environmental issues will be mitigated and managed;
(d) Appropriate controls and measures to eliminate and or reduce as appropriate, safety
risks in accordance with internationally accepted good practice;
(e) The requirements for monitoring, recording, communication and reporting;
(f) Specific induction and training needs for:
i. Contractor’s personnel and subcontractors’ personnel working on the Site;
ii. Supervising Project Manager’s personnel working on the Site;
iii. Employer’s personnel visiting the site; and
iv. Any other person who are authorised to be on the Site, by the Project
Manager and or the Employer.
(g) The Contractor shall take all reasonable steps including training and drills to ensure
the safety of all persons on the Site, whether in his employ or not and shall at all
times promote the merits of safety awareness throughout the construction period;
(h) Specific arrangements for health related activities such as but not necessarily limited
to:
i. Routine matters within the Contractor’s facilities relating to preventative
measures to mitigate against naturally occurring outbreaks of disease;
ii. Routine matters within the Contractor’s facilities including mitigation measures
to prevent the spread of naturally occurring outbreaks of disease;
iii. Minor health related issues arising from accidents or incidents at work or
within the Contractor’s facilities;
iv. Major trauma issues arising from accidents or incident at work or within the
Contractor’s facilities;
v. Provision of assistance to members of the public in the case of an accident or
incident involving operating railways; and
vi. Ongoing education relating to sexually transmitted diseases especially
HIV/AIDS.
For each location where construction activities are to be undertaken adjacent to an operating
railway track, the Contractor must engage a safety supervisor who is conversant with the safe
operation procedures as practiced by BR and who has the physical and linguistic ability to
communicate with relevant BR offices and officers to discover the latest situation of trains
running in the section and to report any incidents which may affect the safety of the traveling
public or the Contractor’s personnel.
In addition, the location specific safety supervisor must have the physical and linguistic
capabilities to communicate with the Contractor’s construction supervisory staff and senior
management. Specifically, the Contractor’s construction supervisors and the site specific
safety supervisors shall be provided with suitable equipment to provide an audible and visual
warning to workers and equipment operators in the vicinity of the track, about an approaching
train and its direction.
Notwithstanding any statements contained in the HSE Plan or any subsequent approval by the
Project Manager of the HSE Plan, the Contractor will be liable for any damage to persons or
property, which may occur as a result of the Contractor’s construction activities or from any
safety related incidents which are wholly or partially attributable to the Contractor’s
construction activities or failure to take proper precautions. The Contractor will clearly identify
the safety measures and precautions to be undertaken in each of the above cases.
O.9.2.3 Safety Officer
The Contractor shall appoint both a Safety Manager and an Accident Prevention Officer at
the Site, jointly responsible for maintaining health and safety and protection against
accidents. They shall both have at least 10 years’ experience in management of construction
safety issues in general and at least 5 years in construction within operational railway
environments and shall have the authority to issue instructions and take protective measures
to prevent incidents or accidents. Throughout the execution of the Works, the Contractor
shall provide whatever is required by this person to exercise this responsibility and authority.
If the Project Manager so directs, the Contractor shall immediately replace the Safety Officer
or any other safety supervisor without hesitation or appeal.
O.9.2.4 Personal Protective Equipment
The Contractor shall provide all his personnel and that of the Project Manager and
Employer, with sufficient quantities of personal protective equipment (PPE) appropriate to
the work being carried out and ensure its’ proper use. For clarification, PPE includes but is
not limited to safety helmets, high visibility reflective jackets, hearing protectors, safety
goggles, gloves, safety shoes, waterproof clothing, full body safety harnesses, shock
absorbing lanyards, self-retracting lifelines, welding gloves and aprons and the like. The
Contractor shall take disciplinary action against any personnel who do not properly utilise or
who misuse or abuse the supplied PPE.
Where work is in, over or near water, regardless of depth, life vests shall be issued to all
workers, and life belts, lifelines and rescue boats shall be provided. All safety and rescue
equipment shall be fully maintained in accordance with the manufacturers’ instructions and
made available at site at all times.
O.9.2.5 Traffic Management Plan
For each location where there is an interface between construction and or construction
related operations and the general public use of pukka or kancha roads and or footpaths, the
Contractor shall submit a Traffic Management Plan for the Project Manager’s approval, 28
days prior to the commencement of any operation involving such interface
.
Each Traffic Management Plan shall include but not be limited to the following details;
(a) A scale plan of the location, clearly identifying the existing road, proposed diversions
of pedestrian and road traffic, locations of warning signs and traffic control measures;
(b) Construction details of any proposed diversion(s);
(c) Safety measures including signage and staffing;
(d) Approval letters from relevant authorities who have jurisdiction over or ownership of
the existing traffic way including Traffic Police;
(e) Environmental measures to be implemented, e.g. dust suppression, noise
abatement, stream diversion and the like;
(f) Protection/diversion of any existing utilities;
(g) Special arrangements for railways; and
(h) Person responsible for overseeing implementation of all aspects of the Traffic
Management Plan.
O.9.3 Site Security

Referring to the relevant Clauses of Conditions of Contract, the Contractor shall be
responsible for the security of the Site and all Site Offices and accommodations which are
provided for his own use for that of the Project Manager. The responsibility extends to
maintaining a safe working environment at all times.
The overall Site boundary as well as the specific boundaries of the various site facilities shall
be identified by the Contractor and he shall submit to the Project Manager for his approval,
complete details of the Contractor’s proposed method or methods for maintaining the
security of the various boundaries and for the security of the buildings, personnel, material
and equipment contained therein.
The Contractor shall erect and maintain at his own expense suitable and approved boundary
fencing and gates to enclose certain areas of the Works being carried out, the office and
accommodation compounds, and other areas of land as directed by the Project Manager as
may be necessary to implement his obligations under the Contract.
The security arrangements shall include security control systems that shall consist of
sufficient equipment and personnel to prevent unauthorised access and which can meet the
prevailing circumstances to ensure safety and security of persons and property on the Site.
These control systems shall be modified to suit any change in prevailing circumstances.
The Contractor shall prepare a register of all persons authorised to be upon the Site which
shall include the Employer’s and the Project Manager’s personnel. The Contractor shall
maintain such register and shall have it available for inspection by the Project Manager at
any reasonable time.

There will be no separate payment for the Contractor’s work in relation to Health, Safety and
Site Security and the same costs shall be deemed to be included in all other pay items of the
overall contract Work.
O.9.4 Work on Interface with Existing Railway Track
O.9.4.1 General
Generally, no permission will be given by the Employer to block the existing track for the
purpose of the new construction.
O.9.4.2 Applicable Conditions

When it is necessary to carry out work on or which interfaces with the existing railway track,
the Employer may consider blocking train movement in the relevant section only, for a period
to be determined by the Employer subject to operational demands but in any case shall
generally not exceed 4 hours in any given day at a time which is compatible with railway
operations. The Contractor shall apply through the Project Manager for such “block” at least 28
days prior to the commencement of the work indicating the location(s) where the line will be
blocked. Subject to the Project Manager’s approval, the application will be forwarded to the
Employer who will have the power to approve, modify or disapprove such application.
Such application shall include but not be limited to the following details;
(a) Time required for block, in hours and date; and
(b) Fully detailed Method Statement including but not necessarily limited to the following:
i. proposed scope of work;
ii. methods to be used to carry out the work;
iii. equipment and tools to be used;
iv. details of standby equipment in case of breakdowns;
v. detailed work schedule in 15 minute segments;
vi. details of manpower;
vii. details of safety measures to be taken;
viii. details of emergency procedures to be followed in the event of an accident or
incident involving BR property;
ix. communications systems; and
x. designated person for overall control of operation who has authority to take
whatever emergency action is necessary to expedite the completion of the work
or to curtail the work activity.
O.9.4.3 Penalties for Delays in Block Release

The Contractor shall pay a penalty if any block cannot be withdrawn in time. Such penalty will
be calculated as follows:
Subject to the threshold period of delay as specified hereinafter, the Contractor shall be
liable to pay as a penalty, the amount of Taka 1500 per minute of delay to scheduled train
operation which occurs at the end of a work block or other work period on the track or
bridges. However, if the Contractor is able to clear the block before a delay of 10 (ten)
minutes has occurred, then no such penalty shall be imposed. If, however, the delay extends
beyond the threshold period of 10 (ten) minutes, then the Contractor shall be liable to pay for
the entire duration of delay at the aforesaid rate of Taka 1500 per minute or part thereof.
O.9.4.4 Extended Interface Block

If it becomes absolutely necessary to block the existing line for a longer duration, the
Contractor must construct a diversion line to keep train services operational. Such diversions
must be constructed and operated following BR standards and safety regulations. The
Contractor shall submit a proposal for each such diversion, which shall include a Method
Statement setting out the reasons for the diversion, drawings showing the details of the
diversion, a description of the type of construction to be undertaken and the staging of the
work proposed, the safety measures to be taken to ensure the safety of train operations while
the diversion is operational, the duration during which the diversion will need to be operated,
the anticipated time when the original track will be reinstated for operations, and details
regarding removal of the temporary diversion works. The Contractor’s proposal for each
diversion shall be submitted to the Project Manager for approval at least 30 days before the
planned opening of the diversion. The Contractor shall not construct any diversion without the
written approval of the Project Manager. The Contractor shall not be entitled to claim for any
delays to the Work Programme in case any proposed diversions are not approved by the
Project Manager. Notwithstanding any approval which may be given by the Project Manager
for the construction of diversions, the Contractor shall be fully responsible for the safety of
trains operating over the diversion.
At the time of carrying out track laying and yard modification works in the station yards, the
Contractor must not block train movements and shall make sure that at least one track is
available for passing of trains in an uninterrupted manner.
For stations provided with signalling, interlocking and block working, arrangements to meet the
safety requirements of single line operation of train services shall be made. When yard
modifications are carried out for conversion to double line layout, safety signalling and block
control system will become inoperative. Train movement over the station shall have to be
managed by manual methods. Block operation with stations on both sides shall also revert to
manual methods. Such manual operation, in addition to causing delay to train movement, will
introduce significant safety risks. This period should, therefore, be minimised and the Work
Programme shall be prepared to introduce the new signalling system for double line operation
immediately after the yard works are completed. The new system shall be tested and made
operational within one month from the date that the station signalling becomes inoperative due
to these yards remodeling works.
O.9.4.5 Interface Work at Completion Stage

Commissioning of double line operation (taking over of the Contractor’s work) shall start only
when the works of embankments, track, bridges, culverts, station buildings and related
facilities and new signalling system have been completed and tested and found satisfactory by
the Project Manager for the safe operation of train services.
Part taking over and part operation of double line may be considered only when at least three
adjacent ‘B’ Class stations have been completed and tested and found satisfactory by the
Project Manager for safe operation of train services.
O.9.4.6 Project Procedure Manual

A Project Procedure Manual will be developed jointly by the Project Manager, the Contractor
and the Employer detailing the procedures to be followed by all concerned to ensure
compliance with the safety and operational requirements at various stages as outlined
above.
The Contractor shall include detailed Implementation Staging Plan utilising industry standard
software to produce a bar chart showing all relevant activities and their durations, including
any proposed staged taking over of the Works.
O.10 Progress Photographs, Reports and Meetings
The Contractor’s responsibility with respect to progress photographs, reports and meetings
shall be as specified hereinafter.
O.10.1 Progress Photographs and Videos
The Contractor shall submit each month a photographic record of the progress of the Works.
The record shall be in the form of at least 30 numbers of digital photographs of at least 8
Megapixel resolutions. Photographs shall be printed on an A4 size photo paper, two
photographs in one paper. The printout shall state the name of the Project, provide a brief
description of the view, identify the location where it was taken, and record the date of
exposure. Each printout shall be enclosed in a plastic sheet bound together in a plastic
folder, which has been properly labeled to identify the Project and the reporting period,
among other things. The Contractor shall also provide two electronic (DVD) copies of the
digital photographs.
The Contractor shall also submit a video record of the Work progress during the month. The
video record shall be at least 15 minutes in duration and it shall be submitted in two
electronic (DVD) copies, in a format approved by the Project Manager.
In addition to the monthly photographic record of the construction activities, the Contractor
shall also provide the Project Manager with a complete photographic record of the Site
before the commencement of the Works, and again upon the completion of the Works. This
photographic record shall be in the same format as the progress record, save for the
increased number of still photographs and duration of the video record.
The photographs and videos of the construction activities shall be taken by an approved
competent photographer. However, the copyright of such photographs and videos and all
rights of reproduction shall be reserved exclusively to the Employer. No other photographs
or videos shall be allowed to be taken without prior, written permission of the Project
Manager.
O.10.2 Progress Reports
The Contractor shall submit to the Project Manager on a fortnightly basis, reports of his
labour and equipment, and a schedule of the main items of work showing the quantitative
progress during the previous fortnight and the cumulative progress to date. The fortnightly
report shall be in the format previously agreed by the Project Manager and it shall also give
details of the work intended for the following fortnight. The fortnightly report as aforesaid
shall be submitted to the Project Manager on the last day of every alternate week.
The Contractor shall further submit to the Project Manager on a monthly basis, a progress
report for the previous month which shall include the following information:
a) an executive summary giving a brief description of the status of each major activities
and project milestones
b) a spreadsheet of the Bill of Quantities (BOQ) Summary, with columns showing the
Contract Amount of each subsection, the Planned Progress based on the S-Curve,
the Actual Progress, Percentage Completed to Date, and Reasons for Negative
Variance. This spreadsheet shall be supported by a similar presentation but
showing all the BOQ items, which shall be attached to the Monthly Progress Report.
The Project S-Curve indicating the planned and actual progress as of the reporting
month shall also be attached to the Report.
c) a programme marked up with any agreed amendments and showing the actual
percentage completion of each of the main items of work, in such a way that
comparison can be made with the scheduled percentage completion of each item,
d) any additional information as may be required by the Project Manager from time to
time.
The reports, statements, diagrams or drawings which the Contractor is required to submit to
the Project Manager during the progress of the Works shall be furnished in six copies as well
as two electronic (DVD) copies unless otherwise directed.

O.10.3 Progress Meetings
In addition to the requirements set out in GCC Clause 38 [Management and Progress
Meetings], the Contractor shall attend progress meetings with the Project Manager at
regular intervals not exceeding one month. The meetings shall be held in a venue
determined by the Project Manager and shall be conducted by the Project Manager. The
meetings shall follow an agenda and shall have a review of the progress of the Work during
the previous month, and discussion of potential problems. The meetings will be recorded by
the Project Manager and a copy of the minutes will be given to the Contractor. The Employer
may or may not attend the progress meetings on a regular basis.
O.10.4 Annual Report
The Contractor shall submit an Annual Report within the first two weeks of January, in a
format approved by the Project Manager.
The Annual Report shall be a summary of the Monthly Reports together with fully detailed
account of project progress, physical, financial or administrative problems encountered,
resolved or yet to be resolved, progress photographs of significant items, a full summary of
environmental protection activities and results, safety statistics, social statistics and any
other items as directed by the Project Manager.
O.10.5 Other Reports
The Contractor shall submit periodic reports as described elsewhere in the Specification or
as may be directed by the Project Manager, from time to time.
O.10.6 Measurement and Payment
There shall be no separate payment for provision of reports, the cost of which shall be
deemed included in unit rates for other items of work.
O.11 Survey Control, Set Out and Measurement
The Contractor will be provided with the primary topographical survey control, he shall then
be responsible for the carrying out of any topographical surveys or the taking of any
measurements necessary for the proper execution of the Work, including the establishment
of secondary or subsequent topographical survey control.
The Employer has carried out a detailed topographical survey of the proposed alignment.
This survey was carried out during the fourth quarter of 2011, using high accuracy, electronic
equipment (GPS, Total Station, Auto Level Machine, Eco-sounder etc. with an automatic
data recorder) and the digitized results were used in conjunction with AutoCAD to produce
the drawings included in the tender document. This Topographical Survey is the basis for
location conformance and quantity estimation for the Bill of Quantities, and the data of the
said Topographical Survey was provided in the form of hard copy prints as a part of the
Tender Document in Volume 4-Additional Support Information.
This topographical survey information will be made available to the Contractor without any
implication or representation with respect to physical characteristics or accuracy, and without
any guarantee or obligation of any kind on the part of the Employer or the Project Manager,
neither of whom shall be held liable for any error or inaccuracy in this information. It shall be
up to the Contractor to satisfy himself as to the accuracy of the topographical survey
information being provided to him pursuant to this Clause.
In addition to his overall responsibility for survey and setting out as aforesaid, the Contractor
shall also assist the Project Manager in carrying out various verification and quantity
surveys. This assistance shall be provided as and when required by the Project Manager,

and any cost incurred by the Contractor shall be deemed to be included in the overall prices
submitted for carrying out the Work.
O.12 The Contractor’s Site Facilities and Temporary Works
O.12.1 The Contractor’s Site Facilities
The Contractor shall provide, erect, construct, equip and remove on completion all offices,
laboratory, accommodation, workshops, stores, berthing, loading and unloading facilities,
prefabrication and other areas for his staff, personnel and constructional equipment required
by him directly or indirectly for the construction, completion and maintenance of the Work.
The Contractor will be allowed to utilize portions of the station yards and/or along the R.O.W.
for the storage of material and equipment. The specific areas in station yards and along the
R.O.W. shall be identified by the Contractor and presented to the Project Manager for
approval, subject to Bangladesh Railway agreement.
The Project Manager will consult with Bangladesh Railway and it can be expected that some
or all of the nominated areas will be rejected by Bangladesh Railway as being unsuitable
and alternate areas will need to be identified and represented to the Project Manager for
approval.
The areas made available to the Contractor will be free of charge; however, the Contractor
shall bear the full cost of any and all work required to make the areas suitable for his
purposes.
In the event the Contractor requires any land other than that made available to him as
aforesaid, he shall make his own arrangements with the appropriate authorities and shall
obtain any necessary permission and bear all charges, costs or compensation in connection
therewith.
The Contractor’s temporary facilities shall comply with the EMWS and all statutory
requirements.
The facilities shall be designed and located to optimize the land available to the Contractor
and to facilitate the execution of the Work. In addition to providing the necessary office,
storage and accommodation facilities, the Contractor shall also be responsible for the supply
of electricity, water and other utilities to all places of the work, accommodation and office
facilities during the execution of the Contract.
The potable water to be supplied to the offices, accommodation and work sites shall be of
the acceptable quality specified by the World Health Organization (WHO). The Contractor
shall be solely responsible for establishing and carrying out any and all chemical and/or
mechanical treatment of the water in order to have it conform to the standards of the WHO.
The Contractor shall sample the water on a daily basis for quality analysis and shall provide
the Project Manager with copies of all results. If any test result of the potable water supply is
below the minimum standard acceptable to the World Health Organization, the Contractor
shall immediately so notify the Project Manager, and shall take whatever action is necessary
to correct the problem, including but not necessarily limited to the importation of potable
water until such time as the problem has been corrected.
Upon completion of the Work, the Contractor shall clear away all materials, equipment, dirt
or any other debris from the various working areas described above and shall reinstate the
areas to the satisfaction of the Project Manager.
O.12.2 The Contractor’s Testing Laboratory

The Contractor shall establish his own Testing Laboratory to verify the quality of the Works
and to ensure that all the tests called for in the various Specifications of the Contract shall be
carried out in accordance with standard test methods.
The testing laboratory shall be within the Contractor’s Main Camp which should be located in
Gopalganj.
The laboratory shall be equipped with testing equipment and apparatus of international
standard. Such testing equipment and apparatus shall be suitable for physical, chemical,
mechanical testing of materials like cement, aggregates, water, soil, and works like concrete,
density of compacted soils, etc.
All other tests required for steel, bitumen, etc., shall be arranged by the Contractor.
The Contractor shall also provide the apparatus, equipment or consumables necessary for
obtaining test specimens/samples.
The testing equipment and apparatus shall remain the property of the Contractor during the
execution of the works and after the completion of the Project.
The Contractor shall provide all technical and non-technical staff necessary to properly
operate and maintain the testing laboratory.
There will be no pay item for the provision of laboratory buildings, laboratory equipment and
all testing under this Clause and the total cost of the works including the laboratory buildings
and equipment shall be deemed to be included in other pay items of the works.
O.12.3 Maintenance of the Testing Laboratory
The Contractor shall be responsible for maintaining the testing laboratory and all testing
equipment in good condition throughout the execution of the Work.
The maintenance shall include providing water, gas, electricity and local telephone services,
as well as providing replacement equipment while the originally supplied equipment is being
repaired, and the procurement of consumable supplies such that there shall be no delay in
the testing of material.
There will be no separate payment for Maintenance of the Testing Laboratory and other
related works and the same cost shall be deemed to be included in all other pay items of the
Work.
O.12.4 Temporary Works
The Contractor shall be responsible for design, specification, execution and subsequent
removal of all temporary works necessary for the execution of the permanent works.
At least (30) days prior to the scheduled date for commencement of the temporary works in
the field and before commencing the construction of any temporary works or part thereof, the
Contractor shall furnish to the Project Manager, complete details of such temporary works,
including design calculations if requested. Where the temporary works have a direct contact
with any part of the permanent works, the submission to the Project Manager shall clearly
indicate the relationship, show the erection sequences and show any loadings or stresses
applied to or from the permanent works. The Contractor shall make due allowance in his
programme for the submission, review, re-submission if necessary, and approval of
temporary works by the Project Manager.
Calculations shall be submitted on A4 size paper and shall be clearly and neatly set out with
any comments or explanations to be in the English language. All calculations shall be in SI

units, and the calculation sheets or pages shall be uniquely numbered, dated and titled.
Pages may be in manuscript provided it is clear and legible, and can be satisfactorily
photocopied.
The approval of temporary works by the Project Manager shall not in any way relieve the
Contractor of his overall responsibility for the adequacy, stability and safety of such
temporary works.
No separate payment shall be made for temporary works.
O.12.5 Measurement and Payment
There will be no separate payment for the Contractor’s Site Facilities and Temporary Works (Clause
A-12) and the same cost shall be deemed to be included in Pay Item O.12.6, Mobilisation and
Demobilisation.
O.12.6 Mobilization and Demobilization
O.12.6.1 Mobilization
Mobilization shall be deemed complete when the Contractor has completed the following
activities to the satisfaction of the Project Manager;
Sl. No. Description
1 Mobilisation of all construction plant and equipment as stated in the bid proposal
2 Mobilisation of all senior staff, both national and international, as stated in the bid
proposal
3 Construct and equip the site laboratory
4 Provision of vehicles for Project Manager’s use
5 Provision of Project Manager’s temporary offices
6 Provision of Sign Boards
7 Provision of Contractors site offices, manufacturing facilities workshops and the
like
8 Provision of all necessary insurances
9 Compliance with all contract requirements relating to document submissions
including, Work Schedule, Method Statements, HSE, Environment, QA/QC, ITP
etc.
The Contractor shall be paid seventy percent (70%) of the aforesaid lump sum price when
the Contractor has complied with the provisions of Sub-Clause O.12.6.1 above, to the
satisfaction of the Project Manager.
O.12.6.2 Demobilization
Demobilization shall be deemed complete when the Contractor has completed the following
activities, to the satisfaction of the Project Manager including the cleanup and restoration of
the whole Site including locations of all temporary facilities, to the satisfaction of the Project
Manager.
Sl. No. Description

1 Demolished all Contractor’s temporary facilities including offices, laboratory,
furniture, technical and office equipment
The balance 30% of the lump sum price shall be paid when the Contractor has complied with
the provisions of Sub-Clause O.12.6.2 above, to the satisfaction of the Project Manager.
O.12.6.3 Measurement and Payment

Payment of the Contractor’s mobilisation and de-mobilisation will be made on the basis of
the pay item in the Bill of Quantities as shown below and shall be full and complete
compensation for carrying out the required mobilisation and de-mobilisation described
herein.
Pay item shall be:
Item No. Description Unit of

Measurement
O.12.6 Mobilisation (70%) and Demobilisation (30%) L.S.
O.13 Measurement and Payment for Additional Tests Ordered by the Project
Manager
A separate payment item shall be included to cover the costs of any special or additional testing that
may be ordered by the Project Manager.
Pay item shall be:

Measurement
O-13 Special or additional tests ordered by the P.S.
Project Manager
O.14 Provision of Project Manager’s Facilities and Services
In order to properly monitor the construction activities, the following facilities shall be
provided for the Project Manager on rental basis.
 The Project Manager’s Main -Office Facility located in Dhaka

 The Project Manager’s Site Office Facility located in Gopalgonj
The term “Project Manager’s Site Facilities” shall as the context dictates be deemed to mean
either individually or collectively, the facilities mentioned above.
O.14.1 The Project Manager’s Main Office in Dhaka
The Project Manager’s Main Offices in Dhaka shall be in rented facilities having a total floor
area of approximately 140 square metres located in the vicinity of Gulshan-2/Baridhara
DOHS, Dhaka, Bangladesh. The Project Manager shall select the facilities and make initial
discussions with the Owners and the Contractor will enter into a lease agreement with the
owner. Local support staff such as watchmen, cooks, peons, laborers and cleaners, services
such as wet floor mopping; office cleaning, maintenance and repair to mechanical, air-
conditioning, heating, telecommunications, electrical and plumbing systems; providing
potable drinking water and all toilet supplies; disposal of all waste; maintenance of interior of
buildings, including any repairs thereto and maintenance and provision of water, gas,
electricity, local telephone services, etc., needed for the Project Managers Dhaka office will
be arranged by the Contractor and the cost of which will be reimbursed through IPC under
Provisional Sum against Item O -14.1
O.14.1.1 Office Equipment, Furniture and Consumables for the Project Manager’s
Main office Dhaka
The Contractor shall supply and equip the Project Manager’s Dhaka office with the furniture,
equipment and consumable as directed by the Project Manager. The probable list of items
furnitures, equipment and consumables etc. required for Project Managers main office at
Dhaka are listed below. The quantities will be specified by the Project Manager as per the
requirement. The furniture, equipment and consumables etc. to be supplied shall be
procured by the Contractor from reputed manufactures and of quality as approved by the
Project Manager, on the basis of quotations.
Probable Items of Equipment, Furniture and Consumables required for Project
Manager’s Dhaka Office:
Sl. Approx.
Office Equipment , Furniture & Consumables
No. Quantity
1 Mobile telephones with SIM card and battery charger operating under the local 5
Bangladesh system (medium quality acceptable to the Project Manager). The
Contractor shall provide prepaid card on monthly basis of value as directed by
the Project Manager for each of these telephones.
Mobile Internet Modem with SIM card for dedicated monthly use acceptable by 5
the Project Manager. The Contractor shall provide prepaid card on monthly
basis of value as directed by the Project Manager for each of these modem.
2 Desktop PC with Intel Core 2 Duo processor 2.93GHz or Intel core 2 Quad 4
3GHz or Intel Core i7 3.06GHz or higher, 4GB of DDR2 or DDR3 RAM, 500GB
SATA Hard Drive, DVD-DVD/RW, Modem, 101 Key English Key Board, 19”
LCD monitor, Microsoft Mouse, with licensed MS Windows XP and MS Office
2007 Professional, Antivirus.
3 Laptop Computer, Intel Centrino processor 2GHz or higher, 15.2" LCD 1
display, 2GB of RAM, 250GB HDD, DVD-DVD/RW Drive, Network slot, USB
port, Wi-Fi, Bluetooth, mouse with at least licensed Windows XP and Microsoft
Office 2007 Professional, Antivirus.
4 Uninterrupted Power Supply, On line Unit 1 KVA with sealed maintenance free 4
battery and 60 minutes backup time
Computer software licensed AutoCAD (latest versions), MS Project or 1

Primavera (latest version)
High Speed Broadband internet service on a dedicated basis to be linked to 1

the office LAN to provide internet services to all computers on the network.
5 LAN (at least 5 hub) wiring loops for all computers and printers 1
6 1
Land phone with international connection and Fax facilities.
7 Photocopier of an internationally reputed brand , A3 and A4 capability, 35 ppm, 1

x2 enlarging/reduction facilities, automatic feeder and sorter
8 A3 and A4 Ink jet color printer, 1200 x1200 dpi resolution, 10 ppm (colour), 150 1
page paper tray, including USB connection cables (equal or better)
9 A4 and A3 Laser Printer of an internationally reputed brand, 1200 x 1200 dpi 1
resolution, 10 ppm including NIC/USB/parallel connection cable (equal or
better)
10 A4 Digital flatbed scanner of an internationally reputed brand with 1200 dpi 1
resolution and 48 bit colour including USB connection cable (equal or better)
11 Air conditioner of an internationally reputed brand as directed by the Project 4
Manager
12 56 inch celling fan in each room, dining space & common space any As

Sl. Approx.
Office Equipment , Furniture & Consumables
No. Quantity
Bangladeshi reputed brand as directed by the Project Manager. required
13 As
Energy Saving Bulbs
required
14 Office safe, 0.125 cum nominal size, fire resistant with dual combination / 1
mortice lock system
15 IPS-1100 kva capacity for uninterrupted Power Supply for the Project 1
Manager’s entire Main Site office facilities as approved by the Project
Manager.
16 Binding Machine (Sipco or similar) 1
17 Office Desks 1.8m x 0.75m 6
Executive Chairs with height adjustment, adjustable lumbar support, arm rests 6
18
etc.,
19 Office Chairs, cloth upholstery 8
20 Conference Table 4m x 1.2m with 10 chairs 1 set

As
21 Window curtains
required
22 4 drawer steel Filing Cabinets 2
23 Storage Cabinets (full size) 2
24 Book cases (four door) 1

As
25 Office supplies at mobilization
required
Kitchen equipment including: gas oven 2 burner, 12 part tea set, cutlery, water
26
purifier, glasses, half plates kitchen disposal bin, etc.
27 Cleaning equipment: brushes (soft); window cleaning equipment; pails etc.
28 Photo copy paper: A4 : 80 g/sm : boxes
29 Photo copy paper: A3 : 80 g/sm boxes
30 Toner cartridges for laser printer / copier
31 Toner cartridge for laser jet printers
32 Replacement ink cartridges for ink jet printers : black As
required
33 Replacement ink cartridges for ink jet printers : colour
34 DVD R/W Discs
35 Spiral binders for binding machine
36 File cabinet inserts
37 Office 'desk sets' including stapler (heavy & light), pencils, pen, office files,
punch machine, calculator, pencil cutter and others as per requirement.
38 Potable drinking water

The Contractor shall provide replacement services or facilities whenever any item becomes
unavailable or unusable for any cause. Computer equipment shall have a 3 (three) year
exuded warranty including service/replacement.
These furniture and computer equipment shall remain the property of the Employer.
Measurement and Payment
The cost of Equipment and consumables supplied by the contractor shall be reimbursed
against Pay Item No. O-14.1
Pay item shall be:

Measurement
O-14.1 The Project Manager’s rental Dhaka Office P.S.
including Provision for equipment, furniture,
consumables etc. and Maintenance.
O.14.2 The Project Manager’s Site Office Facilities
The Project Manager’s Site Office Facilities and their approximate areas to be provided by
the Contractor as indicated under this Contract are enumerated below:
 Main Site Office at Gopalgonj 300 m2
The Project Manager’s Main Site Office at Gopalgonj shall be in rented facilities. The Project
Manager shall select the facilities and make initial discussions with the Owners and the
Contractor will enter into a lease agreement with the owner. Local support staff such as
watchmen, cooks, peons, laborers and janitorial personnel, services such as wet floor
mopping; office cleaning, maintenance and repair to mechanical, air-conditioning, heating,
telecommunications, electrical and plumbing systems; providing potable drinking water and
all toilet supplies; disposal of all waste; maintenance of interior and exterior of buildings,
grounds and paved areas including any repairs thereto and maintenance and provision of
water, gas, electricity, local telephone services, etc., needed for the Project Managers Site
office will be arranged by the Contractor.
The Project Manager’s site office mentioned above shall be furnished with the equipment,
furniture and consumables etc. listed in Table O.14.2.1 below within 15 days of rental
agreement.
TABLE- O.14.2.1
Office Equipment, Furniture for the Project Manager’s Main Site office at Gopalgonj
Quantity
A Schedule of Office Equipment and Furniture
Mobile telephones with SIM card and battery charger operating under the local 10
1
Bangladesh system (medium quality acceptable to the Project Manager). The
Contractor shall provide prepaid card of Tk 1,500 monthly for each of these

Quantity
telephones.
Mobile Internet Modem with SIM card for dedicated monthly use acceptable by
the Project Manager. The Contractor shall provide prepaid card of Tk. 600 10
monthly for each of these modem.
Laptop Computer, Intel Centrino processor 2GHz or higher, 15.2" LCD display,
2GB of RAM, 250GB HDD, DVD-DVD/RW Drive, Network slot, USB port, Wi-Fi,
2 1
Bluetooth with at least licensed Windows XP and Microsoft Office Professional,
Antivirus, Modem, Mouse.
Desktop PC with Intel Core 2 Duo processor 2.93GHz or Intel core 2 Quad 3GHz
or Intel Core i7 3.06GHz or higher, 4GB of DDR2/DDR3 RAM, 500GB SATA
3 Hard Drive, DVD-DVD/RW, Modem, 101 Key English Key Board, 19” LCD 9
monitor, Microsoft Mouse, with at least licensed MS Windows XP or later and
MS Office Professional, Antivirus, etc.
Uninterrupted Power Supply, On line Unit 1 KVA with sealed maintenance free
4 9
battery and 60 minutes backup time for each PC
5 LAN (at least 20 hub) wiring loops for all computers and printers 1
High Speed Broadband internet service on a dedicated basis to be linked to the
6 1
office LAN to provide internet services to all computers on the network.
7 Land phone with international connection and Fax facilities. 1
Combined photocopier/printer of an internationally reputed brand , A3 and A4

8 1
capability, 35 ppm, x2 enlarging/reduction facilities, automatic feeder and sorter
A3 and A4 Ink jet color printer, 1200 x1200 dpi resolution, 10 ppm (colour), 150
9 1
page paper tray, including USB connection cables (equal or better)
A4 and A3 Laser jet Printer of an internationally reputed brand, 1200 x 1200 dpi
10 1
resolution, 10 ppm including NIC/USB/parallel connection cable (equal or better)
Computer software licensed AutoCAD (latest versions), MS Project or Primavera
11 1
(latest version)
Digital Camera of an internationally reputed brand; 12.1 MP, 4x optical zoom
12 2
minimum (equal or better)
13 Removable disk 4 GB 10
Air conditioner in each room, dining space & common space of an internationally As
14
reputed brand as approved by the Project Manager required
56 inch celling fan in each room, dining space & common space any As
15
Bangladeshi reputed brand as approved by the Project Manager. required
As
16 Energy saving bulbs
required
IPS of adequate capacity for uninterrupted Power Supply for the Project As
17
Manager’s entire Main Site office facilities as approved by the Project Manager. required
Office safe, 0.125 cum nominal size, fire resistant with dual combination /
18 1
mortise lock system
19 Binding Machine (Sipco or similar) 1
20 Laminating Machine (A3 size) 1
21 Office Desks, L shaped, 120 x 70cm and 90 x 70cm with connection piece 4
22 Office Desks 1.8m x 0.75m 10
23 Executive Chairs with height adjustment, adjustable lumbar support, arm rests 11
24 Office Chairs, cloth upholstery 10
25 Office chairs, polypropylene, stackable 10
26 Conference Table 4.0m x 1.2m with 10 Chairs 1 set

Quantity
27 4 drawer steel Filing Cabinets 3

28 Storage Cabinets (full size) 3
29 Room fans: standing type 2
30 Waste paper basket 20
31 Book cases (four door) 1
32 Color television LED type 36 inch 1
Kitchen equipment including: Microwave oven, Refrigerator (300 litre) with 1 set
33 separate deepfreeze, electric kettle, 32 part tea set, cutlery, glass, plate, gas
cylinder, gas oven two double burner, kitchen disposal bin, etc.
34 Window curtains As
required
Cleaning equipment: vacuum cleaner; brushes (soft); window cleaning As
35 required
equipment; pails, etc.
Other furniture, equipment, belongings etc. for Project Manager’s Residential As
36 required
Accommodation
Computer Equipment shall have a three year extended warranty including site service/
replacement. Some of the furniture, computer equipment and other consumables as
described above may be shifted to any of the Project Manager’s site offices.
These furniture and computer equipment shall be the property of the Procuring Entity on
completion of the Contract.
O.14.3 Consumables, Maintenance, Staffing and Servicing of the Project Manager’s Site
Facilities
The Contractor shall be responsible for providing office consumables, routine maintenance
and servicing of the Project Manager’s site facilities which shall include, the provision of local
support staff such as watchmen, drivers, cooks, peons, gardeners, labourers and cleaners
including salaries, overtime pay and other allowances, as well as services such as wet floor
mopping; necessary maintenance and repair to mechanical, air-conditioning, heating,
electrical and plumbing systems; providing potable drinking water and all toilet supplies;
disposal of all waste; maintenance of interior and exterior of buildings, grounds and paved
areas including any repairs thereto. Maintenance shall also include providing water, gas,
electricity and local telephone services and any other maintenance or service as specified
herein or as further directed by the Project Manager. Consumables shall be supplied on
monthly basis as per the Tables O.14.3.1 below;
Furthermore, the Contractor shall be responsible for and shall pay promptly all charges, fees
or other expenses for providing and maintaining the Project Manager’s site facilities, all
electric, gas, water, telephone services and other utilities during the period of construction of
the works and beyond until advised by the Project Manager. The maintenance of the said
facilities shall also include the prompt payment of any rental or lease charges.
TABLE O.14.3.1
Consumables Required for the Project Managers Main Site Office at Gopalgonj
Sl.
Schedule of Office Consumables as required on monthly basis Quantity
No.
1 Photo copy paper: A4 : 80 g/sm : boxes (500 sheets x 5)
2 Photo copy paper: A3 : 80 g/sm boxes (500 sheets x 5)

Sl.
Schedule of Office Consumables as required on monthly basis Quantity
No.
3 Toner cartridges for laser printer / copier
4 Toner cartridge for laser jet printers
5 DVD R/W Discs
6 Spiral binders for binding machine
7 Laminate sheets
8 File cabinet inserts
Office 'desk sets' including stapler (heavy & light), pencils, pen, office files
9
punch machine, pencil cutter machine and calculator.
10 Potable drinking water for offices, accommodation
Cleaning materials for Project Manager’s office and residential
11
accommodation including rooms, kitchen, washing rooms, bathrooms etc.
Safety Equipment As required
12 Safety helmets
13 Water/wind proof jacket and over trousers
14 Safety footwear
15 Safety spectacles
16 Safety gloves
Maintenance work by the Contractor shall be generally scheduled outside the normal
working hours of the Project Manager or as directed by the Project Manager.
The measurement and payment for the rental and furnishing of the Project Manager’s Site
Office Facilities with furnitures, equipment & consumables etc. will be made on completion of
these facilities and approval of the completed facilities by the Project Manager. Payment for
the work as aforesaid will be made at the following pay items of the Bill of Quantities:
Pay items shall be:

Measurement
O-14.2 The Project Manager’s rental site office P.S.
including provision for supply of furniture,
equipment, consumables, maintenance etc.
at Gopalgonj
O.14.4 Provision, Operation and Maintenance of the Project Manager’s Vehicles
(a) Provision of Project Manager’s Vehicles
The Contractor shall provide vehicles for the exclusive use of the Project Manager and staff.
The vehicles so provided shall become the property of the Employer at the completion of
the Contract and therefore they shall be registered in the name of the Employer.
The vehicles to be provided by the Contractor under this Contract are as follows:
 4-Wheel Drive Jeep - 1 (one) No.

 4-Wheel Drive, Double Cabin, Pick Up - 1 (one) No.
 Motor Cycle - 2 (two) Nos.
All the vehicles shall be brand new with hard top, 4 cylinders, 5 speed manual transmission
(floor shift). fitted with : AM/FM radio, side protect moulding, side step mud guard (front &
rear), digital clock, check meter, floor carpet, fabric woven seats; front head rest, all-round
seat belts, console box, cassette stereo, DVD player, rear window defogger, rear window
wiper, boost ventilators, radial tyres, power steering, 2 exterior rear-view mirrors, air-
conditioner without heater, one spare tyre and standard tool kit, etc., and they shall be
accompanied by manufacturer’s certificates confirming the year of manufacture of the
vehicles, which shall not be earlier than June 2009, unless otherwise agreed by the Project
Manager.
The 4-Wheel Drive Jeep shall be of equal or better quality than a Toyota Prado (Japan
made), 3.0 litre engine capacity, diesel fed and manual transmission.
The 4-Wheel Drive, Double Cabin Pick Up shall be of equal or better quality than a Toyota
Hilux (Japan made), 2.5 litre engine capacity, diesel fed and manual transmission.
The motorcycle shall be 125cc all terrain type suitable for road and off-road use.
The newly purchased vehicles shall be comprehensively insured for any authorized driver.
The vehicles shall be licensed and taxed for use within Bangladesh.
The Contractor shall be responsible for the care of vehicles during any shut down periods.
The vehicles shall be fully serviced and made ready for the use of the Project Manager’s
staff prior to the resumption of the construction of the Works immediately following any shut
down period.
The dates on which all the vehicles shall be provided will be as directed by the Project
Manager, or within a period of sixty (60) days of the Commencement Date, whichever is the
sooner.
The measurement and payment for providing the Project Manager with the above vehicles
will be based on the number of vehicles so provided. Payment will be made under the
following pay items of the Bill of Quantities which shall be full and complete compensation:
Pay items shall be:

Measurement
O-14.4.1 4-Wheel Drive Jeep nr
O-14.4.2 4-Wheel Drive, Double Cabin, Pick Up nr
O-14.4.3 Motorcycle nr
(b) Operation and maintenance of the Project Manager’s Vehicles
The Vehicles provided under item O-14.4(a) shall be maintained by the Contractor by
payment of road tax and other taxes liveable as per government’s regulations including
proper insurance, providing drivers including salaries, overtime pay and other allowances,
fuel, lubricants, servicing at regular intervals, spares, etc. Payment for operation and
maintenance of the Project Manager’s vehicles including Driver, fuel, lubricant, parking,
maintenance repair etc. shall be made under Provisional Sum:
Pay items shall be:

Measurement
O-14.4.4 Operation and maintenance of Project P.S.
Manager’s Vehicles
O.15 Relocation of Utility Services
The Contractor shall be responsible for establishing the locations of all public utilities within
the Site of the Works, and for their protection.
Should the Contractor consider that the temporary diversion of public utilities is necessary in
order to carry out Contract works, he shall submit details of his proposals to the Project
Manager.
Where the necessity for the permanent relocation of public utilities has been identified, the
Contractor shall submit details of his proposals to the Project Manager. Relocation works will
normally be undertaken by the concerned authorities, with whom the Contractor shall liaise.
The Contractor shall indicate relocation works in his Work Programme.
There shall be no separate payment for costs associated with the location and protection of
public utilities and the temporary diversion of public utilities and the same cost shall be
deemed to be included in all other pay items of the Work.
Payment for the necessary permanent relocation of public utilities will be under a provisional
sum.
Pay items shall be:

Measurement
O-15.1 Relocation of Utility Services P.S.
O.16 Protection of Existing Signalling and Telecommunication Facilities
There are signalling and telecommunication accessories and cables spread over the entire
length of existing railway alignment. These are operational facilities being used by the
Employer for safety signalling and telecommunication purposes.

Signalling equipment (signal posts, point machines, point detectors, connector cables,
mechanical point operating levers, track pot-head, cable junction boxes, location boxes,
insulation block joints, jumper wires, bonding wires, etc.,) are scattered all over the station
yards. These extend up to the outer signals on either side of a station.
There are underground signalling cables laid alongside the track in the station yards and on
the embankment up to the outer signals. The cables trenches are about 100 cm deep and
are protected by a layer of bricks put about 10 cm above the cable.
Underground telecommunication cables, both Optical Fibre (OF) and copper cables, may
exist alongside the any part of the length of railway track. The cable trenches are generally
80 to 100 cm deep. Protective covers (bricks or cable markers) are not available over the
buried cable. However, warning tapes may have been placed above the cables which are
generally at a depth of 50 cm from the surface. On major bridges, the cables have been put
into pipes (GI or Plastic) and fixed to the bridge structures.
For crossing minor bridges, at the approaches of the bridge/culvert the cable route may have
been diverted from the embankment down to the ground level and pass across the
river/cannel, buried in trenches in the river bed.
During the execution of the Works, the Contractor with help of BR and representatives of
communications companies shall identify the location of the signalling and telecom
cables/equipment.
The Contractor shall be responsible for protection of the signalling and telecommunication
equipment/installations located at the working zone of the project during the execution of the
Works. The Employer will arrange to involve BR Telecommunication Department and
Grameenphone to assist the Contractor in ensuring the protection of signalling &
telecommunications facilities as mentioned above.
The Contractor will be required to take necessary protective measures to ensure that the
signalling and telecommunication equipment and cables are not damaged during
construction of new track, bridges, diversions, structures and other facilities.
The Programme for such work would have to be advised in writing to the Project Manager,
for onward communication to BR Telecommunication Department and Grameenphone
Company, 2 (two) weeks prior to commencement of such work of excavation, digging and
piling.
On receipt of such notice from the Project Manager, BR and Grameenphone will depute their
representatives on the day of the works to supervise and to guide the Contractor’s
supervisors and workers working near the vicinity of the cables.
Where cables and other accessories are likely to be exposed during the work, the Contractor
will make arrangements to keep cables fixed in the location by hanging on posts or by any
other alternative means.
Caution has to be exercised at the time of digging/excavation/piling and within 2.75 metres
area from the centre of the existing track up to a depth > 1 m. Such digging/cutting/piling
would have to be done in presence of a representative from amongst BR
Telecommunication and Grameenphone Optical Fibre departments. Extreme caution has to
be exercised, if warning tapes (placed at a depth of 50 cm above the cables) are
encountered where digging/excavating/piling would be required within this specified area
along the track.
Work of compaction of soil at the area falling within the line parallel to and along the track at
a distance of 2.75 m from the centre line of the existing track shall be done with caution.
Similarly, special care must be taken while carrying out compaction works around the
concrete hand-hole structures placed at a regular distance of 500 metres alongside the
existing track. In a situation where compaction activity is likely to disrupt the cable under soil
pressure or damage the hand-holes, BR Telecommunication and Grameenphone

representatives shall be informed immediately. The Employer and the Project Manager in
consultation with BR Telecommunication and Grameenphone representatives will provide a
working solution to the problem within three days. During the period the Contractor will
continue with his work in other areas.
Before commencement of excavation and compaction works at different locations, the

Contractor with the assistance of BR and Grameenphone representatives shall identify the
location of cables and the hand-holes and shall adopt the protection measures as aforesaid
to ensure uninterrupted operation of the signalling and telecommunication system.
In case of any damage caused to the cables and the hand-holes as consequence the
Contractor’s works, the Contractor will be liable to pay compensation to BR
Telecommunication and Grameenphone to the extent of the replacement cost of the
component involved and the consequential loss to owners of the system. The quantum of
any consequential loss will be decided by the Employer depending on the nature and
duration of disruption of telecommunication services.

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WD2: Construction of New BG Track on Kashiani-Gopalgonj Section Section 7 – General Specification

SUBSECTION O: GENERAL REQUIREMENTS

O.9.2.3 Safety Officer.........................................................................................................17

Subsection O: General Requirements Page ii of ii

O.1 Scope of Works

O.2 Project Location and Description

O.3 Description of the Work

Construction of Railway Embankment Including Sub-Base

Construction of Track Works

Construction of Bridges and Culverts

Construction of Stations and Buildings

Construction of 1 number of Overpass/Flyover on Dhaka-Mawa-Khulna National Highway

Level Crossing Works

Construction of level crossings and allied works.

O.4 Codes and Standards, and Abbreviations

O.4.1 Codes and Standards

Subsection O: General Requirements Page 2 of 35

The abbreviations used in this document shall mean the following:

AASHTO American Association of State Highway and Transportation Officials

O.4.3 Measurement and Payment Generally

Subsection O: General Requirements Page 3 of 35

O.5 Quality Assurance, Testing and Inspection

O.5.1 Contractor’s Quality Assurance

Reports shall include, but not necessarily be limited to:

Subsection O: General Requirements Page 4 of 35

 the Inspecting Agency’s name and address,

O.5.2 Testing and Inspection by the Project Manager

Subsection O: General Requirements Page 5 of 35

O.5.3 Independent Inspection Agencies

O.5.4 Construction Drawings

O.5.5 Completion Manual and “As-Built” Drawings

Pursuant to Clause 87 [As-built Drawings and Manuals] of the General Conditions of

The Manual shall contain,

Subsection O: General Requirements Page 6 of 35

O.6 Possession of the Site, Right of Way and Site Access

O.6.1 Possession of the Site and Right of Way

O.6.2 Site Access

Subsection O: General Requirements Page 7 of 35

O.7 Sequence and Method of Construction

The programme submitted by the Contractor in accordance with Clause 42 [Programme of

Subsection O: General Requirements Page 8 of 35

In addition to the programme required in accordance with Clause 42 of the General

O.8 Protection of the Environment

O.8.1 General Requirements

Subsection O: General Requirements Page 9 of 35

O.8.2 Compliance with Environmental Laws and Regulations

O.8.4 Air Quality

Subsection O: General Requirements Page 10 of 35

O.8.5 Water Quality Management and Monitoring

O.8.7 Noise and Vibration Control

 The Contractor shall consider noise and vibration as an environmental constraint in

O.8.9 Protection of Fish Habitat and Water Course

Subsection O: General Requirements Page 12 of 35

O.8.10.1 Work in Canals, Rivers and Water Courses

O.8.10.2 Disposal of Construction Debris / Unsuitable Material

 Clearing debris shall be disposed of by burning or as specified in EMP or as directed

O.8.10.3 Construction of Embankments and Structures

O.8.10.4 Servicing and Operating Equipment

O.8.11 Site Cleanup and Demobilization

O.8.12 Environmental Management Implementation Work Schedule (EMIWS)

Subsection O: General Requirements Page 14 of 35

 Proposals to ensure that construction methods do not compromise the Contractor’s

O.8.13 Environmental Management Representative (EMR)